8-20-12 full board web · 2014. 12. 3. · bob maxey ford of howell, inc. • 2798 e. grand river...

BOARD OF COMMISSIONERS8/20/2012

304 E Grand River, Suite 201, Howell, Michigan 48843

7:30 PM

AGENDA

1. CALL MEETING TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4.

CORRESPONDENCE Otsego County - Support Trail Develoment in Northern Michigan

5. CALL TO THE PUBLIC

6.

APPROVAL OF MINUTES Meeting Minutes of: August 6, 2012 Meeting Minutes of: August 15, 2012

7. TABLED ITEMS FROM PREVIOUS MEETINGS

8. APPROVAL OF AGENDA

9. REPORTS

10. RESOLUTIONS FOR CONSIDERATION:

2012-08-238

Circuit Court Clerk

RESOLUTION TO APPROVE THE HIRING OF A PART-TIME JUDICIAL CLERK AND MAKE A TEMPORARY RECORDS RETENTION CLERK PERMANENT – County Clerk

2012-08-239

Car Pool RESOLUTION APPROVING AN AMENDMENT TO THE CONTRACT BETWEEN KRUG HILLTOP FORD, NOW BOB MAXEY FORD OF HOWELL, AND LIVINGSTON COUNTY FOR MAINTENANCE AND REPAIRS FOR COUNTY-OWNED FLEET VEHCILES – Motor Pool / EMS / Purchasing

2012-08-240

Friend of the Court RESOLUTION APPROVING THE FILLING OF A VACANT FULL TIME CLERK POSITION IN THE FRIEND OF THE COURT

2012-08-241

Administration

RESOLUTION TO AMEND THE FISCAL-YEAR 2012 BUDGET – COUNTY ADMINISTRATION

2012-08-242

Information Technology

RESOLUTION AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT WITH OAKLAND COUNTY TO PROVIDE WEBSITE

HOSTING AND PROJECT MANAGEMENT SERVICES FOR A REDESIGNED LIVINGSTON COUNTY WEBSITE

2012-08-243

Information Technology

RESOLUTION AUTHORIZING A CONTRACT WITH RIGHTPOINT CONSULTING, LLC FOR A TAXONOMY AND GOVERNANCE STUDY TO BE USED AS THE FOUNDATION FOR A REDESIGNED LIVINGSTON COUNTY WEBSITE

11. ADJOURNMENT

NOTE: The Call to the Public appears twice on the Agenda:once at the beginning and once at the end. Anyone wishing to address the Board may do so at these times.

LIVINGSTON COUNTY BOARD OF COMMISSIONERSREGULAR MEETING, August 15, 2012CONFERENCE ROOM 1, 304 E. Grand River, Howell, MI 48843

The meeting was called to order by the Chairperson, Maggie Jones, at 9:12 a.m.

All rose for the Pledge of Allegiance

Roll call by the Clerk indicated the presence of a quorum as follows:

Present: Maggie Jones (1), Jim Mantey (2), David Domas (3), Ronald VanHouten (5), Jay Drick (5), Steven Williams (6), Dennis Dolan (8), John E. LaBelle (9)Absent: Carol Griffith (7)

Call To The Public. No response.

Agenda. It was moved by Commissioner Mantey to accept the agenda, as printed. Seconded by Commissioner Domas. MOTION CARRIED, 8-0-1.

Claims. It was moved by Commissioner Williams to accept the finance committees recommendation for approval of claims dated August 15, 2012. Seconded by Commissioner LaBelle. MOTION CARRIED, 8-0-1.

Payables. It was moved by Commissioner LaBelle to accept the finance committees recommendation for approval of payables for July 25 though August 8, 2012. Seconded by Commissioner Mantey. MOTION CARRIED, 8-0-1.

Call To The Public. No response.

Adjournment. It was moved by Commissioner LaBelle that the meeting be adjourned. Seconded by Commissioner Williams. MOTION CARRIED, 8-0-1.

The meeting was adjourned at 9:13 a.m.

Margaret M. DunleavyLivingston County Clerk

LIVINGSTON COUNTY BOARD OF COMMISSIONERSREGULAR MEEING, August 6, 2012COMMISSIONERS’ CHAMBERS, 304 E. Grand River, Howell, MI 48843

The meeting was called to order by the Chairperson, Maggie Jones, at 7:30 p.m.

All rose for the Pledge of Allegiance.

