39th india international trade fair (iitf)
TRANSCRIPT
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39th
INDIA INTERNATIONAL
TRADE FAIR (IITF) (November 14 to 27, 2019)
Pragati Maidan
New Delhi
Exhibitor Manual
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Introduction
Dear Exhibitor, India Trade Promotion Organisation (ITPO) is organizing the 39th edition of its popular event, the India International Trade Fair (IITF) in Pragati Maidan, New Delhi from November 14-27, 2019.(Business days 14-18th November i.e. 5 days),9:30 AM to 7:30 PM.
This is the largest integrated trade fair with both B2B and B2C components. It is one of the largest trade
fairs in the world both in terms of exhibitors and visitors participation and has evolved its unique
character as an iconic International event. It provides a great platform for trade and industry for
sourcing, finding buyers, business interactions, technology transfer opportunities, test marketing and
market access.
This Manual provides the exhibitors/participants comprehensive information regarding their participation in IITF-2019, being organized by ITPO in Pragati Maidan, New Delhi along with the Guidelines and Terms & Conditions for participation.
It contains forms for requisition of various services and facilities. Please read the Manual carefully and return the completed REQUISITION FORMS for additional requirements before the deadlines to avoid any inconvenience and to enable us to serve you better. You may send the requirements online also. Should there be further queries or need for assistance, please feel free to contact us.
PLEASE READ THE TERMS & CONDITIONS CAREFULLY BEFORE FILLING UP ONLINE APPLICATION FORM. Wishing you all success MS. HEMA MAITY General Manager (Fair Services II Division) India Trade Promotion Organisation Pragati Bhawan, Pragati Maidan, New Delhi-110001
Helpline No. for online booking of space 011-23378808,23371319
Website : www.indiatradefair.com
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1. Policy for booking and allocation of Space
Applications for booking of space are acceptable ‘online’ only, except as specified in this document. Website: www.indiatradefair.com/iitf/
Allocation of booths will be made on First Come First Served basis, after meeting all mandated requirements. Payment made through Payment Gateway will only be considered VALID. No NEFT/RTGS payment is acceptable. Before booking of stalls, participants have to clear their dues of previous years.
The date of opening will be announced on website.
Category of Participants
There are four categories of participants in IITF 2019 as far as allocation of space is concerned: (A) Govt. Organisations (B) Foreign Participants (C) Domestic Participants
Govt. Organisations and Foreign Participants
(i) The applications will be accepted in both online & offline mode. (ii) Applications received from this category will be considered as per booth availability at the
time of their applications. (iii) The allotment will be made as per space availability and with mutual acceptance and
approval of competent authority. (iv) After remitting the payment, the foreign applicant has to submit TT copy within 20 days of
booking the stall through email to [email protected] and [email protected]. All communication regarding participation may be forwarded to the above email ids.
Foreign Participants - Procedure for Online Booking/allocation of space
(i) The payments have to be remitted in a single block within 20 calendar days of blocking of stall, failing which the provisional blocking can be cancelled and the booth /stall will be opened for further booking.
(ii) The allotment will be made as per space availability and approval of competent authority. (iii) The payment will be made in respective countries and not in India.
Domestic Participants - Procedure for Online Booking/allocation of space
(i) The booking of space for IITF 2019 is through online process only. (ii) The payments are accepted through online mode only, through the payment gateway of
ICICI Bank and State Bank of India. Payment not made through Payment Gateway will be considered INVALID.
(iii) In case of Debit Card / Credit Card / Net Banking payments, payment must be made within 20 minutes of stall selection, failing which the provisional blocking will be automatically cancelled and the booth /stall will be opened for further booking.
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(iv) Confirmation of space booking is subject to receipt of payment on the payment gateway within 20 minutes of Booking. The following message along with selected booth no. on your registered email id has to be received for confirmation of application of the booking of the stall:
Dear Applicant
This is to inform you that your online space booking request No. IITF19/DP/1 has successfully been Submitted.
The space selection made by you is only provisional Final approval will be forwarded after verification of your documents and payment transaction.
Payment details
Company Name
test Booking ID IITF19/DP/1
Hall Number
HALL-11 Stall
Number H11-01-E
Amount 1.00 Transaction
No 19012145280687
Mode Of Payment
DEBIT_CARD Date 2019-01-21 15:48:51
Regards
ITPO Team
If the above message is not received along with selected booth no. within stipulated time of 20 minutes or if the ‘Stall Number’ in the message is blank/not mentioned , no request for allocating any booth in lieu of deducted payment will be entertained. v) Transaction charges on making the payment through payment gateway, if any will be borne by the participant. Regarding booking through payment gateway, all the charges related to payment for booking shall be borne by the applicant.
(v) RTGS/NEFT payments are not acceptable.
Space shall be confirmed after receipt of application and documents along with full payment. All Applicants should ensure making full payment within the stipulated time limit. Premium charges for 2 side open, 3 side open and 4 side open stalls are payable @ 10%, 15% & 20% on total space rent respectively irrespective of size.
(vi) Registration for the IITF online booking will open one week prior opening of online booking. Applicants will be required to select stalls when bookings for the same open on the stipulated date and time. Registration for IITF does not guarantee allotment of stalls.
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Post online booking, if none of the documents uploaded are correct, the stall will be cancelled and no request for submission of correct documents will be entertained . In case if at least one document is correct, the remaining incorrect mandatory documents has to be submitted by participant within 3 days of receipt of mail from ITPO. If the document is not received within stipulated time, the stall will be released for other participants to book.
(vii) In case of domestic private participation, only one booth can be taken on single PAN
card.
(viii) Documents required for Domestic Participants
(Maximum size allowed per scanned document is 300 kb in .jpeg, .png and .pdf) Scanned copies of the original documents needs to be uploaded at the time of booking (Document marked with* are compulsory) 1. GST certificate (if registered, then mandatory). If unregistered for GST, please sign, stamp and upload the declaration given in Annexure 2. 2. Registration Certificate (Mandatory, if unregistered for GST) 3. PAN Card*
4. TAN No (if deducting TDS, then Mandatory)
2. Issuance of Approval Letter: Approval letter for participation in the exhibition shall be issued after fulfilment of following conditions by the applicants: (i) Valid registration and Payment of 100% participation charges and applicable taxes. (ii) In case TDS is deducted from the participation charges, an interest free refundable
security deposit equivalent to the amount of TDS will be charged at the time of payment. The security deposit will be refunded on receipt of TDS certificate by ITPO. This is not applicable for foreign participants.
(iii) Payment of premium charges, if any. (iv) Participants have to clear all their dues of previous years. (v) Letter confirming that the original TDS certificate will be provided to ITPO by March 31,
2020. (vi) In case the TDS certificate is not received, the security deposit will be automatically
adjusted against the TDS and no request for refund will be entertained. (vii) Provision of documents as specified. (viii) In case of domestic private participation, only one booth can be taken on single PAN
card.
3. Payments
(i) Domestic Participants shall make payments through Payment Gateway of ICICI BANK only by using Net Banking/Debit Card/Credit Card only. NEFT/RTGS facility is not available for making payments. List of Banks will be uploaded on website separately.
(ii) No other payment method is acceptable. (iii) Foreign Exhibitors shall remit participation fee through bank transfers only in CITI BANK as
detailed below:
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1. Name of the Beneficiary - INDIA TRADE PROMOTION ORGANISATION
2. Name of the Bank - CITI BANK
3. Branch Address - Ist floor,DLF capitol Point,Kharak Singh Marg,
New Delhi 110001
4. Account No. - 0002157-012
5. Type of Account - GLOBAL FUND ACCOUNT
6. Swift Code - CITIINBX
7. IFSC - CITI0000002
7. IBAN No for Euro - GB68CITI18500805501024
8. PAN NO. - AAATI2955C
Please note:
o All processing and bank charges shall be borne by the applicant. Bank charges, if any, may be paid in cash (in US Dollars, exact change) before collecting badges (before 12th November, 2019 at the most).
o No ‘charge-back’ shall be allowed in case of payments made through debit or credit cards
o Mandatory documents required for Foreign participants viz. . Registration Certificate and Address Proof.
o If ITPO allows ‘charge-back’ in special cases, bank charges , if any, shall be borne by the applicant. Regarding booking through payment gateway, All the charges related to
payment for booking shall be borne by the applicant.
4. Participation Charges:
AC HALL 9,10,11(Shell Scheme)
AC HALL
9,10,11 (Bare Space)
Minimum Booking Area (in Sqm)
9 36
National Participants* Rs. 13310 per sqm Rs. 12760 per sqm
Overseas* Participants US$ 385 per sqm US$ 358 per sqm
Applicable Conditions: * Goods & Services Taxes extra (current rate is 18%). ** Interest Free Refundable security equivalent to the TDS amount is payable by domestic exhibitors deducting TDS.
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**** Participation charges for re-allotment of space if any, by Foreign and domestic participants shall be charged proportionately. *****Bare space less than 36 sqm. would be charged on shell rates.
Shell Scheme: ITPO shall provide a built-up booth constructed with prefab system with a height of 2.5 mtr. with fascia floor covering, 1 table/desk, 3 chairs, 1 five amp. Plug point, 1 waste paper basket and 5 spotlights (stand lighting up to 1 KW) in a booth of 09/12 sq. mtrs. Each panel will be 1 mtr. wide. In case of increase in space, the facilities shall be extended proportionately. However, exhibitors under shell scheme may construct their own stall with prior approval and intimation as per "Terms & Conditions" and Architectural Guidelines of IITF Delhi, 2019 and Architecture Division, ITPO.
Important Note:
Minimum space booking is 9 sqms. (both for foreign as well as domestic private participants).
Refundable Security Deposit (interest free) compulsory for Indian exhibitors, if deducting TDS.
18% Goods & Service Tax (GST) as applicable is chargeable on all the services provided, including, on participation charges. (This is subject to change in case instructions are received from the Govt. of India).
The stalls should be strictly as per the approved layout plan of ITPO. No deviation will be accepted. If any changes are found, the stall will be sealed and the security deposit will be forfeited. The display items can be removed after the closure of the event.
Minimum bookable bare space inside hall 36 sqm and above. For booking of less than 36 sqm bare space, ITPO shall charge participation fee as
applicable for space under shell scheme, subject to the approval of design as per ITPO norms.
No blocking of sides facing the opening of other stalls will be allowed and it will be
treated as violation. Accordingly, it will invite penal action as deemed fit by ITPO.
In case of domestic private participation, only one booth can be taken on single PAN
card.
5. Additional Electricity / Power Load Charges
(a) Additional Electricity/ Power Load Charges
Domestic Exhibitors
Type Service Connection Charges
(per KW Power Consumption Charges (per
KW per day) for 12 hours
Shell Space Rs. 216.00 Rs. 209.00
Bare Space Rs. 216.00 Rs. 209.00
Overseas Exhibitors
S.No. Description Rate in USD
1. Electricity Consumption charges (12 hours) 3.00 per KW per day
2. One time Electricity Connection charges 3.00 per KW
3. one time stand lighting connection charges 4.00 per 12 sqm.
