ACEC Indiana Committee Chair Orientation June 20, 2019 10:30-11:30 a.m.

Willows on Westfield, 6729 Westfield Blvd, Indianapolis, IN 46220

Agenda

• Welcome: Rick Olson, President, ACEC Indiana • Self- Introductions • The Big Picture: ACEC Indiana’s Strategic Plan

o Strategic Plan document o Strategic Plan progress grid

• Responsibilities of the Chair o Work with ACEC staff to set meeting date and time o Create agenda, see template for use

• Working together: Your committee and its relation to the other committees o Committee Chart o Roster of Committee Chairs, note Board and staff Liaisons

• Interfacing with the Board of Directors o List of 2019-20 Board of Directors members o Committee Update Report Form for Board meetings

• Communicating Committee events/ work/accomplishments to the member firms o Communicate expectations of involvement and action items for all committee

members, not all work is incumbent upon limited ACEC Indiana staff time/ resources

o Mentor/ grow leadership within committee members—Pathway to Leadership document

o Forums/ Annual Events Information • Year End Reports

o Survey Completed by Committee Members o Committee Evaluation Form Completed by Chair o Annual Report

• Other ideas/concerns

Resources: ACEC Indiana acecindiana.org 317-637-3563 Beth Bauer bbauer@acecindiana.org cell: 317-531-4756 Colleen Merkel cmerkel@acecindiana.org cell: 317-412-0992 Shelby Dunn sdunn@acecindiana.org cell: 317-797-3297

STRATEGIC PLAN JULY 2017

VISION

To respect, elevate and cultivate the engineering profession for a better Indiana.

MISSION

To be the collective voice of the Indiana consulting engineering community.

TAG LINE

Engineering a better Indiana.

55 Monument Circle, Suite 819, Indianapolis, IN 46204

www.acecindiana.org 317-637-3563

STRATEGIC OBJECTIVE #1 Elevate our voice as THE legislative advocate for the promotion and protection of the business interests of engineering companies of Indiana.

• Engage member firms and their employees in grassroots efforts. • Provide strong lobby representation. • Offer meaningful legislative candidate campaign support.

STRATEGIC OBJECTIVE #2 Serve Indiana engineering companies as their primary resource on business practices.

• Strengthen Qualifications Based Selection. • Provide additional targeted education for Firm Principals and Owners. • Establish educational forums for in-house professionals: legal, financial, human resources,

information technology, and business development. • Continue to offer pertinent conferences, seminars and workshops for all members. • Strengthen relationships with key state and local agencies.

STRATEGIC OBJECTIVE#3 Develop and diversify Leadership opportunities throughout ACEC Indiana.

• Develop future association leaders and create clear pathway to success. • Diversify representation within committees and the Board of Directors. • Implement “best practices” for committees for greater productivity and transparency.

STRATEGIC OBJECTIVE #4 Enhance relationship-building among members.

• Broaden member interaction and benefits across the state and within all disciplines of profession.

• Attract and engage Young Professionals in meaningful association issues and activities.

STRATEGIC OBJECTIVE #5 Purposeful Abandonment.

• Use limited resources wisely: volunteer and staff time, as well as money. • Eliminate outdated processes and use readily-available technology to better serve members.

Committee Chair Orientation Responsibilities of the Chair: 1. Always wear your “ACEC Indiana hat” when meeting with clients/ governmental agencies. 2. Attend all meetings

• Start and end on time • Quarterly meetings are suitable, but may depend on your committee • Encourage relevant discussion and also control the conversation • Move members towards participation and decision making • Set expectations and assign action items as necessary

3. Accept and support the committee’s charge

• Stay within ACEC IN strategic plan and key objectives • Elevate our voice as THE legislative advocate for the promotion and protection

of the business interests of engineering companies of Indiana. • Serve Indiana engineering companies as their primary resource on business

practices. • Develop and diversify Leadership opportunities throughout ACEC Indiana. • Enhance relationship-building among members.