Roll call by the Clerk indicated the presence of a quorum as follows:

Present: Maggie Jones (1), Jim Mantey (2), David Domas (3), Ronald VanHouten (4), Jay Drick (5), Steven Williams (6), Carol Griffith (7), Dennis Dolan (8), John E. LaBelle (9)Absent: NoneAlso present: Dave Stoker (Counsel), Ted Westmeier (Health Dept.), Debbie Oberle (Animal Control), Chris Folts (Building & Grounds), Eric Sanborn (Sheriff), Don Arbic (9-1-1), Cindy Mendoza (Finance), Belinda Peters (Administration), Margaret M. Dunleavy, Debbie Warden

Correspondence. None.

Call To The Public. None.

Minutes. It was moved by Commissioner Griffith that the minutes of the regularly scheduled meetings of July 16 and July 25th be approved, as printed. Seconded by Commissioner Dolan. MOTION CARRIED, 9-0-0.

Tabled Items. None.

Agenda. It was moved by Commissioner Van Houten that the agenda be approved, as printed. Seconded by Commissioner Griffith. MOTION CARRIED, 9-0-0.

Reports. Don Arbic, 9-1-1, reported that the original design conditions no longer exist. It is impossible to get Green Oak on line and do an acceptance check. There is a two part system check, viability and acceptance. Green Oak is wanting a tower but waiting on a final pricing. They have the site but tower would not be done til mid 2013. It was moved by Commissioner LaBelle and seconded by Commissioner Williams to summarize this report and send it to appropriate committee. MOTION CARRIED, 9-0-0.

It was moved by Commissioner LaBelle that Resolution No, 2012-08-226, Resolution Authorizing Livingston County To Enter Into A Ground Space Lease Agreement With Thomas And Priscilla Deleruyelle, be removed from the agenda. Seconded by Commissioner Williams. MOTION CARRIED, 9-0-0.

Commissioner Williams stated that he spent the day at MTEC. MTEC was sponsoring an employment assistance workshop for veterans. He informed the board that they had a good turn out.

Commissioner Jones informed the Board that Commissioner Williams was elected Chairperson of SEMCOG Policy Platform Committee.

Consent Agenda. Commissioner LaBelle presented the Consent agenda and adopted each as follows: Resolution No. 2012-08-222, Resolution To Approve Appointment To The Community Mental Health Authority Board-Board of Commissioners; Resolution No. 2012-08-223, Resolution Authorizing Capital Improvement Expenditure For Replacement Of Two Compressors At East Complex-Building Services; Resolution No. 2012-08-224; Resolution Authorizing A Contract With LACASA To Spend Funds From The State Court Administrative Office Family Treatment Court Grant Toward Offering Strengthening Families, An Evidence Based Parenting Program For Families With History Of Substance Abuse-Circuit Court; Resolution No. 2012-08-225, Resolution To Approve A Two (2) Year Agreement With ADP For Payroll Processing-Administration; Resolution No. 2012-08-226, was removed from agenda; Resolution No. 2012-08-227, Resolution To Enter Into An Electronic Data Distribution Interchange (EDI) File Transfer Agreement With Blue Cross/Blue Shield of Michigan-Human Resources; Resolution No. 2012-08-228, Resolution To Authorize Health Decisions, Inc. To Conduct A Health Care Claim Audit And Claim Recovery For Livingston County For Claims Paid For By Blue Cross & Blue Shield Of Michigan On Behalf Of County-Human Resources; Resolution No. 2012-08-229, Resolution To Affirm And Clarify Certain Sections Of The Personnel Manual For Non-Union Employees-Human Resources; Resolution No. 2012-08-230, Resolution To Certify Officer Delegate, Alternate Officer Delegate And Employee Delegate To The 2012 Municipal Employees Retirement System Annual Meeting-Human Resources. Seconded by Commissioner Mantey. Roll call vote: Ayes: LaBelle, Jones, Mantey, Domas, VanHouten, Drick, Williams, Griffith, Dolan; Nays: None; Absent: None. MOTION CARRIED, 9-0-0.

Commissioner LaBelle presented Resolution No. 2012-08-231, Resolution ApprovingLivingston County Financial Participation In The Construction Phase Of The I-96 Interchange Project At Latson And Nixon Roads-Administration, and moved its adoption. Seconded by Commissioner VanHouten. MOTION CARRIED, 8-1-0. (Nay: Domas)

Commissioner Williams presented Resolution No. 2012-08-232, Resolution Authorizing The Filling Of A Vacant Full-Time Animal Control Officer Position And A Vacant Full-Time Animal Control Assistant Position-Animal Control, and moved its adoption. Seconded by Commissioner Mantey. MOTION CARRIED, 9-0-0.

Commissioner Domas presented Resolution No. 2012-08-233, Resolution Approving The Creation Of A Part-Time Deputy Position In The Livingston County Jail-Sheriff, and moved its adoption. Seconded by Commissioner Dolan. MOTION CARRIED, 9-0-0.

