accountability report

ACCOUNTABILITY REPORTPresident University Charity Club

2012-2013

Contact Persons : Rudi Afandi Winata (ACC 2012) - 081283966637M. Sela Sulyadi (IR 2012) – 081805222167Kinanti Sarastalitha (ACC 2012) - 081293857585

PRESIDENT UNIVERSITYJababeka Education Park, Jl. Ki Hajar Dewantara, Kota Jababeka, Cikarang Baru,

Bekasi 17550 – IndonesiaPhone (021) 8910 9762-6, Fax (021) 8910 9768

Email: [email protected], http://www.president.ac.id

http://www.president.ac.id/

mailto:[email protected]

CHARITY CLUBPRESIDENT UNIVERSITY

Jl. Ki Hajar Dewantara, Kota Jababeka, Cikarang Baru, Bekasi 17550-IndonesiaPhone (021) 89109762-6, fax (021)98109768

Email : [email protected] , http://www.president.ac.id

TABLE OF CONTENTS

CHAPTER I - INTRODUCTION…………………………………………………………………….….2

1.1 DESCRIPTION ……………………………………………………………………………....2

1.2 VISION &MISSION…..……………………………………………………………….…...2

1.3 MOTTO……………………………………………………………………………….2

CHAPTER II – ORGANIZATIONAL STRUCTURE 3

2.1 LIST OF REGISTERED MEMBER……………………………….………………………….4

CHAPTER III – CONTENT OF ACCOUTABILITY REPORT 7

3.1 WORKPLAN………………………………………………………………………………….

3.2 ACTUALIZATION OF WORKPLAN ……………………………………………………….

3.3 ORGANIZATIONAL REPORT ……………………………………………………………..

3.4 EVENT REPORTS …………………………………………………………………………..

LETTER OF AUTHORIZATION………………………..………………………………….34

Accountability Report Charity Club 2012-2013 1






CHAPTER I

INTRODUCTION

1.1 DESCRIPTION

President University Charity Club is legal club in President University that concerns in

humanity and helping other people. Moreover, it is the place for its members to develop

knowledge, skills, creativity, gaining experience, and spreading network in organization. We

are seeking for improvement outside and inside organization. Improvement outside means

we can be useful for other people around us, improvement inside means we can develop our

own potential for the sake of giving and humanity to the society around the President

University.

1.2 VISION AND MISSION

Vision

Become a structural and independent social organization that is different from other social

organization.

Mission

1. Provide members with the ability in organization.

2. Develop and implement social behavior that has been existed in every personal in this

organization specifically and societies in general.

3. Implement social actions through gaining fund not only done by expecting or receiving

donation, but also by giving satisfaction to donators through a devotion that has been

contained charity itself to the others

1.1 MOTTO

“Together We Care, Together We Share”







CHAPTER II

STRUCTURE OF ORGANIZATION

Adviser : Hernawati W. Retno Wiratih

Head : Rudi Afandi Winata ACC-2012

Vice I : M. Sela Sulyadi IR-2012

Vice II : Kinanti Sarastalitha ACC-2012

Divisions :

