•Citizens comments are included on each regular monthly meeting agenda. No prior appointment is necessary to speak during the citizen comments times.•To speak on a particular agenda item, advise the attendant at the door.•To place an item on the Board's agenda, please notify the County Administrator's Office at least ten days prior to the Board meeting.•Any citizen concern can be communicated to the County Administrator by calling 980-7705 from 7:00 a.m. to 5:00 p.m. weekdays. All citizen complaints are recorded and responded to as soon as possible.

WHEN SPEAKING BEFORE THE BOARD, PLEASE COME TO THE PODIUM AND GIVE YOUR NAME.

6:00 p.m.

1. Closed Session Certification - 2.2-3711.A.1.3.5.7

BOARD AGENDA Regular Meeting

PULASKI COUNTY June 27, 2011BOARD OF SUPERVISORS 7:00 p.m.

APPROXIMATE PRESENTED BYTIME & ITEM

7:00 p.m. 2. Invocation Rev. Tim West, New Life

Church of the Nazarene

7:05 p.m.

3. Presentations and Recognitions•Featured Employees - The featured employees to be recognized at the June Board meeting and featured for the month of July are John Merriwether of the Visitor Center and Jerry Graham of the PSA Refuse Department.

7:10 p.m.

4. Additions to Agenda

7:20 p.m.5. Public Hearings:

a. Petition by County of Pulaski to initiate rezoning of the split-zoned parcel owned by Randall W. Hall from Residential/Agricultural (R1/A1) to Agricultural (A1), tax map no. 083-001- 0000-0040, located west of Lakeview Dr. (Rt. 1240) and revise the Pulaski County Comprehensive – Future Land Use Map from Residential to Agricultural for tax map no. 083-001-

0000-0040; 083-001-0000-040A and 083-001-0000-0055 - A public hearing

has been scheduled to consider this request. The Planning Commission

recommends approval.

b. Petition by Pulaski County for revisions to the Pulaski County Comprehensive Plan – Future Land Use Map on the following tax map parcel: 083-001-0000-040B, Draper District. - A public hearing has been scheduled to consider this request. The Planning Commission recommends approval.

FELTS W L & S HA1

FELTS SHEILA H & WALTER L083-001-0000-0073, A1/R1

ARNOLD J T & N JAGRICULTURAL (A1)

ZAKI KAREEM A083-001-0000-0062, A1

HALL A1/R1

HALL R WA1/R1

HALL R WA1

HALL RANDALL WAGRICULTURAL (A1)

COOLEY M & J HA1

JONES R1

GRABAU R1

GRIM R1

UV671

UV1240UV1241

COVE DR

LAKEVIE

W D

R

LAKEW

OOD DR

CH

ESTN

UT

RID

GE

RD

FELTS SHEILA H & WALTER L - FUTURE LAND USE MAP RESIDENTIAL TO AGRICULTURAL - PET. #2011-23-05

Legend

Parcels

Centerlines

STATUS

interstate

primary

secondary

dublin town

pulaski town

private

Agricultural

Commercial

Commercial\Educational

Commercial\Industrial

Conservation

Industrial

Planned Unit Development

Residential

Low Density Residential

Low to Medium Residential

Government

Public

c. Petition by Dalton, Kenneth Wayne & Wanda F. for Special Use Permit

(SUP) to allow a cabinet shop per Section 2-3 of the Zoning Ordinance located at 2720 Kirby Rd., (Rt. F047), zoned Agricultural (A1), tax map no. 097-011-0000-0001, Draper District - A public hearing has been scheduled to consider the above rezoning request. The Planning Commission recommends approval.

