academic council scorecard uptd 12/1/18 · academic council score card reporting 11/16/18 meeting...

Academic Council Score CardReporting 11/16/18 Meeting Activities

Mission – To foster University of Alaska delivery of high-quality, cost-effective academic programs that are readily accessible to students in Alaska and beyond, through appropriate policies and academic administrative procedures, collaboration, and review of academic program actions including new program approval, program reduction, and program discontinuation.

Initiative Goal Projects/Actions Owner Introduced to Council

Status Update

Strategic Pathways & Other Issues

UAA MPP/MPA ProgramCreate a new MPP/MPA Program at UAA

Involve key faculty and leadership Provosts DoneEnsure proper review channels for program proposal

Provosts In progress

Discuss resource needs with UAA leadership Provosts In progress

Propose a UAA MPP/MPA Program addition to the BOR J. Stalvey

UAA Faculty are developing program

curriculum for review - moving through

Governance next year

UA Gateway/PortalA single point of entry with a focus on students returning to the university

Vendor selected - finalizing contract. Implementation by the end of 2018. S. Oba

Phase 1 complete, initiating phase 2 in

January

Common Calendar Create common calendar for AY21-23Work with campus registrars to establish a common calendar S. Oba

Completed through AY21/22 - Signed by

President 11/21/18

Synchronous class deliveryAddress synchronous class delivery times

Determine class duration (50 vs 60 min.) Faculty Alliance In progress

Determine teaching days (MW vs MWF) Faculty Alliance In progress

Distribution of student tuition & fees across system

Charge students tuition & access fees relative to physical campus location

Review/address students paying on-campus fees where in-person courses are taught P. Layer/F. Villa In progress

Review/address students paying tech. fee for distance courses and forgoing on-campus support services fees

P. Layer/F. Villa In progress

Review/address student tuition dollars going to the campus that pays course instructor

P. Layer/F. Villa In progress

Concurrent Enrollment Fees and Payment Responsibility

Create clear understanding of fee variance and payment responsible party

Following approval of proposed changes to BOR policy & regulation(s), determine next steps P. Layer

TBD following reg change approval

Create subcommittee to address cross campus tuition, fees, etc P. Layer




Status Update

Strategic Pathways & Other Issues (continued)

Administrative Policy regarding high value non-credit workforce credentials

Capture programs, courses, noncredit classes, continuing ed, certificates, etc that benefit Alaskans

Determine programs, courses, etc the three universities are providing P. Layer/F. Villa In progress

2019 Faculty Initiative Fund (UNAC Contract )

Encourage faculty development & collaboration

AC will review RFP P. LayerApproved by AC -

11/16/18

Faculty will submit proposals to AC for review Faculty/AC In progress

Proposals under review AC/FA

Placement (ALEKS)Develop a consistent placement process across the system

Evaluate past assessments and find an instrument for placement P. Layer 12/21/2018

Evaluating past assessments

BOR Policy and Regulations

Academic Unit Establishment, Major Revision, and Elimination: School of Natural Resources and Extension Elimination and Addition of Cooperative Extension Service

The academic element will move to CNSM and CES would be a standalone unit

Submit BOR Policy Academic Unit Establishment P. LayerBOR 5/24/18

w/effective date of 6/30/19

Review regulation changes P. Layer/AC

Emeritus Status and Staff Emeritus Develop language to define emeritus status for staff and conditions for revocation of status for faculty or staff.

Review current regulation and make changes as needed P. Layer

Proposed changes presented at Dec. '18

AC meeting. FA to provide feedback.




Status Update

Subcommittees

e-Learning

Increase system-wide collaboration and explore outsourcing options - Outsourcing selected programs to private partner

Explore e-Learning programs for outsourcing K. CareyIn progress - Will

report back with action plan

Report to AC w/ action plan K. Carey Ongoing updates

Develop a standard process of fees across the system for out-of-state tuition for online programs

Evaluate the different fees at each campus and determine how far apart they are - determine if it is feasible to make uniform

K. Carey 12/21/2018In progress - Will

report back with action plan

Report to AC w/ action plan K. Carey 12/21/2018 Ongoing updates

Dual Enrollment TaskforceCreate a template for dual enrollment agreement to make it easier for school districts to work with the University