1. Administration : Hani Widiya Oktaviani ACC-2012

2. Finance : Devi Selena ACC-2012

3. Activity : Gandi Suhartinah IE-2012

Ayu Novia Farahdiba ACC-2012

4. Communication : Muhammad Al Ikhlas IR-2012

5. Human Resource : Anugrah Satria Bimasakti IR-2012







2.1 List of Registered Member


Number Name Batch Major1 Rudi Afandi Winata 2012 ACC2 M. Sela Sulyadi 2012 IR3 Kinanti Saraslitha 2012 ACC4 Hani Widiya Oktaviani 2012 ACC5 Devi Selena 2012 ACC6 M. Al Ikhlas 2012 IR7 Anugrah Satria Bimasakti 2012 IR8 Ayu Novia Farahdiba 2012 ACC9 Gandi Suhartinah 2012 IE10 Bhirawa Praditya Bagaskara 2012 MGT11 Irma Valentina 2012 ACC12 Arieska 2012 ACC13 Dessy Astriani Dewi 2012 ACC14 Irfan Prawirakusuma 2012 BA15 Inggrid Pitaloka 2012 MGT16 Ananda Chairunnisa 2012 ACC17 Idris Nugraha 2012 MGT18 Anthony Hermanto 2012 MGT19 Faradhia Astarina 2012 IR20 Nadia Imania 2012 ACC21 Cut Nanda 2012 MGT22 Mega Puspitasari 2012 ACC23 Raden Surya Kencana 2012 MGT24 Amanda Yusrina 2012 ACC25 Dudy Afriyanaldi 2012 BA26 Luthfiajeng Nur Dwimelika 2012 MGT27 Tasya Firsty Anisa 2012 ACC28 Wynda Amalia 2012 COMM29 Muhammad Gustavito 2012 MGT30 Sandra Feby W 2012 COMM31 Agita M. Rozaqie 2012 MGT32 Farah Fadira 2013 COMM33 Christine 2013 COMM34 Anastasia Purwanti Putri W. 2013 MGT35 Elsya Veronica 2013 BA36 Karina Dwi Andarin 2013 MGT37 Nathasya Wilma Kartika 2013 ACC38 Ade Safitri 2013 IE40 Natasha Sembiring 2013 BA41 Yohanes Indrawan 2013 MGT42 Jefferzon Leona Partty 2013 MGT43 Wijaya Kurnia 2013 IT44 Kevin 2013 ACC45 Ramitha Janira Cindi 2013 BA46 Ghilmansya Amri 2013 MGT47 Jeanet 2013 MGT48 Sendy Putri Arcelia 2013 MGT49 Endang Purwanti 2013 COMM






CHAPTER III

CONTENT OF ACCOUNTABILITY REPORT

3.1 WORKPLAN

NO MONTH ACTIVITY PER WEEK INFORMATION

1 OCTOBER 2013 1. None.

2. None.

3. Chariteach.

4. None. Mid Exam

2 NOVEMBER 2013 1. None.

2. Big Meeting. Interview session for new member of Charity Club

3. None.

4. Chariteach, Entre.

3 DECEMBER 2013 1. Big Meeting.

2. Entre, Chariteach.

3. None. Final Exam

4. None. Semester Break

4 JANUARY 2014 1. None. Semester Break

2. Big Meeting.







3. Entre, Chariteach.

4. None.

5 FEBRUARY 2014 1. None. Midterm Exam

2. Big meeting, Chariteach, Entre. Preparation for Charity gathering

3. None.

4. Charity Gathering. Seminar ACT includes in Charity Gathering

6 MARCH 2014 1. None. Silent Week

2. None. Final Exam

3. ALLLIGHTS VILLAGE


7 APRIL 2014 1. None. Semester Break

2. Big meeting.

3. None

4. Bounding (HR)

8 MAY 2014 1. HELP

2. SHARITY







3. None. Midterm Exam

4. None.

9 JUNE 2014 1. Big Meeting, Entre.

2. Trip for kids

3. None.

4. None.

10 JULY 2014 1. Meet the elderly.

2. None. Final Exam



11 AUGUST 2014 1. None. Semester Break

12 SEPTEMBER 2013 1. None. Semester Break

2. Big Meeting.

3. Blood Donor.

4. Charity Banquet.







3.2 ACTUALIZATION OF WORKPLANNO MONTH ACTIVITY PER WEEK INFORMATION

1 OCTOBER 2013 1. None.

2. None.

3. Chariteach. ACCOMPLISHED

4. None. Mid Exam

2 NOVEMBER 2013 1. None.

2. Big Meeting. Interview session for new member of Charity Club batch 2013 (November, 12th --13th ) ACCOMPLISHED

3. None.

4. Chariteach, Entre. ACCOMPLISHED

3 DECEMBER 2013 1. Big Meeting. Committe division for Charity Gathering 2013 and Allights Village (December, 3rd) ACCOMPLISHED

2. Entre, Chariteach. ACCOMPLISHED

3. None. Final Exam


4 JANUARY 2014 1. None. Semester Break

2. Big Meeting. Evaluation of each division in Charity Club & evaluation of preparation Charity Gathering 2013 (January, 14th)

ACCOMPLISHED







3. Entre, Chariteach. ACCOMPLISHED

*chariteach

4. None.

5 FEBRUARY 2014 1. None. Midterm Exam

1. Big meeting, Chariteach, Entre.

Evaluation of each division in Charity Club & evaluation of preparation Charity Gathering 2013 (February, 11th)

