940 warehouse shipping order (version 4010 x12) ow 940 v1.pdf · unilever 940 v1 2 july 23, 2015...

Unilever 940 v1 1 July 23, 2015

940 Warehouse Shipping Order (version 4010 X12)

Functional Group ID=OW

Introduction:

This Draft Standard for Trial Use contains the format and establishes the data contents of the Warehouse Shipping

Order Transaction Set (940) for use within the context of an Electronic Data Interchange (EDI) environment. This

transaction set can be used to enable the depositor to advise a warehouse to make a shipment, confirm a shipment, or

modify or cancel a previously transmitted shipping order.

Notes:

Unilever Implementation Guideline Published 8/20/2014

This EDI940 is used to transmit delivery level information to the 3PL's for customer orders.

Shipment confirmations from the 3PL are expected via the EDI945.

Heading:

M

Pos.

No. 010

Seg.

ID

ST

Name Transaction Set Header

Req.

Des.

M

Max.Use

1

Loop

Repeat

Notes and

Comments

M 020 W05 Shipping Order Identification M 1

LOOP ID - 0100 10

040 N1 Name O 1

050 N2 Additional Name Information O 2

060 N3 Address Information O 2

070 N4 Geographic Location O 1

LOOP ID - N1 1

083 N1 Name O 1

084 N4 Geographic Location O 1

LOOP ID - N1 1

085 N1 Name O 1

090 N9 Reference Identification O 10

110 G62 Date/Time O 10

120 NTE Note/Special Instruction O >1

140 W66 Warehouse Carrier Information O 1

150 W6 Special Handling Information O 1

Detail:

Pos.

No. Seg.

ID

Name

Req.

Des.

Max.Use

Loop

Repeat

Notes and

Comments

LOOP ID - 0300 >1


005 LX Assigned Number O 1

LOOP ID - 0310 >1

020 W01 Line Item Detail - Warehouse O 1

030 G62 Date/Time O 10

040 N9 Reference Identification O 200

Summary:

Pos.

No. Seg.

ID

Name

Req.

Des.

Max.Use

Loop Repeat

Notes and Comments

010 W76 Total Shipping Order O 1

M 020 SE Transaction Set Trailer M 1


Segment: ST Transaction Set Header

Position: 010

Loop: Level: Heading Usage: Mandatory

Max Use: 1

Purpose: To indicate the start of a transaction set and to assign a control number

Syntax Notes: Semantic Notes: 1 The transaction set identifier (ST01) is used by the translation routines of the

interchange partners to select the appropriate transaction set definition (e.g., 810

selects the Invoice Transaction Set).

Comments:

Business Rules: Variable Name: STST

Ref. Data

Data Element Summary

Des. Element Name Attributes

M ST01 143 Transaction Set Identifier Code M ID 3/3

Code uniquely identifying a Transaction Set

940 Warehouse Shipping Order

M ST02 329 Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set


Segment: W05 Shipping Order Identification

Position: 020

Loop: Level: Heading Usage: Mandatory

Max Use: 1

Purpose: To transmit identifying numbers and other basic data for this transaction set

Syntax Notes:

Semantic Notes:

Comments:

Notes: W05*N*0082577748*05-091840

Ref. Data


Des. Element Name Attributes M W0501 473 Order Status Code M ID 1/1

Code identifying purpose of transaction set

N Original

F Cancel

R Change

M W0502 285 Depositor Order Number M AN 1/22

Identifying number for warehouse shipping order assigned by the depositor

W0503 324 Purchase Order Number O AN 1/22

Identifying number for Purchase Order assigned by the orderer/purchaser


Segment: N1 Name

Position: 040 Loop: 0100 Optional Level: Heading

Usage: Mandatory

Max Use: 1

Purpose: To identify a party by type of organization, name, and code

Syntax Notes:

Semantic Notes: Comments:

Notes: N1*ST*Unilever JC


Ref. Data


M N101 98 Entity Identifier Code M ID 2/3

Code identifying an organizational entity, a physical location, property or an individual

ST Ship To

N102 93 Name X AN 1/60

Free-form name

N103 66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67)

9 D-U-N-S+4, D-U-N-S Number with Four Character Suffix Unilever usage: Customer's receiving location Duns

Number + 4 Character Suffix.

91 Assigned by Seller or Seller's Agent

Unilever usage: 4 Character SAP Plant code used to

designate Warehouse location receiving Stock Transfer

Orders.

