5s method in 100 slides slideshare

5scomconsulting

.com

methodin 100 slides5S for efficient presentations

http://www.5scom.com/

In commercial confidence 2

our objective


help you to save time & money!

5scom consulting


agenda

context

5S method

who are we?

our proposal

next steps

commercial presentation 3

5scom consulting


5S method

who are we?

our proposal

next steps

context

5S method

who are we?

our proposal

next steps

4commercial presentation

5scom consulting

In commercial confidence 5commercial presentation

500 Mio users worldwide*

presentations • lot of time• huge impacts

setting the scene

MicrosoftPowerPoint

• for information sessions• as support to decision• as sales documents• for communication• for status reports• ...

*source: Microsoft

presentations

5

=

commercial presentation

5scom consulting

Mio search results on ...1.070

Mio presentations / day*30

Mio search results on60

used


bad presentations

bad

presentationstime lost money lost= +


5scom consulting


$300.000* 10 50 12 $50

?

costs of bad presentations

time lost# presentations

/week

# working

weeks

# hours for

creation

hourly

salaryxxx=

money lostwrong

decisions

wrong

investments

missed

opportunities

bad

reputation+++=

illustrative

-50%

-$150.000

+x%


potential gain! huge

5scom consulting


no method

reasons of bad presentations

• no expertise

• cannot structure messages

• no efficient training received

• ...

• no tool used

• difficulties to create slides

• difficulties to design slides

• bad template

• ...

• bad presentation skills

• message not clear

• structure not clear

• not adapted to audience

• ...

• slides too complex

• layout too complex

• bad fonts

• bad colors

• problems with animations

• timing not respected

• ...

money losttime lost

content

form

show

no method

no method


5scom consulting


• presentation skills training

• company template

• PowerPoint training

content

form

show+

solution: it’s more than just software

METHODthis is what users need


5scom consulting


solution = 5S method

5S method • guide for creation & design of presentations • guide to save time & money• guide to improve your messages• easy to adapt to your environment• easy to learn & to apply• easy to deploy within your organization

approach for creation & design of presentations can be structured!

5scom consulting


don’t...

beleive presentations are not important

think it’s complex to create presentations

forget the context

forget your objectives

forget to adapt your message to context

forget you need totell a story

forget to structure your messages

beleive form is not important

forget to use tools

forget to use 5S method

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

5scom consulting


do...

beleive presentations are important

beleive it’s easy to make presentations

take time to analyse the context

focus on your objectives

adapt your messageto context

beleive you need totell a story

take time to structure your messages

beleive form isimportant

use tools

use 5S method

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

5scom consulting


context

who are we?

our proposal

next steps


5S method

context

who are we?

our proposal

next steps

5scom consulting

5S method5S method

presentation

14

structured method to create efficient presentations


design

content

storyline

framework

context

5scom consulting

5S method5S method is a tool

15

5S method will guide youto be more efficient


5scom consulting

style

guidelines to adaptyour presentation to context

1. objectives

2. audience

3. content

4. media

5. timing

scoping


5scom consulting

scoping

guidelines to adapt presentations to context including objectives, audience, content, media & timing

content

form

show importance

pictures

wording# slides

key messages

template

self-explaining

preparation

# words/slidefont size

attitude

multimedia

components

colors

animations

graphsfigures

complexity

layoutoverall style

tables

example of framework definition

objectives

audience

content

media

timing

+

+

+

+


5scom consulting

why are you doingthis presentation?

objectives

1. objectives


why are you doing this presentation? = most important question

never forget your objectives!

objectives

sales communication action plan

decision information

... ...

status review

...

discussion

surveys

...

act implementsharecollect

5scom consulting

4. ask

quantify impacts

quantify alternatives

quantify

say which decision is needed

explain what is planned

explain interest & framework

explain context

explain alternatives

quantify decisions

say it’s for decision

say why decision is needed

say when it will be applied

ask for decision

explainsay

ask

3. quantify

2. explain1. say

decisionexam

ple 5scom consulting

adapt your message to audience

audience

2. audience


what’s the audience? = 2nd most important question

always adapt your message to audience

audience

attitude interest ppt expertise

serious or fun expectations

... ...

> 1 audience

...

# attendees

importance

...

emotional other aspectscontextualrational

5scom consulting

< 5 < 10 < 20 < 50 > 50 web

@@

interactive

one-way

# attendees

interactivity

exam


adapt your content to context

content

what will be communicated to your audience? = 3nd most important question

don’t forget that messages can also be said!