ACCOMPLISHED

5. None.

6. Charity Gathering. (February 22th – 23th )

ACCOMPLISHED

6 MARCH 2014 5. None. Silent Week

6. None. Final Exam

7. ALLLIGHTS VILLAGE (March, 15th)

ACCOMPLISHED


7 APRIL 2014 5. None. Semester Break

6. None

7. Big Meeting Evaluation of each division in Charity Club (April, 15th )







ACCOMPLISHED

8. Bounding (HR) The date was changed, it held on MAY 13TH

8 MAY 2014 1. HELP (May, 9th)

ACCOMPLISHED

2. Charity Bounding “Sharing Session” Recognized by HR division (May, 13th)

ACCOMPLISHED

3. CONFORNATION SHARITYCONFORNATION (May, 17th)

ACCOMPLISHED

4. None.

9 JUNE 2014 1. Big Meeting, Entre. It was not conducted because there is SOPU event.

2. None

3. Blood Donor (July, 27th )

We plan to conduct Blood Donor on September, but for several reasons we consider to held Blood Donor on June.

ACCOMPLISHED

4. None.

10 JULY 2014 1. Big Meeting Regular Big Meeting

ACCOMPLISHED

2. Donation Box There are several obstacles for actualization the donation box, so we consider postponing this plan.









11 AUGUST 2014 1. None. Semester Break

12 SEPTEMBER 2014 1. None. Semester Break

2. None

3. Big Meeting Welcoming session for new member of charity batch 2014 (September, 16th )

Interview session for new member of Charity Club batch 2013 (September, 18th )

ACCOMPLISHED

4. None

13 OCTOBER 2014 1. Big Meeting Announcement of Division for new member Charity, Preparations for Meet The Elderly & Trip For Kids

ACCOMPLISHED2. Meet The Elderly (October, 11th )

We plan to Conduct Meet the Elderly on July, but committee lack of preparations and the time is too close to final exam and semester break.

ACCOMPLISHED3. Trip For Kids (October, 19th )

We plan to conduct Trip For kids on June, but at that time the children are preparing for their exam.

ACCOMPLISHED4. Chariteach, Entre Entrepreneurship division sell Charity’s Jacket,

for new member Charity.

ACCOMPLISHED14 NOVEMBER 2014 1. None







2. Big Meeting Preparations for Charity Banquet

3. Chariteach

4. None

15 DECEMBER 2014 1. Charity Banquet Will be held on December, 2nd

2. None

3. None

4. None







3.3 ORGANIZATIONAL REPORT

HEAD OF CHARITY CLUB

Rudi Afandi Winata

Job Description

Responsible to whole activities of Charity Club.

The one who is planning, leading, organizing, controlling and serving all of the activities that

are in the Charity club.

Responsible to Vice I and Vice II of Charity Club.

Having authority to make decision

Implementation of job description

The Head was responsible to the whole activity in charity, and being helped by Vice I and

Vice II. For that reason, Head more focus on controlling Vice II and Vice II of charity

club. We often held a meeting to discuss the problems and solutions and also in making

choices. As a Head of Club, making the entire member become one without any cleavage is

like obligation. By getting help from Vice I and Vice II make the Head easier to control the

organization. The Head has a right to make choice for any option to make the club better than

before.

Barrier

Communication is the main problem that always happened in every club. It also happened in

Charity, sometimes Head already give an information to the Vice I and Vice II, and Vice I

and Vice II separate the information to the each PIC of division and each PIC of division

give information to the each member of division, the problem is the information not







delivered efficiently to the member of charity. So, sometimes we faced miscommunication.

The others problem is sometimes member did not follow the instruction that BOD gives.

VICE I

M. Sela Sulyadi

Job description:

Responsible to the Head of Charity Club.

In coordination with the Head to develop Charity Club progress.

Cooperate and In Charge to the deputy of HRM, Communication, & Activity.

Implementation of Job Description

Vice I were cooperated with the Head effectively, instructions of the Head were implemented

as soon as possible in order to work fast and better performance of the organization. The

Vice I also helped the Head in assessing the Board of Directors particularly the HRM,

Communication, and Activity – through internal discussion. The performance of events was

also the focus of Vice I to evaluate every events holds by the organization. Moreover,

cooperation with the three deputies above was also going quite good although some barriers

or misunderstanding is inevitable.

