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COVID-19: Checklist & model risk assessment for reopening of school premise after lockdown.Schools Safety Guide

Document information

Document title COVID-19: Checklist & model risk assessment for reopening of school premise after lockdown SSG

Owner SMBC - Corporate Health & Safety Unit

Status Live Version 1

Effective from 3rd June 2020 Approved on 3rd June 2020

Last updated 18th June 2020 Last updated by HSU/HT/SBM

Review date September 2020

PurposeTo give schools SLT direction, guidance and advise on how to ensure schools are safely re-opened following the COVID-19 lockdown period

Corporate Health & Safety Unit

COVID-19/CL&RA

IntroductionThe Government are now moving to a new phase in the light of the COVID-19 pandemic. The expectation being that businesses will now start to reopen, and employees will start returning to the workplace. All this is with the caveat that it is safe to do so, and that the “R number” (rate by which an infected person transmits to others) does not significantly increase.

Schools have been included in this phase and asked to reopen to certain year groups on June 1st, as part of a staggered return to full occupancy.

This school safety guide (SSG) should be read in conjunction with the latest Government guidelines for schools that are re-opening during the COVID-19 pandemic. In particular;

Opening schools and educational settings to more pupils from 1 June: guidance for parents and carers.

Coronavirus (COVID-19): implementing protective measures in education and childcare settings

Actions for education and childcare settings to prepare for wider opening from 1 June 2020

It is anticipated that the Government will be updating these guides and producing additional guidance over the coming days and weeks. Therefore, it is important that school leadership make regular visits to the Government website that is aimed specifically at schools and other educational settings.

Checklist & Risk AssessmentThis SSG comes in two distinct parts;

ChecklistPart 1 is a “checklist” prompt form to assist schools in ensuring all health & safety issues have been considered prior to reopening of the premises. This should be completed prior to the risk assessment.

Further guidance on the statutory testing of plant & equipment can be found in the school premise logbook.

Template model risk assessmentPart 2 is a template/model risk assessment that schools can adapt and adopt. As with all our model risk assessments, any red font will need to be read, amended where appropriate to ensure it is school specific.

Further guidance on the risk assessment process can be found in the Risk Assessment SMP.

Further informationIf you require any further information, please contact the health & safety unit via our shared email address: [email protected].

Corporate Health & Safety Unit of 32

mailto:[email protected]

https://www.payroll-hr.co.uk/wp-content/uploads/2019/06/Risk-Assessment-SMP-2018.pdf

https://www.payroll-hr.co.uk/wp-content/uploads/2019/06/Risk-Assessment-SMP-2018.pdf

https://www.payroll-hr.co.uk/wp-content/uploads/2019/04/School-Premise-Log-Book-2019.pdf


https://www.gov.uk/government/collections/coronavirus-covid-19-guidance-for-schools-and-other-educational-settings?utm_medium=email&utm_source=govdelivery

https://www.gov.uk/government/publications/actions-for-educational-and-childcare-settings-to-prepare-for-wider-opening-from-1-june-2020/actions-for-education-and-childcare-settings-to-prepare-for-wider-opening-from-1-june-2020

https://www.gov.uk/government/publications/actions-for-educational-and-childcare-settings-to-prepare-for-wider-opening-from-1-june-2020/actions-for-education-and-childcare-settings-to-prepare-for-wider-opening-from-1-june-2020

https://www.gov.uk/government/publications/coronavirus-covid-19-implementing-protective-measures-in-education-and-childcare-settings/coronavirus-covid-19-implementing-protective-measures-in-education-and-childcare-settings#contents

https://www.gov.uk/government/publications/coronavirus-covid-19-implementing-protective-measures-in-education-and-childcare-settings/coronavirus-covid-19-implementing-protective-measures-in-education-and-childcare-settings#contents

https://www.gov.uk/government/publications/closure-of-educational-settings-information-for-parents-and-carers/reopening-schools-and-other-educational-settings-from-1-june

https://www.gov.uk/government/publications/closure-of-educational-settings-information-for-parents-and-carers/reopening-schools-and-other-educational-settings-from-1-june

Part 2: H&S ChecklistConducted by: Oxana Morgan Date: 18th May 2020

Areas to consider Y N N/A Evidence/Comments Further actions? Who & When?

Health & safety/statutory issues

Have all health & safety compliance checks of plant & equipment been completed prior to opening?

(This can be done through referencing of the School Premise Logbook or equivalent)

Y

All building statutory compliance checks have continued as normal and the water hygiene flushing routines have been adjusted accordingly (see premises log book).

The water sample has been collected by Safewater.

Fire Safety inspection (every 5 years) booked for Summer Holidays.

To continue as normal with all statutory checks.

SBM and Site Manager

Completed 31/05/20

Are there sufficient numbers of staff available in safety critical roles?

(e.g. fire marshals, first aid personnel etc)

Y If school reopens there will be enough First Aid staff and fire Marshalls even considering those shielding.

First Aid policy have been reviewed, the additional guidelines have been created and approved by SLTs.