(i) All on-site electrical installations must be carried out by the Registered
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/licensed Electrical Contractor of Govt. of NCT, Delhi. All prefabricated fittings will be subject to an inspection by the competent authority /official contractor before connection to the main supply.
(ii) Extra power would be made on request along with full advance payment to be made latest by November 13, 2019.
(iii) Electricity charges has to be paid online only by private domestic participants through online booking portal itself using their User id and password in services section.
(iv) It is mandatory to install their own capacitor bank if motorised load of 5kw or more in operation.
(b) Water Charges
(Water facility not available this year due to ongoing redevelopment process)
(c) Goods & Service tax extra, as applicable (currently @ 18%).. (d) Electricity consumption charges/installation are subject to revision.
6. Possession of Space
i. Bulk bare space allotted to government organizations including department, PSUs, statutory bodies and cooperatives will be handed over on or after November 9, 2019. (Entry/ Offloading of Exhibition material through trucks to be allowed from Nov. 9-10, 2019.)
ii. Bare space for Domestic/ Foreign Participation will be given from November 10, 2019 onwards
Entry/ Offloading of Exhibition material through trucks to be allowed from Nov. 10-11, 2019.)
iii. Constructed stalls/booths from November 12, 2019 onwards Entry/ Offloading of Exhibition material through trucks to be allowed on Nov. 12, 2019.)
iv. Display arrangements by all exhibitors should be completed by 5.00 PM on November 13, 2019 positively .
v. No Construction activity will be allowed on site after 1.00 PM on Nov. 13, 2019 in any case. vi. No Trucks will be allowed to enter premises post 10 AM on 13th November,2019. vii. The gates of Halls will be closed after 6pm on 13th November,2019 and no participant will
be allowed thereafter inside the halls. 7. Exhibition Directory
ITPO will publish an Exhibition Directory, an ideal reference manual for visitors, importers, buying agents, exhibitors, trade related bodies and other commercially important groups. The rates for advertisement in the Exhibition Directory are:
Position 4 Colour
National Overseas
2nd Cover Rs. 13950 US$ 315
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3rd Cover Rs. 11880 US$ 293
4th Cover Rs. 20790 US$ 473
Inside Page`COLOUR Rs. 6480 US$ 180
Inside page B/W Rs. 4590 US$ 135
Book Mark Printing and Insertion Rs. 8640 US$ 248
Mechanical Data: Directory Book Mark*
Finished Size 5.5” x 8.5”, Print Size 4.5” x 7.5”, Bleed Size 5.75” x 8.75” 1 ½ “ X 4” - rectangular shape, colour 4+4 For Four-colour advertisement in Exhibitors’ Directory, only EPS or CDR open file will be accepted.
*GST extra, as applicable (currently @ 18%).
8. Security Deposit
(i) Refundable Interest Free Security deposit shall be paid on the payable space rent by domestic participants only. Indian exhibitors who deduct tax at source (TDS) will be required to pay an interest free security deposit; equivalent to the amount of the TDS deducted, which will be refunded after receipt of TDS certificate. Letter confirming that the original TDS certificate will be provided to ITPO March 31, 2020.Incase the TDS certificate is not received, the security deposit will be automatically adjusted against the TDS and no request for refund will be entertained
9. Tax Deduction at Source (TDS)
Applicants will have the option of selecting the TDS deducted by them during the registration process only. They will have the option of 0%, 2% or 10% TDS selection. Such exhibitors are required to submit the TDS Certificate soon after the TDS is paid to the Govt., but not later than
March 31,2020 if TDS certificate is not received by March 31,2020 the security deposit shall be adjusted against the dues amount.
10. Display Arrangements:
Display arrangements by all exhibitors shall be completed by 5.00 pm on November 13, 2019. No Construction activity will be allowed on site after 1.00 PM on Nov. 13, 2019 in any case
11. Fair Catalogue:
ITPO shall print fair catalogue based on the details mentioned in the on-line application form (Registration I). Applicants must ensure correctness of the details filled by them in the application process.
12. Refund of Application Money/Space Rent
Requests for refund of amount shall be processed under the rules, after closure of the fair. The refund process may take 90 days approximately.
(A) Full refund is allowed when:
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(a) There is a change in the venue or date of the event by ITPO and due to this the applicant is unable to participate.
(b) In case no allotment is made by ITPO or applicant is not allotted the space.
(c) In case of force majeure, where the applicant is unable to participate due to circumstances over which they have no control.
(B) Cancellation Policy after allotment of space / booth (in case of allotment / in case of before allotment)
(a) In case the applicant need to cancel their stall allotment, they are requested to send an email to the concerned officer relevant to their product category,
Ms.Paramjit Kaur(Domestic Private Participation) [email protected]
Mr. Rohit Sonkar (Govt Participation) [email protected]
Mr. Akshay (Foreign Participation) [email protected]
(b) Refund of space rent/application money, on account of cancellation by the applicant after allotment by ITPO, will be made as per the following guidelines:
(i) Cancellation request made 10 days before start of the event (the start day will not be included), 100% application money deposited will be forfeited, irrespective of the date of allotment of stall.
(ii) Cancellation request made 11 days to 30 days before start of the event (the start day will not be included), 50% plus GST of the application money deposited will be forfeited, irrespective of the date of allotment of stall.
(iii) Cancellation request made 31 days to 45 days before start of the event (the start day will not be included), 25% Plus GST of the application money deposited will be forfeited, irrespective of the date of allotment of stall.
(iv) Cancellation request made 46 days and above before start of the event (the start day will not be included), the application money deposited will be refunded after deduction of Rs. 5,000/- +GST, irrespective of the date of allotment of stall.
(c) In case applicant is allotted space of their choice but does not make full payment within 20 minutes, then the booking/allotment of the booth will be cancelled and shown as available on the website.
All refund requests will be processed after the completion of the Fair and may take 90 days time approx.
14. Construction and Decoration
(a) Shell Scheme:- ITPO shall provide a built-up booth constructed with prefab system with a height of 2.5 mtr. with fascia floor covering, 1 table/desk, 3 chairs, 1 five amp. Plug
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point, 1 waste paper basket and 5 spotlights (stand lighting up to 1 KW) in a booth of 09/12 sq. mtrs. Each panel will be 1 mtr. wide. In case of increase in space, the facilities shall be extended proportionately. However, exhibitors under shell scheme may construct their own stall with prior approval and intimation as per "Terms & Conditions" and Architectural Guidelines of IITF Delhi, 2019 and Architecture Division, ITPO.
(b) Fixing nails, pins, racks, screws, or any such material on the wall panels of the built up
stall are not allowed. Any damage to the wall panels by such acts of exhibitors shall be liable for payment of damages by the exhibitor to the stand construction agency/ITPO.
(c) No Part/feature/branding/projection/furniture should go beyond 3.0 mtrs.
(d) No approval needs to be taken from architect division of ITPO for Shell Scheme for an
area less than 36 sq.m., but necessary Architectural Guidelines (Annexure B & B 1) are to be followed strictly.
(e) Regarding outdoor space, only 25 per cent of the outdoor area can be covered mainly for
office purpose. For any area covered beyond 25 percent of the space, 50 percent extra
participation fee is payable. Open space is to be used for display only. Exhibitors must not
obstruct passages. Fire hose, MCPs, Panel Boards, cable terminals for phone connection,
outlets for electricity and water must not be obstructed failing which suitable penalty as
deemed fit by ITPO shall be levied.
(f) Construction of Booth in Bare Space and Open Space: Exhibitors who book bare space or open space will abide by the architectural guidelines
prescribed by ITPO. The interior design of stalls should be as per norms of ITPO laid down
principles of the Arch. Division before October 21, 2019. Thereafter, they are required to
submit the plan approved by Architect Division to IITF Unit by October 31, 2019. The
layout Plan will be prepared keeping in view public safety, free access to public facilities &
conveniences, safety to ITPO property etc, failing which possession of space will not be
allowed. Participants and their authorized C&D Agencies must ensure to complete the
work of the stand/Pavilion on or before 13.11.2019 (1:00 pm) failing which their
contractor shall not be allowed to enter into Pragati Maidan and ITPO will also consider to
black-list such C&D Agencies. Cable terminals for telephone connections, outlets for
electricity and water and convenience to fellow exhibitors must not be obstructed. In case
the height of stall is required beyond 3.00 mtr (only for logo/feature), the same requires
approval of Architect Division, failing which penalty shall be levied as deemed fit by ITPO.
No mezzanine floor is allowed in the allotted area.
(g) Stall alteration: (i) No alteration of the size or position of an exhibitor’s stall is permitted. (ii) ITPO reserves the right to modify the layouts of stall sites and gangways. (iii) Usage of nails, pins, racks, screws, or any such material on the panel walls of the built up stall
is prohibited. (iv) The facia for bare space/shell space will be allowed as per the name given in the Application
Form only.
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(h) Passages:
Exhibits must not obstruct passages. Public passages and gangways should be left clear. No hindrances, protrusion of exhibits shall be permitted, otherwise, it will attract penalty for the participant whose goods/products are found obstructing passages/gangways etc. (i) Subletting:
ITPO will have the right to close the stall and impose penalty and/or blacklist the company, as may be deemed appropriate by the competent authority, if the allotted stall has been Sublette to another party or any unauthorized personnel present in the stall.
(a) No changes will be acceptable from the approved layout plan. Exhibitors will have to
strictly abide by these norms of ITPO. If deviation found, the stall can be sealed and the
security deposit will be forfeited. The exhibitor would be allowed to remove their exhibits
only after the close of the event and ITPO will have no responsibility of loss of items in the
stall.
(b) Dependency on the layout/ plans so approved and the opening to the stall more than
one side would determine the premium charges as applicable for 2 side or 3 side or 4 side open stand.