Barriers

Inter-division communication remains considered as one of the barriers of the organization

due to the misunderstanding in some cases within the organization. Secondly, the hectic

schedule of either the Board of Directors or the Member Board is also a significant barrier to

the organization performance. The last is that the lack of initiative of the person in charge

within the organization which slows down the performance of the organization.







VICE II

Kinanti SarastalithaJob Description

- Responsible to the Head of Charity Club.

- In coordination with the Head and Vice I to develop Charity Club progress.

- Cooperate and In Charge to the Deputy of Administration and Finance.

- Being an advisor for Charity Club event.


Vice II was responsible and communicated effectively with the Head in following the

instruction given by Head and worked it done as soon as possible. Deputy of Administration

and Finance is under control of Vice II, we often held a meeting to discuss the problems and

solutions and also in making choices. Vice II also has responsible to monitor and advise the

Deputy of Administration in making the minutes of meeting, making a proposal, letters and

other responsibilities that Deputy of Administration had and responsible also to monitor and

advise the Deputy of Finance which include Entrepreneurship Division and Donation

Division. Vice II was being an advisor for Blood Donation event that was held on June 2014

in cooperation with PMI Indonesia

Barriers

The hectic schedule either from the Head and Vice II make us sometimes have to postpone

the job even we have tried our best in managing the time. The hectic schedule that we all

three had make us hard to find the suitable time for meeting. The lack of inter-division

communication is the most common barrier in cooperation and it creates misunderstanding

that affects all aspects in organization.







PIC OF ADMINISTRATION

Hani Widiya OktavianiJob Description

Make a proposal for Charity’s Club event

Make a Work Plan for one period

Make all the letter (permission letter, invitation letter)

Make a note in every meeting

Make an accountability report

Responsible to the Vice II Charity Club


Administration deputy is responsible to Vice II, we have good and effective communication along the

organization. In making Working Plan Administration deputy helped by Head, Vice I, Vice II and

others Deputy. We plan several events and activities for one period. Charity usually held big meeting

once month, Administration is responsible to make MOM (Minutes Of Meeting) or Notes. Making

Proposal for every Charity’s event is main task of Administration deputy, also responsible taking care

the letter that belongs to every event.

Barrier

Lack of communication between others committee in running an event makes the process of

making proposal and accountability report taking more time. Proposal needs some

corrections in several times because the meeting was held for several times but the

commitees are seldom to come. The timing of one event to other events is quite near, so it

make chaos in making proposal and also the accountability report of each events.







PIC OF FINANCE

Devi SelenaJob Description

Making budget in all event involving Charity Club.

Making financial accountability report for each event that money is given by President

University.

Collecting the monthly payment. Monitor entrepreneurship and donation division: Entrepreneurship activity1) Fund raising2) Sell Charity jacket

Donation1) Collect donation when there is any disaster, people who need help, etc.2) Give the donation to people or organization needed As representative from charity in conducting care and share event with PUSU, PUSC and

other clubs and communities.


The Finance deputy is responsible to Vice II. Every month Finance deputy must collect the monthly fee of each member of Charity IDR5,000/Person. The fund from monthly fee will be used for any activities that belong to Charity. When there is a Natural Disaster or needed donation, finance are responsible to supervising the donation division to collect the money. The entrepreneurship program also is under responsible of Finance deputy. Paid the money needed for the activities and keep the money received.

Barrier

Lack of coordination between each division therefore the money spent is not offsetting the budget. It is hard to hold income tax of renting goods, speaker fee and the price of gift. Hard to collect the monthly payment because there is no fix members of Charity







PIC OF EVENT DEVELOPMENT

Gandi SuhartinahJob Description

Set a plan, Run the events and evaluate all events in charity club president university.


Event Development helps the project manager to arrange the committee in any event of

charity and being a part of the event organizer in all of the events that held by Charity Club.

Held an internal meeting periodically to evaluate how’s the event going, evaluate the

strengths and the weaknesses, and the used that as the lesson for the next event. Together

with others committee in event organizer team arrange the rundown for the event, make sure

the event is running well and then arrange every single detail about the event itself.

Barriers

Each member has different activities, that is why a little bit hard to held an internal meeting

sometimes. During deciding the next events sometimes there is some different ideas along

each member. Sometimes, miscommunication was just happened along each member .

PIC OF ACADEMIC

Ayu Novia Farahdiba

Job Description

Conducting the regular charity agenda of teaching activities in PAUD Melati voluntarily.

Making a teaching list of charity member.