P. Layer 12/21/2018Reconstituting the

committee

Teacher Education Committee

Workforce Development Taskforce

Program Discontinuations/Additions - FY19

Accelerated Master's in Civil Engineering To add the program at UAA Send notice of non-objection to ASA committee

J. Stalvey/S. Kalina

BOR Approved - September 2018

Discontinuation of the Nutrition Bachelor of Science degree To discontinue program at UAA Submit Action Transmittal for approval

J. Stalvey/S. Kalina

No objection by AC - 11/16/18 - Process Action Transmittal

Discontinuation of Applied Environmental Science and Technology Master & the Applied Environnmental Science and Technology Master of Science

To discontinue program at UAA Submit Action Transmittal for approvalJ. Stalvey/S.

Kalina


Discontinuation of Computer Electronics Associate of Applied Science degree

To discontinue program at UAA Submit Action Transmittal for approvalJ. Stalvey/S.

Kalina





Status Update

Notification of Suspension of Program Admissions

UAF BA in Chemistry Suspension of program admissions Send notice of non-objection to ASA committeeJ. Stalvey/S.

KalinaNo objections from

BOR - September 2018Bachelor of Science in General Science Degree Suspend admissions Send notice of non-objection to ASA committee A. Prakash

No objections from BOR 11/1/18

Notification of program reinstatement - FY19

MS Degree in Resource and Applied Economics

Reinstate admissions Notice to BOR A. Prakash Removed from BOR 11/1/18 agenda

Business Council Report

January 10, 2019

The Business Council continues to approach its efforts with the aim of contributing to

Institutional Goal #5: Operate more cost effectively.

Strategic Pathways – Procurement

Goals and initiatives to achieve savings via bulk purchases, process improvement/automation

and policy and procedure standardization have been identified. UAF is taking the leadership in

these areas, while also providing procurement duties for UAS and Statewide. Implementation

and effort to achieve these goals will be on‐going in FY19.

Strategic Pathways – Grants & Contracts Administration

The Grants & Contracts directors from UAF, UAS and UAA continue to meet and work on their

FY19 prioritized plan.

Process Improvement and Automation

The President and Regents authorized $1.1m in FY18 for process improvement and automation.

The CFO sent an internal RFP to the functional areas of Student, HR, Finance, IT and

Institutional Research to solicit automation project proposals. A number of proposals were

received, and the Business Council deliberated on all proposals. The Business Council has

approved 13 projects in Student, HR, Finance and Administration, and Institutional Research

areas and requested additional information on others. All of the FY18 allocation has been

expended or committed.

A summary of the approved projects to date:

HR – Open Enrollment Automation

HR – OnBase Integration (vendor forms)

HR – Online I‐9 and Employee Paperwork

HR – Family Medical Leave (FML) Process Improvement

HR – Retirement files to SPARK format

Admin – Consulting support for Travel Project implementation

Admin – UA Procurement Records to OnBase

Admin – OnBase Integration for e‐workflows

Finance – Replace and update property scanners and system

Institutional Research – Business Intelligence

Student – Transfer Evaluation System

Student – Enrollment Rx: Higher Education Data Architecture

Student – UA Gateway

It is important to note that within the broad scope of the Finance and Administration, there are

several very large automation or compliance projects underway that do not explicitly flow from

Strategic Pathways or the $1.1 million Automation pool. These projects that arise in the normal

course of operations include: travel booking tool and expense management, conversion to

Banner 9, accounts receivable conversion for IRS Form 1098‐T, and JV workflow. They will

consume a significant amount of staff time over the next one to two years.

The CFO sent out a request for FY19 proposals to all the Council chairs. Eight proposals were

received and discussed at the August Business Council meeting. One project in Grants &

Contracts administration was approved, two projects were approved for the student billing and

financial aid, four were funded by different means, and one project was dismissed by another

council.

Given the numerous projects in the queue, the Business Council discussion turned to using the

funding pool to fund three functional and programming positions for a number of years to help

with the project flow through.

Travel Project

The travel project entered the pilot phase on November 5, 2018. The pilot participants include

UAS, UAF College of Engineering and Mines, select Statewide offices, and UAF College of Rural

and Community Development. In summary, the travel project involves implementing a new

expense reporting tool, a booking tool, and leveraging travel discounts. The aim is to improve

the travel process for travelers and users, gain efficiencies, save money and better manage the

travel process. Assuming the pilot goes well and the system is ready, all travelers will begin to

use the new system in February 2019.