3. content

not included

missing

hidden

included

selection

content 1

content 2

content 3

...

content 4

your content

written

oral

...

delivery mode


5scom consulting


objectives

audience

content

media

timing

+

+

+

+

components

content

form

show

components


investmentsapproved=

executivemanagement=

projectdescription=

beamer+ printed=

20’=

executive summaryintroductionstatus issue / needs solution descriptionbenefitsrisks / opportunitiesbusiness casescenariosplanning / next stepsdecision needed

26

exam


example ofcontext

adapt your content to media

media


how your presentation will be distributed? = 4th most important question

always adapt your content to media!

media

colors beamer + print email

greyscale laptop + print

... ...

web

...

beamer

computer

...

printed remotehybridprojected

4. media 5scom consulting

impacts of media

man

dato

rypr

efer

red

mandatorypreferred simplicity

self-

expl

aini

ng

• printed colors

• beamer + print

• sent by email

• printed greyscale

• computer + print

• projected computer

projected beamer •

web •

exam


timing

always respect timing


how to deal with timing? = 5th most important question

always respect timing!

timing

subject reactions logistics

presentation audience

... ...

circumstances

...

standard rules

complexity external factorsinterest# slides

5. timing 5scom consulting

35’ ≤

510’ ≤

715’ ≤

1530’ ≤

23’ ≤

251h ≤

1020’ ≤

35’ ≤

510’ ≤

715’ ≤

1530’ ≤

23’ ≤

251h ≤

1020’ ≤

35’ ≤

510’ ≤

715’ ≤

1530’ ≤

23’ ≤

251h ≤

1020’ ≤

objectives

audience

content

media

timing

+

+

+

+content

form

show

# slides

investmentsapproved

executivemanagement

projectdescription

beamer+ printed

20’

=

=

=

=

=

commercial presentation 32

standard# slidesex

ample 5scom

consulting

story

structured approach to translate messages into clear stories

1. strong start

2. scenario

3. action

4. happy end!

5. anticipate


5scom consulting

memoriesmessageattract

title slide1 slide2 slide3 slide4 slide5 slide6 slide7 slide8 slide9 slide10 before after

start

1

key moment

2

end

3

storyline: manage the emotions

translate your message into powerful story matching audience‘s expectations

36

story


5scom consulting

strong start

you never have a second chanceto make a first impression

storyline

makelinearstorylines

5S method

scenario

introduction

conclusion

issues

solutions

risks

opportunities

statusfinancials

planning

next steps

introduction1

status2

issues3

solutions4

opportunities5

risks6

financials7

planning8

next steps9

conclusion10

components

40commercial presentationcommercial presentation

exam


action

keep interest

send us a presentation,we’ll review it for free!

free test!

surpriseexam

ple


5scom consulting

happy end

happy end. always

anticipate

think as audience!

prepare

• think as audience

• anticipate questions

• ask advices & feedback

• prepare introduction

• prepare your transitions

• prepare conclusion

• check timing prepare

exam


style

method to structure story, slides transitions & content

1. analyze

2. visualize

3. transpose

4. simplify

5. harmonize

structure


5scom consulting

structure

concrete method to structure contentof presentation & layout / design

1. structure story 1 2 3 ...

2. structure layout

3. structure slides

story

• story• layout• slidescommercial presentation

5scom consulting

think before you act!

analyze

introduction achievements

solution

opportunities

revenues

proposal

benefits

what if no go

planning

issue

risks

status

costs

from-to

scenarios

features

decision

action plan

strength

business case

alternative

evolution

what if -30%

next steps

requirements

conclusion

weaknesses

figures

description

past activities

threat

…

components = ideas

what is needed in your presentation? - illustrative


exam


visualize

visualize your ideas!

end

start

1 idea

1 idea 1 idea 1 idea

1 idea1 idea

1 idea 1 idea

• take a sheet of paper

• draw rectangles

• first rectangle = introduction

• last rectangle = conclusions

• 1 rectangle = 1 slide = 1 idea

• make coherent storyline

5S methodmaterialize

• this is your story

exam


golden rule!

1 slide = 1 idea

title

5scom consulting

transpose

understand the structure of a slide

slide limits

55

NO

NO

NO

NO

YES

YES

YES


exam


title = content

golden rule!

content

5scom consulting

• company• division• department• ...

• date

• M / Ms / ...• first name(s)• name(s)

• for decision• for information• for discussion• …

• presentation to

• highly confidential• commercial presentation• internal use only• unrestricted access• …

• title

• subtitle

5scomconsulting

5S methodpresentation to

for information

01.01.01M John Smith

5S methodpresentation to

for information

01.01.01M John Smith

commercial presentationcommercial presentation

exam

ple title slide

.com 5scomconsulting

.com

5scom consulting

presentationssolutions for efficient

presentationssolutions for efficient


simplify

The goals of this project is to identify the possible areas of improvement for

the development of a new approach for the definition and the revision of

the new processes that will be launched in the future and to analyze the

impacts of this new approach on the current structure of our company.

goals

identify improvements of processes definition/review analyze impacts on company structure

5S methodsimplify textexam


harmonize

harmonize everything!