Deciding Person in Charge for each day of teaching activities.

Following up the charity member to involve in teaching activities.

Informing the owner of PAUD Melati if there is no teaching activities for certain day.







Supervising the event that is conducted by academic division.


PIC of Academic responsible to encourage the Charity member going to the PAUD Melati

for teaching the students after their school hours, helping them to do their homework and also

give them some exercises that related to their subjects at school. In the first big meeting of

charity club, spread a piece of paper that contains the table of name, mobile number, day of

teaching. From the teaching list, choose one or two person from academic division member

becoming Person in Charge for each day. Tell the PIC about the time and venue to gather the

teaching volunteers. Give announcement in LINE group of Charity Club to involve in

teaching activities for those who haven’t any schedule on that day. Calling Mrs.Erni if there

would be no teaching activities on that day followed by certain reason.

Barriers

Minimum participants involved in teaching activities because their full schedule in the

campus and also lack of awareness from participants in helping the children. If there is

charity member didn’t come to the big meeting so it’ll make the teaching list incomplete. Not

all academic member know the contact of Mrs. Erni, so it’ll be difficult for Head of

Academic because only one person responsible to inform Mrs. Erni Usually the meeting

schedule of the event is not match with my schedule.

PIC OF COMMUNICATION

Muhammad Al IkhlasJob Description

Internal

Spread any kind of information among the members especially about the big meeting. Publish the upcoming event.







Announce every single news to other members via group bbm or group line.

External

Updating all the social media include the twitter, facebook group, etc. Seeking for any media partner for all events. Responsible to manage all the participants outside charity member.

Press

Create report for every single event that has been conducted. Make any design needed for particular events or meeting like logo, banner, poster.


Basically, charity this year has a lot of improvement on the communication way. We came

up with the idea of dividing charity into three sub- division consist of internal, external, and

press in order to make the job description work efficiently and effectively. Fortunately, this

new form of organizational structure has given so many benefits to our club such as an easier

way to spread the information and handling other external parties on the same time. We also

finally succeeded to create many creative designs for supporting our events.

Barriers

Unfortunately, we have faced many obstacles that occurred during this period. First is

regarding to the one of the deputy that resigned from the club that makes the entire job

description has to be managed by one person only. Second is about the quota of

communication division was not fulfilling the quantity of the new members so for some case

there are some members didn’t got any chance to become the committees. Continuing with

the third problem is about the loyalty. It’s not easy for us to keep our fellow members stay

collectively because of their business outside charity like academic, major association,

student union, or any other particular clubs they joined. So at last it was bring negative

impact to us that we are lack of participants in some events and the deputy have to involve

directly because of some irresponsible and unreliable member.







PIC HUMAN RESOURCES

Anugrah Satria Bimasakti

Job Description

Organize Rules & Regulations, Job Description, and disputes in internal affairs.

Recruit, Direct and Train Charity’s organizational works.

Responsible in organizing any internal activities of Charity such as playing paintball, etc.

Supervise the performance of Charity Club boards.

Report the consistency of Charity member.

Responsible to the Vice I of Charity Club.


Make rules and regulation for each member in big meeting. Recruit new member by

conducting interview. The interview consists of several questions about organizational

aspect. Plan to conduct bonding such as playing outbound Monitor the performance of

Charity Club Boards by controlling the progress of member of each department. Asking the

head of each department to report the member. Give the report and coordinate to the vice

chairperson of charity club.

Barriers

Difficult to implement the rules and regulations since Charity is social organization which

organization based on willing of people. The punctual of Charity members since the member

has another business. Playing outbound is difficult to be conducted because the time

consideration of each member. Gather the head of each department to ask the performance.

Coordination with all the head of each department.







3.4 EVENT REPORTS

1. Charity Gathering

Purpose

- To implement the work plan of Charity.

- To implement one value of PRESIDENT.

- To increase the member’s sense of belonging to our club, Charity.

- To increase the kinship and fellowship among Charity member.

- To make among Charity member as a one family

Participant

- 20 Charity member of batch 2011 and 2012

- 35 Charity members of batch 2013

- 4 person non-Charity member

Time & Venue

- Date : Friday, 22th – Saturday, 23th February 2013

- Time : 04am - 12am (first day) and 06pm - 02pm (second day)

- Place : Malabar resort Pangalengan, Bandung

Obstacles

- Hard to collect money from the all committee and participant- Transportation came late- Cannot provide the adventure games because rainy at that time







Suggestion/Recomendation Committee should make plan B to overcome the possibilities problem that will be faced, such as make two different rundown. There must be a good team work between treasurer and public relation in collecting the money from the committee or participant. For the transportation, one day before the committee must make sure to the third parties that they can come on time.