Commissioner Drick presented Resolution No. 2012-08-234, Resolution Approving The Filling Of A Full Time Deputy Clerk Position In The 53rd District Court Department And A

Subsequent Filling Of A Part Time Deputy Clerk Position – District Court, and moved its adoption. Seconded by Commissioner Williams. MOTION CARRIED, 9-0-0.

Commissioner Domas presented Resolution No. 2012-08-235, Resolution Authorizing The Re-Creation Of The Exempt Operations Manager Position-911 Central Dispatch, and moved its adoption. Seconded by Commissioner VanHouten. MOTION CARRIED, 9-0-0.

Commissioner Dolan presented Resolution No. 2012-08-236, Resolution Approving The Filling Of A Vacant Full Time Casework Position And Subsequent Filling Of A Full Time Clerk Position In The Friend Of The Court-Friend of the Court, and moved its adoption. Seconded by Commissioner Williams. MOTION CARRIED, 9-0-0.

Commissioner Williams presented Resolution No. 2012-08-237, Resolution Approving The Filling Of A Vacant Full Time Chief Account Clerk Position In The Friend Of The Court-Friend of the Court, and moved its adoption. Seconded by Commissioner Mantey. MOTION CARRIED, 9-0-0.

Closed Session. Review of Client/ Privileged Communication. It was moved by Commissioner LaBelle to go into closed session. Seconded by Commissioner Williams. MOTION CARRIED, 9-0-0.

The board went into closed session at 7:59 p.m.

The board returned to open session at 8:15 p.m.

It was moved by Commissioner LaBelle to reopen agenda and add agreement with Jackson County.

It was moved by Commissioner LaBelle that correspondence be sent to Jackson County indicating that Livingston County is pleased with Jackson County but because of the changing needs of Livingston County it is necessary to terminate contract. Seconded unanimously. MOTION CARRIED, 9-0-0.

Adjournment. It as moved by Commissioner Williams that the meeting be adjourned. Seconded by Commissioner Mantey. MOTION CARRIED, 9-0-0.

The meeting was adjourned at 8:17 p.m.

Margaret M. DunleavyLivingston County Clerk

RESOLUTION NO: 2012-08-238

LIVINGSTON COUNTY DATE: August 20, 2012

RESOLUTION TO APPROVE THE HIRING OF A PART-TIME JUDICIAL CLERK AND

MAKE A TEMPORARY RECORDS RETENTION CLERK PERMANENT – County Clerk

WHEREAS, it is essential that the recently vacated position of part time Circuit Court Judicial Clerk (24 hour) be filled to ensure the continuation of timely collecting court ordered sanctions; and

WHEREAS, it is essential that the Circuit Court files comply with the State of Michigan General Records Retention and Disposal Schedule 16;

WHEREAS, there is money in the 2012 budget and the 2013 budget will reflect these requests;

THEREFORE BE IT RESOLVED, that the Livingston County Board of Commissioners

approve the replacement of a part-time Circuit Court Judicial Clerk and the

creation of a permanent part-time Records Retention Clerk.

# # #

MOVED:

SECONDED:

CARRIED:



RESOLUTION APPROVING AN AMENDMENT TO THE CONTRACT BETWEEN KRUG HILLTOP FORD, NOW BOB MAXEY FORD OF HOWELL, AND LIVINGSTON COUNTY FOR MAINTENANCE AND REPAIRS FOR COUNTY-OWNED FLEET VEHCILES – Motor Pool / EMS / Purchasing

WHEREAS, Livingston County awarded a contract to Krug Hilltop Ford to provide preventative maintenance, minor and major repairs, collision repairs, tire services and for light duty diesel from companies within the county for repair services; and

WHEREAS, pursuant to Bob Maxey Ford of Howell’s letter dated June 29, 2012, Krug Hilltop Ford has changed ownership; and

WHEREAS, Bob Maxey Ford of Howell will continue to offer the same services and will continue to honor the terms of the Vehicle Repair and Maintenance agreement entered into with Krug Hilltop Ford; and

THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby

approves an amendment to the contract to change the name from Krug Hilltop Ford to

Bob Maxey Ford of Howell for a non-exclusive contract for vehicle maintenance and

repairs and all terms and conditions will remain the same.

BE IT FURTHER RESOLVED that the Board Chairman be authorized to sign said contract

amendment.