Facilities Council

The Facilities Council is a sub‐council of the Business Council. Scott Bell, UAF Associate Vice

Chancellor for Facilities Services, serves as chair. Several initiatives are underway, including

space utilization, common definitions, and facilities valuation.

Banner 9

Conversion to Banner 9 continues to be a major effort that the IT Council and Business Council

monitor. Banner 9 went live October 29, but there remains testing of Finance forms, and

unresolved performance issues. The performance issues mean slowness in processing time in

Banner 9 compared to Banner 8. The conversion is a soft rollout, meaning users can work in

both Banner 8 and Banner 9. Training is available, either in‐person or by video.

Other areas of activity

Compliance with Graham Leach Bliley Act (GLBA)

Monetization efforts

Support for telling the story of operating cost effectively

University of Alaska Community Campus Directors Council (CCDC)

Represented by leaders of campuses and colleges at the University of Alaska Anchorage (UAA), University of Alaska Fairbanks (UAF), University of Alaska Southeast (UAS), and University of Alaska Workforce Programs.

UAF Community & Technical College UAF Northwest Campus UAF Bristol Bay Campus UAF Kuskokwim Campus UAF Interior Alaska Campus UAF Chukchi Campus UAS Career Education UAS Ketchikan Campus UAS Sitka Campus UAA Matanuska Susitna College UAA Prince William Sound College UAA Kodiak College UAA KPC Kenai River Campus UAA KPC Kachemak Bay Campus University of Alaska Workforce Programs UAA Chugiak-Eagle River Campus

Jan. 10, 2019 Council Update Work Done - Dec 6, 2018-Jan 3, 2019

Data collection continues on our new Goal (Subcommittee #2) task. o NEW TASK: Create best practices document that summarizes best practices in:

student success recruitment and retention cost containment dual credit/concurrent enrollment strategies

Data collection continues on our new Goal 3 (Subcommittee #3) task. o NEW TASK: Create a list of courses each community campus needs delivered to their

campus via a distance modality or videoconference so place-committed students can better pursue 4-year degrees offered by their university.

Data collection continues on our new Goal 4 (Subcommittee #4) task. o NEW TASK: What collaborations do you have with any of the state's regional training

centers? Are there any barriers that inhibit increasing opportunities with your collaborations,

i.e. instruction, recruitment, facilities? It is expected this information will be distributed to the Summit Team prior to the Feb 19-20 F2F with CCDC. Future CCDC Meetings

Telecon Feb 6

Feb 19-20 – Face-to-Face meeting in Anchorage

CCDC Pathways Scorecard Action Item Task Steps Status

Red Yellow Green

Target Completion Comments-Blue Text Most Recent

1. Increase integration with main campuses

UA 2025 Goals & Measures 1. Contribute to Alaska’s economic development. 2. Provide Alaska’s skilled workforce. 4. Increase degree attainment. 5. Operate more cost effectively.

Integrated Website Accessibility

1) IT designed 2) Legal review 3) Monitor plan

Complete Assumed by IT Council.

Integrated Tech Prep 1) Uniform template 2) Monitor plan

Complete Assumed by Academic Council.

Integrated Minors on campus policy

1) Statewide dual enrollment template 2) Legal review

Complete Assumed by Academic Council and Student Services Council.

AAS Degree program mobility-Offer comm campus AAS degrees at other campuses that don’t offer them.

1) Identify AAS Degrees 2) Senate curriculum approval

Fall 2018 Objective moved to Goal 2.

Promote opportunities for UA leadership from SW and main campuses to visit community campuses.

1) Campus directors provide opportunities for SW and main campus leadership to experience community events. 2) SW and main campus leadership notify campus director when traveling within their region.

Ongoing/complete.

2. Increase collaboration across community campuses


CTE course/faculty sharing across campuses Offer comm campus OEC, Certificate & AAS degrees at comm campuses that don’t offer them.