2. Allights Village

Purpose - To provide solar-charge lantern for Laban Sari Village.

- To give an extra time to learn for the villagers.

- To be educate the villagers and to promote social economic development in their

village.

Participant

- Laban Sari villagers.

- Exchange participants from Japan.

- Member of Charity Club

Time & Venue

- Date : March, 15th 2014

- Time : 07.30 am – 20.30 pm

- Place : Laban Sari Village, Cikarang Timur

Obstacles

- Lack of equipment for preparing the cultural night

- Lack of the committee, because at D-day is in semester break







- Difficulties in coordinating on the Day, because the situation is very crowded and

some miscommunication is happened.

Suggestion/Recommendation

The equipment division must prepare well what the things that needed on D-day.

Charity can open registrations to non-member charity to join this event as committee.

The event organizer must prepare a HT to coordinating the event, at least the project

manager, PIC equipment and PIC public relations also using the HT to manage their

communication.

BUDGET ESTIMATIONOUTCOME (IN IDR)

DIVISION DESCRIPTION QUANTITY UNIT COST/UNITTOTAL COST

Secretary Printing Proposal 60 sheet 1,000 60,000Photocopy Proposal 100 sheet 150 15,000Printing Accountability Report 30 sheet 1,000 30,000Photocopy Accountability Report 50 sheet 150 7,500Binding Document 6 pieces 3,000 18,000Permission Letter 10 sheet 1,000 10,000Total

Event Organizer Games and OutbondTarik Tambang GamesTambang 1 unit 100,000 100,000Bakiak GamesBakiak Sandals 8 unit 30,000 240,000Balap Karung GamesKarung 20 pieces 3,000 60,000Balap Kelereng GamesSpoons 30 pieces 1,500 45,000Marbles 30 pieces 500 15,000Catching Eels Games







Eels 25 pieces 5,000 125,000Water Bucket 5 pieces 7,000 35,000Gift for Games' Winner 3 unit 100,000 300,000Sound System + Genset 1 unit 1,500,000 1,500,000Placard 1 unit free freeSouvenirs 40 pieces 30,000 1,200,000T-Shirt (Committees and Participants) 70 pieces 70,000 4,900,000

Traditional DanceJaenong DanceMen Jaipong 2 person 200,000 400,000Women Jaipong 2 person 200,000 400,000Men Lenong 2 person 200,000 400,000Women Lenong 2 person 200,000 400,000Pasambahan DanceWomen Dancer 7 person 120,000 840,000Men Dancer 4 person 120,000 480,000Puspamjali DanceWomen Dancer 2 person 220,000 440,000Men Dancer 2 person 220,000 440,000

Total12,320,00

Food and Beverage

Snack (Committees and Participants) 400 box 4,000 1,600,000Snack (Guest) 50 box 5,000 250,000Aqua (250ml) 20 box 20,000 400,000Breakfast (Committees) 40 box 5,000 200,000Lunch (Committees) 50 box 15,000 750,000Dinner (Committees) 80 box 25,000 2,000,000Total 5,200,000

Design and Decoration Games and Outbond

Decoration 1 unit 300,000 300,000Cultural Performance

Decoration 1 unit 300,000 300,000Total







Public Relation Poster 5 pieces 7,000 35,000Name tag (Committees and Participants) 35 pieces 2,500 87,500Standing Banner 1 pieces 100,000 100,000Backdrop (3x3) 2 pieces 180,000 360,000Certificate 45 pieces 5,000 225,000Phone Credit 8 voucher 25,000 200,000Total 1,007,500

Transportation Bus 2 unit 3,000,000 6,000,000Driver's Tips 1 unit 100,000 100,000Fuel 1 unit 200,000 200,000 6,300,000Total

Medic Medicine and Health Equipment 150,000Total

TOTAL OUTCOME

25,718,00

INCOME (IN IDR)