# # #

MOVED:SECONDED:CARRIED:

Bob Maxey Lincoln, Inc.•16901 Mack Ave.• Detroit, MI 48224 • Ph.313.885.4000 ! Bob Maxey Ford, Inc.•1833 E. Jefferson • Detroit, MI 48207 • Ph 313.392.9200Bob Maxey Ford of Howell, Inc. • 2798 E. Grand River Ave. • Howell, MI 48843 • Ph 517-545-5700

6/29/2012

Livingston County Purchasing

c/o Jana Daroczy

304 E. Grand River Ave. Suite 204

Howell, MI 48843

To Whom It May Concern:

We are excited to announce that effective 6/29/2012; Krug Hilltop Ford has changed ownership.

Krug Hilltop Ford is now under new ownership and is doing business as Bob Maxey Ford of Howell. We

will continue to offer the same great service, also we will continue to honor the terms of the Vehicle

Repair and Maintenance agreement entered into with Krug Ford.

I have also attached updated liability and Workman’s Comp insurance certificates. In regard to the WC

paperwork, the insurer noted that they use a State mandated form and thus there can be no addendums

to it, particularly this is in reference to the 30-day out verbiage that is on the liability form.

Regards,

Dan Retherford

Service Manager

Bob Maxey Ford of Howell

(989) 205-7141



RESOLUTION APPROVING THE FILLING OF A VACANT FULL TIME CLERK POSITION

IN THE FRIEND OF THE COURT OFFICE - Friend of the Court

WHEREAS, the Friend of the Court Office has a need to fill a vacant Clerk position; and

WHEREAS, for purposes of continuity, the Friend of the Court Office would function more efficiently

if the resolution to approve the filling of the vacant full time Clerk position were granted;

and

WHEREAS, this position is responsible for child support enforcement and 66% of the employee cost

is reimbursed through the Cooperative Reimbursement Program; and

WHEREAS, funding for same is available in the 2012 Friend of the Court Budget; and

WHEREAS, this Resolution has been recommended for approval by the Finance Committee.

THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby

approves the filling of the vacant full time Clerk position the Friend of the Court Office.

# # #


Memorandum

To: Livingston County Board of Commissioners

From:Melissa A. Scharrer

Date: 8/10/2012

Re: RESOLUTION APPROVING THE FILLING OF A VACANT FULL TIME CLERK POSITION IN

THE FRIEND OF THE COURT OFFICE

FOC Chief Account Clerk Star Kerr has accepted a position with County Administration. This vacancy was filled by Kelly Keegan, an FOC Clerk. As a result there is now a vacant FOC Clerk position and we are asking for authorization to fill this position.

The position of Clerk is responsible for child support enforcement and 66% of salary and benefits is reimbursed through the Cooperative Reimbursement Program through the Michigan Department of Human Services and the Federal Office of Child Support. As a Clerk, this position performs duties that are mandated by statute, court rules, and federal regulations. Some of these duties include handling medical, healthcare and child care enforcement among many other duties that support the entire Friend of the Court caseload and operations. It is critical to the effective operation of the Friend of the Court and their mandated duties, in addition to the responsibilities to the children and families we serve, that this vacancy be filled.

An Exception to Hiring Freeze for the Clerk position accompanies this request. If you have any questions, please do not hesitate to contact me. Thank you.

LIVINGSTON COUNTY, MICHIGANFRIEND OF THE COURT

210 S. Highlander Way, Suite 3, Howell, MI 48843Phone (517)546-0230 Fax (517)552-2312

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REQUEST FOR EXCEPTION TO THE HIRING FREEZE

Request Submitted by: Melissa A. Scharrer, Friend of the Court

Title of Position to be Filled: FOC Clerk

Salary: $27,757 - $33,151

Annual Cost of Budgeted Position: $45,307 – $50,701. However, as this position is funded through the Cooperative Reimbursement Program (CRP) with the Office of Child Support, the annual cost would be 34% of the above range or $15,404 - $17,238.

Projected Cost for the next five years: Approximately, $82,000

New Position/Classification (No)

If No: Name of Employee Last Occupying this Position: Kelly Keegan

When did the position become vacant? August 13, 2012

Has sufficient time been given to properly compensate for vacation and/or sick pay-offs to

insure personnel expenses do not exceed the authorized budget?

Yes.

1. Briefly describe this position and why you believe that it is essential enough to

warrant

an exception to the overall Livingston County hiring freeze. Provide a copy of the job

description.

The position of FOC Clerk assists Caseworkers and FOC staff in enforcing court orders in compliance with Michigan statutes, Michigan Court Rules, case law, and other requirements and directives from the Department of Human Services, Office of Child Support, and the State Court Administrative Office pertaining to child support, spousal support, medical support, and child care. This position is responsible to assist staff in collecting financial and other information which is used to prepare reports with recommendations regarding child support and other matters; assisting staff in monitoring cases for compliance with court orders; responding to inquiries via telephone and in person related to FOC issues and concerns.