1) ID courses & faculty 2) Identify course cost/revenue sharing agreement across MAUs 3) Create inventory of potential programs 4) Run thru main campus respective curriculum process

Fall 2018 & ongoing

Master program/course inventory sent to Summit Team in Sep.

Campuses required to submit proposals to respective provost’s office for guidance on specific course/program sharing outside their university. Possible NWCCU notifications.

Expand course selection outside MAUs to integrate or transfer into existing programs

1) ID possible courses

Fall 2018 Merged with “CTE course/faculty sharing” objective above.

Explore if certain AAS degrees can be offered solely on comm campuses & not on main campuses.

Spring 2019 Tabled at this time. Needs further discussion. Discussion with Academic Council required.

Reduced tuition for CTE program/course offerings

1) ID potential courses/programs

Complete At the request of VP Layer, CCDC has compiled a list of under-enrolled certificates that could be included in a 25% discount (similar to OEC discount) if it’s decided to enlarge the program. 25% reduction for OECs approved; effective Fall 18.

Compile “best practices” list of community campuses.

Student success, recruitment, retention, cost containment, dual credit/concurrent enrollment strategies.

Spring 2019 Work commenced Nov. 2018. Expect results to

be shared with Summit Team before Feb 19-20 meeting.

3. Develop system for community campuses to work with university departments in coordinating eLearning course offerings in a way that is fair to both the community campuses and university departments. Improved coordination will reduce detrimental duplication of eLearning courses, promote greater integration of community campuses and the universities, and foster better collaboration in a very meaningful way. (Revised goal

approved by President Johnsen on Feb. 20.)


Expand UAOnline platform; create search engine of all locations/availability of all UA degree/certificate programs by campus. Include if high-demand career and field.

1) Campus web sites have prominent link to UAOnline program search feature.

2) Inventory of locations/info for each campus program; put on UAOnline.

3) UAOnline via Distance Ed Gateway shows all UA degrees that can be completed 100% distance; takes 4 clicks to get there; less clicks.

4) Consider adding blended programs that are 50% distance.

Timeline and tasks completion TBD by SW OIT & IT Council. CCDC work completed.

Links to non-credit and continuing education offerings have been added to UAOnline. In Fall 2017 Karl Kowalski identified potential template to be added to UAOnline addressing #2. IT Council and SW OIT assumed these four tasks in Fall 2017. CCDC work on this completed.

Develop system for comm campuses to work with university departments to coordinate eLearning course offerings in a way that is fair to both comm campuses & university departments.

1) Coordinate online course and program offerings based on campus mission & community needs;

2) Coordinate course schedules & sequencing for consistency & promote completion;

Spring 2019 CCDC provided, at the request of former UAA Interim Provost Hrncir, a draft “Guidelines for Developing Online Course Schedule.” Since this will be a joint effort by UAA Interim Provost Stalvey, UAA directors & deans, it will not be part of the CCDC work. Could be used eventually as part of recommendations to Summit Team. UAS 6-year schedule and UAF CRCD regional course schedule models will be reviewed. Then determine if one process can be developed to serve UA System.

Requirement for “in-residence” credits before graduating programs.

1) Examine residency standards at each University. Determine differences & how to meet NWCCU requirements.

Fall 2018/Spring 2019

Further discussion and research required.

2) Determine how campuses can align residency requirements to improve graduation rates.

Enable place-committed community campus students to be able to pursue more 4-year university degrees.

Create list of university courses that students at community campuses can take via distance or videoconference.

Spring 19 Work commenced Nov. 2018. Expect results to

be shared with Summit Team before Feb 19-20 meeting. University provosts, deans and chairs are integral to success once the list is compiled.

Pull and share workforce market data with universities and comm campuses.

Complete Task assigned at Aug. 2017 Summit Team meeting. Workforce Subcommittee of CCDC was created with Fred Villa as chair. The EMSI products, “Career Coach” and “Analyst” were procured and rolled out in early November. Ilisagvik College’s and AVTEC’s programs have been incorporated into the Career Coach for the upcoming year. This demonstrates UA’s commitment to Alaska, and our focus on student success by working with these institutions to promote career exploration and postsecondary degree attainment (65% X 2025).

1. Explore potential partnerships with tribal & other organizations UA 2025 Goals & Measures 1. Contribute to Alaska’s economic development. 2. Provide Alaska’s skilled workforce. 4. Increase degree attainment. 5. Operate more cost effectively.

