A Forum on Comprehensive Community

Initiatives

How Federal Agencies Can Foster Systems Changeto Improve the Lives of Youth and Families

Welcome to

The Coordinating Council on Juvenile Justice

and Delinquency Prevention

Recent emphasis in federal support of CCIs  

Grantees encouraged to develop partnerships and collaborations

 

Need for federal agencies to better structure CCI support 

Need also to strengthen, increase fed agency partnering re: CCIs

 

It’s time to professionalize the work around systems change 

Our focus: Technical assistance, funding, evaluation, and federal partnerships

 Our goal: Develop a web-based toolkit for federal managers 

Review drafts of guidelines and questions to be addressed

Contribute resources and tools

Suggest ways to disseminate the toolkit

Get to know colleagues who share an interest in the future of CCIs.

This morning Small group introductions Panel conversation Overview of work done to date Focus Group #1

Working Lunch – How to disseminate the toolkit

This afternoon Focus Group #2 Report out Next steps and closing

Project Team – crafting and managing the project

Toolkit Team – surveying the field, creating the forum and writing the book

Facilitation Team – working with focus groups to guide discussion

Recording Team – keeping notes of your deliberations

At your tables introduce yourself by telling the group…

Your name and organization Your connection to CCIs What interests you about being part of this Forum

Background and Vision

  An inventory of CCIs

Discussions with 40 people involved with five CCIs — as funders, site managers, TA providers, and evaluators

An exploration of the literature about CCIs.

 Required Broad-based, multi-sector participation Long-term strategies Centered on systems change and improved

outcomes Optional Family-centered, strengths-based approach Community Assessments Effective use of data

 

6 sites were selected to represent…  

◦ success and struggle◦ a range of…

federal sponsors focus areas and target populations geographic areas

 

Discussions were informal, exploring the general topics of TA, Funding, Evaluation, and Federal Partnerships

Where we looked

Web searches Recommended publications Reports and evaluations of CCIs

Grouped comments by topic

Noted emerging themes and concerns

Discussed findings with the Project Team

Crafted guidelines for review

 A concise set of guidelines or principles

Answers to questions the audience is likely to have in mind

Recommended resources and tools

The findings on which principles and questions are based

A PDF version that can be downloaded

  Takes people directly to the heart of the

content

Allows readers to go to the questions they most want answers to

Can link to resources and tools

Details are available to those who want them

The Guidelines – A Quick Glance Preface Acknowledgments Technical Assistance Funding Evaluation Federal Partnerships

1. Start the TA process with a comprehensive assessment, and tailor services to the unique needs of each site.

What is a comprehensive assessment for TA needs? What are key areas to examine when conducting a comprehensive assessment? (possible

link to sample)Who conducts the comprehensive assessment for TA needs, and how it is done?How do you determine what kinds of TA — and how much — would be helpful to

grantees? How do you determine when communities are open to and ready for assistance?

2. Offer sites a wide range of expertise and types of TA, and help them develop a flexible TA plan that can be adjusted over the course of the initiative.

What are the elements of an effective TA plan?...

[As you scroll down, the page continues in the same format as guideline #1.]

A brief overview

1. Start the TA process with a comprehensive assessment, and tailor services to the unique needs of each site.

2. Offer sites a wide range of expertise and types of TA, and help them develop a flexible TA plan that can be adjusted over the course of the initiative. 

3. As part of TA, convene stakeholders to lay the foundation for systems change.

4. Offer a variety of peer-assistance opportunities as part of a comprehensive TA plan.

5. When using multiple providers, coordinate TA through a lead provider or funder.  

6. At the inception of the initiative, use TA to help each site plan for evaluating and sustaining its work. 

7. Select providers, not just for their subject area expertise, but also for their skill and experience with the unique cultural needs of each site.

8. Reach out to sites with TA; don't rely solely on help desks or websites.

Round #1 – remain at your table Facilitator orients group and guides

discussion Recorder captures your discussion Review, comment on and add to each

guideline and accompanying questions Summarize your input after each guideline Add any new ideas Contribute ideas for tools and resources

Debrief Discuss impressions of the morning

Disseminating the ToolkitAt your table share your thoughts about:Based on your experience with organizational

change, how can we ensure that the guidelines become the ‘new way’ of doing business?

Use the post-its on your table to jot down your ideasBefore starting our afternoon session, stick your

ideas on the wall charts

Focus Group #2

Report out

Next steps and closing

Move to your next topic focus group Introduce yourselves Review, comment on and add to each

guideline and accompanying questions, starting with a review of the 1st focus group’s work

Summarize your input after each guideline Add any new ideas, starting with a review of

the 1st focus group’s work Contribute ideas for tools and resources

There are four stations around the room At four stations, we have posted the charts

for each topic area The facilitator (and a group representative)

will remain behind at ‘their’ topic station Your group will rotate around the room

visiting three other topic stations At each stop the rep will provide a report and

you are invited to ask clarifying questions Jot your comments on the form “Feedback

on small-group reports”

Forum input will be incorporated into the toolkit

A website will be developed and the toolkit will be available by the end of the year

Sit at a new table to form new group

Take 10-15 minutes to debrief the day

Respond to:◦What stood out for you in the day?

◦What did you learn or reaffirm?