Relevant staff completed an appropriate training online.

To review new First Aid procedures with all staff.

All First Aid staff must wear PPE (gloves, masks and aprons)

(New guidance 17/06/2020) full PPE not required

DW

Ongoing task

Corporate Health & Safety Unit



COVID-19/CL&RA


Will a test of emergency procedures (e.g. fire drill) be carried out in the first week of school reopening?

Y Fire Safety policy has been reviewed, the additional guidelines for school reopening has been created and approved by SLTs

We can schedule a fire drill during the end of June

To review an additional Fire Safety procedure with all staff

SBM/Site Manager

Completed 01/06/20, email sent to all staff

Social distancing issues

Have small class groups been organised as per Government guidance?

Y Reopening has been planned from 7 to 10 pupils per group

To allocate pupils to their groups Leadership Team ASAP

Weekly task

Have classrooms and other learning environments been organised to allow for social distancing?

Y Each classroom has been set up with desks and chairs, set at 2 metre intervals with a space for a teacher at the front of the class, all other furniture has been removed.

No further action is required at this point of time

Completed 20/05/20

Has consideration been given to arranging which lessons or classroom activities could take place outdoors?

Y All teaching groups will have a timetable slot outdoors

No further action is required at this point of time

Teachers to plan outside activities

Has movement around the school been reduced?

(e.g. use of timetable, selection of classroom etc)

Y Pupils will remain in their allocated groups and rooms except to wash their hands, use the toilet and go outside at timetables intervals

To monitor new routine All staff

Ongoing task


COVID-19/CL&RA


Are there adequate signs/floor markings (e.g. one way, foot marks, hazard tape etc) in key areas to clearly identify the social distancing rules?

Y There are signs throughout the school indicating 2m distance regulations and marks painted onto the playgrounds

To monitor new routine

To ensure any worn lines are replaced

All staff

Site Manager/Assistant Site Manager

Have assembly groups been staggered?

Y Assembly will take place in classes pupils will not be required to move round school

no Teachers to plan assemblies in their rooms

Have break times (including lunch) been staggered?

Y See timetable Monitor and review each time we introduce new children

SLT

Weekly task

Have drop off and collection times been staggered?

Y See timetable Monitor and review each time we introduce new children

SLT

Weekly task

Have parents drop off and pick up protocols been revised to minimise adult to adult contact?

Y Key worker pupils will be dropped off at different times. Parents are not allowed in the school, see new guidelines and timetable

Monitor and review each time we introduce new children

SLT

Have all unnecessary items been removed from classrooms and stored elsewhere?

Y Classrooms have been cleared no Completed 20/05/20

Infection control issues


COVID-19/CL&RA


Have alternative arrangements been made for those adults/children who fall into the extremely vulnerable or vulnerable categories?

Y Staff who are extremely vulnerable or live with someone who falls under this category/staff who are shielding or who fall into a vulnerable category are required to work from home. The parents of those vulnerable pupils will have been advised not to send their children to school

To review in line with the government advice

SLT

Most of the task completed 18/05/20

Ongoing (based on guidelines)

Have all soft furnishing/toys etc that are hard to clean been removed?

Y Unnecessary toys and furnishings have been removed

no Completed 20/05/20

Has a “deep clean” been conducted of any areas of the schools that have been out of action/mothballed since the lockdown?

Y All the rooms not in use have already been deep cleaned. New routine – every Tuesday and Friday school will be deep cleaned.

Follow the new guidelines Site team + Cleaning team

SBM to supervise

Ongoing task

Is there an enhanced cleaning regime of common contact points in place (e.g. door handles, push bars, desks, whiteboards, etc)?

Y The additional mid-day cleaning routine is in place to tackle all contact points. Evening cleaning as normal

Follow the new regime DH, SBM, Site team, Cleaning team

In place since 18/05/20


COVID-19/CL&RA


Are additional cleaning materials (e.g. wipes) available for use of shared equipment (e.g. kettle, microwave, printers, computer keyboards, pens/pencils, paint brushes, etc)?

Y Wipes and spray are available for staff to use however all communal areas are out of limits

Follow the new regime All staff

Ongoing

Is there a good supply of liquid soap and alcohol-based hand rub (ABHR) available for pupils and adults?

Y There is soap in all of the handwashing areas and all rooms have hand gels and all staff have been issued with hand gels

Control stock level Site Team, SBM

Ongoing task

Is there a ready supply of tissues for pupils and adults?

Y Tissues are readily available Control stock level Site Team, SBM

Ongoing task

Is contaminated waste disposed of regularly and appropriately?

Y As per normal routine. An additional waste collection has been adopted during mid-day

Follow the new regime Site Team, Cleaning team

Since 18/05/20 Ongoing task

Is an isolation room available should an adult or pupil become symptomatic whilst at school?

Y This will be the meeting room as it is away from other pupils, and big enough to socially distance the pupils and can be ventilated

No Site Team

Completed 20/05/20

Communication of Plans


COVID-19/CL&RA


Have parents been informed of the drop-off and pick up protocols?