Create inventory of current partnerships with all groups.

1) Define partnerships 2) Identify types (e.g. student

support; grants, etc.)

Spring 2019 CCDC Partnership Report has been created. The

next step will be a partnership gap analysis and how these partnerships can be leveraged within and across regions.

Possible conversion to tribal colleges

3)

Unrealistic option based on research of creating tribal colleges, but monitor APU progress in trying to attain tribal college status.

Explore potential partnerships with tribal and other community organizations, including regional training centers.

1) Identify models for partnerships engagement and training, apprenticeship programs.

2) Coordinate opportunities with CCDC to meet partner goals e.g. as economic and workforce development, community wellness, teacher education.

3) Cross-walk programs with Ilisagvik, Rural Training Centers, AVTEC, Alaska Christian College and others identified by ACPE.

4) Research new models (e.g. tribal colleges outside AK; economic development; community wellness)

Spring 2019 1) Collecting data on what collaborations each campus has with the state's regional training centers.

2) Are there any barriers that inhibit increasing opportunities with your collaborations, i.e. instruction, recruitment, facilities?

Work commenced Nov. 2018. Expect results to be shared with Summit Team before Feb 19-20 meeting.

Office of Human Resources 907-450-8200 (phone) 907-450-8201 (fax)

HR Updates to Communicate as of 12/21/18

Statewide Human Resources is striving to make improvements to the HR System, benefits and procedures to better help employees. Here is an update on system wide projects that are currently in process. We are working on the details of these projects and communication will be sent to those directly impacted prior to the effective date of the change. To see previous versions of this communication please go to the Statewide Human Resources web page at the following link: http://alaska.edu/hr/whats-new-at-statewide/index.xml.

Process Improvement Projects and Tasks EPAF Integration with OnBase Electronic Personnel Action Forms are currently emailed to HR offices and then manually transferred and indexed in Banner. This project will automatically transfer these notifications directly to OnBase. Update as of 11/16/18: This project is on hold until the transition to Banner 9 has been completed. Accelerated Collection and Processing of New Hire Paperwork HR Representatives from each campus are working to speed up the gathering and entering of HR documents needed to establish new employees in the UA system. This will include assessing current processes, establishing new streamlined processes to be used by all campuses and implement new tools to collect data efficiently and securely. Update as of 12/1918: The team is meeting every two weeks to finish the creation and testing of the electronic forms used by new employees. Currently, we are working on the routing process for the two ethics disclosure forms and will start on the union dues forms after the holiday break. Standardization of FML processing HR Representatives from each campus are working to improve and standardize the processing and tracking of Family Medical Leave across the UA system. This will include assessing current processes, establishing new streamlined processes to be used by all campuses and implement new tools to collect FML requests efficiently and securely. Update as of 12/19/18: UAS IT has developed the initial phase of a prototype program to facilitate FML record entry and tracking. The team continues to provide weekly feedback as the development continues. HRIS is developing the new earnings code that will be needed for the new tool to work as expected. Leadership Development President Johnsen in conjunction with the Board of Regents tasked SW HR to facilitate a needs assessment and to provide recommendations on developing a UA leadership and succession plan.

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http://alaska.edu/hr/whats-new-at-statewide/index.xml


Update as of 12/19/18: In November, the leadership team sent a survey to the UA community to gauge interest and feedback regarding the best method of delivery for a systemwide leadership program. A leadership program development task force was established and had an all-day workshop in Anchorage on 12/6/18. Information gathered during the workshop is being processed and will inform the task force's next steps. Electronic Benefit Enrollment Forms Benefit enrollment forms for new employees is now available in electronic format. New employees may go to the SWHR Benefits website (http://alaska.edu/benefits/) to get access to the form. Employees must use their UA log-in information to access the form. The electronic benefit enrollment for employees with life events is currently under development. Both forms will eventually be available in UAOnline. Update as of 12/19/18: Work on the enrollment forms resumed the week of December 17th. A revised form is nearly completed, encompassing the changes requested by the campus HR offices. Once reviewed and approved, the team will begin work on the life event change form in January. Recruitment Alignment Project The goal is to improve the current recruitment process for departments, hiring managers and HR staff. We will be forming the steering committee and focus groups over the next several weeks. Update as of 10/16/18: This project has been placed on hold in order to finish other projects that are in progress. Once resources are available, this project will continue. Retirement File Project The SWHR Information Systems group is working with the UA retirement vendors and outside consultants to revise the retirement contribution and eligibility file to meet industry standards. This will streamline internal processes and improve services to employees. It is expected that the file will be tested in September with implementation in October. Update as of 12/19/18: HRIS staff continues to work with OIT and the retirement vendors on testing the file connections and validating test files. Performance Appraisal Improvement Project SWHR is working with the vendor to make improvements to the Performance Appraisal tool in MyUA. The goal is to streamline the process. Changes are expected to be implemented within the next couple of months.