2. Indicate if this is a mandated program/service by citing the act, rule, resolution,

order, etc. that has necessitated this work. Also, if mandated, explain what effect

this program/service has on current operations. If not mandated, outline the

reason(s) for the department providing this task/work.

Mandated pursuant to Michigan Compiled Laws (MCL): 400.236- 240; The Family Support Act, MCL 552.451- 459; The Friend of the Court Act, MCL 552.501- 528; The Support and Parenting Time Enforcement Act, MCL 552.601- 683; The Uniform Interstate Family SupportAct, MCL 552.1101- 1901; Child Custody Act, MCL 772.21 et seq.; The United States Code of Federal Regulations (CFR); Title IV-D of the Social Security Act of 1976; The Michigan Court Rules (MCR) subchapter 3.200 particularly MCR 3.208- 3.221; State Court Administrative Office Memorandum; Department of Human Services IV-D Memorandum; and all other duties assigned by the Chief Circuit Court Judge.

3. Budgeted department head count for the past five years: Jan., 2007: 27 Jan., 2008: 25 Jan., 2009: 26 Jan., 2010: 26.5 Jan., 2011: 26.5

Please explain changes:

On October 1, 2007, when the State of Michigan eliminated funding for a Medical Clerk, the position was eliminated. In addition, we eliminated a File Clerk part-time position to save costs and restructured the duties amongthe FOC Clerks. In January 2009, we were granted funding for an additionalAttorney Referee position.

4. Does the vacant position for which an exemption is being requested perform

essential function(s) that cannot be performed with the existing staff resources

within Livingston County? Identify all special skills, education and/or licensing

requirements for the position.

Yes, this position performs mandated duties as outlined in #2. Due to the security safeguards required by the Michigan Child Support Enforcement System (MiCSES), it would not be possible to assign other staff on a permanent basis to perform these essential functions.

5. Recognizing that all Elected Officials/Department Heads are expected to provide

quality supervision and be creative problem solvers, how could the department

reassign work and/or personnel to get all essential work of the department done

without additional hiring?

While I am always seeking opportunities to make the FOC as effective and efficient as possible, I am reminded of the limitations imposed upon us by MiCSES in assigning roles and duties to particular positions for security purposes. For example, a front desk clerk who accepts a support payment is not allowed to have the authority to change an address in MiCSES. The regulations imposed by MiCSES limit the scope of cross training allowable.

6. Specifically list three reasonable options if your request to replace a position is

denied.

In my opinion, I would not have any options that I could offer as “reasonable.” The reluctant “option” would be to reduce contact with clients and become more automated in responding to inquiries.

7. What are the consequences of deferring the vacant position over the next several

months and beyond?

Reduced availability to clients will result in increased frustration level for parents.Incentive revenue likely will decline as we are not able to manage our cases as proficiently as before. Incentive revenue is based upon how well we perform our support enforcement functions. Generally, we receive about $230,000 annually in incentive monies. This amount would be compromised with the loss of personnel.

8. What budget saving measures has this department implemented? Have additional

measures been identified?

Since April 2007, we have operated without a part-time file clerk and re-distributed those duties. Since October 2007, we have operated without a 32 hour per week Medical Clerk and those duties, too, have been re-distributed. When the additional Attorney Referee was hired, no request was made for an additional Referee secretary due to budget realities. Currently, two secretaries serve four Attorney Referees and the Friend of the Court. These two secretaries serve are cross trained to operate the video equipment as well as scheduling and managing the FOC files for hearings. The Referees, Friend of the Court, as well as Custody Investigators all type their own work product.

In addition, the FOC is measured regarding their cost effectiveness. In other words, for every dollar spent, how much is collected in support. In Michigan, the average is for every dollar spent, $5.98 is collected. For the Livingston County FOC, for every dollar spent, $13.40 is collected.

9. What position or other costs would you be willing to drop to enable hiring – if that

becomes necessary to obtain approval for hire?

The cost of this position is 34% of salary and benefits. We operate at a high cost effectiveness ratio and would not be able to perform at that level without adequate personnel.

10. Please provide additional information regarding the staff of this department (i.e.

organizational charts, workflow chart, staff on leaves from work/job restrictions,

employee training downtime, etc.) to determine the workforce available for

accomplishing the necessary tasks/services.

See attached Organization Chart. Also, as stated earlier, limitations imposed by MiCSES, due to security safeguards, restrict workforce availability for performing mandated services.

11. Is the work required by statute to be performed at the County level or can it be

shared with other Counties? With local governments?