Y This has been sent to parents before we are due to open

No SLT

Completed 20/05/20

Are parents and young people aware of recommendations on transport to and from education or childcare setting (including avoiding peak times)?

Y N/A This will be shared with parents one week before reopening and all staff

No SLT

Completed 20/05/20

Are parents clear that they cannot gather at entrance gates or doors, or enter the site (unless they have a pre-arranged appointment, which should be conducted safely)?

Y This has been shared with parents but all parents will be reminded prior to returning to school

SLT to monitor dropping off and collection times

SLT

Ongoing

Are parents clear that if their child needs to be accompanied to the education or childcare setting, only one parent should attend?

Y This has been shared with parents but all parents will be reminded prior to returning to school

To monitor on a daily basis SLT

Ongoing

Have staff been briefed about the plans (for example, safety measures, timetable changes and staggered arrival and departure times), including discussing whether training would be helpful?

Y Staff have been kept up to date about plans for reopening via emails, virtual meetings and phone calls. Staff have been offered online training.

Meeting with staff 08 and 09/06/2020 by DH

CW to follow up any requirements for training

DHs, HT, SBM

Completed


COVID-19/CL&RA


Part 2: Template /Model RARisk Assessment for: Re-opening of Premise after COVID-19 lockdown School: Moat Farm Infant School

Assessment Date: 21th May 2020 Name of Assessor(s): Oxana Morgan Assessment Ref No:

Risk Matrix scoring guide:

High (15-25) These risks are unacceptable; significant improvements in risk control are required. The activity should be halted with immediate effect until risk controls are identified/implemented that reduce the risk to an acceptable level

Medium (5-12) Additional control measures should be identified and implemented to reduce the risks associated with the activity or workplace so far as reasonably practicable

Low (1-4) Minimal control measures are required to be implemented to satisfy the level of risk. Maintain current arrangements for risk control

HazardWho might be harmed and

how?

CONTROL MEASURES(existing workplace precautions/risk control

systems in place)What further action is

required?By Who

and When?

Residual Risk rating Date

completedL S R

Utilities, plant & equipment has not been inspected / serviced within

Teaching, non-teaching staff, children, cleaners, cooks, parents,

School has a scheme of works whereby competent contractors are engaged to carry out statutory testing/inspection of all plant and equipment.

Pre-use visual checks are carried out by the user on all

Where extensions/exemptions have been granted by the HSE, a specific risk assessment for

SBM and Site Team

2 4 L Ongoing all premises compliance Is up to date

RA/F/2018 of 32

Likelihood1 Very unlikely2 Unlikely3 Likely4 Very likely5 Certain

Severity:1 No Lost time2 Under 7-day injury or illness3 Over 7-day injury or illness (RIDDOR)4 Specified injury or illness (RIDDOR)5 Fatality, disabling injury or illness


how?



required?By Who

and When?


completedL S R

the recommended timescales

visitors, contractors

Legionella, electrocution, CO2 exposure, burns, cuts, bruises, broken bones etc

equipment.

All little used outlets of water have been regularly/will be flushed prior to school reopening.

Any plant/equipment that has been “mothballed” during the lockdown, will be/has been inspected/checked by a competent person before coming back into use, and before reopening the school.

continued use of the plant/equipment has been completed.

Any defects or faults are reported, and equipment taken out of use.

Refer to Premise Management SSG and School Premise Logbook for further guidance.

Legionella test 31/05/20 completed

Lack of persons in safety critical roles (e.g. first aiders, fire marshals, etc) due to self-isolation and/or shielding.

Teaching, non-teaching staff, children, cleaners, cooks, parents, visitors, contractors

Illness, infection, fatality

Fire risk assessment kept under constant review.

First aid needs assessment regularly reviewed.

Number of pupils and adults on site will not exceed the number of persons required to carry out safety critical roles as per the relevant assessments.

First Aiders should wear PPE when dealing with first aid- gloves, aprons and mask.

(new guidance) First Aider should wear minimum PPE

Only staff who have been trained can administer First Aid treatment.

Fire drill practice end of June to ensure school can be evacuated safely (considering social distancing at assembly point) with new working arrangements.

If numbers of those in safety critical roles falls below that required by the assessments, then

SLT– end of June.

DH (email to all staff)

SLT – as and when need arises

1 5 M Ongoing from 1st June

Email 18/06/2020

RA/F/2018 of 32


https://www.payroll-hr.co.uk/health-and-safety/health-safety-downloads/



how?



required?By Who

and When?


completedL S R

overall school numbers will be decreased for the time they are off/until substitutes can be trained.

All rooms must have the PPE required to administer First Aid and adequate First Aider resources to administer simple First Aid.

Refer to Fire Safety SSG & First Aid SSG for further guidance

Site Team

Completed 18/05/20

Unable to meet social distancing rules and the virus is transmitted from person to person


Illness – flu like symptoms through to fatality.

School drop-off/collection times are staggered to minimise numbers.