4. Plan committee meetings and agenda with ACEC staff

• Agenda-setting meetings prior to liaison committee meetings are essential to certain committees (include ACEC staff in these meetings)

• Include general ACEC Indiana upcoming events (Golf Outing, conferences, etc.) on agenda to encourage participation

• Send reminder one week in advance with agenda, meeting date, time and place 5. Exercise leadership

• Create goals with the committee based upon ACEC Indiana’s mission • Communicate expectations of involvement and action items for all committee

members, not all work is incumbent upon limited ACEC Indiana staff time/ resources 6. Maintain records and relevant information on committee work

• Appoint a secretary to take minutes and get them distributed to committee members in a timely fashion

• Ensure ACEC Indiana staff receives the minutes for posting on Web site (staff@acecindiana.org)

7. Communicate progress with Board liaison and ACEC Indiana staff

• If Board Liaison is not a full committee member, update him/ her prior to the Board Meetings on events/ issues relating to your committee (see Board of Directors sheet to determine if your Board Liaison is a full committee member and upcoming Board Meeting dates.)

9. Evaluate committee efforts and communicate accomplishments

• Evaluations for next year appointments and possible chair recommendations for incoming President to select

• Annual Report

Committee Organization Chart

Board of Directors Build Indiana Council

* CAN-DO= Consultants And Design Oversight Responsible for: Bridge Inventory, Electronic Plans, Design Manual, Audit, LPA, ROW Pre-Qual, Pavement Design

Staff

QBS

Staff Tasks Internal Committees

Mobile Directory App

Board & Committee Support

Conference & Seminar Planning

Engineering Excellence Awards

Leadership Program

Luncheons

Membership/ Recruitment

Diversity

Education

Government Affairs

Member Engagement

Liaison Committees

Environmental Business (IDEM)

Funding Sources

IDNR

Indy DPW

Vertical

Scholarship Golf Outing

INDOT

TEAM Indiana

CAN-DO*

Forums

Workforce Development

PAC

Forums *NEW* connect member firm employees with specific functional responsibilities (CFO, HR, IT, Legal, PM ) to network with peers

2019-20 ACEC Indiana Committees

Committee typically meet 4-6 times a year in central Indiana and offer call-in opportunities for participants across the state.

INTERNAL COMMITTEES Diversity Committee responsible for activities related to M/W/V/DBE programs and the Diversity Networking Fair. Typically meets 4 times a year. Education Committee responsible for two main initiatives: student outreach programs, including the scholarship program, and continuing education/ programming. Typically meets 4-5 times a year. Government Affairs Committee responsible for activities involving the General Assembly and making recommendations for pro-active legislation. Meets once a week on Friday afternoons during the General Assembly session. Meets every Friday during the legislative session. Membership Engagement designed to assist with orientation of new members, serve as ambassadors for events and encourage greater inclusion within committees. Meets 4 times a year. Quality Based Selection Committee (QBS) works to communicate with clients on the benefits of using QBS in procurement of professional services. Meets 4 times a year. Workforce Development works to increase the number of professional engineers, surveyors, design technicians, construction inspectors and others that service the consulting engineering community in Indiana. Meets 5-6 times a year for a commitment of 3 years. AGENCY LIAISON COMMITTEES Environmental Business Committee (liaison with IDEM and plan annual Environmental Business Conference) Meets 4 times a year with the client, agenda-setting meetings precede that. Funding Sources (works with OCRA, USDA/ RD, IFA and IDOE) Meets 4-6 times a year. Indiana Department of Natural Resources (IDNR) Meets 2-4 times a year. Indianapolis Department of Public Works (IndyDPW) Meets 4-6 times a year.

Vertical Committee (works with Building Commissioner, Indy DCE and addresses issues of mechanical, electrical and structural disciplines) Meets 4 times a year.

Indiana Department of Transportation (INDOT) Meets 6 times a year. TEAM Indiana and CAN-DO are not open to all ACEC Indiana members as they are comprised of INDOT Committee leadership and ACEC leadership.

ACEC Indiana Committee Chairs 2019-20

Name Firm E-mail Committee Board Liaison Staff LiaisonReddick, Melanie Crawford, Murphy & Tilly mreddick@cmtengr.com Diversity Bill Bailey Colleen Merkel Hoy, Jason Strand Associates jason.hoy@strand.com Education Michael Rowe Shelby DunnPage, Bob HNTB rtpage@HNTB.com Environmental Business Kurt Heidenreich Beth BauerChristmas, Wes Clark Dietz wes.christmas@clarkdietz.com Funding Sources Dan Cutshaw Beth BauerRominger, Greg Burgess & Niple greg.rominger@burgessniple.com GAC Drew Bender Beth BauerStephens-Hotopp, Bria VS Engineering bstephens-hotopp@vsengineering.coIDNR Michael Guzik Colleen MerkelRandolph, Toby Parsons tobias.randolph@parsons.com INDOT Trent Newport Beth BauerWolf, Zach American Structurepoint zwolf@structurepoint.com Indy DPW Carl Camacho Beth BauerLahey, David Burtler, Fairman &Seufert dlahey@bfsengr.com Membership Engagement Cash Canfield Shelby DunnWilkinson, Scott Beam, Longest & Neff swilkinson@b-l-n.com QBS Shelby Swango Colleen MerkelBane, Tom SME bane@sme-usa.com Vertical JD Taylor Colleen MerkelStephen, Natalie Etica Group nstephen@eticagroup.com Workforce Development Jon Stolz Colleen Merkel