(j) SECURITY General Security:
While ITPO will make the general security arrangements, participants will be responsible for the
security of their exhibits and stalls. They may engage authorised Security Agencies for the security of
their exhibits in coordination with Security Division of ITPO. List of exhibits should be verified and
certified by Security Agency/Security Guards before handing over to them on daily basis, as ITPO
does not take any responsibility for thefts etc. Security Guards deployed during exhibition and non
exhibition hours must be in possession of ITPO photo I Cards and their details be made available to
IITF unit well in advance. No Security Guard without pass will be allowed to stay inside Pragati
Maidan. Moreover, regarding celebrity visits at respective stalls, exhibitors have to provide early
intimation and take due clearance from Security Division to avoid any unnecessary chaos and
hassles. Insurance: Participants will insure their exhibits and display materials against loss, damage, theft, fire or any cause whatsoever. They will also obtain third party insurance cover for construction period, fair period and dismantling period. Product liability insurance:
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Exhibitors are advised to insure against claim arising out of body injury and/or property damage. An exhibitor shall produce to the ITPO, on demand, certificates of insurance. Damage to Exhibition Areas: Exhibitors are required to indemnify ITPO against any claim made against them in respect of damage to Exhibition Halls, structure or property caused by exhibitors, stall, exhibits or staff or by Agents acting on the Exhibitor’s behalf. Prohibited Items : The following items are strictly prohibited inside the Pragati Maidan:-
I. Match box, cigarette, lighter, gas lighter, arms and ammunition, sword or knife. II. Candles, incense sticks, hurricane lamp, stove, welding machine or iron cutter emitting
sparks, III. The following Items banned under Wild Life Protection Act are prohibited for display/sale in
the premises of Pragati Maidan:-
Plant products/derivatives as indicated in Schedule VI of Wildlife (Protection) Act, 1972.
Molluscan shells/derivatives/handicraft items as included in Schedule 1 & IV of Wildlife (Protection) Act, 1972.
Coelenterates as included in Schedule 1 of wildlife (Protection) Act, 1972.
Fishes as included in Schedule 1 of Wildlife (Protection) Act, 1972.
Any wild animal & its derivatives etc.
(iv) Selling/display/sampling of alcoholic beverages/wine/liquor/hard drinks are prohibited without the prior approval of the authorities concerned.
(v) No gas cylinder will be allowed for filling up of balloons or demonstration of any product unless proper certification has been obtained from the controller of explosive and proper permission is taken from DCP (New Delhi) Delhi Police who are responsible for security during the IITF well in advance.
(vi) Exhibitors are NOT allowed to use inflated suits/air bags worn by humans to publicize their products inside/outside the halls
Fire Prevention:
Cooking is prohibited inside the exhibition halls. Halogen and other floodlights are not permitted.
Use of fire hazard material like thatch, dry grass and other inflammable materials is not
permitted. All materials used in the construction of stalls and displays are to be fully fire
proof and should comply with all other local regulations.
Electrical wiring under carpets is a potential fire risk. Wherever this is unavoidable, adequate precautions should be taken by covering the wiring by wooden ramps. Wiring under carpet should not have joints.
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Arrangements of fire extinguishers and fire guards in State pavilions/Govt. stalls will be the responsibility of the respective Pavilion In-Charge.
All exhibitors shall keep and maintain fire-fighting equipment (at least 1 ABC type portable fire extinguishers in each stall of 12/15 sq. mtr.) within their stalls as per safety regulations.
All electrical joints must be fully insulated and MCB be used to prevent over loading.
Parking, entry & exit of vehicles:-
Parking is not allowed inside Pragati Maidan for any exhibitor/participant/ visitor etc . Pay
& Park is available at Bhairon Road Parking lot on first –come-first- served basis. Other paid
parkings are also available on Purana Quila Road,Delhi Zoo, India Gate, Metro Station, High
Court etc, subject to their availability.
Parking is not allowed anywhere outside any Gate of Pragati maidan.
Vehicles parked at unauthorized places will be towed away by Delhi Traffic Police at the cost and risk of participant.
Entry of trucks/lorries to Pragati Maidan during build-up period and exhibition period will be strictly permitted on the basis of valid entry permits issued by ITPO from Gate No. 1 on Bhairon Road only.
Miscellaneous :-
(i) Storage of empty boxes or cartons behind the stalls and outside the hall/hanger/in open
space is prohibited. If found, it will be confiscated and removed and disposed of at the expense and risk of the participants. Heavy penalty shall also be levied by ITPO
(ii) No unauthorized porters will be used by any participant. Unauthorized labour along with
goods is liable to be impounded by Security personnel/Delhi Police.
(iii) No ticketed/sponsored and or free functions will be held in front of any stall to attract crowd to prevent blockage of roads/passages etc.
(iv) No celebrity shall be invited to any hall without prior permission from ITPO and without
intimation to Delhi Police/Security personnel two days before the function.
(v) Participants and their staff inside the stall will be under obligation to produce their badges as and when asked by the security staff of ITPO or Delhi Police. Staff found without badges will be evicted from stalls.
(vi) ITPO will provide facility of authorized porters/packers and tempos at Gate No.1 upto
exhibition halls for carrying material on payment basis. Only exhibitors and other concerned officials with valid I card will be allowed to carry material inside the Pragati Maidan.
(vii) In case of reallotment (in case any participant withdraws after business days), reallotment would be sole prerogative of ITPO, in case if any unauthorized individual/participant is found occupying vacated stalls, it would lead to forfeiture of their
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stall and a hefty penalty raised against them.
h. ELECTRICITY Installations:
All on-site electrical installations must be carried out by the registered/licensed Electrical Contractor of Govt. of NCT, Delhi. All prefabricated fittings will be subject to an inspection by the competent authority /official contractor before connection to the main supply.
g. Public Safety Measures
a. The Exhibition Halls have standby electricity supply through DG Sets.Entry/Exit Gates in halls
are equipped with emergency exit lights. b. In Halls 7, 8, 9,10,11,12 & 12-A, permanent DG Set standby supply arrangements have been
made which facilities standby power for Hall lighting and automatically switches on within 30 seconds in the event of power failure.
c. Standby power supply from the mains is additionally made available for every Exhibition hall to take care of any power failure.
d. Special duty arrangements headed by a Senior Officer are made for on the spot restoration of any fault in the power supply system.
e. Pressurised fire hydrants have been provided in the entire Complex as a fire safety measure. f. Fire extinguishers and fire guards are deployed in each hall. g. Security guards are deployed at entry points for crowd control. h. Delhi Police personnel are deployed for access control, checking and security at entry points. i. All baggages are scanned through Electronic Baggage Scanners at gates.
15. TERMS & CONDITIONS FOR PARTICIPATION AND OTHER MISCELLANEOUS
GUIDELINES OF IITF 2019.
Rights:- The India Trade Promotion Organisation reserves all its rights in connection with the India International Trade fair (IITF).
A. STANDARD OPERATING PROCEDURE FOR ONLINE BOOKING/ ALLOCATION OF SPACE
a. The booking of space for IITF 2019 is through online process only, therefore, the payments
for the same is acceptable through online mode only, for which ITPO has integrated with link
of payment gateway of ICICI Bank and State Bank of India.
b. Registration for the IITF online booking will open one week prior opening of online
booking. Applicants will be required to select stalls when bookings for the same open on
the stipulated date and time. Registration for IITF does not guarantee allotment of stalls.
Post online booking, if none of the documents uploaded are correct, the stall will be cancelled and no request for submission of correct documents will be entertained.In case if at least one document is correct, the remaining incorrect mandatory documents has to be submitted by participant within 3 days of receipt of mail from ITPO.If the document is not received within stipulated time, the stall will be released for other participants to book.
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c. In case of domestic private participation, only one booth can be taken on single PAN.
d. Documents required for Domestic Participants
(Maximum size allowed per scanned document is 300 kb in .jpeg, .png and .pdf) Scanned copies of the original documents needs to be uploaded at the time of booking (Document marked with* are compulsory) 1. GST certificate (if registered, then mandatory). If unregistered for GST, please sign, stamp and upload the declaration given in Annexure 2. 2. Registration Certificate (Mandatory, if unregistered for GST) 3. PAN Card*
4. TAN No (if deducting TDS, then Mandatory)
e. Please ensure that the payment is received in ITPO's account through online within 20
minutes, failing which your stall will automatically get cancelled.
f. The applicant will have access to the online bookings system after he accepts that he has read the Exhibitor Manual of IITF 2019.
g. The applicant will have to fill the online application form. Besides, the applicant’s details, the
other mandatory fields will be the status of the organization i.e. an applicant’s profile, Pan
Number; GST or Registration certificate, payment details; product category, complete list of
product to be displayed etc. mail, contact details. In case the company is GST Exempt, the
company will upload filled in Annexure 2 .In case ,the product profile mentioned does not
match with actual exhibit in fair, stalls will be liable to be cancelled/ seized.
h. On filling up the online application form, the applicant will select the hall relevant to its
products (only those halls which are product related will open up). The applicant will click
upon the stall/stand that he desires and the same will be tentatively selected for him on his
click. Each applicant can select only one stall/booth.
i. The applicant will also have to upload all the documents that are indicated on the online system for him while filling-up the Application Form (including declaration cum undertaking form for entity unregistered under GST attached at annexure 2) printout to be taken and duly signed and stamped before online registration and uploaded while submitting documents . The stall will be tentatively blocked for the applicant while uploading the documents .
j. On selection of the stand area, the total space rent for that particular stand area including
18% GST and applicable refundable Security will be visible to the applicant.
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k. While booking, the applicant will have to make 100% payment of the amount being indicated
on the online system. The payment has to be made within a time gap of 20 minutes through
the payment gateway system/Net Banking/Debit/Credit Card only. In case, the payment is
not made within the stipulated time, the stand area blocked by the applicant will
automatically get released and the applicant will again have to select the stand area required
by them and follow the process of making payment within the stipulated time from then.
Please do not close the browser window until the whole process is complete and shows
payment successful.
l. On verification of the receipt of payment and documents, a confirmation mail will be sent to
the applicant.
m. Subsequently, a receipt will be generated to the applicant for the amount paid by them.
n. In case of any shortfall in the payment made or the documents received, the same will be intimated to the applicant.
o. On receipt of full payment from the applicant, the stand area tentatively blocked will be
allocated to the applicant. Applicant will then be informed and an approval letter will also be
generated to him.
p. The requirement for any additional electricity load will then subsequently open up for the
participants to register their orders and make the required payments through the payment
gateway.
16. SALE OF GOODS BY PARTICIPANTS:
Exhibitors are prohibited not to sell any goods in which trading of any form is banned/restricted/ limited/prohibited endangered species by a Parliamentary Act or by State Laws or by international conventions (details on page 17/3 (e) iii). Exhibitors are advised to practice as per law of the land in all matters, applicable taxes, etc.
ITPO will not be a party to any dispute arising out of any quality problems or otherwise between the customers and the exhibitors. If ITPO is put to any loss for the acts of omission and / or commission of / by the participant, the same shall be made good/indemnified by such participant.
17. STATUTORY COMPLIANCE:
a) Goods and Services Tax (GST)
It may be noted by all exhibitors (Foreign and Indian) that registration under GST is Mandatory before commencing any business(sale of goods) during the exhibition.Tax-payers who are already registered under GST in the state of Delhi shall continue to use their GSTIN by adding such place as an additional place of their business for making supplies at IITF and follow the provisions of Central Goods & Services Tax, 2017 and Rules framed there under. Persons who are registered
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outside Delhi and are un-registered in the State of Delhi including those who pertains from outside Delhi including foreign participants are unregistered in GST may be required to get themselves registered as “Casual taxable person” or “Non-resident Taxable Person under Section 24(ii) or 24(v) respectively of the said Act so as to discharge taxable supplies.