DESCRIPTION QUANTITY UNITAMOUNT/

UNITTOTAL

AMOUNTPresident Univerity

25,718,000

Total25,718,00

TOTAL INCOME25,718,00







FINAL REPORT

DIVISION DESCRIPTION QUANTITY UNIT COST/UNITTOTAL COST

Secretary Printing Proposal Color 41 sheet 800 32,800

Printing Proposal Color 22 sheet 1,000 22,000

Printing Proposal Black and White 11 sheet 500 5,500

Printing Accountability Report 12 sheet 1,000 12,000

Binding Document 3 pieces 4,000 12,000

Big White Envelope 1 pieces 700 700

Document Map 1 pieces 1,000 1,000

Total 86,000

Finance Receipt Book Single Ply 1 unit 3,000 3,000

Receipt Book Double Ply 2 unit 7,000 14,000

Note Book 1 unit 5,000 5,000

Acceptance Letter Book 1 unit 7,000 7,000

Brown Envelope 1 package 8,000 8,000

White Envelope 20 pieces 500 10,000

Carbon Paper 2 sheet 700 1,400

Folio Paper 5,000

Materai 3000 11 pieces 3,500 38,500

Materai 6000 5 pieces 7,000 35,000







Total 126,900

Event Organizer Games and Outbond

Balap Karung Games

Karung 10 unit 2,000 20,000

Bakiak Games

Bakiak Sandals 5 unit 30,000 150,000

Balap Kelereng Games

Spoons 1 dozen 20,000 20,000

Marbles 30 unit 100 3,000

Eating Krupuk Games

Krupuk 2 package 5,000 10,000

Small Rafia 1 roll 2,000 2,000

Big Rafia 1 roll 5,000 5,000

Rafia 1 roll 9,000 9,000

Jumbo Thread 1 roll 7,000 7,000

Chalk 1 box 5,000 5,000

Tape 1 pieces 1,000 1,000

Chopstick 1 package 4,000 4,000

Gold Paper 1 sheet 3,000 3,000

Rainbow Balloon 2 package 5,000 10,000

Plain Balloon 20 unit 1,000 20,000







Helium Ballon 50 unit 6,000 300,000

T-Shirt (Short Sleeves - Small) 8 pieces 30,000 240,000

T-Shirt (Short Sleeves) 49 pieces 45,000 2,205,000

T-Shirt (Long Sleeves) 11 pieces 50,000 550,000

T-Shirt (Long Sleeves - Big) 1 pieces 55,000 55,000

Spidol (6) 2 package 13,000 26,000

Spidol (12) 1 package 6,500 6,500

Sticky Notes 1 package 5,500 5,500

Placard 1 unit free free

Traditional Dance

Minang Costume 6 set 150,000 900,000

Kebaya Sunda Costume 1 set 150,000 150,000

Make Up 150,000

Dancer Fee 1,800,000

Bali Dance 950,000

Total 7,607,000

Food and Beverage Snack 380,000

Mineral Water Cup 5 box 23,520 117,600

Mineral Water Cup KTN 2 box 21,600 43,200

Mineral Water Cup 1 box 40,000 40,000

Mineral Water Bottle 2 box 36,000 72,000







Breakfast 60 box 8,000 480,000

Lunch (Committees) 60 box 15,000 900,000

Dinner (Committees) 180 box 25,000 4,500,000

Tissue 2 box 2,500 5,000

Trash Bag 3 pieces 15,000 45,000

Total 6,582,800

Public Relation Name tag (Lecturer) 3 package 4,000 12,000

Name tag (Committees and Participants) 4 package 5,000 20,000

Name Card (10x14) 7 package 9,000 63,000

Name Card (12x17) 2 package 10,000 20,000

Black Tape 2 pieces 20,000 40,000

Banner 3 pieces 490,000

Certificate (Committees) 37 sheet 5,000 185,000

Phone Credit 8 voucher 25,000 200,000

Total 1,030,000

Transportation Elf President University 3 unit 2,395,000

Pick-Up Car 1 unit 416,000 416,000

Ojek 2 unit 7,000 14,000

Toll 34,000

Fuel (Solar) 650,000







Fuel (Premium) 200,000

Total 3,709,000

Tax Rent Costume Traditional Dance 4% 1,050,000 42,000

(Deduct Total Receipt) Traditional Dance Fee 4% 1,800,000 72,000

Bali Dance 4% 950,000 38,000

Rent Elf President University 2% 2,395,000 47,900

Rent Pick-Up 4% 416,000 16,640

Total 216,600

Remaining Cash Cash on Hand 6,792,900

(Plus Total Tax) Total 6,792,900

TOTAL OUTCOME 25,718,000

INCOME (IN IDR)