N104 67 Identification Code X AN 2/80

Code identifying a party or other code


N2 Additional Name Information

050

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

0100 Heading

Optional

2

Optional

Purpose: To specify additional names or those longer than 35 characters in length

Syntax Notes:

Semantic Notes:

Comments:

Notes: N2*OCALA DIVISION

Ref. Data


Des. Element Name Attributes M N201 93 Name M AN 1/60

Free-form name


N3 Address Information

060

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

0100 Heading

Mandatory

2

Optional

Purpose: To specify the location of the named party

Syntax Notes:

Semantic Notes:

Comments:

Notes: N3*2801 WEST SILVER SPRINGS BLVD

Ref. Data


Des. Element Name Attributes M N301 166 Address Information M AN 1/55

Address information


N4 Geographic Location

070

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

0100 Heading

Mandatory

1

Optional

Purpose: To specify the geographic place of the named party

Syntax Notes: 1 If N406 is present, then N405 is required.

Semantic Notes: Comments: 1 A combination of either N401 through N404, or N405 and N406 may be adequate to

specify a location.

2 N402 is required only if city name (N401) is in the U.S. or Canada.

Notes: N4*OCALA*FL*34475*US

Ref. Data



N401 19 City Name O AN 2/30

Free-form text for city name

N402 156 State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate government agency

N403 116 Postal Code O ID 3/15

Code defining international postal zone code excluding punctuation and blanks

(zip code for United States)

N404 26 Country Code O ID 2/3

Code identifying the country

N405 309 Location Qualifier X ID 1/2

Code identifying type of location

Unilever usage. When Country Code is not 'US' or 'CA', this Location Qualifier equals 'RG'.

RG Region Code

Qualifies a code that identifies a geographic area where

transportation rates apply

N406 310 Location Identifier O AN 1/30

Code which identifies a specific location

Unilever usage. When Country Code is not 'US' or 'CA', this Location

Identifier is Region name


N1 Name

083

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

N1 Heading

Optional

1

Optional


Syntax Notes: 1 At least one of N102 or N103 is required.

2 If either N103 or N104 is present, then the other is required.

Semantic Notes: Comments: 1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party.

2 N105 and N106 further define the type of entity in N101.

Notes: N1*SF*NAIC - Rockmart DC*91*2200

Ref. Data





SF Ship From

N102 93 Name X AN 1/60

Free-form name



Code (67)

ZZ Vendor ID




N4 Geographic Location

084

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

N1 Heading

Optional

1

Optional

Purpose: To specify the geographic place of the named party

Syntax Notes: 1 If N406 is present, then N405 is required.

Semantic Notes: Comments: 1 A combination of either N401 through N404, or N405 and N406 may be adequate to

specify a location.

2 N402 is required only if city name (N401) is in the U.S. or Canada.

Notes: N4*Rockmart*GA*30153*US

Ref. Data



N401 19 City Name O AN 2/30

Free-form text for city name

N402 156 State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate government agency

N403 116 Postal Code O ID 3/15

Code defining international postal zone code excluding punctuation and blanks

(zip code for United States)

N404 26 Country Code O ID 2/3

Code identifying the country


N1 Name

085

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

N1 Heading

Optional

1

Optional



2 If either N103 or N104 is present, then the other is required.

Semantic Notes: Comments: 1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party.

2 N105 and N106 further define the type of entity in N101.

Notes: N1*CN**91*0000322853

N1*CN*ONE TIME SHIPMENT*91*0000399901

When W0501 contains code B, C, E or N, at least one occurrence of this segment is

required.

One-time Customer Addressing:

If the ship-to address has been manually changed, N102 will contain value "ONE TIME

SHIPMENT". When this condition occurs, 3PL is expected to ignore the address in the

customer master data and override with the address specified in the N3 segment of the N1

Ship To Loop. The "ONE TIME SHIPMENT" generally denotes a

Free-Goods/Donation Order or when the customer' has multiple unloading points.


Ref. Data




CN Consignee

N102 93 Name X AN 1/60

Free-form name



Code (67)

91 Assigned by Seller or Seller's Agent

Unilever usage: Ship to account number for

customer shipping address identified in N1 ST loop.




N9 Reference Identification

090

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Heading Mandatory

10

Purpose: To transmit identifying information as specified by the Reference Identification Qualifier


2 If N906 is present, then N905 is required.

3 If either C04003 or C04004 is present, then the other is required.


Semantic Notes: 1 N906 reflects the time zone which the time reflects.