A GST CONSULTANT would be sitting in IITF 2019 to help domestic and international participants regarding casual registration on fee basis charged by the consultant. ITPO will have no interference in the rate being charged by the consultant. Moreover, the details of consultant and location in trade fair would be uploaded on website soon.
Participants are requested to mandatorily go through annexures 1,2,3,4,5 regarding GST tax advisory as mandated by govt.
Annexure 1- Advisory for casual registration
Annexure 2- Declaration cum undertaking form for person/entity unregistered under GST
Annexure 3- Custom notification 1
Annexure 4-Custom notification 2
Annexure 5- Custom procedure for exhibiting goods
b) Performance licence:
Traditionally, ITPO organizes cultural shows in designated theatres/auditoria. ITPO will designate
locations where promotional/marketing show can be organized by an exhibitor with prior
permission of ITPO. Any exhibitor intending to organize any entertainment/marketing show even in
its own allotted space, would require prior permission from ITPO and Delhi Police. In either case, the
exhibitor has to get Performance License from the authorities concerned two days before the
function.
c) Copy Right Licence:
All necessary licenses for using Copyright material from the relevant Copyright Societies e.g. the
Phonographic Performance Ltd. and the IPRS etc. shall be obtained and a copy of the same shall be
made available to ITPO on demand. Anybody found infringing Copyright Act shall be personally liable
to pay the penalty and indemnify ITPO for such infringements.
d) Noise Level:
Use of loud speakers for playing music, making announcements and other promotional means for
attracting visitors is strictly prohibited. If cordless mike is used for promotional purposes, the
exhibitors will ensure that no nuisance/disturbance is caused to other exhibitors and annoyance to
the visitors and the sound level is not allowed to exceed 65 decibels failing which suitable action as
deemed fit shall be taken by ITPO.
e) No Smoking Zone:
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Smoking at Pragati Maidan premises/Exhibition ground/Halls is strictly prohibited. Violation would
attract penalty as per law in force.
f) Food & Beverage outlets:
Only the authorized persons/company will be allowed to operate food and beverage outlet/kiosk.
No exhibitor is allowed to make any arrangements of food/beverage kiosk inside the hall. Nobody is
allowed to put up any ad hoc/temporary kiosk without the permission of ITPO. Anybody found
selling food packets etc. will be liable for punitive action by the competent authority.
g) Cleanliness and Maintenance:
The participants will be responsible for cleanliness and maintenance of their stalls. Cleaning of
common passages/areas will be arranged by ITPO. Participants will be responsible for removal of
empties, waste material by November 12, 2019. No empties or wooden material shall be allowed to
be kept behind the partitions of stall. If a participant is allotted a full hall, the cleanliness of the
entire hall will be the responsibility of that participant. After 12.11.2019, if any participant keeps
garbage, waste-material etc. outside their Pavilion/stall, the same shall be removed by ITPO on
payment basis.
h) Attendance at the stand:
No stand should be left unattended during the exhibition hours. For management of the stall of
minimum size 9 sqm, only 2/3 persons will be permitted at any given time.
The participants will not carry out any activity, which in the opinion of ITPO, amounts to nuisance or
annoyance. ITPO, shall have the right to take remedial action as deemed fit.
i) Exit Permit & Vacation of stall:
Stalls are to be vacated within two days of the close of the Fair, i.e.by 06.00 pm, 29th November
evening. The post-fair exit will be through Gate no. 1 only. No exhibits/cases/display material etc.
will be allowed to be taken out of Pragati Maidan without Exit Permit which will be issued by the Hall
Master/Sector officer on production of No Dues Certificate issued by the FS –II Division /Central
Facilitation centre and from GST authorities. Participants who fail to vacate the space will be liable to
pay penalty to ITPO as deemed fit by ITPO and the ITPO shall have the right to remove the
exhibits/materials etc. of participants at the risk and cost of participants.
Storage of exhibits in the open area will not be permitted after the close of the Fair and will attract
penal rent as deemed fit by ITPO.
j) Dress Code:
The IITF is a business – oriented international event to be attended by domestic as well as overseas
business personnel and visitors. It is, therefore, necessary that hosts/hostesses and presenters, who
often promote different products and services on behalf of the exhibitors, be decently attired,
keeping in view the law of the land and India’s cultural ethos.
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k) Violation of rules:
In the event of violation of these rules, ITPO shall have the right to close down the stall of the
participant immediately and no refund of participation charges , security deposit etc., would be
considered.
l) Arbitration
In case of any dispute, both the parties shall make all efforts to resolve by way of conciliation process. In the event of any doubt, dispute or difference arising under the contract (except as to matters, the decision to which is specifically provided under this contract) remains unresolved, the same shall be reoffered to the CMD, ITPO, for appointment of Sole Arbitrator. The provisions of Indian Arbitration & Conciliation Act, 1996 (as amended from time to time) shall apply on both the parties. The fee payable to the Arbitrator shall be paid equally by both the parties. The language used in the Arbitral proceedings shall be English. The venue of the Arbitration proceedings shall be the Office of ITPO, i.e. Pragati Maidan, New Delhi.
m) Jurisdiction:
All dispute arising out of and in relation to the contract between the parties herein shall be governed
by Indian Law, subject to the jurisdiction of the courts of Delhi only.
n) Force Majeure:
If either party hereto is prevented in the performance of any act required hereunder by reason of act of God, fire, flood or other natural disaster, malicious injury, strikes, lock-outs or other labour troubles, riots, insurrection, war or other reason of like nature not the fault of the party in performing under this contract agreement, then performance of such act shall be excused for the period of the delay and the period of the performance of any such act shall be extended for a period equivalent to the period of such delay except that if any delay exceeds 30 days, then the party entitled to such performance shall have the option to terminate this Agreement
EXHIBITOR BADGES
Domestic participants and Foreign participants
S.No. Items Norms
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1. Exhibitor badges on complimentary basis
3 badges for 9/12 sqm. 4 badges for 15 sqm. 1 badge for every additional 9 sqm. (Maximum up to 15 only)
2. Additional badges
Additional Exhibitor Photo Badges can be bought @ Rs. 3000/- per badge (inclusive of GST).
3. Single Entry Business Visitor Complimentary Passes
3 Passes for 15 sqm. and 1 pass for every additional 9 sqm. Valid for any day from November 14 to 27, 2019
Exhibitor Badges: Exhibitor badges will be issued only on production of approval letter of participation issued by ITPO. Entry to fair ground will not be permitted otherwise. No parking for participants/exhibitors are available this years.
On conclusion of the fair, all exhibitors are required to remove their exhibits latest by November 29, 2019 before 6.00 p.m. positively, failing which exhibits will be removed by any empanelled Agency of ITPO at the cost and risk of the exhibitor.
Facilities and Services available at Pragati Maidan can also be seen on the website:
18. IMPORTANT NOTES:
a. All the participants are advised to take comprehensive insurance coverage for their
exhibits during transit/ currency of the fair and till exhibits are removed from the ITPO premises.
b. Participants are advised not to sublet their stalls allocated and also not to display exhibits
other than mentioned in the application form. (In case of violation, no refund/adjustment of participation charges will be made and stall/booth shall be shut down).
c. Participants should not indulge in violation of patent and trade mark rights.
d. ITPO has undertaken extensive publicity campaign to generate wide visitorship to this event. However, the exact business visitorship cannot be guaranteed.
e. Possession of space will be given only on receipt of full payment including refundable security deposit for electricity & power load charges and other dues etc.
f. Stands should be according to the architectural guidelines enclosed in the Exhibitor Manual – IITF 2019 Any violation may attract heavy penalty including shut down of stand by ITPO.
g. Safety Measures should be adhered to strictly as per guidelines enclosed. Passages to be kept clean and Fire & Emergency Exits to be kept free from any hindrance. Each participant/Stall holder to have Fire Extinguisher kept in their Stall/Pavilion.
h. Entry to Pragati Maidan could be closed at 5.30pm or before in case of heavy rush / security
concern.
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i. Vehicles carrying exhibits are allowed only after 8.30 pm till 7:30 am next day. All entry/exit of vehicles to and from Pragati Maidan will be from Gate 1 or as notified only after producing Entry/Exit Material Slip duly signed by the officer/department concerned along with proper identification. The exhibitor or their representative (s) with photo badge must accompany the vehicle. The material will have to pass through Mobile Cargo Scanner or will be checked by Delhi Police/security personal.
j. Due to security concern, only Bar Coded/QR Coded I-Card with photograph issued by the
Fair Services – II Division will be allowed for entry into Pragati Maidan. Bar Coded I-card holders are also advised to carry other personal identification with them.
k. All the participants may kindly note that all necessary licenses for using Copyright material
(like live performances, playing recorded music/songs etc.) shall be obtained from the relevant Copyright Societies i.e. the Phonographic Performance Ltd., (Address G-11, Ground Floor, Nizamuddin West, New Delhi- 110013) and the Indian Performance Rights Society, (address-208 Golden Chambers, 2nd floor, New Andheri Link Road, Andheri West, Mumbai – 400053) etc., and a copy of the same shall be kept for perusal of ITPO. Anybody found infringing Copyright Act shall be personally liable to pay the penalty and indemnify ITPO for such infringements.
l. Entry to halls will be closed after they reach maximum holding area of the hall.
m. It is mandatory for participants taking bare space to ensure that fire retardant material is used while constructing their stall. NOC is to be taken from Delhi Fire Services Dept. and Inspector Electrical. No gas cylinders or cylinders carrying CNG, Hydrogen, LPG etc., will be allowed unless certified by the Government Agency concerned. The exhibitors will be responsible for the safety and security of their stall & exhibits 24X7 during the tenure of the fair. They may leave a guard or their representative in the night, but only such guards will be allowed to stay who are in possession of bar-coded photo identity cards.
n. Security Agencies will not allow any exhibitor/employee/representative/guard to stay
inside the hall without photo identity card. ITPO halls will remain open 24X7 if required for replenishment of goods and exhibits and cleaning and maintenance.
o. All the terms and conditions & other guidelines mentioned in this Exhibitor’s Manual will be
applicable to all participating State Pavilions/UTs/Ministries/Foreign exhibitors/Pvt. Cos./Cooperatives/Government Deptts./PSUs/Statutory bodies/etc., collectively as well as to their individual participants/constituents etc.
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ARCHITECTURAL, SECURITY AND ENGINEERING
GUIDELINES FOR EXHIBITORS
PUBLIC SAFETY MEASURES AND DESIGN GUIDELINES
I. SHELL SCHEME:
1. No Part/feature/branding/projection/furniture should go beyond 3.0m.
2. NO APPROVAL NEEDS TO BE TAKEN FROM ARCHITECTURE DIVISION ITPO for Shell
Scheme which are less than 36 sq.m., but necessary ITPO Guidelines are to be
followed strictly.