212 Butrovich Building PO Box 755140 Fairbanks, Alaska 99775-5140

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http://alaska.edu/benefits/


Update as of 12/19/18: The performance appraisal tool changes are nearly complete. Testing will occur in early January. A UA community announcement regarding the updated tool is anticipated to be sent following the holiday break.

Required Projects and Tasks Banner 9 Upgrade Banner upgraded to version 9 in October. This will impact all functional areas including HR, Finance, Student and Financial Aid. Training will occur early fall. Communication about training opportunities will be announced by each functional area. If you are interested, you can review the Banner 9 navigation training at the following link: http://edservices.elluciancloud.com/delivery/PublicOnDemand/B9QuickTour/bgen-B9-quick-tour.mp4 Update as of 12/19/18: HR continues to work with Ellucian to address outstanding issues. Errors reported by users are being addressed with EAS or Ellucian as appropriate. The reports to generate paper timesheets for employees were moved to production on December 10th, with an improvement made on December 18th. Turnarounds are currently being validated by HRIS. Training videos for basic searches in Banner 9 are in development. Faculty and Staff Compensation Equity Study SWHR is in the process of creating an RFP to solicit a vendor to perform a faculty and staff salary and benefit market analysis. This was project was requested by President Johnsen and should be completed by the end of this fiscal year. It was announced in a memo from him on 11/27/17. Update as of 12/13/18:

● Internal Equity: We are reviewing potential internal pay equity issues identified for staff, faculty, senior administrators and officers. This review is looking at variance in pay among similarly classified employees. Factors under review include, but are not limited to, education, work experience, and tenure. An initial review was just completed; those preliminary results are now being looked at by our compensation consultants, with results expected spring 2019.

● Faculty Market: The market analysis of 2-year and 4-year faculty data is nearly complete. While most faculty positions compared directly to titles in other institutions, a few did not, so we are verifying those before we complete this analysis. We expect this work to be done winter 2018/early spring 2019.

● Staff Market: As with faculty, while the large majority of our titles compared directly to the market, a significant portion did not. We will begin this additional work in January, with an expected completion date of spring 2019.


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http://edservices.elluciancloud.com/delivery/PublicOnDemand/B9QuickTour/bgen-B9-quick-tour.mp4

http://edservices.elluciancloud.com/delivery/PublicOnDemand/B9QuickTour/bgen-B9-quick-tour.mp4


● Executive Market: This market analysis also is nearing completion. Because our primary focus is on the faculty and staff compensation analysis, this work should be completed by spring 2019.

● Benefits: This review is complete. We found that our pension program lags the market substantially. As a result, we are recommending an increase in the salary cap used for the pension calculation. Other benefits, such as supplemental life insurance and long-term disability, were also found to be below market and enhancements through employee “buy-up” options are being considered.

● Current information, as well as a form to submit your questions, is available on the compensation website: www.alaska.edu/classification/compensation-review/ . Additional updates, including new FAQs, will be added as the project progresses.

