A Paperless University ….

Really?

WatITis | Making the Future | December 2, 2008 | A Paperless University ....

Really?

WatITis | Making the Future | December 2, 2008 | A Paperless University ....

Today’s Agenda

Paper vs. electronic today

Signs of the times

Benefits

Challenges

Solutions – Document management

WatITis | Making the Future | December 2, 2008 | A Paperless University ....

Past & Future

PAPER ELECTRONIC

NOW

Overflowing paperCreated electronically

Stored & managed in both

Multiple systemsMultiple copies

mail email

Photocopiers Scanners

• Information swamp• Digital age workforce• “Green” thinking

• Technological improvements• Paper use declining

WatITis | Making the Future | December 2, 2008 | A Paperless University ....

Benefits

Multiple users

Workflow

Creator User User User

Automated destruction/archiving

Documents created, stored, used, and managed electronically

One copy

Collaboration

WatITis | Making the Future | December 2, 2008 | A Paperless University ....

Flexible retrieval

Challenges

Digital information explosion

ROT (redundant, outdated, trivial)

Fragile and fluid – and paradoxically persistent

Obsolescence

WatITis | Making the Future | December 2, 2008 | A Paperless University ....

Obsolete Media

WatITis | Making the Future | December 2, 2008 | A Paperless University ....

Making history out of nothing at all

WatITis | Making the Future | December 2, 2008 | A Paperless University ....

Information Lifecycle

CREATE USE DISPOSE

• Generate

• Acquire

• Capture

Inactive

Archive

Destroy

OrganizeClassify

SearchAccess

EditShare

ProtectStore

Document Management

Electronic Imaging

Collaboration &Workflow

RecordsManagement

Credit: Janet de Guzman, Faculty of Information Studies, University of Toronto

WatITis | Making the Future | December 2, 2008 | A Paperless University ....

Conclusion

A Paperless University?

Paperless = (much) less paper, not paper free

WatITis | Making the Future | December 2, 2008 | A Paperless University ....

Questions

WatITis | Making the Future | December 2, 2008 | A Paperless University ....

Technology … is a queer thing. It brings you great gifts with one hand, and it stabs you in the back with the other.

C. P. Snow

?