II. BARE SCHEME:
Participants are required to submit drawings & documents as mentioned below, by e-mail to Architecture
Division ITPO for approval of construction in Bare Spaces, latest by 10.10.2019:
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a) Scanned Cover Letter on Company Letterhead, as per Annexure-A enclosed;
b) Plan/Layout with dimensions and material specifications;
c) Elevation with dimensions;
d) Coloured View with dimensions;
e) Scanned copy of Structural Stability Certificate, wherever required.
The documents should be sent to [email protected] with copy (CC) to [email protected] and
The subject of the mail needs to be as follows:
IITF 2019 Drgs. for Stall no. in Hall no. of area of brand/company name
The format of attached documents should be in JPG, JPEG, PNG, PDF or DOC formats only.
OR
The following documents are required to be submitted in HARDCOPY in case of Bare Spaces to Architecture
Division ITPO for approval latest by 20.10.2019:
a) Cover Letter on Company Letterhead, as per Annexure-A enclosed;
b) Plan/Layout with dimensions and material specifications;
c) Elevation with dimensions;
d) Coloured View with dimensions;
e) Structural Stability Certificate, wherever required.
The drawing submitted should be legible and preferably on A3 size paper. Drawings are to be submitted
before giving order of any material, part, etc. as the drawings may need to be altered in accordance to IITF
2019 Guidelines.
Guidelines:
1. Dimensions allotted should strictly be followed.
2. Max. Height restrictions:
a. Rear/back wall or wall adjoining stall should not be more than 3.0m.
b. General height of stall including display aids/lights etc. should not
exceed 3.0m.
c. Feature/logo/branding can go uptill the height of 4.5m
(feature/branding should not be on entire side wall and should be
central feature only) and subject to availability of highlight.
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d. For stalls in temporary Hangers, general height limit is 2.4m.
3. Walls adjoining stall shall be finished properly (from outer side) and no branding
allowed on this side. No structural support shall be taken from neighbouring stalls.
4. The outer face of rear/side wall should be properly finished.
5. Side facing passage should be transparent or translucent.
6. Fire retardant paint to be used on wooden members combustible members.
7. Peripheral passage should NOT be occupied by the participant for any purpose. III.
For All relevant guidelines of other ITPO Divisions should be followed.
IMPORTANT: Any deviation from the approved layout plan will invite ITPO to seal the stall and their
security deposit forfeited. The display item can be removed once the event is closed. ITPO will not be liable
for items missing in their stall in case of stall being sealed.
Annexure-A
REQUEST FOR SCRUTINY OF DRAWINGS
To: Architecture Division,
Ist Floor, Hall 7,
India Trade Promotion Organisation (ITPO),
Pragati Maidan, New Delhi – 110001.
Event: India International Trade Fair (IITF) 2019
Company Name:
Hall no.: Stall no.: Size: (should be more than 36m2
)
Contact Person‟s Name: Designation:
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Mobile no.: Telephone no.:
Checklist:
1. Layout/Plan with dimensions
2. Elevation/View with dimensions
Signature:
Name:
For State/Ministry Pavilions in ITPO halls in IITF 2019
1. The following documents need to be submitted to Architecture Division or Fair Service-II
Division, ITPO by 10.10.2019 for approval:
i. Cover Letter (on Letter Head) including details of State/Ministry, Hall & location, area, etc.
ii. Plan/Layout; iii. Elevation and Façade details with dimensions and material specifications; iv. Coloured Views with dimensions and material specifications;
2. No passage should be less than 4.0m. 3. Proper traffic flow to be ensured. 4. Direct access to all fire safety equipments, emergency exits, fire escape stairs &
electrical panels etc. to be left.
5. Only fire proof/retardant material should be used for construction & Decoration.
6. General heights of stalls should not exceed 3.0m. Only feature/logo/branding can go up till the height of 4.5m (subject to availability of height)
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7. Compliance to all Engineering and Architectural guidelines should be confirmed before starting construction.
8. For any violation ITPO shall be free to take punitive action including disconnection of electrical and water supply.
Joint inspection of Committee of ITPO Officers and representative of State Pavilion in the week prior
to IITF. Penalty deemed fit may be imposed by Committee on the Pavilion in case of
violation/deviation of any ITPO rule.
SECURITY For Exhibitors/Service/Entry of goods
1. All exhibitors participating in India International Trade Fair must collect Material Entry
Slips from IITF Unit for their trucks/trailers/containers by which they shall be bringing their exhibits/cargo for the exhibition. These permits should be collected well in advance and issued to cargo vehicles in triplicate with complete information filled in.
2. Depending upon the space booked by them, they should collect sufficient Material Entry
Slips from (IITF Unit) which should contain details of their Stall No./ Hall No./ date of arrival of goods. They must fill the registration number of the vehicle and the name of the driver of the vehicle by which they dispatch their goods to Pragati Maidan. The Slips must be duly signed and stamped by the Exhibitor with name and mobile number.
3. No Material Entry Slip should be handed over to the drivers by the exhibitors without filling
in the registration number of the vehicle and the names of the drivers and number of persons accompanying the goods.
4. The Material Entry Slip issued by IITF Unit completed in all respects should be handed over
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to the driver of the vehicle at the point of dispatch or should be handed over to him by the exhibitor outside the Gate No. 1 of Pragati Maidan.
5. All vehicles of exhibitors carrying their goods and exhibits on November 12 will first
directly report to Parking at Bhairon Road and will not be parked anywhere on Mathura Road, Bhairon Road or Ring Road. No vehicle will report directly to gate No. 1 of Pragati Maidan.
6. They will show their Material Entry Slip and collect a token of the serial number from ITPO
official present at Bhairon Road parking. 7. The vehicles will be parked in their order of seniority on the basis of arrival token number
allotted to them
8. These vehicles will be dispatched in the same sequence from parking to Gate No. 1 of Pragati
Maidan at Bhairon Road. They shall be then allowed entry on the basis of Material Entry Slip issued to them by the exhibitor.
9. The driver will produce his driving license and identity card to establish his identity as
available in Material Entry Slip.
10. The trucks/containers of foreign exhibitors which have to undergo custom clearance will be
checked and inspected at the place designated for them for scanning & checking of cargo.
11. Trucks of all other exhibitors entering Gate No. 1 will go through the cargo
scanning/checking and will be allowed directly upto the hall through the service lane. There can be a long waiting period for scanning and checking Vehicles may have to wait for long hours when scanning and checking is going on.
12. The exhibitors or their representatives with photo badges must be present at Gate No. 1 with their original allotment letter to identify the vehicle and the goods before entry.
13. Immediately after unloading the exhibits/goods at their respective halls, the exhibitors
will ensure that empty cartons, wooden boxes and packing material are reloaded into the empty trucks and sent out of Pragati Maidan.
14. No cartons/empty boxes will be allowed to be stored anywhere inside & outside the halls/
behind booths or open spaces inside Pragati Maidan.
15. The restrictions on entry timings imposed by Delhi Police or Delhi Traffic Police will be binding upon on all exhibitors and have to be obeyed
16. Exhibitors must use commercial vehicles for ferrying of goods. No private vehicle/cars
will be allowed inside Pragati Maidan during the construction period due to long queues of trucks and tempos.
17. During construction period also, parking will be available only at Bhairon Road paid
parking.
Fire Prevention guidelines for IITF 2019.
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1) All passage / exit points should be kept obstruction free at all the time. No construction shall be allowed in front of Exit/Entry Points.
2) Do not temper or obstruct any fire fighting equipments like Hydrant, Fire Extinguishers, Sprinkler and Detector etc.
3) Fire Hydrants and Hose Reels must be kept free.
4) Brazier or any kinds of coal equipments which can be used for making bangles from wax (LAC) are prohibited.
5) All wooden/decorative material used for making stall should be fire retardant or treated with fire retardant paint. Certificate of same needs to be submitted at the time of inspection of Delhi Fire Services.
6) Cooking is prohibited inside the exhibition halls.
7) Usage of LPG cylinder is prohibited inside and outside the halls. Only Electric cooking appliances are allowed at designated food courts area.
8) Halogen and other floodlights are not permitted.
9) Use of fire hazard material like thatch, dry grass and other inflammable materials is not permitted. All materials used in the construction of stalls and displays are to be fully fire proof and should comply with all other local regulations.
10)All electrical joints must be fully insulated and MCB be used to prevent over loading.
11)Halogen and other floodlights are not permitted in the halls.
12)No naked wire / without plugs wire should be used to operate electric devices
13)Proper rating of MCBs and ELCBs should be used in electric circuits.
14)Electrical wiring under carpets is a potential fire risk. Wherever this is unavoidable, adequate precautions should be taken by covering the wiring by wooden ramps. Wiring under carpet should not have joints.
15)Arrangements of fire extinguishers and fire guards in State pavilions will be the responsibility of the respective Pavilion In-Charge.
16)All exhibitors shall keep and maintain fire-fighting equipment (at least 1 ABC type portable fire extinguishers in each stall of 12/15 sq. mtr.) within their stalls as per safety regulations.
17)No material should be stored / dumped behind the stalls. If found, Materials can be confiscated or disposed of at the expense and risk of participants. Non-compliance shall attract penalty as decided by ITPO management.
18)Participants may ensure that their exhibits must not obstruct passages. Public passages and gangways should be left clear. No hindrances, protrusion of exhibits shall be permitted. Non-compliance shall attract penalty.
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19)ITPO is a fully NO SMOKING ZONE and smoking is strictly prohibited inside the Pragati Maidan. Non-compliance shall attract penalty.
ENGINEERING (Electrical):
DO’s & DONT’s for Organizers/Exhibitors:
DO’s DONT’s
1. Use Only LED lamps in spot 1. Don‟t use Halogen/Comptalux lamps/CFL lights in spot lights
2. Use only copper wire for service 2. Don‟t use aluminum wire for service Connection/Distribution connection/distribution
3. Use proper Thimbles/Lugs in 3. Don‟t connect wires/cables directly cables/wires to avoid Loose without Thimbles/Lugs connection 4. Don‟t put MCB DB directly on floor. It
4. Put MCB DB, on padestral stand, may create short circuit due to any minimum 10 cm above ground to water leakage avoid entry of water etc. 5. Don‟t provide wires/cables at
5. Put insulated Rubber Mat on crossing below carpets directly. It can
cables/wires crossing below the cause short circuit and fire. Dont provide power circuits without earthing.
carpet to avoid faults and provide
fluorescent tape/self-illuminated tape Identification.