NO

text

text

text

text

text

text

text

text

YES

exam

plealign everything 5scom

consulting

style

rules to use right colors, fonts, shapes, financials & multimedia elements

1. colors

2. fonts

3. shapes

4. figures

5. multimedia

style


5scom consulting

choose your palette colors

type

grey level

colors & prints


type

grey level

exam


no differencewhen printed(greyscale)

colors effectsexam

ple


what’s the context?

5scom consulting

use the right fonts

fonts

fonts size

level 1• level 2

– level 3

• level 1• level 2• level 3

•level 1•level 2•level 3

exam

ple


5scom consulting

shapes

always use the same type of shapes

resize

text text texttext

texttext text

texttext text

69

resize!


exam


use right way to explain figures

figures

Excel chartsexam

ple

paste Excel charts as pictures in PowerPoint

1. check that font size in graph is > 10 pt2. select graph in Excel3. press ‘SHIFT’ & select ‘Copy Picture…’ in ‘Edit’ menu4. use standard parameters by default5. paste graph in PowerPoint (CTRL+V if using windows)

how to?


5scom consulting

paste aspicture

table column 1 column 2 column 3 column 4

row 1 xxx xxx xxx xxx





tables

recommendation for ‘tables’ in PowerPoint

try not to use standard ‘table option’ if possible

prefer to create your own table (with ‘Rectangle’ shapes)

exam

ple


5scom consulting

use multimedia tools

multimedia

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JUST AVOID ANIMATIONS !!! ?ex

ample

avoid ‘clip art’

golden rule!


5scom consulting

speed

learn how to win lot of time by using right approach & tools

1. method

2. templates

2. recycle

4. tools

5. shortcuts


5scom consulting

method

5S method

78

5S method


+5scom consulting efficient method

use righttemplates

templates

planning

J F M A M J J A S O DN

domain 1

domain 2

domain 3

DD/MM : action description
























exam


domain 1• action : description• action : description• action : description• action : description

domain 2• action : description• action : description• action : description

domain 3• action : description



with actionwithout action


exam

plegap analysis 5scom

consulting


recycle

stop working!

golden rule!

time needed to make... existing slide

=


5scom consulting

0second minute hour dayweek

use (customized) toolbars

make figure here-under in < 10’’

exam


shortcuts

shortcuts

ctrl A

ctrl C

ctrl V

ctrl Z

ctrl Y

ctrl S

esc

fnprt sc

f2

shift enter

• select all

• copy

• paste

• undo

• re-do

• save

• insert text

• escape

• print screen

• line break

example for windows


exam


audience

scenario

visualize

fonts

templates

objectives

strong start

analyze

colors

method

content

action

transpose

shapes

recycle

media

happy end!

simplify

figures

tools

timing

anticipate

harmonize

multimedia

shortcuts

5S

meth

od

story

structure

style

scoping

speed


context

5S method

who are we?

our proposal

next steps


5scom consulting

consulting services• creation & design of presentations

• consulting, templates, training & reviews of presentations

• link between presentation skills, training & tools

• 5S method as differentiator

• focused on efficiency gains

• driven by customer satisfaction

our positioning

98 100 7654321

extremelynot at all

HOW LIKELY ARE YOU TO RECOMMEND 5SCOM?


basic

standard

expert

basic

standard

expert

5scom consulting

creation show design

our offers

creation design

5scom offers guide you to • create efficient presentations, with clear

storyline & structure, that fit audience’s expectations

• make presentations faster by using a structured approach, right style & tools

consulting

templates


training

reviews

show

5scom consulting

context

5S method

who are we?

our proposal

next steps


5scom consulting

our offers

optionsstandard


customization

5scommethod

guidelines

training kits

templates company templates

advanced training

reviews

consulting

5scom consulting

our deliveries

guidelines

training kits

templates

consulting

reviews

advanced training

company templates

5scom method

customization

description

• standard 5scom method

• customization based on your specificities

• summary of rules & check-lists

• self-explaining training kit

• standard templates

• project-based

• adaptation of existing presentations

• expert training

• customized for your company / institution


5scom consulting

our approach

scoping proposal creation acceptance feedback

• request• discussions

• deliveries • price• process

• interactions• mock-up’s

• validation• adaptations

• evaluation• feedback

descriptionof request

offerproposal deliveries final

approval


5scom consulting

tariffs

50%50%

success fees = 10 x score

98 100 7654321

extremelynot at all



5scom consulting

project-based• 50% standard fees• 50% success fees

standard fees

success fees

free test! send us a presentation,

we’ll review it for [email protected]


5scom consulting evaluate us!

mailto:[email protected]

context

5S method

who are we?

our proposal

next steps


5scom consulting

next steps

contact us• www.5scom.com• [email protected]

99

98 100 7654321

extremelynot at all



5scom consulting



mailto:[email protected]

solutions for efficientpresentations

5scomconsulting

.com

thanks for your attention

download full animated version here

http://www.5scom.com/5s_method_in_100_slides.ppt

5s method in 100 slides slideshare

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