EXISTING BUILDING TO BE USED FOR CABINET SHOPVIEW FROM KIRBY ROAD

VIEW OF EXISTING BUILDINGEAST TO WEST

ADJACENT PROPERTY OWNER TO THE SOUTH (REAR)2718 KIRBY RD

ADJACENT PROPERTY OWNER TO THE EAST 2720 KIRBY RD

VIEW NORTH TO SOUTH OLD SKYLINE MOTEL LOCATED TO THE WEST OF THE PROPERTY

ADJACENT PROPERTY LOCATED TO THE EASTGRAVEL DRIVE IS ENTRANCE TO PETITION

2721 KIRBY RD

VIEW SOUTH TO NORTH KIRBY ROAD (F047) WITH

INTERSTATE 81 IN BACKGROUND

d. Petition by County of Pulaski to amend the following section (s) of the Pulaski County Zoning Ordinance - Article 25: Wind Energy Facility Ordinance, revisions; - A public hearing has been scheduled to consider this request. The Planning Commission recommends approval. Board members have been provided a summary of comments to the revisions of the Wind Energy Facility Ordinance for public hearing at the June 27, 2011 Board meeting. Staff would agree that these comments are

appropriate and should be incorporated into the revisions. These were received from a party interested in Wind Energy Development in Pulaski County on June

21, 2011.

7:45 p.m.

6. Citizen Comments

8:00 p.m.7. Highway Matters:

a. Follow-up from Previous Board meeting:

Review of Highway Matters Section of Key Activity Timetable (KAT) -

Mr. Clarke may have additional information to

share.

 

b. Request for “No U Turn” Signage at Newbern Heights – Supervisor Akers has received complaints related to the traffic tie up on Cougar Trail Road when Volvo lets out in the afternoons. Due to the backup of traffic turning left off of Cougar Trailer Road onto Rt. 611, Newbern Road, drivers are pulling into the right lane of Cougar Trail Road, turning right onto Rt. 611, then driving

to the entrance of Newbern Heights and making a U turn. Supervisor Akers

is requesting consideration to “No U Turn” signage at the entrance to

Newbern Heights.

c. Request for Speed Limit Signage on Crossbow Drive – Sheriff Davis would like to request VDOT install 25 mph speed limit signage on Crossbow Drive. He indicated his office receives phone calls weekly from residents along this road for patrolling due to excessive speeding.

d. Booker Branch Road – Supervisor Akers advises he has received a number of requests for a speed limit reduction, a watch for children sign and dust management.

e. Citizen Concerns

f. Board of Supervisors Concerns

8:10 p.m.

8. Treasurer’s Report

The Honorable Melinda Worrell, Treasurer

8:55 p.m.9. Reports from the County Administrator

and Staff:a. Appointments – The following

appointments were reviewed in Closed Session:

1. NRV Sustainable Communities Consortium Steering Committee

2. NRV Community Services Board3. Wireless Authority4. PEP Steering Committee

b. Key Activity Timetable - Review of the Key Activity Timetable is requested.

c. Tornado Recovery Status – I plan to provide the Board with an update on where things stand with county and town efforts to recover from the tornados.

9:00 p.m.10. Items of Consent:

a. Approval of Minutes of May 23 2011 Board Meetingb. Accounts Payablec. Interoffice Transfers, Budget

Adjustments(s) & Appropriationsd. Ratification and/or Approval of

Contracts, Change Orders & Agreements, Etc.

1. Memorandum of Agreement – School and Decide Smart, Inc.

2. Litter Grant Application3. Acceptance of State Homeland

Security Grant Program Funds4. Approval of Engineering

Contractse. Personnel Changes

f. Motor Mile Speedway Fireworks Permit

g. Request from Izaak Walton Campground

h. Resolution Opposing Federal Transportation Standards

i. Fund Balance Policyj. Excused Absences Due to

Tornado Eventsk. Line of Duty Act Fund Opt Out

Resolutionl. Approval of FY 2012 Budget

8:45 p.m. 11. Citizen Comments

9:00 p.m.

12. Other Matters from Supervisors

13. Adjournment

a. Approval of Minutes of May 23, 2011 meeting - Approval of the minutes are recommended.

b. Accounts Payable – Approval of the listing of accounts payable is requested.

c. Interoffice Transfers, Budget Adjustment(s) and Appropriations – Approval of the interoffice transfers & budget adjustment(s) is requested.

d. Ratification and/or Approval of Contracts, Change Orders & Agreements, Etc. –

1. Memorandum of Agreement – School and Decide Smart, Inc. – Ratification of the agreement with Decide Smart, Inc. for the provision of services related to the “joint services” efforts between the School Board and county is recommended as a way of determining how we can improve overall governmental efficiency. 