Each County enters into a contract with the Michigan Department of Human Services to perform child support enforcement in accordance with State and Federal requirements. It is from this specific contract, that the 66% reimbursement to the County is realized.

12. Explain what services can be provided by others, private sector or non-profit?

Due to the requirements of the Cooperative Reimbursement contract, the answer is none. However, we are looking forward to being able to supplement services, such as supervised parenting time, through the Safe Havens Grant. In addition, we provide a divorce education program called SMILE that is done through all volunteers.

13. Are there other County employees with the skills and knowledge that can be

transferred from another department thereby shifting the vacancy to another

department where the position will not be filled?

Yes, that may be possible.

14. Has the use of temporary employees been evaluated to handle the work? Please

provide explanation(s).

It is not possible to use part-time personnel to complete the work. The use of part-time personnel would not serve the public or our enforcement responsibilities well. In addition, as 66% of salary and benefits are reimbursed by the CRP contract, the savings received by hiring someone without benefits would be relatively small compared to the loss in training, continuity, and work productivity.

15. Has the use of part-time (less than 30 hours) employees been evaluated for

feasibility and cost-effectiveness to accomplish the work? Please provide

explanation(s).

Yes, as stated above in #14, I do not believe it would be feasible due to the long term nature of the position with families, nor do I believe it would be cost effective.

16. Has current staff been working overtime and, if so, how much is currently being

worked or how much is planned to be worked per week (on the average)?

Yes, current staff works some overtime but, due to budgetary concerns, the majority of this time is in the form of compensatory time. However, the use of this process is a balancing act. As are most positions at the FOC, they are very stressful. When clients call or come to our lobby, it is because they have questions and are generally upset with something that has happened that they do not understand. FOC Clerks deal with volatile emotions on a regular basis and, in order to be effective, Clerks need to have a balance. To work overtime or compensatory time, on a regular basis, would not serve the Clerk, the clients, or our office well.

17. Has cross-trained staff been fully utilized to maximize the output of existing staff?

Please provide explanation(s).

Subject to the limitations imposed by MiCSES because of security safeguards, all staff are cross trained to promote efficiency. For example, my Office Coordinator, Chief Support Specialist,

and Chief Account Clerk are cross trained in each position’s duties. This allows for continuity in operations when there are sick, vacation, or training days. Similarly, the FOC Clerks are cross trained to assist the Referee secretaries. As much as possible, staff is cross trained to maximize efficiency.



RESOLUTION TO AMEND FISCAL-YEAR 2012 BUDGET – County ADMINISTRATION

WHEREAS, the proposed amendment ensures compliance with the Uniform Budgeting and Accounting Act, as amended; and

WHEREAS, the proposed amendment recognizes changes that have occurred throughout the first and second quarters of 2012 and brings department budgets, including general fund, special revenue funds, and internal service funds in line with actual expenditures.

THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the following

amendments to the Fiscal-Year 2012 Budget as illustrated below:

FUND

APPROVED

2012

BUDGET

PROPOSED

AMENDMENT

PROPOSED 2012

AMENDED

BUDGET

101 - GENERAL FUND $40,888,207 ($200,000) $40,688,207

261 - 911 CENTRAL DISPATCH $5,980,584 $10,335 $5,990,919

264 - PROSECUTORS DRUG FUND $5,000 $10,000 $15,000

275 - COMMUNITY CORRECTIONS $284,893 $27,000 $311,893

239 - STATE GRANTS $429,908 $56,381 $486,289

631 - BUILDING SERVICES $2,501,507 $22,135 $2,523,642

677 - BENEFIT FUND $7,584,032 $171,108 $7,755,140

BE IT FURTHER RESOLVED that the Livingston County Board of Commissioners authorizes a

transfer of $27,000 from Fund 101 General Fund Contingency to Fund 275 Community

Corrections for a Pretrial Investigator approved under Resolution 2012-02-066.

BE IT FURTHER RESOLVED the Livingston County Board of Commissioners authorizes an

additional payment for pension to MERS in the amount of $319,200 of which $148,092

will be paid from General Fund and $171,108 will be paid from the Benefit Fund.

BE IT FURTHER RESOLVED that the budgetary worksheets showing the detailed line-item changes

for the various funds budget amendments will be attached as part of the resolution.

# # #

MOVED:

SECONDED:

CARRIED:

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Attached for your consideration is a resolution to approve the mid-year budget amendment for Fiscal-Year 2012. The purpose of this amendment is to:

1. Realign line item budgets in various funds and departments to reflect actual expenditure activity.

2. Recognize additional anticipated tax revenue.

3. Authorize an additional MERS payment in the amount of $319,200 to further fund pension liabilities.

4. Recognize new awards or modifications to state and federal grants.

5. Reduce the General Fund budget to recognize lower than anticipated unemployment insurance expenditures and realized savings from settled union contracts.

