8251135_desertcoolersinstalled2013

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UNIVE5RSITY GRANTS COMMISSION

BAHADUR SHAH ZAFAR MARG

NEW DELHI 110 002.

Sealed quotations are invited for hiring of desert coolers at

University Grants Commission, Bahadur Shah Zafar Marg, New Delhi 110 002 &

branch office at 35, Feroze Shah Road, New Delhi and UGC NET office, South

Campus of Delhi University, Benito Juarez Marg, New Delhi. The quotation should

be superscribed as Hiring of desert coolers in UGC office. Sealed quotation

should be addressed to Mr. R.C. Kandera, Deputy Secretary (Admn.),

University Grants Commission, Bahadur Shah Zafar Marg, New Delhi-110 002 and

should reach the UGC Office in Room No.323 latest by 08.04.2013 upto 12.00 p.m.

The quotations will be opened on same day at 3.00 P.M. at University Grants

Commission, Bahadur Shah Zafar Marg, New Delhi 110 002.

(P.K. Sharma)

Under Secretary


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UNVERSITY GRANTS COMMISSION

BAHADUR SHAH ZAFAR MARG

NEW DELHI

INVITATION OF QUOTATIONS FOR RATE CONTRACT FOR HIRING OF DESERT

COOLERS IN UGC OFFICE.

1. Quotations in sealed covers are invited for concluding Rate Contract forhiring of Desert Coolers at UGC main office at Bahadur Shah Zafar Marg,

New Delhi 110 002, and branch offices at (i) UGC office - 35, Feroze

Shah Road, New Delhi 110 001 and (ii) and UGC NET office, South

Campus of Delhi University, Benito Juarez Marg, Near Dhaula Kuan, New

Delhi 110 021 on as required basis for Summer Season 2013 for the

period from 15 April, 2013 to 15 October, 2013 during the one summer

season and further extendable for one year on satisfactory service of the

firm. Details of specifications of the New Desert Cooler required to be hired

under the proposed Rate Contract are listed in Part II of this Tender

Enquiry. Please superscribe the above mentioned title and of date of

opening of the quotations on the sealed covers to avoid the quotationsbeing declared invalid.

2. The address and contact number for sending quotation or seekingclarification regarding this tender are given below:

a. Quotation/queries and postal address for sending of quotation should beaddressed to Sh. R.C. Kandera, Deputy Secretary (Admn.), Room No. 323,

University Grants Commission, Bahadur Shah Zafar Marg, New Delhi

110 002.

b. Name and telephone number of the contract personnel: Sh. R. C. Kandera,Deputy Secretary(Admn.) Tel No. 23231109.

3. This tender is divided into two parts as follows :a. Part I Contains General Information and Instructions for the Bidders

about the tender such as the time, place of submission and opening of

tenders, validity period of tenders etc.

b. Part II Contains essential details of the items/services required such asthe schedule of requirement, Technical specifications, delivery period,

reserve the right to change or vary any part thereof at any stage. Buyer

also reserves the right to withdraw the tender, should it become necessary

at any stage.

( )

Deputy Secretary (Admn.)


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Part I General Information

1. Last date and time for depositing the tender: 08.04.2013 upto 12.00 P.M.The sealed tenders should be deposited/reach by the due date and time.

The responsibility to ensure this lies with the Bidder.

2. Manner of depositing the Bids: Sealed tender should be either be sent byregistered post of in person at the address given on pre-page so as to reach

by the due date and time. Late tenders will not be considered. No

responsibility will be taken for postal delay or non delivery/non receipt of

tender documents. Tender sent by FAX or e-mail will not be considered.

3. Time and date for opening of tenders: 08.04.2013 at 3.00 P.M.(If due to any exigency, the due date for opening of the tender is declared a

closed holiday, then it will be opened on the next working day at the same

time or on any other day/time, as intimated by the Buyer)

4. The tenders will be opened at the office of University Grants Commission,Bahadur Shah Zafar Marg, New Delhi 110 002. The Bidders may depute

their representatives, duly authorized in writing to attend the opening of

tender on the due date and time.

5. Tender should be forwarded by Bidders under their original memo/letterpad inter alia furnishing details like PAN/TIN number, VAT/CST number,

Bank address with FET Account if applicable etc. and complete postal and

e-mail address of their office.

