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99th ACCU Meeting

6th March 2013

Contents

I. GS Action list following the 98th meeting held on 7 December 2012

II. CERN Hotel

III. LS1i. Increased car fleet

IV. Restaurant & Snack Service

V. Mobilityi. Car Sharing review

ii. Shuttle Service

iii. Bicycle entrances

iv. Electrical cars

VI. Green Space Management

VII. Service Management

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GS Action list following the 98th meeting held on 7 December 2012

Item Status

1Continue improving the CERN Hostel booking procedure

and establish a long-term waiting listIn production early April 2013

2Investigate short-term parking facilities in front of the Medical Service, CERN Stores and Electronics Pool

Drawings discussed and approved – Order made to the suppliers - Marking to be done according to the weather

conditions – Should be done by the end of March. No road marking works have been done since October due to the

weather.

3 Circuit 4 - Add a new shuttle stop in front of the Hotel Started as of the 3rd of December.

4 Rooms for disabled persons : Price to be decreased. 2 rooms for disabled persons: one single 58 CHF/night and one twin 77 CHF/night for 2 persons and 64 CHF/night if

ocupied by one person only.Shall become 27 CHF/person/night starting from January

2013.

5 Renovation Building 38 Study by the architect to quote costs and check the technical feasibility, taking into account safety issues, is in

progress

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GS Action list following the 98th meeting held on 7 December 2012

Item Status

6Stable WiFi in the Foyer in Saint-Genis Request was discussed with the Foyer – During the works

the WiFi has been reinstalled and improved. Since this period no complaints have been registered by Saint-Genis

nor the CERN hotel.

7Cars to be scrapped near the CLIC building to be

removedWe are looking for another place for this parking.

Half of the present cars are going to be removed and scrapped.

8Organise with ESSO the same procedure we had with

BP ESSO to be contacted – Procedure to be established with

the support of the purchasing service

9Family card for unmarried couples with children To be registered as ‘family member’ or as external, refer to:

https://admin-eguide.web.cern.ch/admin-eguide/contrats/proc_externals_fr.asp and the OC2.

10 Vending machines and sandwich stand empty too quickly

Information transmitted to NOVAE – Follow up of this item is in progress

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GS Action list following the 98th meeting held on 7 December 2012

Item Status

11Is the code of conduct available in Building 55? The code of conduct is available in Building 55 and given

to every new person registered at CERN.

12Closure of the service regarding the replacement of lost

keys for very old furniture. Only an average of 5 requests per week.

Some keys no longer available.The new proposal is to change the cylinder.

This procedure is already in place for more recent furniture (10 – 15 years old).

Service Desk has been informed regarding this procedure.

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CERN Hotel – Average Occupancy Rates

CERN Hotel Occupancy rates already registered for the coming months

March 2013 April 2013 May 2013 June 2013 July 2013 August 2013

Occupancy Rate in %

71% 58% 41% 79% 79% 65%

Mar

AprJune

Aug

Sept Oct Nov

Dec

July

Feb

May

Jan

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CERN Hotel – Average Occupancy Rates

Mar

Apr

JuneAug

Sept OctNov

Dec

July

FebMay

Jan

2008 2009 2010 2011 2012

Occupancy Rates in %

72.5%(Source Betisoft)

73.5%(Source Fidelio

as from July 2009)

76%(Source Fidelio)

74%(Source Fidelio)

80.43%(Source Fidelio)

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Saint-Genis Foyer – Average Occupancy Rates

2008 2009 2010 2011 2012

Average Occupancy Rates

68.10% 67.35% 74.96% 79.47% 82.59%

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Number of web-bookings since August 2012

Per month August 2012 September 2012

October 2012

November 2012

December 2012

January 2013

February 2013

Number of web-bookings

5744 7342 9072 8009 5335 6421 6789

CERN Hotel – Renovation Building 38 – Proposal

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Building 38 could comprise: • 28 shared rooms (Currently

26);• 88 single rooms with

washbasin (Currently 58);• 80 single with shower

(Currently 60).

The 30 single rooms with washbasin and toilet and the 25 double rooms will disappear.

Total of 196 rooms (Currently 199).

Does this proposal answer CERN users needs?

LS1 - Car fleet increase

• Based on extension of current contracts ;• Maximum estimated number of additional cars is as follows:

• 114 Cat B• 37 Cat A• For a total number of 151 vehicles of which 20 will be allocated to PH

Department• Agreement with contractors to mount and maintain winter tyres all year

round on the CERN car fleet.

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Restaurants & Snack Service

1. Cafeteria refurbished in Building 40;

2. Early 2013, renovation of the cafeterias in Buildings 6 and 30;

3. 2 additional vending machines at points 2, 4 (May 2013), 6 and 8 (April 2013) for both cold and hot drinks + food;

4. Paper hankerchieves and deodorant already in the vending machine in the Main Building. These items have to be better advertised ;

5. Wider range of products to be available in all vending machines, drinks and food alike;

6. Information about the use of disposable cups in the cafeteria in Building 40 to be installed next week ;

7. 2 microwave oven to be replaced in Restaurant no 1, 2 additional machines have been already ordered.

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Car Sharing review – 1/2

Current stations and dedicated number of cars

Number of bookings per month

1. 1031 RFID cards distributed;

2. Average time of use between 30mn and 3 hours

STATIONS LOCATIONS

B33 2

B4 2

B40 3

B30 2

B124 6

B129 1

B513 4

B892 1

B864 1

B866 1

B874 1

B2255 1

B36 3

B54 2

MONTH BOOKINGS

April 2012 918

May 2012 1089

June 2012 1215

July 2012 1277

Aug 2012 1234

Sept 2012 1184

Oct 2012 1513

Nov 2012 1327

Dec 2012 952

Jan 2013 931

Feb 2013 1118

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Car Sharing review – 2/2

1. Add a new station at Point 2; DONE

2. Propose the use of cars from point A to B; IN PROGRESS

3. 5 additional cars in the car-sharing fleet; IN PROGRESS

4. When a car is not available at one station, propose another car at the nearest

station. DONE

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List of improvements

Shuttle Service

1. In 2012 nearly 110’000 passengers were transported, i.e. an increase of 18% compared to 2011.

2. Fleet renewal – 3 new buses purchased (31 and 2 x 13 seats)

3. In the first two months of 2013, 16’434 passengers have already been transported.

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Bicycle entrances - Prevessin

Between the 6th of August and the 30th of November a new bicycle entrance was opened on the Prevessin site. It was closed at the end of November, and will reopen on the 1st of April.

Statistics between August and November 2012.

Number of daily entries

Number of daily exits

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Bicycle entrances - Prevessin

An additional bicycle entrance has been created in Prevessin, it will open on the 1st of April.

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Bicycle entrances – Meyrin

Pedestrian and Bicycle Gates to be installed at Gate C as a test – Work almost completed.

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Bicycle entrances – Meyrin

New bicycle entrance near Gate D ? Agreement from the French and Swiss Customs to be sought.

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Electrical cars @ CERN

1. 2 electrical cars being tested for 2 weeks;

2. Excellent feed-back;

3. Introduction of electrical cars for the mailing service as a first step;

4. Beta test also for recharging stations.

Green Space Management 1/2

Green Space Management 2/2

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Service Management

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Many thanks for your attention!