6.Earthing should be done in power circuits as per the norms
Terms and Conditions for Allotment of Branding Sites in Pragati Maidan during India International
Trade Fair to be held from November 14-27, 2019
1. The sites are offered on license basis for the period from 14th November to 27th November 2019. First preference shall be given to Government Participants, second to Private Sector Participants, third to non-participating Government Sector and fourth to non-participating Private Sector.
2. Advertisements will be displayed on suitable material with no provision for lighting i.e. back-
lit or front-lit.
3. The Licensee shall not be permitted to construct any structure at the locations allotted to them. The Licensee shall only be allowed to put on flex material arranged by them on the frames provided by the Licensor at specified sites/locations.
4. Approvals, if any, from the State and Central Government Departments, MCD/NDMC, Delhi
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Police, etc. will be the responsibility of the Licensee.
5. The Licensee shall pay the entire License Fee plus 18% GST along with interest free refundable security deposit of 10% in advance by way of RTGS/NEFT/Net Banking/Demand Draft drawn in favour of India Trade Promotion Organization, New Delhi along with application.
6. In the event of removal of display material by an Authority such as MDC/NDMC/Delhi Police,
etc. the Licensee shall not be entitled to claim any compensation from the Licensor.
7. The Licensor reserves the right to accept or reject any offer without assigning any reason whatsoever.
8. The licensed advertisement site will only be used for the purpose of advertisements on
promoting trade in goods and services and not for any other purpose. The Licensor’s decision in this regard shall be final and binding. List of prohibited advertisements is enclosed.
9. The Licensee shall not sublet, assign the licensed advertisement site or part thereof to any
person including its subsidiary – sister concerns, etc. Any change in the constitution/composition of the management of the Licensee without the written permission of the Licensor, will amount to violation. Violation of this clause would invite immediate cancellation of the License.
10. The duration of the License shall be for a period 14 days commencing from 14th November,
2019 till 27th November, 2019.
11. In case of default in respect of any of the terms stipulated herein, or if any legislation prohibiting or restricting such terms is imposed or impending, the Licensor shall be entitled to cancel the license forthwith without any notice. In such an event, the Licensee will not be entitled to any refund of License fee and the security deposit.
12. The Licensee shall ensure that the advertisement materials remain in good condition
throughout the licensed terms. The Licensee will display advertisements only in the area/space specified. If it is found that the Licensee has displayed advertisement in excess of the specified area allotted to them, the Licensor shall terminate the License forthwith without giving any notice to the Licensee.
13. The Licensee will put up the advertisement panels/display materials at the approved sites
and locations and ensure that such mounting/fixing/fastening is strong enough to avoid any damage to property and any injury to the visitors within the premises of Pragati Maidan. Any damage arising out of and in this regard will be the responsibility of the Licensee and all consequent claims will have to be borne by the Licensee. Licensee shall indemnify the Licensor against any third party claim in this regard, if in case any damage or litigation is faced by the Licensor, in such an event, the Licensee shall keep the Licensor indemnified towards all charges/damages so incurred by the Licensor.
14. The Licensee will remove the advertisement material immediately after the
expiry/termination of the License. If the material is not removed, the Licensor will remove the same at the cost and risk of the Licensee.
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15. It is the responsibilities of the Licensee to get the particular branding/hoarding sites removed
which has damaged/broken/tear, at their own cost & risk. All disputes arising out of these terms and conditions shall exclusively be within the jurisdiction of the Courts at Delhi/New Delhi.
List of Prohibited Branding Sites
Racial advertisements or advertisements propagating caste, community or ethnic
differences. Advertisements on drugs, alcohol, cigarettes, or tobacco items. Advertisements propagating exploitation of women and children. Advertisements having sexual overtone. Advertisements depicting cruelty to animals. Advertisements depicting any Nation or Institution in poor light. Advertisements casting aspersion on any brand or person. Advertisements banned by the Advertisement Council of India or by law. Advertisements glorifying violence. Destructive devices and explosive depicting items Lottery tickets, sweepstakes entries and slot machines related advertisements. Advertisements of weapons and related items (such as firearms and parts thereof,
magazines, ammunitions etc.) Advertisements which may be defamatory, trade libelous, unlawfully threatening or
unlawfully harassing. Advertisements which may be obscene or contain pornography or contain an
o „indecent representation of women‟ within the meaning of the Indecent o Representation of Women (Prohibition) Act, 1986.
Nudity Advertisements linked directly or indirectly to or include description of items, goods and services that are prohibited under the applicable law for the time being in force, including but not limited to the Drugs and Cosmetics Act, 1940, the Drugs and Magic Remedies (Objectionable advertisements) Act, 1954, the Indian penal Code, 1860 ; and Any other item considered inappropriate by the ITPO. Rights: - The India Trade Promotion Organization reserves its rights in connection with the allotment of Branding Sites of ITPO during IITF – 2019.
Disclaimer/ Warning
India Trade Promotion Organisation (ITPO) has received complaints of misrepresentation by fraudsters using the name of ITPO and India International Trade Fair (IITF) logo for inviting advertisements, participation or visitor registration etc. It was found that such unscrupulous agencies have been offering advertisement spaces and free catalogue entries/ advertisements. ITPO has not authorized any agency or person(s) for the same.
ITPO hereby disclaims all such correspondence and messages and warns IITF participants/ exhibitors/visitors to exercise extreme caution at all times and not to provide personal information, send money or disclose bank details to any agency/person approaching you in the name of organizing IITF.
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Our participants are strongly advised to seek information/ clarifications by contacting our business office directly and/ or online
DEADLINE: 28-10-2019
39th
India International Trade Fair, 2019
(November 14-27,2019)
Requisition Form for Extra Power Load for Foreign and Government Participants (Offline) Please note that the deadline for ordering extra power load along with payment is October
28, 2019. After the deadline of October 28,2019, no request will be entertained. Please also
note that in case any participant uses extra power load than what is being supplied to their
stand area, there will be automatic disconnection of electricity and the ITPO will not be
liable for any loss/damage and that the entire responsibility will be on the participant.
Applicant Unique ID (to be given by ITPO) Applicant Details:
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Name of the Applicant
Ownership Type (Please tick the relevant option) -(A) PSU under GOI (B) Department Ministry of GOI (C) PSU under State Govt.(D) Deptt. Of State Govt. (E) Others (Please specify) (F) Organisation Name Address of the Applicant Address line 1
Address line 2
City State: Pin Code:
STD Code Telephone: Fax:
E-mail ID Website:
Contact Person (Nodal Officer Details ):
Name
Designation
STD Code: Telephone: Fax:
E-mail I.D. Website:
Space allotted ( own pavilion / ITPO allotted hall)
Total space allotted in sqm.
Inside Hall:
Outside Display:
Additional electricity requirement *
Pre- Load - Single Three From(date) To (date) 24 Hrs./12 Exhibition KW phase phase Hrs.***
Exhibition (for Load - Single Three From(date) To (date) 24
demonstration) KW phase phase Hrs./12 Hrs.***
Important:
(a) Penal rate will be applied on excess part of load ( i.e. 1.5 times on approved tariff)
(b) Power load requirement must be received in the form by 28/10/2019 Note :
1. Rates for Electricity/Power are subject to change without any advance notice.
A. Extra Electricity charges for shell/bare schemes:
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S.No. Description Rate in Rs.
a. Electricity Consumption charges (12 hours) Rs.209/- per kw per day
b. One time Electricity service Connection charges-shell Rs.216/- per kw
B. Stand lighting connection charges for bare space
(36 sq.mtrs. & above):
a. Stand lighting charges Rs.270/ 12 sqmtrs.
C: Penal rate on excess part of load:
a. Electricity Consumption charges (12 hours) Rs.314/- per kw/ per day
2. Electrical work for bare space will be carried out by participant through their own licensed electrical contractor (License issued by government agency) up to ITPO distribution mains (feeder pillar). For any assistance with electrical unit of ITPO you may contact the Sh.Sanjay Azad (Electrical), on Tel. No. 9350243317.
3. Minimum requirement to be paid for 12 Hrs each day.
*Other then the Electrical load required for spot light/plug point @ 1.0 KW/12 sq.mtr for stand lighting entitlement.
**Dismantling period load requirement is restricted to two days i.e. up to 6.00 pm of 29th
Nov., 2019. If the requirement is beyond Nov. 29th, 6.00 pm, then a special request has to be made to the ITPO.
***Certain Products like food, fish aquarium & ice crème need electricity for 24 hours. Hence
power supply will be charged double the tariff.
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MANDATORY STATUTORY COMPLIANCE:
Goods and Services Tax(GST)
It may be noted by all exhibitors (Foreign and Indian) that registration under GST is Mandatory before commencing any business(sale of goods) during the exhibition.Tax-payers who are already registered under GST in the state of Delhi shall continue to use their GSTIN by adding such place as an additional place of their business for making supplies at IITF and follow the provisions of Central Goods & Services Tax, 2017 and Rules framed there under. Persons who are registered outside Delhi and are un-registered in the State of Delhi including those who pertains from outside Delhi including foreign participants are unregistered in GST may be required to get themselves registered as “Casual taxable person” or “Non-resident Taxable Person under Section 24(ii) or 24(v) respectively of the said Act so as to discharge taxable supplies.
A GST CONSULTANT would be sitting in IITF 2018 to help domestic and international participants regarding casual registration on fee basis charged by the consultant. ITPO will have no interference in the rate being charged by the consultant. Moreover, the details of consultant and location in trade fair would be uploaded on website soon.
Participants are requested to mandatorily go through annexures 1,2,3,4 regarding GST tax advisory as mandated by govt.
Annexure 1- Advisory for casual registration
Annexure 2- Declaration cum undertaking form for person/entity unregistered under GST
Annexure 3- Custom notification 1
Annexure 4-Custom notification 2
Annexure 5- Custom procedure for exhibiting goods
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ANNEXURE 1
INDIA TRADE PROMOTION ORGANIZATION
PRAGATI MAIDAN, NEW DELHI
ADVISORY FOR CASUAL/NON-RESIDENT TAX-PAYERS UNDER GST
1. The India International Trade Fair (IITF) shall be held from 14-11-2018 to 28-11-2018 at Pragati Maidan, New Delhi.Tax-payers who are already registeredunder GST in the state of Delhi shall continue to usetheir GSTIN by adding such place as an additional place of their business for making supplies at IITF and follow the provisions of Central Goods & Services Tax, 2017 and Rules framed thereunder.Persons who are registered outside Delhiand are un-registeredin the State of Delhi including those who pertains from outside Delhi and are unregistered in GSTmay be required to get themselves registered as “Casual taxable person”or “Non-resident Taxable Person under Section 24(ii) or 24(v) respectively of the said Act so as to discharge taxable supplies.
2. As per section 2(6) of the said Act, “Casual taxable person” means a person who occasionally undertakes transactions involving supply of goods or services or both in the course or furtherance of business, whether as principal, agent or in any other capacity, in a State or a Union territory where he has no fixed place of business.