Drop-off/collection zones have been clearly marked with tape/paint to encourage social distancing.

Separate entrance and exit routes are in place.

Issue information to parents, carers and visitors not to enter the school if they display any symptoms of coronavirus.

Issue information to parents about arrival and departure

When weather allows, lessons will be conducted outside of the classroom.

Message sent to parents prior to school opening that outlines the new regime (e.g. maximum

Teaching staff – daily

HT – prior to 1st June

3 4 M Parents written to 22nd

May

Completed 18/05/20

RA/F/2018 of 32

https://www.payroll-hr.co.uk/wp-content/uploads/2019/02/First-Aid-SSG.pdf

https://www.payroll-hr.co.uk/wp-content/uploads/2019/03/Fire-SSG.pdf


how?



required?By Who

and When?


completedL S R

procedures, including safe drop-off and pick-up. Capacity calculations for designated classrooms completed

by leaders. Classrooms allocated for provision and arranged so that pupils can remain 2 metres apart.

Smaller class sizes (no more than 10), re-arranged furniture (preferably not face to face seating arrangements) and clear markings/signage to allow for "social distancing" space between pupils and adults during lessons wherever possible.

Pupils restricted to year groups/classrooms to minimise movement around the school.

Timetable reviewed and refreshed, and programme communicated to teachers and staff.

Encourage parents and staff to travel to school via walking, cycling or private vehicles. In line with government guidance discourage the use of public transport.

Inform pupils and parents of their allocated times for the beginning and end of their school day.

Staff to allow children to enter school as soon as possible when they arrive into school so to avoid waiting/queuing.

All staff and children to wash their hands on arrival and at specified times throughout the day.

Make it clear to parents and pupils that they cannot congregate at the front of school prior to the day beginning.

Parents will be informed that the majority of direct conversations with staff will be either over the phone or if this is not possible a meeting will be arranged, and social distancing rules observed.

1 adult per child) and importance of them sticking to the protocols.

Parents will be able to collect their children at their staggered times. Staff will release the children one at a time from the designated collection point.

Children will remain in the room until their parent is in the playground.

If possible use 2 metre gap when parking.

Staff must clean the seat they use before they leave the staffroom.

Staff need to bring in own cups/crockery from home.

All laptops which have

Teaching staff

Teaching and Support staff

All staff

All staff

Support staff in the

Ongoing

Ongoing

Ongoing

Ongoing

Ongoing

Ongoing

RA/F/2018 of 32


how?



required?By Who

and When?


completedL S R

Break and lunch times are staggered and supervised to minimise numbers and allow for social distancing.

Allocated outdoor areas for pupils to be identified for breaktime and lunchtime.

Lunchtime to be staggered for year groups. Pupils advised not to play contact games at breaktime or

lunchtime. Ball games, soft toys, sand and dough toys to be prohibited.

Children eat lunches in the classroom to minimise movement around the school and to ensure different groups are not mixing.

All toys to be cleaned after use.

Pupils to be supervised in washing hands before and after lunch.

One-way system in place around the school to minimise close contact between adults and pupils.

Movement around the inside of school is limited.

Foot marks and/or tape has been used in key areas of the school (e.g. dining hall) to show “social distancing” lengths and no access areas.

Playground has been marked to encourage social distancing.

Staff and children are allocated a set room and are in a set group ‘bubble’ throughout the week. In the event that new children/staff need to join the bubble, this will not change until the following week.

been used in the classrooms must be cleaned at the end of each day.

Staff should use InVentry and signing in and out as normal. However, staff must wipe it down once used and wash hands.

After using the photocopier use hand sanitiser or wash your hands.

Each day a member of SLT outside to monitor that parents and children are arriving safely and leaving safely.

DH is in charge of all allocations and changes

classrooms

All staff (compulsory requirement)

All staff

SLT member who is in charge

Site Team

Site Team

Teaching staff

Ongoing

Ongoing

Daily monitoring

Completed 18/05/20

As per above

Ongoing

RA/F/2018 of 32


how?



required?By Who

and When?


completedL S R

Only the minimum number of staff necessary should be asked to return according to pupil numbers. This is in an effort to minimise unnecessary amounts of journeys to and from school and contact with others.

Staff who are classed as ‘shielding’ will work from home.

Pupils identified as needing to shield not attending school, additional arrangements would need to be made for their education

Regulate access to areas where it is difficult to maintain social distancing (Toilets, stairwells, storage rooms etc) limit to 1-person access at a time for example

Communicate new ways of working to all staff, through posters, briefings etc.

Individual risk assessments will be carried out for staff and pupils who are classed as clinically vulnerable, live with vulnerable adults, are over 60 or are in the BAME category.

based on the pupil number

HT sends weekly rota to all staff vie emails

Temporary arrangements

HT sends updates to all staff weekly

(ongoing)

HT with SLT support

HT with SLT support

HT with SLT support

Ongoing

Ongoing

Ongoing

Working in progress

Spread of infection in classrooms/shared areas.