This amendment will ensure Livingston County remains in compliance with the Uniform Budgeting and Accounting Act. The proposed changes are to the following funds:

FUNDAPPROVED

2012 BUDGET

PROPOSED

AMENDMENT

PROPOSED 2012

AMENDED BUDGET

101 - GENERAL FUND $40,888,207 ($200,000) $40,688,207

261 - 911 CENTRAL DISPATCH $5,980,584 $10,335 $5,990,919

264 - PROSECUTORS DRUG FUND $5,000 $10,000 $15,000

275 - COMMUNITY CORRECTIONS $284,893 $27,000 $311,893

239 - STATE GRANTS $429,908 $56,381 $486,289

631 - BUILDING SERVICES $2,501,507 $22,135 $2,523,642

677 - BENEFIT FUND $7,584,032 $171,108 $7,755,140

This amendment will also request to authorize the transfer of $27,000 from Fund 101 General Fund Contingency to Fund 275 Community Corrections for a Pretrial Investigator previously approved under Resolution 2012-02-066.

The line item detail supporting this amendment is not attached. However, if you would like to review theinformation, it is available in my office. Please feel free to contact me if you have any questions regarding the proposed budget amendment.

! " # ! " #

LIVINGSTON COUNTY ADMINISTRATION

INTER-OFFICE MEMORANDUM

T O: LIVINGSTON COUNTY BOARD OF COMMISSIONERS

FROM: CINDY CATANACH, FINANCIAL OFFICERLIVINGSTON COUNTY ADMINISTRATION

RE: FISCAL-YEAR 2012 MID-YEAR BUDGET AMENDMENT

DATE: August 10, 2012



RESOLUTION AUTHORIZING INTERGOVERNMENTAL AGREEMENT WITH OAKLAND COUNTY TO PROVIDE WEBSITE HOSTING AND PROJECT MANAGEMENT SERVICES FOR A REDESIGNED LIVINGSTON COUNTY WEBSITE - INFORMATION TECHNOLOGY

WHEREAS, Livingston County needs to improve the aesthetics, information currency and functionality of our current website; and

WHEREAS, in accordance with resolution number 2012-02-059, authorizing us to proceed with a partnership with Oakland County and other entities for website redesign; we’re presenting an agreement for board approval, prepared by Oakland County for Livingston County website hosting on their web content management system through their G2G(Government to Government) offering and use of their Online Payments tool for a five (5) year period; and,

WHEREAS, Oakland County’s system use charges will be deducted from the Online Payment Services’ convenience fee (enhanced access fees) revenues; and,

WHEREAS, several new on-line services have been identified; and,

WHEREAS, since a project of this magnitude will require coordination between departmental stakeholders, community participants, Oakland County and the Taxonomy and Governance Plan vendor; Oakland County has agreed to provide project management services at the rate of $95 per hour for a projected 1200 hours, a projected total of $114,000 for the upcoming year; and

WHEREAS, using Oakland County staff for project management services affords us experienced project management resources who are familiar with Oakland County’s website platform and configuration; and,

WHEREAS, Oakland County’s rate for project management services is within standard project management rates; and,

THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby authorizes

entering into the Agreement for I.T. Services between Oakland County and Livingston County,

for website hosting to be paid by generated convenience fees for the period of September 1,

2012 through August 31, 2017; together with an option for a 5 year renewal for services

described above.

BE IT FURTHER RESOLVED that the Livingston County Board of Commissioners hereby authorizes the

use of Oakland County staff for project management services at the rate of $95.00 per hour for

the period of September 1, 2012 through August 31, 2013.

BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners be authorized to sign the

above-referenced intergovernmental agreement upon approval as to form by Civil Counsel.


PAGE: 2

BE IT FURTHER RESOLVED that, upon satisfactory performance of the contract, as determined by the

County Administrator, the Board Chairperson be authorized to sign a five (5) year renewal of

the Agreement for I.T. Services between Oakland County and Livingston County as approved

as to form by Civil Counsel.

# # #


Memorandum

Livingston County has been using the same look and navigation scheme for the website since 2001. Website methodologies have evolved over time from department centric to user and/or function centric. Our current web presence is in need of a “make-over”, improving aesthetics, functionality and information currency. A properly organized, current website can greatly reduce foot traffic in our offices, as well as promoting our county to prospective businesses and residents.