American Council of Engineering Companies of Indiana Board of Directors 2019-20

PRESIDENT Richard D. Olson (2020) Earth Exploration, Division of Terracon 7770 W. New York St. Indianapolis, IN 46214 (317) 273-1690 Email: Rick.Olson@terracon.com VICE PRESIDENT / TREASURER ACEC NATIONAL DIRECTOR Michael A. Rowe (2021) United Consulting 8440 Allison Pointe Blvd. Indianapolis, IN 46250 (317) 895-2585 Email: Michael.Rowe@ucindy.com Liaison for: Education Committee SECRETARY / ALT. ACEC NATIONAL DIRECTOR Cash E. Canfield (2022) American Structurepoint 9025 River Road, Suite 200 Indianapolis, IN 46240 (317) 547-5580 Email: ccanfield@structurepoint.com Liaison for: Membership Engagement Committee DIRECTORS William L. Bailey (2021) Crawford, Murphy & Tilly 8790 Purdue Road Indianapolis, IN 46268 (317) 298-4500 Email: wbailey@cmtengr.com Liaison for: Diversity Committee Andrew L. Bender (2021) VS Engineering 4275N. High School Rd. Indianapolis, IN 46254 (317) 293-3542 Email: dbender@vsengineering.com Liaison for: Govt. Affairs Committee Carl D. Camacho (2022) Lochmueller Group 3502 Woodview Trace # 150 Indianapolis, IN 46268 (317) 222-3880 E-mail : ccamacho@lochgroup.com Liaison for: Indy DPW Daniel R. Cutshaw (2020) ms consultants 115 W. Washington St., Ste. 1310 South Indianapolis, IN 46204 (317) 556-0050 Email: dcutshaw@msconsultants.com Liaison for: Funding Sources Committee Christopher B. Gale (2020) HNTB Corporation 111 Monument Circle, Ste. 1200 Indianapolis, IN 46204 (317) 636-4682 Email: cgale@hntb.com Liaison for: CEG Partnership

Michael J. Guzik (2022) Lawson-Fisher Associates 525 W. Washington Ave. South Bend, IN 46614 (574) 234-3167 Email: mguzik@lawson-fisher.com Liaison for: IDNR Committee Kurt J. Heidenreich (2022) Engineering Resources 11020 Diebold Rd. Fort Wayne, IN 46845 (260) 490-1025 Email: Kurt@eri.consulting Liaison for: Environmental Business Committee Trent E. Newport (2022) CrossRoad Engineers 3417 Sherman Dr. Beech Grove, IN 46107 (317) 780-1555 Email: tnewport@crossroadengineers.com Liaison for: Liaison for: INDOT Committee Jon D. Stolz (2021) Christopher B. Burke Engineering 115 W. Washington St., Ste. 1368 South Indianapolis, IN 46204 (317) 266-8000 Email: jstolz@cbbel-in.com Liaison for: Workforce Development Committee Shelby A. Swango (2020) WSP 115 W. Washington St., Ste. 1270 South Indianapolis, IN 46204 (317) 972-1706 Email: shelby.swango@wsp.com Liaison for: QBS Committee John D. Taylor (2020) CE Solutions 10 Shoshone Drive Carmel, IN 46032 (317) 818-1912 Email: jdtaylor@cesolutionsinc.com Liaison for: Vertical Committee ASSOCIATE MEMBER REP. Scott Sutton (2020) SOMERSET CPAs, P.C. 3925 River Crossing Parkway, 3rd Floor Indianapolis, IN 46240 (317) 472-2273 Email: ssutton@somersetcpas.com Liaison for: FAR Subcommittee GENERAL COUNSEL Gregory P. Cafouros Kroger, Gardis & Regas 111 Monument Circle, Suite 900 Indianapolis, IN 46204-5175 (317) 692-9000 Email: gpc@kgrlaw.com

