accounting interface helpfile

8/18/2019 Accounting Interface Helpfile

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Account Configuration:-

Front Desk :-

Sundry Debtor/Account Receivable:-

Sundry Debtor can be set as Room Wise or Single Ledger Wise.

Revenue/Income:-


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Room Revenue can be set as Room Wise, Room Type Wise, Rate Type Wise or Single

Ledger.

Discount, Adjustment, Advance:-

Ledger or accounts can be map for Discount Give on Rent, Flat Discount give for the

Total Bill/Folio, other expenses like Adjustment and for the Advances given by Guest before

Check In.

Taxation:-

Set tax for Room Rent and Other Charges.

Other Setting:-

Journal Voucher can be post by Day to Day Wise, checked Out Date Wise or Day to Day

Summary Wise.

NOTE:-

Contra ledger for Payment/Receipt is essential only for Quick Book. During posting

we need to transfer the balance from Guest Ledger to city ledger. Both (Guest ledger and CityLedger) comes under the type of Account Receivable or Payable. Quick book does not allow inJournal Voucher as Account Payable/Account Receivable both side (Debit/Credit).

Outlet Posting (If using separate company database/File in accounting software) ifclient want to make transaction in separate database for Front Desk and POS Sales. Then

please tick this Option and set the Account for posted transaction from pos outlet to room.Otherwise leave this as it is.


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POS Outlet :-

Sales & Cost of Goods Sold:-

Revenue Account:-Set Revenue Account for Outlet.

Gratuity Account:-Set Gratuity Account for Outlet

Cost of Goods Sold: - Set Cost of Goods Sold Account for Outlet.

Other Expenses:-

Item Discount:-Set Item Discount Account for Outlet.

Bill Discount:-Set Bill Discount for Account Outlet

Round off: - Set Round off value/Adjustment value Account for Outlet.

Un Settled/On Hold: - Set Un Settled Account for Outlet.

Tax Accounts & Tax Item:-


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Set Tax Accounts & Tex Item Account for Outlet.

POS Store:-

Purchase A/c :-

Set Purchase Account for Store.

Round off: -

Set Round off value/Adjustment value Account for Store.

Discount: -

Set Discount Account for Store.

Tax Account (Input) :-

Set Tax Account for Store.


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Misc Ledger :-

Misc Ledger Tab is used to Mapping a Misc Ledger like Front Desk City, POS vendor, Ledger,

Charges, Receivable, Room Type, Rate Type etc. Account with Accounting Product.


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Payment :-

Payment Tab is used to Mapping a Payment like Front Desk, POS sale, POS Purchase, Banquet

etc. Account with Accounting Product.


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Banquet :-

Revenue & Guest Ledger :-

Revenue:-Set Revenue Account for Banquet.

Guest Ledger:-Set Guest Ledger Account for Banquet.

Cost of Goods Sold: - Set cost of Goods sold Account for Banquet.

Other Expenses:-

Item Discount:-Set Item Discount Account for Banquet.

Bill Discount:-Set Bill Discount Account for Banquet.

Round off: - Set Round off Account for Banquet.

Tax Accounts :-

Set Tax Accounts for Banquet.


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Common :-

POS Sale (Revenue) Type:-

POS Revenue can be set by Single Ledger, Menu Group, Menu Sub Group, Menu Item,

Receipt Type (Menu Group), Receipt Type (Menu Sub Group), or Receipt Type (Menu Item).

Cost Calculation Method:-

Cost calculation can be set by Default Purchase Price, Average Purchase Price, Average

Purchase Price Date Wise, Last Purchase Price, Last Purchase Price Date Wise, or Weighted

Average Cost.

Revenue Seperation By:-

Revenue Seperation can be set by Meal Plan, Revenue Break Down or None.


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Payment/Receipt Account:-

Payment/Receipt Account can be set by Pay Type Wise or Multi Currency Wise.

Transaction:-

Front Desk Income:-

Front Desk Income is use to post Room Revenue data to Accounting Software.


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Front Desk (Payment Received)

Front Desk (Payment Received) is use to Post Room related transaction like Received, Payable,

City Ledger posting etc... To Accounting Software.


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POS Sale:-

POS Sale is used to post POS receipt Transaction to Accounting Software.


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POS Purchase:-

POS Purchase is used to post Store Purchase Transaction to Accounting Software.


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Banquet Sale :-

Banquet Sale is use to post Banquet related transaction to Accounting Software.

Thank You!

accounting interface helpfile

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