Staff

Children

All unnecessary items to be removed from classrooms and learning environments and stored elsewhere.

All soft toys and furnishings and items that are hard to clean to be removed.

Pupils to be directed to specific seats in classrooms and to maintain seats during the day as far as possible.

Remind staff and children of the safety precautions

Monitor and review

All staff

All children

Teaching

4 4 H Completed 18/05/20

Ongoing

RA/F/2018 of 32


how?



required?By Who

and When?


completedL S R

Class sizes reduced to ensure social distancing cane be adhered to. All desks 2m apart. Group size to not exceed 15 students.

Tissues and hand sanitiser to be located in each classroom/learning space.

Bins to be emptied at least twice daily in classrooms.

Contact with communal surfaces, such as door handles etc to be minimised. Doors to be kept open where possible and where safe.

Where possible, windows to be opened to provide ventilation.

Inform all the pupils that they must use only the required equipment IN school to reduce the risk of infection.

Shared teaching resources to be cleaned prior to and after use.

Pupils/staff to clean IT equipment (esp. keyboards) with anti-bacterial wipes before and after each use

Shared telephone handsets to be cleaned with anti-bacterial wipes before and after each use

Guidance issued to staff on the use of the staff room and staff toilet area, including maximum numbers at any one time. Door handles and taps to be wiped after use.

Staff to be reminded to adhere to social distancing at all times.

Hand sanitiser to be in place at photocopiers/shared

Monitor daily

staff

SLT

Site team

Cleaning team

All staff who is on site

Support staff

All staff

All staff

All staff

In place since end of May

Ongoing

Ongoing

Daily routine

Ongoing

A new routine is in place since May

Ongoing

RA/F/2018 of 32


how?



required?By Who

and When?


completedL S R

keyboards/telephones etc.

Staff must wash and dry their own cups, plates and utensils.

Whilst children are outside or there is a break between morning and afternoon sessions, clean tables, equipment and door handle with a mild disinfectant or disinfectant spray. Wear gloves whilst carrying out this task and wash hands after cleaning.

Children who are upset: Where a child is upset it is advised still trying to maintain a safe distance whilst offering comfort to child. Encourage child to use a tissue to wipe eyes/nose etc. If contact is required, consider wearing a face covering. Wash hands after contact

As a result, the risk of infection to staff and pupils in classrooms is reduced.

Site Team to look after stock level and place an order if necessary

Site Team (ongoing)

All staff

Teaching staff (when needed)

In place since end of May

A new routine is in place since end of May

Lack of hand and respiratory hygiene practices and/or facilities

As above All staff and pupils made aware of the “catch it, bin it, kill it” protocol via signage posters around the school.

Posters are displayed around school and in every classroom reminding pupils of the hygiene practice required in school (e.g. washing hands before entering and leaving school).

All toilets and handwashing stations have liquid soap available.

Additional hand hygiene stations with alcohol-based hand rub (ABHR) available at all entry points and other key areas

Daily briefings during class assembly to remind pupils of the importance of good hygiene practices.

Regular checks made to ensure there is sufficient stock of soap.

Regular checks made

All staff – Daily

Site Team - Daily

2 4 M Ongoing

Ongoing

RA/F/2018 of 32


how?



required?By Who

and When?


completedL S R

around the school.

Use of e-bug learning resources to promote and teach pupils the importance of good hygiene practices.

Teachers to reiterate key messages in class-time (when directed) to pupils to:

- Cover coughs and sneezes with a tissue;- To throw all tissues in a lidded bin, where

possible;- To avoid touching eyes, nose and mouth

with unwashed hands. Reception desk/area has Perspex screen/barrier.

Enhanced/regular cleaning schedule in place that concentrates on common touch areas (e.g. door handles, bannisters, etc)

Supply of detergent and/or antibacterial wipes available for adults and pupils to clean any areas/equipment they occupy/use before and after each use.

Provide wipes for cleaning shared equipment after each use (printers, staff room equipment - kettles, toasters etc)

Any contaminated waste (used tissues etc) is disposed of appropriately (double bagged and held for 72 hours prior to putting in the bin) and regularly taken away.

The location of lidded bins in classrooms and in other key locations around the site for the disposal of tissues and any other potentially infected waste.

Each classroom be provided with gloves and disinfectant

to ensure there is sufficient ABHR each day.

Windows to be opened each morning in classrooms to allow for a free flow of fresh air.

Any resources used by the children in learning/play should be sprayed with disinfectant at the end of each day.

Internal doors should remain propped open to reduce areas that are frequently touched by several people.

Refer to Government guidance on Health protection in schools and other childcare facilities for further information.

SBM / Site Manager + cleaning staff

Cleaning Team daily task

Site Team daily task

Site Team/Cleaning Team

A new routine is in place since May

Ongoing

Ongoing

Ongoing

Created in May

RA/F/2018 of 32

https://www.gov.uk/government/publications/health-protection-in-schools-and-other-childcare-facilities



https://e-bug.eu/


how?



required?By Who

and When?


completedL S R

spray in case a pupil coughs or sneezes on a piece of equipment.