In accordance with resolution number 2012-02-059, authorizing us to proceed with a partnership with Oakland County and other entities for Website Redesign; we’re presenting an agreement for board approval, prepared by Oakland County. The agreement provides for hosting and infrastructure support and project management services. Oakland County will be reimbursed for the use of their system from convenience fee revenues from new on-line services. They have the infrastructure and expertise to host our redesigned site. Using their website platform will allow us to add functionality to our site as well as enable our departmental subject experts to maintain their own content.

LIVINGSTON COUNTY, MICHIGANDEPARTMENT OF INFORMATION TECHNOLOGY

304 E Grand River Ave, Suite 101 - Howell, MI 48843Phone 517.548.3230 Fax 517.545.9608

Web Site: co.livingston.mi.us

To: Livingston County Board of Commissioners

From: Paul McNamara

Date: 8/8/12

Re: Oakland County Agreement for IT Services and

Contract with Rightpoint Consulting, LLC for Taxonomy and

Governance Plan, Website Redesign Project

Oakland County’s website content management environment is on SharePoint 2010. In order to architect a state of the art website that is easily navigated and or searched and geared toward the user “type” (audience); we need to obtain a Taxonomy1 and Governance2 Plan. The plan(referred to as website structure design) was listed as one of the required services in the approved Resolution 2012-02-059. Livingston County Purchasing and the Website Redesign Project Review Committee have released a bid, received proposals, evaluated them, interviewed 3 vendors, and checked their references. We’ve found that RightPoint Consulting, LLC will provide us with the needed deliverables to move forward with this project. They quoted a cost of $98,500 for said deliverables; with their anticipated project timeline being September 2012 through January 2013. A separate resolution for this portion of the overall project is being presented alongside the resolution for the approval of the Oakland County Agreement for IT Services.

Coordination of the efforts of departmental staff, the Taxonomy and Governance Plan vendor, students, and Oakland County players is imperative to making this a successful and timely project. We’re proposing the use of Oakland County staff for project management services. Using Oakland County’s project management staff gives us an experienced resource who is familiar with Oakland County infrastructure. Project management services have been quoted in the Oakland County agreement at $95 per hour for a projected 1200 hours for an anticipated project management cost of $114,000 for the upcoming year. The quoted rates are in line with current rates from other sources. Their services will be used on as as-needed basis, however we envision they’ll be expending an average of 20 hours per week.

If you have any questions regarding this matter please contact me.

1 Taxonomy is the overall scheme for organizing content (information) to solve a business problem such as improving search, browsing for content on a website, enabling users to identify

related content, and otherwise providing the basis for content re-use.

2 Website governance is a process that uses people, policy, and process to resolve ambiguity,

manage short and long range goals, and mitigate conflict within an organization. The vendor will be providing a document that defines policies that delineate staff roles and responsibilities and standards for future maintenance of the website.



RESOLUTION AUTHORIZING A CONTRACT WITH RIGHTPOINT CONSULTING, LLC FOR A

TAXONOMY AND GOVERNANCE STUDY TO BE USED AS THE FOUNDATION FOR A

REDESIGNED LIVINGSTON COUNTY WEBSITE – INFORMATION TECHNOLOGY

WHEREAS, Livingston County needs to improve the aesthetics, information currency and functionality of our current website; and

WHEREAS, Livingston County is partnering with Oakland County for hosting of the Livingston Countywebsite on the SharePoint 2010 platform; and

WHEREAS, Resolution 2012-02-059 authorized the Website Redesign Project to proceed and referenced the need for a Taxonomy and Governance Plan (website structure design); and

WHEREAS, taxonomy is the overall scheme for organizing content (information) to solve a business problem such as improving search, browsing for content on a website, enabling users to identify related content, and otherwise providing the basis for content re-use; and

WHEREAS, website governance is a process that uses people, policy, and process to resolve ambiguity, manage short and long range goals, and mitigate conflict within an organization; and

WHEREAS, in order to build a state of the art, highly functional website that is hosted in the SharePoint 2010 environment, it’s necessary to plan and design the site by developing a Taxonomy and Governance Plan; and

WHEREAS, in accordance with the County’s Purchasing Policy, a formal quoting process was performed and the submitted proposals were evaluated, selected vendors were interviewed, and their references were checked; and

WHEREAS, Rightpoint Consulting, LLC of Chicago, Illinois, submitted a quote that will provide a Taxonomy and Governance Plan at the rate of $98,500.00 for the period of September 2012through January 2013; and

THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby authorizes

entering into an agreement with Rightpoint Consulting, LLC for a Taxonomy and Governance

Study at the rate of $98,500.00 for the period of September 2012 through January 2013.

BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners be authorized to sign the

above-referenced contract upon approval as to form by Civil Counsel.

# # #


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