DESCRIPTION QUANTITY UNIT AMOUNT/UNITTOTAL

AMOUNT

President University 25,718,000

Total 25,718,000

TOTAL INCOME 25,718,000







3. HELP!

Purpose - To donate the funds from the selling bicycles

- To help each other who need a helping hand

- To grow awareness and participation in help each other







Participant

- President University students - Public society around Cikarang Baru

Time & Venue

- Date : Friday, 9th May 2014

- Time : 06.30 a.m – 13.40 p.m

- Venue : Paud Ceria, Paud Desa Lebansari and

PresidentUniversity Student Housing

Obstacles

- Lack of preparations

- The committee are lack of awareness

- Rundown changed several times


The project manager is responsible to increase the committee’s awareness, by

supporting them in preparing the event.

4. Confornation

Purpose - To implement 9 values of President University

- To implement the work plan of:







1. To help each other who need a helping hand

2. To donation for charity

3. To entertain participants with music

4. To increasing solidarity

Participant

We targeted 150 person attend in the event, but actually in D-day is 41 person

Time & Venue

- Date : Saturday, 17rd of May 2014

- Time : 07.30 pm – 10.30pm

- Venue : Radio Café Cikarang

Obstacles

- Lack of sounding the event to participant outside President University

- Lack of preparation


Project manager must encourage the public relation sounding properly to participant.

Well organize committee is the key success of an event, so in running the event

choose someone who really wants to succeed the event.

5. Blood Donor

Purpose - To implement 9 values of President University

- To implement the work plan of Charity :







o To help each other who need a helping hand

o To increasing solidarity as a human

Participant

- Students of President University

- Staff and lecturer of President University

- President Junior High School, President Senior High School and some institution

around Cikarang (Polres, Jamsostek, health care)

Time & Venue

- Date : 27th June 2014

- Time : 07.30am – 12.00pm

- Venue : Building B, 106 Room, President University

Obstacles


- The venue is not fix, it makes chaos at everything

- PMI came late at D-day


The preparations need at least one month. For the venue, the project manager can

consult with the adviser to decide which one is better. Make sure to PMI one day

before, that they must come on time.

6. Meet the Elderly

Purpose - To Implement 9 values of President University

- To implement the work plan of Charity Club







- To help each other

- To increasing solidarity among participant with the elderly

- To sharing the happiness with the elderly

Participant

50 Student of President University

Time & Venue

- Date : Saturday, 11th October 2014

- Time : 09.00am-12.00pm

- Venue : Department Social Institute (Jl.HM Djoyomartono 19 Komplek

Depsos Bekasi, Bulak Kapal RT 02/21, Margahayu, East Bekasi)

Obstacles


- There is no cooperation from participant

- Lack of sounding


The preparations need at least one month. Project manager must encourage the public

relation to remind the participant about the event held.

7. Trip For Kids

Purpose - To Implement 9 values of President University

- To implement the work plan of Charity Club

- To help each other

- To increasing solidarity among participant with children







- To sharing the happiness with the children

Participant

30 children from SPS. PAUD MELATI 10 and the adviser of SPS. PAUD MELATI

10 is Mrs. Erni

Time & Venue

- Date : October 19th, 2014- Time : 06:00 – finish- Venue : Planetarium Jakarta

Obstacles

- Lack of committee in D-day

- There is no place for doing games


Project manager must encourage the committee and supporting them to succeed the

event. Two or three days before must be took a survey to the venue.

CHARITY GATHERING







Alights Village

HELP!







CONFORNATION







BLOOD DONOR







MEET THE ELDERLY

MEEET THE ELDERLY







TRIP FOR KIDS







LETTER OF AUTHORIZATION (Cikarang,November 4th 2014)

Proposed by,

Rudi Afandi Winata Hernawati W. Retno Wiratih

Head of Charity Adviser of Charity

Acknowledged by,







Made Pradnyana Putra Grace Debora C.O.

President of PUSU Chairperson of PUSC

Hernawati W. Retno Wiratih Susilo, S. Kom

Adviser of PUSC & PUSU Head of Student & Alumni Bureau

Approved by,

Prof. Anak Agung Banyu Perwita, Ph.D

Vice Rector III




accountability report

Documents