Pupils and staff do not share cutlery, cups or food. Staff to wash own cups and utensils, preferably in a dishwasher.

Cleaners are employed by the school to carry out additional cleaning. Door handles, doors and toilets are cleaned during the day and paper/hand towels are refilled daily.

When staff are carrying out any intimate care (nappies and clothing) they must:

Wear Gloves Wear an apron Wear a mask

• Hot-desking is discouraged, if this happens the area and equipment is fully sanitised before anyone else uses the desk.

As a result, all pupils and staff are adhering to high standards of hygiene to minimise risk of transmission.

SBM to have a meeting with Site and Cleaning team to discuss a new routine

Site Team

All staff

SBM/Site Manager

For staff who is in charge of intimate care

Completed 05/05/20

Ongoing

21/05/20

Ongoing

New way of working (including

Teaching, non-teaching staff, pupils.

Keep in touch (KIT) meetings regularly organised to ensure staff are supported.

Managers to ensure employees are aware of the following

Refer to Stress SSG for more information.

To review staff

SLT 3 4 M Ongoing from 1st June

RA/F/2018 of 32



how?



required?By Who

and When?


completedL S R

working from home) leading to feeling a lack of supervision, interaction, support and social isolation.

Anxiety, depression, stress, poor mental health & wellbeing

advice:

Ensure that all adults have regular breaks and are encouraged to pay regard to their work/life balance.

Changes in new school protocols explained to children and individual support made available when/if needed.

Arrangements in place for employees to access a confidential counselling service.

Schools stress risk assessment has been reviewed regularly throughout the pandemic.

There will be no face to face meetings on site, unless it is an emergency and social distancing rules must then be adhered to. Meetings will take place virtually through Microsoft Teams.

staff with dependants at home are given consideration when planning rotas and hours worked each day.

number on site at anyone time, look at scheduling staff where possible to work at home part of the week, PPA to be taken at home.

All staff should have access to school emails and school website.

Microsoft Teams platform should be installed on all working from home laptops or as an app on mobile phones.

HT with SLT support

All staff

IT Technician (ongoing task)

Weekly task

(ongoing)

Ongoing

Completed 04/05/20

Poor practice with first aid procedures leads to the spread of infection



Review the number of first aiders and fire marshals required if the building occupancy and use has changed.

Check that first aid and fire safety provision and equipment is adequate for the new working environment.

Ensure adequate PPE is provided for use of staff in all emergencies including first aid and fire

First Aid – minor treatment Infection Control:

PPE to be provided for staff administering First AID

First Aiders

SBM

3 4 M Ongoing from 1st June

Ongoing

RA/F/2018 of 32


how?



required?By Who

and When?


completedL S R

Where minor first aid treatment is required staff (Staff must be trained in first aid) must ensure they wear gloves and a face covering when dealing with injuries. Ensure records of injury and treatment are recorded and who administered first aid treatment. Always wash hands after contact.

First Aid – Life threatening Infection Control: In the event of a serious injury or incident call 999 immediately. Wear face covering and gloves when in close contact or dealing with bodily fluids. In the event of CPR being required it is advised only chest compressions are given and use of a defib if available. Always wash hands after contact.

First Aid & Medication Infection Control: First Aiders must always wear gloves when administering first aid procedures. It is advisable a face covering is worn if having to deliver close contact first aid. (always refer to up to date information from Gov.UK). Any dressings used to be double bagged. Where any medications are administered try and encourage the children to self-administer or consider wearing a face covering (always refer to up to date information from Gov.UK)

Safety of the injured/affected to be prioritised during incidents

2m social distancing is not required when attending to

SLT

First Aiders

First Aiders

First Aiders

First Aiders

Ongoing

Ongoing

Ongoing

Ongoing

Ongoing

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emergency situations

People aiding others during an emergency should pay particular attention to sanitation immediately after the situation (washing hands).

First Aiders Ongoing

Child, young person or other learner becomes unwell with symptoms of coronavirus and requires personal care.

Teaching, non-teaching staff, first aider, etc


• All staff are informed of the procedure in school relating a pupil becoming unwell in school.

Parents advised to follow the COVID-19: Guidance for households, including accessing testing.

PPE is only needed in a very small number of cases including:

if a child, young person or other learner becomes unwell with symptoms of coronavirus while in their setting and needs direct personal care until they can return home. A fluid-resistant surgical face mask should be worn by the supervising adult if 2 meters cannot be maintained.

If contact with the child or young person is necessary, then disposable gloves, a disposable apron and a fluid-resistant surgical face mask should be worn by the supervising adult.

If a risk assessment determines that there is a risk of splashing to the eyes, for example from coughing, spitting, or vomiting, then eye protection should also be worn

PPE equipment in each classroom in case of unexpected incidents

PPE provided to first aid staff pupils displaying symptoms to be segregated and parents called, isolation room set up. As pupils and staff are working in the same groups, if a case is confirmed that entire group can be sent home to isolate for 14 days.