Comments:

2 N907 contains data relating to the value cited in N902.

Notes: N9*ZZ*VI

Ref. Data



M N901 128 Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

VR Vendor ID Number

N902 127 Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as

specified by the Reference Identification Qualifier


G62 Date/Time

110

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Heading Mandatory

10

Purpose: To specify pertinent dates and times

Syntax Notes: 1 At least one of G6201 or G6203 is required. 2 If either G6201 or G6202 is present, then the other is required.

3 If either G6203 or G6204 is present, then the other is required.

Semantic Notes:

Comments: Notes: G62*52*20150719*W*1305


Ref. Data Des. Element Name Attributes

G6201 432 Date Qualifier

Code specifying type of date

X ID 2/2

52 Ordered

Order date.

G6202 373 Date X DT 8/8

Date expressed as CCYYMMDD

G6203 176 Time Qualifier

Code specifying the reported time

X ID 2/2

W Ordered

Order time.

G6204 337 Time X DT 8/8

Time expressed in 24 hour clock

HHMM


NTE Note/Special Instruction

120

Segment:

Position:

Loop:

Level:

Usage:

Heading

Optional

Max Use: >1

Purpose: To transmit information in a free-form format, if necessary, for comment or special

instruction

Syntax Notes:

Semantic Notes: Comments: 1 The NTE segment permits free-form information/data which, under ANSI X12

standard implementations, is not machine processable. The use of the NTE segment

should therefore be avoided, if at all possible, in an automated environment.

Notes: NTE*BOL*SHIP ON CHEP ONLY NTE*DEL*APPOINTMENTS REQ.72HRS IN ADVANCE. CARRIER TO UNLOAD, NTE*DEL*SORT, AND SEGREGATE ON DOCK.

NTE*LOC*6074

NTE*SPH*T

NTE*ORI*ZOR

NTE*OTN*UB

NTE*PUR*COP



NTE01 363 Note Reference Code O ID 3/3

Code identifying the functional area or purpose for which the note applies

BOL Bill of Lading Note

3PL will pass this text through to the printed VICS BOL

and accompanying manifest.

DEL Delivery

Used to send instructions to 3PL.

LOC Location Description Information

A free-form description of a location, helpful in trying to

locate a specific facility

Used to indicate customer store number.

ORI Order Instructions

Sales Order Type

OTN Another Type of Number Description

STO Type

PUR Purchasing

Purchasing Group

SPH Special Handling

WHI Warehouse Instruction

M NTE02 352 Description M AN 1/80

A free-form description to clarify the related data elements and their content


W66 Warehouse Carrier Information

140

Segment:

Position:

Loop:

Level:

Usage:

Heading

Mandatory



W6601 146 Shipment Method of Payment

Code identifying payment terms for transportation charges

M ID 2/2

Max Use: 1

Purpose: To specify transportation instructions relating to shipment

Syntax Notes: 1 If either W6608 or W6609 is present, then the other is required. Semantic Notes: 1 W6609 is the monetary amount of the charges to be collected on delivery of order.

Comments:

Notes: W66*PP*M

M

PP Prepaid (by Seller)

M W6602 91 Transportation Method/Type Code M ID 1/2

Code specifying the method or type of transportation for the shipment

H Customer Pickup

M Motor (Common Carrier)

W6603 399 Pallet Exchange Code O ID 1/1

Code specifying pallet exchange instructions

1 No Exchange/No Return

Unilever usage : 1 = Heat Treated

2 Exchange Pallets

Unilever usage: 2 = White Wood

5 Third-Party Pallet Exchange

A pallet exchange program where a third party rents

pallets for internal or external use

Unilever usage: 5 = CHEP

W6605 387 Routing O AN 1/35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity ZCPU used to signify Customer Order Pickup; otherwise, standard SCAC codes apply. Refer to segment note for example.


Segment: W6 Special Handling Information

Position: 150

Loop: Level: Heading Usage: Optional

Max Use: 1

Purpose: To provide special handling information that may be necessary for safe handling of

shipment

Syntax Notes:

Semantic Notes:

Comments:

Notes: W6*LBL*SNM

If 3PL ASN is expected to accompany shipment, both W601 and W602 will be populated as indicated below. Otherwise, W601 will contain "LBL" if only label is required.