As per Section 2(77) of the said Act,“Non-resident taxable person” means any person who occasionally undertakes transactions involving supply of goods or services or both, whether as principal or agent or in any other capacity, but who has no fixed place of business or residence in India;
3. A casual taxable person (other than those making supply of specified handicraft goods) making taxable supply in India has to compulsorily take registration. There is no threshold limit for registration. Casual Taxable persons making supply of specified handicraft goods need to register only if their aggregate turnover crosses Rs. 20 Lakhs (Rs. 10 lakhs for in case of Special Category States (i.e. Arunachal Pradesh, Assam, Manipur, Meghalaya, Mizoram, Nagaland, Sikkim, Tripura, Himachal Pradesh, Uttarakhand, other than the State of Jammu and Kashmir). A casual taxable person cannot exercise the option to pay tax under composition levy. He has to apply for registration at least five days prior to commencing his business in India.
4. Central Government vide Notification No. 32/2017-Central Tax dated 15.09.2017 has exempted the casual taxable persons making taxable supplies of handicraft goods as the category of persons exempted from obtaining registration, where the aggregate value of such supplies, to be computed on all India basis, does not exceed Rs. 20 Lakhs (Rs. 10 Lakhs in case of special category states).
5. The casual taxable persons as mentioned in the preceding paragraph shall obtain a Permanent
Account Number and generate an e-way bill in accordance with the provisions of rule 138 of the Central Goods and Services Tax Rules, 2017.
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Explanation – For the purposes of this notification, the expression “handicraft goods” means the products mentioned in column (2) of the Table below and the Harmonized System of Nomenclature (HSN) code mentioned in the corresponding entry in column (3) of the said Table, when made by the craftsmen predominantly by hand even though some machinery may also be used in the process:-
Notification No. 32/2017-Central Tax dated 15.09.2017
Sr. No
Products HSN Code
1 Leather articles (including bags, purses, saddlery, harness, garments)
4201, 4202, 4203
2 Carved wood products (including boxes, inlay work, cases, casks)
4415, 4416
3 Carved wood products (including table and kitchenware) 4419
4 Carved Wood Products 4420
5 Wood turning and lacquer ware 4421
6 Bamboo products [decorative and utility items] 46
7 Grass, leaf and reed and fiber products, mats, pouches, wallets
4601, 4602
8 Paper Mache articles 4823
9 Textile (handloom products), Handmade shawls, stoles and scarves
Including 50, 58, 61,62, 63
10 Textiles hand printing 50,52,54
11 Zari thread 5605
12 Carpet, rugs and durries 57
13 Textiles hand embroidery 58
14 Theatre costumes 61,62,63
15 Coir products (including mats, mattresses) 5705, 9404
16 Leather footwear 6403, 6405
17 Carved stone products (including statues, statuettes, figures of animals, writing sets, ashtray, candle stand)
6802
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18 Stones inlay work 68
19 Pottery and clay products, including terracotta 6901,6909, 6911, 6912, 6913, 6914
20 Metal table and kitchen ware (copper, brass ware) 7418
21 Metal statues, images/statues vas- es, urns and crosses of the type used for decoration of metals of chapters 73 and 74
8306
22 Metal bidriware 8306
23 Musical instruments 92
24 Horn and bone products 96
25 Conch shell crafts 96
26 Bamboo furniture, cane/Rattan furniture
27 Dolls and toys 9503
28 Folk paintings, madhubani, patchitra, Rajasthani miniature 97
29 Chain switch Any chapter
30 Crewel, Namda, Gabba Any chapter
31 Wicker willow products Any chapter
32 Toran Any chapter
33 Articles made of shoal Any chapter
6. All such taxpayers (casual/non-resident) are advised to follow the under mentioned points-
A. Registration-
A casual/non-resident taxable person has to apply for registration at least five days prior to the commencement of business. There is no special form to register as a casual taxable person. The normal FORM GST REG-01 which is used by other taxable persons can be used for obtaining registration by casual taxable person also. A casual/non-resident taxable person, before applying for registration, should declare his Permanent Account Number, mobile number, e-mail address, State or Union territory in Part A of FORM GST REG-01on the common portal, either directly or through a Facilitation Centre notified by the Commissioner.
In case of Foreign Exhibitors, (Form REG-09 attached herewith) If PAN is not available, the registration can be obtained based on their Passport Number and Tax identification
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number or unique number on the basis of which the entity is identified by the Government of that country. Also, an authorized signatory needs to be appointed in case of foreign exhibitors who can act on their behalf so as to make compliance of provisions of GST. The NAME, PAN, MOBILE NO. & E-MAIL ADDRESS of authorized signatory needs to be furnished at the time of obtaining casual registration for foreign exhibitors.
The casual/non-resident taxable person can make taxable supplies only after the issuance of the certificate of registration. The certificate of registration shall be valid for the period specified in the application for registration or ninety days from the effective date of registration, whichever is earlier.(Section 27(1) of CGST Act, 2017)
B. Payment-
A casual/non-resident taxable person has to make an advance deposit of tax in an amount equivalent to his estimated tax liability for the period for which the registration is sought. (Section 27(2) of CGST Act, 2017)
C. Returns-
The casual/non-resident taxable person is required to furnish the following returns electronically through the common portal, either directly or through a Facilitation Centre notified by the Commissioner:
a) FORM GSTR-1 giving the details of outward supplies of goods or services to be filed on or before the tenth day of the following month.
b) FORM GSTR-2, giving the details of inward supplies to be filed after tenth but before the fifteenth day of the following month.
c) FORM GSTR-3 to be filed after fifteenth day but before the twentieth day of the following month.
d) FORM GSTR-3B to be filed before the twentieth day of the following month.
Note:-It may be mentioned that presently only FORM GSTR-1 and FORM GSTR-3B is required to be filed. However, where the aggregate turnover of such person does not likely to exceed Rs. 1.5 crore rupees in the current financial year, then such person may opt an option to file GSTR-1 quarterly.
D. Invoice-
The casual/non-resident taxable persons need to issue a tax invoice in accordance with Section 31 of CGST Act, 2017(Read with Rule 46 of CGST Rules, 2017) for each and every supply made by them. Also, HSN Code up to 4 digits needs to be mentioned on tax invoice.
E. Input Tax Credit-
In respect of goods or services received by the casual taxable persons, the input tax credit can be availed where all the following conditions are satisfied- Possession of a tax invoice or debit note or document evidencing payment. Receipt of goods and/or services. The Supplier of Goods or services must have made the payment of tax to the credit of
Government.
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Furnishing of a return.
However, as per section 17(5)(f) of CGST Act, 2017, Non-resident Taxable person(i.e. Foreign Exhibitors) is not eligible to avail input tax credit on goods or services received except on goods imported by them.
F. Refund-
The casual/non-resident taxable person is eligible for the refund of any balance of the advance tax deposited by him after adjusting his tax liability. The balance advance tax deposit can be refunded only after all the returns have been furnished, in respect of the entire period for which the certificate of registration was granted to him had remained in force.
G. Applicability of Custom Provisions on Import of Goods for the purpose of Exhibition Cum
Sale-
With respect to import of goods in India for the purpose of payment of Custom duty, if the goods specified in schedule-I of Notification No. 8/2016 Customs (Attached herewith) dated 05-02-2016(Read with Earlier Notification 157/90-Customs dated 28-03-1990 and Custom Procedure dated 07.06.2012) are imported in India for the purpose of display in the event specified in Schedule II and is sponsored or approved by the Government of India or India Trade Promotion Organization (ITPO), the same shall be exempted from payment of custom duty subject to conditions as prescribed in the notification.
H. Responsibility of India Trade Promotion Organization in casual registration of participants/exhibitors-
As discussed above, the authorised signatory who is acting on behalf of Non-Resident Taxable person/s is responsible for all the compliances required under the act and rules made thereunder. If ITPO is not the authorised signatory, then it may not be responsible for any non-compliance made by the exhibitors/participants.
Note: Those casual/non-residenttaxable persons who want to apply for Trade Fair in Pragati Maidan and need assistance in obtaining registration may contact at- Ward/Hall No.…………at Pragati Maidan, New Delhi. For & On behalf of India Trade Promotion Organization (Manish Prasad) Senior Manager
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ANNEXURE 2
DECLARATION CUM UNDERTAKING
FOR PERSONS UNREGISTERED UNDER GST
Date: - I/We______________ (name of Person) do hereby declare that I/we am/are not liable to obtain
registration as normal tax-payer or as a casual/non-residenttaxable personin accordance with
section 22 or 24(ii)/(v)respectively of the Central Goods and Services Tax Act, 2017. Further I/we also
declare that whenever I/we become liable to get registered under GST, I/we would obtain
registration and inform you/usaccordingly and thereafter issue all the invoices as per relevant
provisions of the GST law.
Signature
Name : -
Designation : -
Name of the Company / Firm:-
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ANNEXURE 3 Notification No. 157/90-Customs
In exercise of the powers conferred by sub-section (1) of section 25 of the Customs Act, 1962
(52 of 1962), the Central Government, being satisfied that it is necessary in the public interest so to
do, hereby exempts the goods described in Schedule I annexed hereto, when imported into India
for display or use at any event specified in Schedule II or Schedule III, from the whole of the duty of
customs leviable thereon which is specified in the First Schedule to the Customs Tariff Act, 1975 (51
of 1975) and from the whole of the additional duty leviable thereon under section 3 of the said
Customs Tariff Act, subject to the conditions that :-
(1) the event specified in Schedule II is being held in public interest and is sponsored or
approved by the Government of India or the India Trade Promotion Organisation;
(2) the said goods are imported under an ATA Camet issued in accordance
with the Customs Convention on ATA Camet for temporary admission
of goods (hereinafter referred to as the ATA Camet) and the Camet is
guaranteed by the Federation of Indian Chamber of Commerce &
Industry, which has been appointed as the guaranteeing association
for ATA Camet in India (hereinafter referred to as the Federation);
(3) the said goods in all respects conform to the description, quantity,
quality, value and other specifications given in the ATA Camet duly certified
by the Customs authorities at the country of exportation;
(4) the said goods shall be exported within a period of six months from the date of importation:
Provided that where the goods are exported within the said period of six months and again re-
imported, the period of six months shall be computed from the date of first importation;
Provided further that when the Central Government is satisfied that it is necessary in the public
interest so to do, it may extend the said period of six months by a further period not exceeding six
months;
(5) in the event of failure to export the goods within the period specified in condition (4), the
customs duty leviable on the goods as on the date of clearance shall be paid by the
Federation:
Provided that the Federation shall not be liable to pay the customs duty in cases where the said
goods are sold in exhibitions or fairs or otherwise disposed of in India on payment of customs duty
with the prior approval of the Government of India in the Department of Revenue.