The member of staff must alert the DSL straight away and contact the parent to collect the child. The separate bathroom should be used.

Parent should be advised to self-isolate

SLT

HT, DSL lead

3 3 M New routine is in place since end of May ongoing

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for 14 days and to get the child tested.

When we are made aware that there is a suspected case, all staff/parents of the children that have come into contact with the person will be informed that we have a suspected case and we will inform them when we get the results

HT

SLT

Staff member becomes unwell with symptoms of coronavirus

All staff Staff are informed of the symptoms of possible coronavirus infection, e.g. a cough, difficulty in breathing and high temperature, and are kept up-to-date with national guidance about the signs, symptoms and transmission of coronavirus.

a new continuous cough a high temperature a loss of, or change in, your normal sense of taste or

smell (anosmia)

Any staff member who displays signs of being unwell immediately refers themselves to SLT and is sent home.

Follow the new guidelines. All staff (ongoing)

2 4 M Ongoing (if necessary)

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Staff are advised to follow the COVID-19: Guidance for households, including accessing testing.

Staff must stay at home and self-isolate for 14 days and have a test.

A pupil or staff member is tested and has a confirmed case of coronavirus.

All staff

Children

In line with government advice: The rest of the class/group should be advised to

self-isolate for 14 days. The Headteacher will contact PHE. Then PHE’s

local protection teams to conduct a rapid investigation and will advise school on appropriate action.

As a result, school leaders taken appropriate action in the event of a confirmed case of coronavirus.

Follow guidelines Governing body

HT

4 4 H Ongoing (if necessary)

Use of hand dryers in school

All staff

Children

Staff and children to use paper towels instead of the hand dryer

Purchase an increased number of paper towels.

Share this with both staff and children

SBM

HT and Lead Teachers in class

1 1 L Completed 18/05/20

Insufficient staff to run face-to-sessions for pupils.

Children and staff There will always be the following staff in school: 2 members of SLT, a DSL, Cleaning staff, First Aider.

If a risk assessment deems there are not adequate staffing levels then this will be communicated to staff and parents

Monitor and review staffing levels on a daily basis

HT 3 1 L Ongoing

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and then school will close.

Leaders to ensure that they have a complete list of shielded and vulnerable adults for their school.

Protocols for staff to inform leaders if they need to self-isolate clearly in place.

Cleaning is not sufficiently comprehensive.

Staff

Children

Extra COSHH checks been carried out on the various new

cleaning and disinfecting materials that have been introduced.

Health and safety/cleaning training is given to all staff.

Ensure that all cleaning and associated health and safety compliance checks have been undertaken prior to opening.

A nominated member of staff monitors the standards of cleaning in school and identifies any additional cleaning measures.

Monitor and review Site Manager

1 1 L Competed at the end of May

Opening to an increased number of children N, R, Yr1, as well as Priority groups

Staff

Children

Families

Prioritise Keyworker and vulnerable children.

Delay reopening until the week beginning 15th June following advice from Public Health, LA and SAGE.

Gradually and cautiously open to Reception children (due to safety restrictions school has a maximum number of spaces available and cannot accommodate another year group)

Monitor and review the situation regularly with governors.

Inform parents and staff of any changes.

HT

Governors

3 1 M Virtual meeting 10/06/20

National scientific advice is not followed

Staff

Children

A highly effective track, trace and isolate system to be in place.

Scientific evidence establishes that the measures contained within the DfE guidance are capable of ensuring the risk to

Review ongoing Government

3 5 H June 2020

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pupils, staff and the wider community is reduced to an acceptable level.

The Covid-19 infection rate in Sandwell (R rate) is sustainably reduced.

The school lapses in following national guidelines and advice.

Staff

Children

To ensure that all relevant guidance is followed and communicated:

The school to keep up-to-date with advice issued by, but not limited to, DfE, NHS, Department of Health and Social Care and PHE as well as Sandwell LA and DRB.

Information on the school website is updated.

Pupils updated via email/direct telephone call as necessary.

Any change in information to be shared with Chair of Governors and passed on to parents and staff by email.

Engage with workers and worker representatives through existing communication routes to explain and agree any changes in working arrangements.

As a result: The school has the most recent information from the government, and this is distributed throughout the school community.

HT to continue to stay up to date with current guidelines

HT

SLT

1 4 H Ongoing

Poor communication with parents and other stakeholders

All staff/pupils aware of current actions and requirements and reminded frequently using school communication systems.

Head teacher to share Risk Assessment with all staff. Parents notified of risk assessment plan and shared with

parents via website.

Continue to ensure all stakeholders are updated when changes are made.

HT

SLT

1 1 L Ongoing

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Develop communication and training materials for workers prior to returning to site, especially around new procedures for arrival at work

As a result: All pupils and all staff working with pupils are adhering to current advice.

Lack of awareness of policies and procedures.