Ref. Data



M W601 152 Special Handling Code M ID 2/3

Code specifying special transportation handling instructions

LBL Apply a Uniform Code Council/International Article

Numbering Association (UCC/EAN) Serial Shipping

Container Label to the Shipping Containers

W602 152 Special Handling Code O ID 2/3

Code specifying special transportation handling instructions

SNM Transmit a Ship Notice/Manifest Transaction Set

17 July 17, 2015 Unilever 940 v1

Segment: LX Assigned Number

Position: 005 Loop: 0300 Optional Level: Detail

Usage: Mandatory

Max Use: 1

Purpose: To reference a line number in a transaction set

Syntax Notes:

Semantic Notes:

Comments:

Notes: LX*2200

Ref. Data


Des. Element Name Attributes M LX01 554 Assigned Number M N0 1/6

Number assigned for differentiation within a transaction set

Unilever 940 v1

18 July 17, 2015

Segment: W01 Line Item Detail - Warehouse

Position: 020

Loop:

Level:

Usage:

Max Use:

0310

Detail

Mandatory

1

Optional

Purpose: To transmit basic and most frequent shipment-related line-item data elements Syntax Notes: 1 At least one of W0103 or W0104 is required.

2 If either W0104 or W0105 is present, then the other is required.




Semantic Notes: Comments:

Notes: W01*180*CA*007756720129*VN*84115566*UK*10063000155665******1000

Ref.

Data


M

Des. W0101

Element 330

Name Quantity Ordered

Attributes M R 1/15

Quantity ordered

M W0102 355 Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA Each

W0103 438 U.P.C. Case Code X AN 12/12

Code (Universal Product Code - U.P.C.) including two high order digits

identifying the "system" (U.S. Grocery = 00, 06 or 07; U.S. Drug = 03); using

the U.S. Grocery system, the next ten digits are: Manufacturer (5) Case Code

(5)

W0104 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

VN Vendor's (Seller's) Item Number

W0105 234 Product/Service ID X AN 1/48

Identifying number for a product or service

Unilever 940 v1

19 July 17, 2015

W0107 234 Product/Service ID

Identifying number for a product or service

W0113 451 Warehouse Lot Number

Reference number assigned by the warehouse

W0106 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

LT Lo t

X AN 1/48

O AN 1/12

Unilever 940 v1

20 July 23, 2015

Segment: N9 Reference Identification

Position: 040 Loop: 0310 Optional Level: Detail

Usage: Mandatory

Max Use: 200

Purpose: To transmit identifying information as specified by the Reference Identification Qualifier

Syntax Notes: 1 At least one of N902 or N903 is required. 2 If N906 is present, then N905 is required. 3 If either C04003 or C04004 is present, then the other is required.


Semantic Notes: 1 N906 reflects the time zone which the time reflects.

2 N907 contains data relating to the value cited in N902.

Comments: Notes:

N9*ZZ*UPO123456

Ref. Data


Des. Element Name Attributes M N901 128 Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

ZZ Customer PO #

Unilever Customer PO #

N902 127 Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as

specified by the Reference Identification Qualifier

N903 369 Free-form Description X AN 1/45

Free-form descriptive text

UOM for Quantity Delivered of SKU

Unilever 940 v1

21 July 23, 2015

Segment: W76 Total Shipping Order

Position: 010

Loop: Level: Summary Usage: Optional

Max Use: 1

Purpose: To specify summary details of total items shipped in terms of quantity, weight, and

volume Syntax Notes: 1 If either W7602 or W7603 is present, then the other is required.


3 If W7606 is present, then W7603 is required.

Semantic Notes: Comments: 1 Quantity ordered (W7601) is a hash total and the unit of measure is not required.

Notes: W76*478*6340.88*LB*262.894*FT

Ref. Data



M W7601 330 Quantity Ordered M R 1/15

Quantity ordered

W7602 81 Weight X R 1/10

Numeric value of weight

W7603 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken CW Hundred Pounds (CWT)

GA Gallon

GR Gram

KG Kilogram

LB Pound

OZ Ounce - Av

W7604 183 Volume X R 1/8

Value of volumetric measure

W7605 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

CC Cubic Centimeter

CF Cubic Feet

CI Cubic Inches

CR Cubic Meter

CW Hundred Pounds (CWT)

FT Foot

GA Gallon

GR Gram

KG Kilogram

LB Pound

OZ Ounce - Av

Unilever 940 v1

22 July 17, 2015

Segment: SE Transaction Set Trailer

Position: 020

Loop: Level: Summary Usage: Mandatory

Max Use: 1

Purpose: To indicate the end of the transaction set and provide the count of the transmitted

segments (including the beginning (ST) and ending (SE) segments)

Syntax Notes:

Semantic Notes:

Comments: 1 SE is the last segment of each transaction set. Data Element Summary

Ref. Data


M SE01 96 Number of Included Segments M N0 1/10

Total number of segments included in a transaction set including ST and SE segments

M SE02 329 Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

940 warehouse shipping order (version 4010 x12) ow 940 v1.pdf · unilever 940 v1 2 july 23, 2015...

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