RFPs for Healthcare, Pharmacy, Vision and Wellness Requests for Proposals (RFPs) to be issued this fall for medical/dental, pharmacy, vision and wellness services. The healthcare, vision and pharmacy RFP will be issued in October, with the goal of having that done and notices of intent to award (NOITA) done in January. The Wellness RFP will be issued in October or November with NOITA no later than mid-January. Review committee includes representatives from UAF, UAA and SWHR and a representative of the Joint Health Care Committee (JHCC). Update as of 12/19/18: The RFP responses have been distributed to the evaluation committee and technical proposals are being scored. Our benefits consultant, Lockton, is performing technical and financial analysis as well. The Vision Plan responses will be scored first, then medical/dental and pharmacy. The wellness RFP is having final review done by UAF Procurement and should be issued by mid-January. Local 6070 Collective Bargaining Negotiation The current collective bargaining agreement covering University crafts and trades employee expires December 31, 2018. The University will begin negotiations with union representatives this fall with the goal of reaching a new collective bargaining agreement. Update as of 12/13/18: First negotiation session is confirmed for 12/18-12/20 in Fairbanks. The deadline to submit monetary terms of a tentative agreement to the legislature is March 14, 2019. The current CBA minus any monetary terms is honored if no contract is achieved by December 31st. Student Wage Increase to Alaska Minimum Wage Student who are now making below the Alaska State minimum wage will have an increase effective with the pay period that includes January 1, 2019. There are about 300 student employees that are impacted and will see a change in their hourly rate from $9.84 to $9.89 per hour effective on December 23, 2018.


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http://www.alaska.edu/classification/compensation-review/


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Maintenance Issues Leadership Positions - updated 12/17/18

UAF

● UAF is working to contract with a search firm to start the recruitment process for the Chief Information Officer.

Student Employment Procedures A team has been formed to review and update the current student employment procedures. HR and department staff are meeting monthly to discuss and resolve student employment issues so that consistent procedures are used throughout the UA system. This team is concentrating on how students are set up in Banner. Local 6070 Payroll Procedures A team has been formed to review and develop payroll procedures to implement the salary components found in the Local 6070 bargaining agreement. The goal is to document how earnings codes are used for Local 6070 employees in order to help employees complete timesheets correctly. Update as of 12/19/18: This project is on hold until the transition to Banner 9 has been completed. Review of Service Date Usage in Banner There are a number of service dates that are tracked in Banner HR in order to assist in retirement and health eligibility reporting. A team has been formed to review the criteria for these dates, determine how they should be completed and write procedures so that all campuses are using these dates consistently. Update as of 12/19/18: This project is on hold until the transition to Banner 9 has been completed. Affordable Care Act Procedures A team has been formed to review and update the current procedures for the Affordable Care Act. Campus and Statewide HR staff are meeting bi-weekly to discuss and resolve ACA issues so that consistent procedures are used throughout the UA system. Update as of 12/19/18: This project is on hold until the transition to Banner 9 has been completed. Record Retention Procedures


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Campus and Statewide HR staff are meeting regularly to discuss and update record retention schedules and documentation so that consistent procedures are used throughout the UA system. Update as of 12/19/18: This project is on hold until the transition to Banner 9 has been completed.


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Potential Goals/Priorities Notes/Progress

1 Develop an implementation plan relevant to Strategic Pathways Phase 1 goals for grants and contracts / research administration Ongoing from FY18

Action Item:

Date Introduced:

2 Metrics - Snowball metrics Rosie with IR and Miles Baker will go over some of the information that is needed. They will define the priorities and characterize whether or not we are achieving the goals.

Action Item:

Date Introduced:

3 Commercialization of UA Research

Action Item:

Date Introduced:

4 Growing our own researchers - Facilitate more workshops- Improve the information researchers need

Action Item:

Date Introduced:

5 Collaboration - Build on existing collaborations/programs

- EPSCoR Fire and Ice grant-ENBRE- One Health- AIAM program - between Montana State, UAA, UAF- ADAK - National reach- NSF - Research Coordinating Networks - people who go after these are recognized at a national level- NOAA

Action Item:

Date Introduced:

6 Capacity building

Action Item:

Date Introduced:

7 Setting strategic research prioritiesMiles and Dustin Bryant will be working on federal research priorities. Tom, George and Larry to solicit research goals from the campuses, compile and send to Miles.- Use the RC to facilitate advocacy efforts (both state and federal levels)- Opening lines of communication to put the research in motion

Action Item:

Date Introduced:

8 Sustainable Development Solutions Network - Blue Economy (federal research priority) - Maritime Center of Excellence

Action Item:

Date Introduced:

9 Increase research expenditures - go after "mega grants"Collaboration

Action Item:

Date Introduced:

10 Green funding - agencies we do not have an association with - new areas of money DoD - University Affiliated Research Center (UARC) was developed in the last year. Offers a higher probability of getting funded

Action Item:

Date Introduced:

UAF and UAS’s Office of Intellectual Property and Commercialization 2018 was a year of growth, success, and maturation for the University of Alaska’s technology commercialization efforts. The primary charge of technology commercialization offices (TCOs) is to take individual pieces of technology developed by the University and move them into the marketplace for the benefit of the public. Nonetheless, TCOs efforts are widely recognized for their additional contributions to other common university goals including increasing student success through greater job prospects and participation in applied research, economic development, increased research funding, and stronger branding through commercialization success. UA’s TCOs are making strides in their core mission as well as these areas of ancillary benefit. Coupi, Inc., in Fairbanks, perhaps UA’s most successful spinoff company to date, exemplifies this. In 2018, Coupi secured a second round of funding, grew its operations, received seed funding from UAF to support its product development, employed UAF students, paid the University $25,000 in royalties, and joined UAF’s new Innovation Hub as a member. Coupi develops software that has been used to simulate, among other things, the traction of Mars Rover tires on the Mars surface for NASA and the degradation of kidney stones subjected to various pharmaceuticals. UAF and UAS’s Office of Intellectual Property and Commercialization (OIPC), executed 3 licenses in 2018, had 4 new patents issued, and filed another 6 new patent applications. OIPC finished FY18 with 26 disclosures of new technologies. In service of its ancillary support functions, OIPC has established a well‐rounded set of programs. In 2018, OIPC began deploying seed funding from a $1M grant to move University technologies closer to commercial reality. OIPC also received funding from partners Wells Fargo and the 49th State Angel Fund to support prototype development for scalable technologies. Funds from the $1M grant also are going toward placing students at startup companies. In 2018, the University of Alaska was awarded a prestigious NSF I‐Corps grant, which will provide training and money for innovators and entrepreneurs to evaluate the commercial viability of their technologies using the well‐established Lean Startup methodology. This program will be made available at all campuses and possibly to the general public. In 2018, UAF also was awarded a NIH ASCEND grant. Under this grant and with the assistance of private partner Virtici, we are assessing the status of our ecosystem and then developing tools to increase the rate of commercializable innovation at UAF. OIPC has complemented its array of programs with skilled professionals, bringing on a Technology Commercialization Officer with broad industrial, economic development, and academic experience in Alaska as well as an entrepreneur‐in‐residence. The latter will play a

central role in ramping up the University’s new Center for Innovation, Commercialization, and Entrepreneurship (Center ICE) Innovation Hub. TCOs have a natural bias toward industry‐sponsored applied research, which more often produces commercializable innovations. As such, OIPC is helping build relationships with industry by facilitating the execution of nondisclosure agreements as well as master agreements, under which task orders can be executed quickly to meet private sector deadlines. OIPC also is working to make direct connections between industry research needs and University expertise and capacity. In 2018, OIPC launched a trial run of its Alaska Community Challenge, which collected over 25 problems from Alaska companies and then promoted them among the University community, including identifying and directly linking them with certain faculty members.

University of Alaska Summit Team Meeting Report

January 10, 2019

Alaska College of Education Steve Atwater, Executive Dean

PrincipalPreparationProgramReviewOn January 10, education faculty from UAA and UAS will present a summary of their principal preparation programs to K-12 stakeholders and an outsider expert. The meeting will serve as a forum for receiving feedback on the two programs. The outside expert will write a report with comments and recommendations for program improvement. TeacherEducationCouncilActivity

The TEC held its last meeting of the fall semester on 12-14. Its next meeting is 1-11 in Anchorage. This will be a full day meeting to begin drafting a strategic plan for the UA education units.

Effective January 11, Ginger Blackmon replaces Jonathan Bartels as one of the two UAA TEC faculty members.

AKCOEPersonnel Interviews for the recruiter position are underway-there are four candidates

being considered for this position. I hope to have this process completed by the end of the month

PublicOutreach

12-24-18. Article in the Juneau Empire and in ADN (AP) on UA’s efforts to address the teacher shortage.

academic council scorecard uptd 12/1/18 · academic council score card reporting 11/16/18 meeting...

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