Children

Staff

All staff, pupils and volunteers are aware of all relevant policies and procedures including, but not limited to, the following:

- Health and safety policy - Updated fire policy- Infection control policy- Supporting Children with Medical Conditions policy- Intimate care policy- Behaviour policy- Child Protection policy including updates- Positive Handling policy

All staff have regard to all relevant guidance and legislation including, but not limited to, the following:

- The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013

- https://www.hse.gov.uk/riddor/ - The Health Protection (Notification) Regulations

2010 - http://www.legislation.gov.uk/uksi/2010/659/

contents/made - Public Health England (PHE) (2017) ‘Health

Monitor and review Governors

HT

Staff

2 3 L Ongoing

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http://www.legislation.gov.uk/uksi/2010/659/contents/made

http://www.legislation.gov.uk/uksi/2010/659/contents/made

https://www.hse.gov.uk/riddor/


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protection in schools and other childcare facilities’- https://www.gov.uk/government/publications/

health-protection-in-schools-and-other-childcare-facilities

- DfE and PHE (2020) ‘COVID-19: guidance for educational settings’ https://www.gov.uk/coronavirus/education-and-childcare

- https://assets.publishing.service.gov.uk/ government/uploads/system/uploads/attachment_data/file/878677/PHE_11606_Putting_on_PPE_062_revised_8_April.pdf

- https://assets.publishing.service.gov.uk/ government/uploads/system/uploads/attachment_data/file/878678/PHE_11606_Taking_off_PPE_064_revised_8_April.pdf

The school complies with ‘Managing school premises during the coronavirus outbreak’ and continue to be responsible for a range of health and safety measures and statutory compliance.

The relevant staff receive any necessary training that helps minimise the spread of infection, e.g. infection control training. Read link above

Staff are made aware of the school’s infection control

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https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/878678/PHE_11606_Taking_off_PPE_064_revised_8_April.pdf



https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/878677/PHE_11606_Putting_on_PPE_062_revised_8_April.pdf



https://www.gov.uk/coronavirus/education-and-childcare

https://www.gov.uk/coronavirus/education-and-childcare





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procedures in relation to coronavirus via email. Parents are made aware of the school’s infection control

procedures in relation to coronavirus via letter/social media/poster at entrance to school – they are informed that they must contact the school as soon as possible if they believe their child has been exposed to coronavirus

Pupils are made aware of the school’s infection control procedures in relation to coronavirus via a coordinated programme of delivery from staff on the morning of the 1 st

of June or when school reopens more widely. All are informed that they must tell a member of staff if they begin to feel unwell.

As a result, all staff and pupils are aware of the policies and procedures in place to keep themselves safe in school.

Poor pupil behaviour increases the risk of the spread of infection.

Pupils are reminded of the behaviour policy on their return to school including any revisions. We haven’t made any -

Sanctions (and how they will be applied in the context of social distancing) are clearly communicated to pupils and parents. Behaviour policy amended as consequence of closure.

Pupils’ individual behaviour plans/positive handling plans are reviewed, and specific control measures identified, including positive handling, and shared with pupils, staff and parents.

If team teach techniques are required, it is advised appropriate PPE is worn where reasonable and appropriate

Monitor the behaviour in school

All staff

SLT

2 3 M Ongoing

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in time. Discussed with Natalie Skidmore

As a result, pupils understand the behaviour policy in context.Poor hygiene practice in office spaces increases the risk of infection.

Staff For any administrative staff, only 2 staff are allowed in the office and have allocated work spaces.

Tissues/sanitiser to be placed in office locations. Staff to wash hands in line with government advice on

arrival. Everyone is responsible for wiping down own desk/place of

work before and after use. Avoid using hot desks and share workstations. If this is not

possible additional cleaning should be put in place between each user.

Staff to use their own phone where possible, if this is not possible the phone should be wiped down after use.

Smaller offices in school should only have one person in the office.

Other staff should not walk into offices or use offices as a walk through.

Monitor and review HT

Staff with an office

2 4 L Ongoing

Contractors, deliveries and visitors increase the risk of infection

Staff

Children

Contractors

Limit contractors to essential contractors only All contractors to be checked to ensure that they are

essential prior to entry to school. Contractors to come onto site/leave site at staggered times

so as not to have contact with pupils or staff. All contractors/visitors to wash hands prior to entry to

school site.

Monitor and review SBM, Site Team

1 5 M Ongoing

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Additional hand-sanitising facilities made available to contractors and visitors.

Any contractors who feel unwell on site to report to SLT and leave the site immediately. Advice from PHE sought.

All areas in which contractors work are cleaned in line with government guidance.

Contractors to bring own food/drink and all utensils onto site.

Staff who receive deliveries to the school to wash hands in line with government guidance after handling.

Expectations for the 15th JuneYear group Number of pupils

Priority group (Keyworker and Vulnerable children) 65Nursery No additional provisionReception 15Year 1 No additional provisionYear 2 No additional provision

Assessment reviewed [Date]:

Reviewed by [Name]: Comments:

01/06/2020 O Morgan

10/06/20 D Walker

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18/06/20 O Morgan

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