6. Canvassing by the Bidder in any form, unsolicited letter and post tendercorrection may invoke summary rejection with forfeiture of EMD.

Conditional tenders will be rejected.

7. The Bidder should enclosed a Demand Draft amounting to Rs. 20,000/- asEarnest Money Deposit (EMD) drawn in favour of the Secretary, University

Grants Commission, New Delhi alongwith the tender documents. If the

EMD is not submitted with the tender, the tender will not be considered.

8. The index of the tender documents should be given on the first page. Thepage number may also be given on each page of document.


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Part II Essential Details of Items/services required

1. Schedule of Requirement The details of requirement is as under:S.No. Location Size of Desert/Room Cooler Remarks

1. UGC main office,

Bahadur Shah Zafar

Marg, New Delhi

110 002

18 Body of sheet (20 Gauge)


15 Plastic Body (Heavy sheet)

Approximately 70 to 80

Nos. of cooler are

required in the UGC

main office and branch

office as per the address

mentioned. Actual

numbers of the quantity

required of the

Desert/Room Coolers (in

all size and

specifications) will beintimated after

finalization of tender

2. UGC Branch office

at 35, Feroze Shah

Road, New Delhi

110 001.





at South Campus of

Delhi University,

Benito Juarez Marg,

Near Dhaula Kuan,

New Delhi 110

021




2. Technical Details: The terms and conditions of the contract are as follow:a) The coolers to be installed at the above mentioned sites should be New

with the following specifications:

(i) Specification: Desert Coolers of size 18, Room Coolers of size 15, fan each of900 1400 RPM as per requirement at site, complete with all required

accessories such as fan, motor, pumping sets, suitable stand of approved

pattern of steel, well painted water tank, new wood wool pads, PVC rubber

insulated wire with power plug of 15 AMP/05 AMP adjustable grill, separate

on/off switch for fan and pump etc.

b) Installation: All coolers should be installed and made operational for SummerSeasons, 2013 by 15.04.2013

c) Watering of Coolers: The Contractor shall be filling water in coolers twice a dayduring the period of contract. The contractor will make arrangement for PVC

pipe for filling the water for each floor of the building.


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d) Maintenance of Coolers : It will be the responsibility of the Contractor toprovide complete and prompt maintenance service for efficient working of

coolers during the period of contract.

e) Electric Connection: Only three wire insulated power cables should be used forconnecting the Desert Coolers to power switches. The power cables should not

be having joints and loose connection. Earthing of desert coolers should be

also ensured.

f) Provision for replacement of Defective Coolers: Adequate number of DesertCoolers should be kept as reserve at the Contractors site to ensure immediate

replacement of the defective coolers. The bidder has to make available the

services of electrician/mechanic for whole day during the period under

contract so that the defects, if any, can be rectified within one hour.

Mode of Payment: 50% of total payment will be made on satisfactory installation of

Desert/Room coolers and rest of 50% payment will be made after completion the

period after obtaining of satisfactory report of concerned office in-charge of the

UGC buildings

3. Eligibility Criteria:a) The bidder must have sufficient experience in the work preferable in

Govt./PSU/Autonomous Organization.

b) As documentary evidence of the eligibility criteria mentioned in sub para(a) above, copies of Rate Contract(s)/ Order(s) alongwith satisfactory

contract/ Order execution report(s) is by the concerned organization

should be enclosed by the bidder with the tender documents.

c) Bidder must possess valid PAN Card. A copy of the same should beenclosed with the tender.

4. The desert cooler installed during the summer season shall be removedand the window be covered by transparent fiber sheet of 2 mm. (where

ever necessary).


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Appendix A

FORMAT FOR SUBMISSION OF PRICES

S.No. Location Size of Desert/Room Cooler Amount of each piece

(Rs.)

1. UGC main office,

Bahadur Shah Zafar

Marg, New Delhi

110 002




Rs.____________ (each)

Rs.____________ (each)

Rs.____________ (each)


at 35, Feroze Shah

Road, New Delhi

110 001.


at South Campus of

Delhi University,

Benito Juarez Marg,

Near Dhaula Kuan,

New Delhi 110

021

4. Fibre Sheet Rates per sq. ft. for mm.

thickness

Rate contract will be awarded to the L- 1 firm who will be determined on theoverall Total Value of the Rate Contract.

(Signature of Firms Authorised signatory with stamp)

8251135_desertcoolersinstalled2013

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