6-1. project planning 2-28 phil poynter c-42-09 projects – projects – projects

Project PlanningProject Planning

2-28

Phil Poynter

C-42-09

Projects – Projects – ProjectsProjects – Projects – Projects

Stages of Team-Based Project Planning


2-29



• Prepare an overview and objectives.

• Develop a work breakdown.

• Assign responsibilities.

• Put the plan into action; track its progress.

• Prepare a closeout report.






2-29



• Project Overview• Project Overview

2-29

Project OverviewProject Overview


• - what is the problem, opportunity or situation – what is the team trying to accomplish


• - what is the problem, opportunity or situation – what is the team trying to accomplish

2-29


• Project Goals & Objectives

• S

• M

• A

• R

• T

• Project Goals & Objectives

• S

• M

• A

• R

• T

2-29

SMART GoalsSMART GoalsS – Specific: Is it specific in targeting an

objective?M – Measurable: What are the measurable

indicators of progress or success?A - Attainable: Is it attainable by someone

on the team?R – Relevant: Can it be achieved within the

resources and time allowed?T – Time based: When will the project be

completed?

S – Specific: Is it specific in targeting an objective?

M – Measurable: What are the measurable indicators of progress or success?

A - Attainable: Is it attainable by someone on the team?

R – Relevant: Can it be achieved within the resources and time allowed?

T – Time based: When will the project be completed?


• Measure of Success• Measure of Success

2-29


• Measure of Success

• - goals & objectives should be measured to determine success

• - # of participants, frequency of given activity, or change in behavior

• - Avoid “all” or “never”

• Measure of Success

• - goals & objectives should be measured to determine success

• - # of participants, frequency of given activity, or change in behavior

• - Avoid “all” or “never”

2-29


• Approach or Method• Approach or Method

2-29


• Approach or Method

• -consider assumptions & risks

• -method best way to overcome roadblocks

• -most effective or alternative way

• -”thinking outside box”






2-29







• Best approach may well constitute the most important decision






• Best approach may well constitute the most important decision

2-29



• -”if you keep on doing what you have always done, you will keep on getting what you’ve always got”


• -”if you keep on doing what you have always done, you will keep on getting what you’ve always got”

2-29


• Assumptions or Risks• Assumptions or Risks

2-29


• Assumptions or Risks

• Helps team understand project’s implications & assists with planning & completion


• Helps team understand project’s implications & assists with planning & completion

2-29

1st movie clip here1st movie clip here



• 1) what resources are required

• 2) what risks with obtaining resources in a timely manner

• 3) what problems or delays might occur

• 4) what effects will delays have on project and schedule


• 1) what resources are required

• 2) what risks with obtaining resources in a timely manner

• 3) what problems or delays might occur

• 4) what effects will delays have on project and schedule

2-29

Project overviewProject overview

Approach is key to successful project!Approach is key to successful project!


• Checklist – does our project overview meet the standard of a good working tool

• Checklist – does our project overview meet the standard of a good working tool


• Review

• Why did we do this process?

• Review

• Why did we do this process?

ReviewReview

• Define the scope of the project

• List goal and objectives

• Decide how we will measure success

• List risks or assmptions

• Determine the method we will use

• Define the scope of the project

• List goal and objectives

• Decide how we will measure success

• List risks or assmptions

• Determine the method we will use







2-29



• Develop a work breakdown.• Develop a work breakdown.

2-29

Work BreakdownWork Breakdown

Work Breakdown ChartWork Breakdown Chart

PineWood Derby Car

Make Design Obtain Materials

Production of car

Special Needs

Kit

Weights

Paint

Style

Measure

Drawing

Cut wood

Transfer design

Tires

Decals

Graphite

Trim tires




• Activities should pass the SMART test


• Activities should pass the SMART test

2-29

Work BreakdownWork Breakdown

• Tools of the Trade Video• Consider how team challenges assumptions

• Outside the box thinking• Helps people “see” their thinking

• Tools of the Trade Video• Consider how team challenges assumptions

• Outside the box thinking• Helps people “see” their thinking

2nd movie clip here2nd movie clip here





• Activity Assignments




2-29

Activity Assignments Activity Assignments

• Clarity regarding their assignment

• Clarity about the project’s purpose

• Clarity about resources and deadlines

• A good match to their skills

• Established milestones and reporting procedures.

• Clarity regarding their assignment

• Clarity about the project’s purpose

• Clarity about resources and deadlines

• A good match to their skills

• Established milestones and reporting procedures.






• Putting the Plan into Action





2-29

• Provide leadership to the team.

• Provide additional resources.

• Assist with decision making and problem solving.

• Monitor the critical path.

• Monitor each team member’s performance.

• Provide leadership to the team.

• Provide additional resources.

• Assist with decision making and problem solving.

• Monitor the critical path.

• Monitor each team member’s performance.

Putting The Plan In ActionPutting The Plan In Action







• Project Closeout





• Project Closeout

2-29

• Recognize team members.

• Write a postmortem report.– Were goals and objectives achieved?– Was the project completed on time?– What lessons were learned?– What ideas and recommendations do you

have for next time?

• Recognize team members.

• Write a postmortem report.– Were goals and objectives achieved?– Was the project completed on time?– What lessons were learned?– What ideas and recommendations do you

have for next time?

Project Closeout Project Closeout













2-29

ASSIGNMENTASSIGNMENT

• Each patrol should prepare a project overview as described in this session for its proposed project and turn it in at the Day Three patrol leaders' council meeting .

• Each patrol should prepare a project overview as described in this session for its proposed project and turn it in at the Day Three patrol leaders' council meeting .

In your notes:

Write two ways you may use this leadership skill to:

Strengthen your unit.

and

Strengthen yourself as a leader.

In your notes:

Write two ways you may use this leadership skill to:

Strengthen your unit.

and

Strengthen yourself as a leader.

6-1. project planning 2-28 phil poynter c-42-09 projects – projects – projects

Documents

project overviewapproach

project overviewprepare

successful project

project overviewchecklist

based project planningdevelop

based project planning2

riskshelps team

work breakdowntools