ACEC INDIANA STAFF Beth Bauer, Executive Director Email: bbauer@acecindiana.org Colleen Merkel, Director of Member Services Email: cmerkel@acecindiana.org Shelby Dunn, Membership and Communications Coordinator Email: sdunn@acecindiana.org 55 Monument Circle, Ste. 819 Indianapolis, IN 46204 acecindiana.org 2019-20 Board meeting dates: 1:30pm-4:30p.m. at PNC Conference Center Aug. 8, 2019 Oct. 10, 2019 Dec. 12, 2019 Feb. 13, 2020 April 9, 2020 June 18, 2020** location at Willows on Westfield

Committee Report for Board of Directors

Last Committee Meeting:

Next Committee Meeting:

3-5 Bullet Point Summary for Board:

Action(s) Needed by Board:

Upcoming Events Hosted or Promoted by the Committee:

Goals for 2018-19:

ACEC IndianaPathway to Leadership

• Memberisaprincipalordecisionmakeratfirm.• ParticipateintheACECIndianaPACandNationalPAC.• AttendACECIndianaactivitiesonaregularbasis(EEABanquet,ScholarshipGolfTournament,Networking

Luncheons,etc.)• SupportprogramssuchasEngineeringLeadership,workshopsandseminars.• ServeonACECIndianaCommitteesinameaningfulway,eitherbychairingacommitteeorleadinga

subcommittee/taskforce.

Committee Appointments• AttendACECIndianaactivitiesonafrequentbasis(EEABanquet,ScholarshipGolfTournament,

NetworkingLuncheons,etc.)• IntroduceyourselftoACECIndianastaffandExecutiveCommitteemembers.• Beknowledgableinthecommitteeinwhichyouintendtoserve.• Volunteer/havetheprimarycontactatyourfirmsubmityouasacandidateforservingonaspecific

committee.• Attendallmeetings,volunteertoserveonsub-committees/taskforces,seekincreasedresponsibilities

(secretary,vicechair).

Board Appointments

Executive Officer Appointments• UnderstandissuesfacingtheAssociation.• AdheretotheStrategicplanoftheAssociationalongwithshorttermgoals.• Approveoperatingbudget,fulfillingfiduciaryresponsibilitytothemembership.• Identifyandrecruitnewmembers.• ContributetoandsolicitcontributionsonbehalfofACECIndianaPACandNationalPAC.• Assiststaffinlocal,stateandnationallegislativeactivities.• AttendACECIndianaactivitiesonaregularbasis(EEABanquet,ScholarshipGolfTournament,Networking

Luncheons,etc.)• SupportprogramssuchasEngineeringLeadership,workshopsandseminars.• ParticipateinACECNationalConferencesandACECNationalLeadershipOrientation.

Survey Completed by Committee Members 1. There is alignment between our goals and purpose and the actions taken and/or the decisions made by the committee.

Strongly agree. Agree.

Disagree. Strongly disagree.

Other (please specify)

2. The committee has adequate resources (for example, members, stakeholders, budget) to support its function.

Strongly agree.

Agree. Disagree. Strongly disagree.

Other (please specify)

3. Committee meetings are held regularly and with appropriate frequency.

Strongly agree.

Agree Disagree. Strongly disagree.

Other (please specify)

4. As a general rule, when I speak I feel listened to and that my comments are valued.

Strongly agree. Agree.

Disagree. Strongly disagree.

Other (please specify)

5. The minutes of our meetings are accurate and reflect the discussion, next steps and/or action items articulated by the members.

Strongly agree.

Agree. Disagree.

Strongly disagree. Other (please specify)

6. Please share what you like the most about the committee meetings.

7. Please comment on areas you feel the committee could improve upon.

8. What areas should the committee focus on in the future?

9. Would you request to serve on the committee again? Yes No

10. Would you consider serving as chair in the future? If so, please include full name for records.

American Council of Engineering Companies of Indiana Committee Member Evaluation Form

Committee Name: Chairperson Performing Evaluation:

Member Name

Should this Member be

Re-appointed Next Year?

Yes/No

Should this Member be

considered for Chairperson?

Yes/No REMARKS (Optional) E-mail completed form to cmerkel@acecindiana.org or FAX to (317) 637-9968 by April XX 2020.