a letter from the area registrar - a.a. area 48 hmb · sixteen. for more information on carpooling,...
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A Letter from the Area Registrar
September, 2013
HMB Area Registrar Report - August 2013
Hi Folks,
The Mid-year Directories have been emailed out for updates, as well as a fresh set
of Group Records for each District. Updating the Group Record Sheets, especially
the meeting Data, will be vital for producing an accurate meeting book for 2014.
We have a few new groups in the Area, of which some have sent forms directly to
GSO to register them. This way of registering a group works, but produces extra
work for GSO Staff, and myself. The New Group forms, we download from GSO's
website, do not ask for all of the required data to have the meetings listed on our
meeting listing website. The forms do not ask if the meeting is open, or closed, nor
do they ask the meeting types. Also, when GSO enters a new group, the record gets
"frozen" for 30 days, and can't be edited. During this period, when I extract the
meeting data to send to Kate, for the web, the meeting information does not show
up. The simple solution is to email all New Group forms, Downloaded from our
Area Website at: http://aahmbny.org/Forms.html, or information in the text body of
an email to me, and I will Register the group, and get it on the web right away.
(continued next page)
September 18th, 8:00pm Katsbaan Big Book Study Ed J. 18 Years
Community Center of Katsbaan Doug 7 Years
1800 Old Kings Highway, Katsbaan
September 28th, 7:30pm If Nothing Changes, Nothing Changes Steve C. 1 Year
St. John the Evangelist
915 Route 212, Centerville
September Anniversaries!
Step Nine
Made direct amends wherever possible, except
when to do so would injure them or others.
District Sixteen Newsletter
238 Upper Boiceville Rd.,
Boiceville, NY 12412
District Sixteen
To Register a new Group, the required data is:
1.At least one contact's full name (Phone and
email, if available)
2.Is the contact the GSR, or just a mail contact?
3.Group's Name
4.Number of members (Two or more)
5.Meeting type (Open or Closed)
6.Meeting time and day
7.Meeting format ( M-Men, W-Women, SP-
Speakers, D-Discussion, B-Beginners, ST-Step,
BB-Big Book, T-Traditions, LS-Living Sober,
LIT-Literature, GV-Grapevine, H-Accessible,
ABSI-As Bill Sees It, -Format Varies-
Alternating format, week to week)
8.Meeting Location – Address
With this information, I can register a new group.
Once Registered, I will email the Contact, District
Record Keeper, and DCM, the GSO record for
the New Group.
(continued next page)
Area elections will be held this month. Positions
open for rotation include Area Chair, Alternate
Chair and Treasurer. All GSRs are eligible to
attend and vote. Carpools are forming for District
Sixteen. For more information on carpooling,
contact Bill at [email protected] or
Sally at [email protected]. For
resumes for the candidates, check the area
newsletter available at aahmbny.org.
Saturday September 14, 2013
9AM – 3PM
Hosted By Districts 1, 2, & 18
Location: Greenbush Reformed Church - Chilton
Hall
14 Hays Rd
East Greenbush, NY 12061
Registrar Report Continued
Kevin B. Details Best Practices for
Accurate Records
Tradition Nine
A.A., as such, ought never
be organized; but we may
create service boards or
committees directly
responsible to those they
serve.
Area Elections
November 1-3, 2013
Hotel Utica
102 Lafayette Street
Utica, NY
Details & registration forms at aahmbny.org
Rooms are going quickly at the hotel so make
your reservation as soon as possible.
Registration for the convention includes many
options for banquet as well as attendance at A.A.
related workshops.
Saturday evening entertainment and dancing is
always delightful.
Hope to see you there.
September, 2013
District Sixteen
HMB Convention “A Design for Living”
Conclusion: Area Registrar
There are some things GSO must do,
which Registrars can't. One of these
things is to change a city. GSO staff must
do this. If your group moves to another
town, please get the changes in ASAP, so
we can make sure it gets into the new
meeting book. The wait, due to backlog
at GSO records Dept. may make it
unlikely to show up in our database, if
we wait too long. Another thing GSO
must do is to change a Group Name.
There is a research process required for
"Naming" a group.
GSO must also make a group "Active"
again. If a group goes without a contact,
and the meeting is reported inactive, to
reactivate the group, from "inactive" to
"active" status, it requires a group
contact. A group can't become active
again if it is in an "unknown" status. (No
Contact).
So, there are some "rules" in A.A.,
despite popular opinion. :-D
Thank you all for my Sobriety!
In Grateful Service,
Kevin B., HMB Area Registrar
Concept Nine
Good service leadership at all levels is indispensable for our future functioning and
safety. Primary world service leadership, once exercised by the founders, must
necessarily be assumed by the trustees.
September, 2013
Special Needs Improvements Do You Know All That Is Available?
In previous issues of the newsletter, we have detailed all of the materials available for lending through the District
Sixteen Special Needs Committee. These include Big Books in Braille and Big Books on Audio CD to name a few.
In order to get the information (and the materials) out to all groups, we have complete lists of these materials,
handily framed in Lucite. The frames are free and are designed to sit on your meeting or literature table.
Interested in a framed list for your group? Contact Special Needs Co-chairs Kir at 845-249-8417 or Diane at 845-
853-8753.
District Sixteen
Newsletter
238 Upper Boiceville Rd
Boiceville, NY 12412
District Sixteen