ACTION PLANNING

CONDUCT CAPACITY BUILDING WORK SHOPTO PROVIDE RELIABLE OF DATAAT DEPARTMENT COOPERATIVE

EAST NUSA TENGGARA PROVINCE

BY : MARIA INNOCENTIA

INDONESIA

Island : 17.504Province : 33

Districts/regency : 349/91

Population : 233 MillionLand Mass : 1,922.577 sq km

Sea : 3.257.843 sq km

ORGANIGRAM

HEAD OFFICE

SECRETARY

PROGRAM, DATA

& EVALUATIONFINANCE

DIV. LAW ANDTRAINING

H R

DEV. BUSINESSESIN COOPERATIVE

DEV.SMEs

ORGANISATION

DEV. FASILITATEFOR FUNDING

TRAINING

CONSUTANCY

PRODUCTCOOPRETIVE

CONSUM. COOP

ENTERPRISES

PROMOTION

FUNDING

SUPERVISION

SAVE & LOAN

TRADEMICRO BUSS

FUNCTIONAL

MAIN PROBLEM

MEMBERS OF DATA TEAMINACTIVE

EAST NUSA TENGGARA

Island : 566Districts/regency : 21/1

Land mass : 247.349 sq kmPopulation : 4.448.873

CAUSE

LACK OF SKILL LESS OF MOTIVATION LOW INCENTIVE

SWOT ANALISYS

S JOB DESCRIPTION LETTER OF DECREE

O SUPPORT (TOP MANAG) BUDGET

W TIM :

- LACK OF SKILLS

- LESS OF MOTIVATION

- LOW INCENTIVE

T LESS CONTROL (TOP

MAAGER IN DISTRICS) BUDGET

LINKAGES

IMPROVEPERFORMANCEOF DATA TEAM

(active)

JOBDESCRIPTION

MIDDLEMANAG.

(LESS CONTROLL)

TOP MANAG(SUPPORT)

SERTIFICATE/DECREE

TEAM(IN ACTIVE)

BUDGET

+

+

++ +

+

-

--

+

+

Key support Hot Point

+

PROBLEM SOLVED

TEAMINACTIVE

IMPROVETEAM

PERFORMANCEREFORM

TEAM

WORK SHOP IMPROVE CONTROLLING & SUPERVISING PERIOD MEETING INCREASE INCENTIVE

EVALUATE BASED ON FUNCTIONAL INDICATORS PREPARE BUDGET SET NEW TEAM

PROBLEM TREE

MEMBERS OF DATA TEAM

INACTIVE

REPORT CAN’TBE ON TIME

MONTLY DATA NOT

AVAILABLE

LESS MOTIVATION

LACK OF SKILLS

LOW INCENTIVE

LESS SUPPLYDATA TO DESIGN

PROGRAM EFFECTS

CAUSES

OBJECTIVE TREE

MEMBERS OF DATA TEAM

ACTIVE

REPORT BE ON TIME

MONTLY DATA AVAILABLE

HIGHMOTIVATION

APPROPIATESKILLS OF DATA

TEAM

INCREASEINCENTIVE

SUPPLYDATA TO DESIGN

PROGRAMENDS

MEANS

COREPROBLEM

WHY CHOOSE THE PROBLEM

Data base is the most important as resources for Policy and Program design.

66 % data not available on time

(± 14 districts ) East Nusa Tenggara Province have 21 districts/ 1

city also have 566 islands (Archipelago Province) so difficult to collecting data by correspondence

If the data on time, can be useful for Report and Program Planning.

ACTION PLAN

Name : Maria Innocentia Roosdewi Manek

Position & Organization : Head of Sub section Program, Data and Evaluation at Department of Cooperative and SMES East Nusa Tenggara – Indonesia

Project Title : CONDUCT CAPACITY BUILDING WORK SHOP TO PROVIDE

RELIABL DATA

Objective (SMART) TO IMPROVE THE SKILL ON DATA BASE OF 21 MEMBERS

DATA TEAM AT THE DEPARTMENT OF COOPERATIVE AND SMEs EAST NUSA TENGGARA PROVINCE DURING 3 MONTHS

ACTION PLAN (Cont)KEY ACTIVITIES &

MILESTONEWHEN

& WHEREBY WHOM TARGET

GROUPRESOURCE

NEEDED

• Preparing Draft

• Presentation to Boss (Head Office)

• Approval and Sign

• Preparing Budget

• Committee Meeting

• Preparing Work shop (Materiel, Schedule, equipment, etc)

• Operation• Evaluation and

Report

August 2009-KupangSept. 2009-Kupang

Oct .2009-Kupang

Nov. – Des 2009Jan 2010

Feb 2010 - Kupang

Feb 2010March 2010

Maria + John

Maria

My Boss

John, AndeJohn, EndiJohn, Endi

MariaMaria, John

--

--

--

----

--

21 members ofData Team

- Budget Rp. 125 Juta- Human Resources- Stationery- Equipment

Design summary (narrative)

Performance Targets (OVI)

Data Source

(MOV)

Assumption

IMPACT (GOAL)

Monthly report

On timeincrease % of monthly report from districts

-Reviewing program

Report-Meeting proceeding

OUTCOME (PURPOSE)

Data Available

For report and program design

-Number of Data Team

apply knowledge in

their works-Number of Data

appropriate

- Reviewing program

report and work plans- Reviewing list of

participant and

proceeding (monitoring)

Good Relationship between Province and Districts

OUTPUTS

Work Shop successfully conducted by March 2010

21 MEMBERS OF DATA TEAM

-Project activity

report

Stable government budget

ACTIVITIES

Conduct work shop to improve skill

for 21 members of Data

Team in East Nusa Tenggara Province

INPUTS :-BUDGET Rp. 125 Jt-MAN POWER- EQUIPMENT

Budget /Fund available

In time

LOGFRAME

Time Schedule

Activities By

Whom

MONTHSAugust Sept Oct Nov Des Jan Feb March

1. Preparing Draft

2. Presentation to Boss (Head Office)

3. Approval and Sign

4. Preparing Budget

5. Committee Meeting

6. Preparing Work shop (Materiel, Schedule, equipment, etc)

7. Operation8. Evaluation

and Report

Maria

Maria

Boss

Ande

Maria

John,Endi,

Yull

Maria

John

XXXXX

XXX

XXX

XXX XXX

XXX

XXX

XXXX

XXXX

5 W + 1 H

WHAT :

- Problem : Members of Data Team inactive

- Solved : Work Shop to improve the skills of 21 members of Data Team to

preparing Monthly Data at Department Cooperative and SMEs East Nusa Tenggara during 5 days

WHY : Lack Of Skill Less of Motivation Low Incentive

WHO :• Sub Section Of Program, Data And Evaluation

5 W + 1 H (Cont)

WHEN :March 2010.

WHERE :Kupang City – East Nusa Tenggara Province

HOW :1. Preparing Draft2. Presentation to Boss (Head Office)3. Approval and Sign 4. Preparing Budget5. Committee6. Meeting7. Preparing Training (Materiel, Schedule, equipment, etc)8. Operate9. Evaluation and Report

EXPECTATION

BY CONDUCT THE WORK SHOP CAN IMPROVE THE SKILL MEMBERS OF DATA

TEAM TO SUPPORT PERIODIC DATA (REGULARLY PER MONTH) AS MONTLY

REPORT AND RESOURCE OF PROGRAM PLANING.