2. Litter Grant Application – Board members have been provided copies of the Litter Grant Application that is due by June 30th to DEQ. It is proposed that the County continue to partner with the Town

of Pulaski and that the portion of funding appro priated for the Town of Draper also be administered by the County. The County acts as Lead Applicant with the Pulaski and Draper considered as "co-op" localities. Last year, the County received $11,955 with level funding expected this year. These funds are combined with County funds for the Code Enforcement (current budget of $50,290), Clean

Community Council (current budget of $45,8 83) and Property Clean-up (current budget of $50,000) departments. Together, they represent a "local match“ of $134,218 toward the total $146,173 in annual clean-up efforts in the County.

3. Acceptance of State Homeland Security Grant Program Funds – Board members have been provided notice that the Virginia Dept. of Emergency Management Grants Office has approved the application for funding under the FY 2010 State Homeland Security Grant Program in the amount of $135,000 to support Regional Information Sharing through the installation of in-car commuters for law-enforcement officers including both towns. Acceptance of these grant funds is recommended.

4. Approval of Engineering Contracts - Approval of the contract for general engineering services is

recommended with the County having option to select any of the following firms based on qualifications, anticipated completion and the cost of specific projects being done: AECOM, Anderson and Associates, Draper Aden, Gay and Neel and Thompson and Litton. As developed and solicited by Jared Linkous, the execution of this same contract with each of these five firms provides the County with maximum flexibility and competition between qualified firms

e. Personnel Changes – Board members have been provided an update from Ms. Spence of recent personnel changes.

f. Motor Mile Speedway Fireworks Permit – E Board members have received a request from the Motor Mile Speedway for permission to hold a fireworks display on October 1st. Ms. Alderman apologized for not including the fireworks permit request with a similar request for July 4th fireworks.

 

g. Request from Izaak Walton Campground – Board members have received correspondence from Trina Rupe transmitting a request from the

Izaak Walton Campground for a real estate tax exemption due to the campground being granted a

501(C) (3) status by the IRS. I recommend denial based on the amount of existing tax exempt property in the County, and the need for provision of fire protection,

rescue and land use services to the property.

 

h. Resolution Opposing Federal Transportation Standards - Ranny Akers attended a VACo Transportation

Committee meeting at which a proposed change to federal transportation standards was discussed

that would increase the maximum tractor-trailer weight from 80,000

lbs to 93,000 lbs. While VACo has not taken an official stand regarding

this matter, localities having concerns about bridge conditions are

encouraged to adopt resolutions opposing the weight increase.

i. Fund Balance Policy – Board members have been provided a copy of the

Fund Balance Policy recommended for adoption by the county’s auditor Deanna Cox.  

j. Excused Absences Due to Tornado Events – I would like to request consideration to allowing for an excused absence for those County and PSA employees who missed work due to sustaining injuries or damage to homes as a result of the recent tornadoes.

k. Line of Duty Act Fund Opt Out Resolution – Board members have been

provided a resolution opting out of the Line of Duty Act Fund, effective July 2, 2011 is requested, as well as a draft

letter to the Virginia Retirement System. Board members were also provided a copy of correspondence from Rockingham County to Governor McDonnell approving a resolution electing to be a non-participating employer “fully responsible for self- funding all benefits relating to its past and present covered employees under the Line of Duty Act (LODA) from its own funds”. Approval to send the Governor a similar letter is recommended.

l. Approval of FY 2012 Budget - Approval of the “Resolution Appropriating Funds, Setting 2011 Property Tax Rates, and Establishing General Fiscal Policy for the Period of July 1, 2011 through June 30, 201” is requested. This resolution includes the following adjust- ments from the advertised budget: reduction of $174,394 reduction in Social Services funding which was moved from Transfers to VPA and CSA to Contingency Funds in the General Fund, as recommended by Jim Wallis.