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2. Nothing contained in this notification shall apply to goods imported through the medium of post.
3. This notification shall come into force on the 1st day of May/1990.
SCHEDULE I
(a) Goods intended for display or demonstration.
(b) Goods intended for use in connection with the display of foreign products, including -
(i) goods necessary for the purpose of demonstrating machinery or apparatus to be displayed:
(ii) construction and decoration material including electrical fittings, for the temporary stands of foreign exhibitors:
(iii) advertising and demonstration material which is demonstrably
publicity material for the goods displayed, for example, sound
recording, films and lanterns, slides and apparatus for use therewith :
(iv) equipment including interpretation, apparatus, sound recording apparatus and films of
an educational, scientific or cultural character intended for use at international meetings
onferences or congresses.
SCHEDULE II
EVENTS
1. Trade, industrial, agricultural or crafts exhibition, fair, or similar show or display.
2. Exhibition or meeting which is primarily organised for a charitable purpose.
3. Exhibition or meeting which is primarily organised to promote any
branch of learning, art, craft, sport or scientific, educational or cultural
activity to promote friendship between peoples, or to promote religious
knowledge or worship.
4. Meeting of representatives of any international group of organisations.
5. Representative meeting of an official of commemorative character.
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Explanation:- The events specified in this Schedule do not include
exhibitions organised for private purposes in shops or business premises
with a view to promote the sale of foreign goods.
SCHEDULE-III
(EVENTS)
Display or demonstration before any department before any department
of Central Government or a State Government or a Union Territory
Administration.
Meeting, conference or congress organized by any company or organization.
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ANNEXURE 4
(i)] Government of India
Ministry of Finance
(Department of Revenue)
(Central Board of Excise and Customs)
Notification
No. 8/2016 Customs
New Delhi, the 5th February, 2016
G.S.R._____________(E).- In exercise of the powers conferred by sub-section (1) of section 25 of the
Customs Act, 1962 (52 of 1962), and in supersession of the notification of the Government of India
in the Ministry of Finance (Department of Revenue) No. 3/89-Customs, dated the
9th January, 1989, vide number G.S.R. 12 (E), dated the 9th January, 1989, except as respects things
done or omitted to be done before such supersession, the Central Government, being satisfied that it is necessary in the public interest so to do, hereby exempts the goods described in Schedule I annexed hereto, when imported into India for display or use at an event specified in Schedule II
annexed hereto, from the whole of the duty of Customs leviable thereon which is specified in the First Schedule to the Customs Tariff Act, 1975 (51 of 1975) and from the whole of the additional
duty of customs leviable thereon under section 3 of the said Customs Tariff Act, 1975 subject to re-export and the conditions that, -
(2) the importer shall submit a declaration to the effect that the goods imported are intended
for display or use at an event specified in Schedule II in the format specified in Schedule III
annexed hereto, to the Deputy Commissioner of Customs or the Assistant Commissioner of
Customs, as the case may be, at the time of filing the Bill of Entry:
Provided that in case of imports of precious, semi-precious stones and jewellery the
importer shall submit a certificate issued by the Gems and Jewellery Export Promotion Council to
the effect that the event for which the goods are being imported has been approved or sponsored
or being held by them.
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(6) the importer shall execute a bond equal to the value of the goods along with a bank
guarantee or cash deposit equal to 110% of the duty that would be payable on the goods
but for the exemption contained herein:
Provided that where the import is by the Central Government, State Government, Union
territory Administration, a Diplomatic Mission in India or any of the International organisations
notified under section 3 of the United Nations (Privileges and Immunities) Act, 1947 (46 of 1947),
the importer shall not be required to furnish a bank guarantee or cash deposit.
Provided further that the goods imported under this notification may on any date before the expiry
of the period allowed for re-export, be entered for home consumption, in accordance with any law
applicable to such goods and on payment of the duties of customs which would be payable in
respect of such goods, but for the exemption contained in this notification, along with the applicable
interestProvided also that the requirement of re-exportation shall not apply in the case of perishable
goods, damaged or deteriorated goods subject to the conditions that,-
(iv) the goods are abandoned free of all expense to the Deputy
Commissioner of Customs or the Assistant Commissioner of Customs, as the case may
be; or
(v) the goods are destroyed under customs supervision, with the
permission of the Deputy Commissioner of Customs or the Assistant Commissioner of
Customs, as the case may be.
Provided also that the requirement of re-export shall not apply to such quantity and value of the
goods, as the Deputy Commissioner of Customs or the Assistant Commissioner of Customs, as the
case may be, is satisfied is reasonable, having regard to the nature of the event, the number of
visitors to it and the extent of the exhibitor s participation therein subject to the conditions that the
goods either imported as such or produced from imported materials at that event were,
1 supplied free of charge to the visiting public at the event as samples, for individual use or consumption; or
2 consumed or destroyed in the course of demonstration; or
3 used up in constructing, furnishing or decorating the temporary stands of exhibitors at an event.
2.Nothing contained in the fourth proviso to condition (6) of paragraph 1 shall apply to
a. gems and jewellery, all types;
i. drugs and medicines; and
ii. clocks and watches.
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3.This notification shall not apply to the following goods, namely
(i) wines, spirits and other alcoholic beverages, and
(ii) tobacco and goods made thereof.
Schedule - I
Goods
1. Goods intended for display or use at an event specified in Schedule II.
2. Goods intended for use in connection with the display of goods, including,-
(a) construction and decoration material, including electrical fittings, for the temporary stands of exhibitors;
(b) publicity material such as printed matter, catalogues, advertising posters,
calendars, photographs, including on electronic media as well as apparatus for use therewith.
3. Interpretation apparatus, sound recording apparatus and such similar equipment.
4. Films of an educational, scientific or cultural character.
5. Printed matter.
6. Films imported for exhibition at a film festival approved by the Central Government.
7. Aviation turbine fuel contained as remnant fuel in an aircraft when it arrives from outside India and which is consumed during an aero
show.
Schedule - II
Events
1. Trade, industrial, agricultural or crafts exhibition, fair, or similar show.
2. Exhibition, conference or congress.
3. Any event organised to promote any branch of learning, art, craft, sport or
scientific, educational, cultural activity, promote friendship between peoples, religious
knowledge or worship.
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4. Film festival approved by the Central Government.
5. Representative meeting of an official or commemorative character.
6. Aero show organised by the Central Government.
7. Any demonstration before the Central Government, State Government or Union territory Administration, as the case may be.
8. Any event certified by an officer not below the rank of Joint Secretary to
the Government of India in the Ministry administratively concerned to the effect
that the event is approved and sponsored by the Government of India or State
Government or Union territory Administration, as the case may be.
Explanation.- The events specified in this Schedule shall not include exhibitions
organised for private purposes in shops or business premises for the sale of
foreign goods.
Schedule - III
Declaration
I/We (Name/Address of Importer) holding IEC No._____________declare that the goods imported under Bill of Entry No.___________
dated _____ are intended for display or use at (particulars of the event along
with the serial no. as per Schedule II) to be held at (details of venue) from
_______ to _______.
_________________
_________________
(Signature)
_________________
(Name)
_________________
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(Designation)
__________________
Contact Telephone No.
__________________
Date:
Place:
Page 51 of 53
ANNEXURE 5 Customs Procedure ATA Carnet Exhibition Goods
The following Public Notice was issued by the Commissioner of Customs (Import) Air
Cargo Complex, Mumbai on 7 June 2012. [Ref: Public Notice No. 19 /2012 dated 7
June 2012]
Attention of Importers/Exporters/CHA’s and Trade is invited to Notification No. 157/1990 – Cus dated 28.03.1990. The clearance of goods under ATA Carnet is governed by Notification No. 157/1990 – Cus dated 28.03.1990. In terms of notification, goods described in Schedule I to the notification, when imported into India for display or use at any event specified in Schedule II or Schedule III to the Notification, are exempt from the whole of Customs duty and the whole of additional duty leviable thereon and the Notification no 158/90-Cus, dated 28.03.90, exempts these goods from auxiliary duty subject to the following conditions:
(3) The event specified in Schedule II is held in public interest and is sponsored or approved by the Government of Indian or the Trade Fair Authority of India.
(4) The said goods are imported under an ATA carnet issued in accordance with the Customs Convection or ATA Carnet for temporary admission and the Carnet is guaranteed by the Federation of Indian Chamber of Commerce and Industry, which has been appointed as the ‘Guaranteeing Association’ for ATA Carnet in India (hereinafter referred to as the ‘Federation’)
(5) The said goods in all respects conform to the description, quantity, quality, value and other specifications given in the ATA carnet duly certified by the Customs authorities at the country of exportation.
(6) The said goods shall be exported within a period of six months from the date of importation.
Provided that where the goods are exported within the said period of six months and again re-imported , the period of six months shall be computed from the date of first clearance.
Provided further that when the Central Government is satisfied that it is necessary in the public interest so to do, it may extend the said period for a further period not exceeding six months. The validity of ATA Carnet shall not in any case exceed one year from the date of issue.
(7) In the event of failure to export the goods within the period specified in condition (4), the customs duty leviable on the goods as on the date of clearance shall be paid by the ‘Federation’ :
Provided that the Federation shall not be liable to pay the Customs duty in cases where the said goods are sold in exhibitions or fairs or otherwise disposed of in India or payment of customs duty with the prior approval of the Government of India(Department of Revenue). Only such goods will be allowed to be sold as are otherwise permissible for import onto the country the Import Policy in force at that time and/ or the buyer holds a valid import license duly endorsed by the Licensing Authority.
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In order to streamline the procedure for clearance under ATA Carnet, it is hereby prescribed that in addition to the guidelines provided in the
Customs Preventive Manual, the following procedure shall be followed for day to day workings :
Procedure for Import under ATA Carnet:
4. In the event of imports under Carnet, the Appraising Officer (PRO) will first confirm that the goods are imported for display or for use at Government approved Exhibitions/Fairs and/or similar events which are covered under Notification No. 157/1990 – Cus dated 28.03.1990. In case of goods are not accompanied by an India Trade Promotion Organisation (ITPO) Certificate, prior permission of the Asstt./Deputy Commissioner of Customs (PRO) must be obtained.
5. Subsequent to above, Noting on the Carnet may be done by the Import Noting Section.
6. 100% examination of the goods will be carried out by the officers of the PRO Section verifying with the details given on the Carnet.
7. The examination report will be duly recorded in the original Carnet document.
8. Subsequently assessment of the goods will be carried out by the AO (PRO) and AC/DC (PRO).
9. The details of the Carnet will then be recorded by TA/PRO in a register to be maintained in the PRO Section. The Serial Number of the Entry Register shall be indicated on the Carnet document retained in the PRO Section.
Procedure for Re-Export under ATA Carnet:
10. When the goods imported under ATA Carnet are presented for re-export, Noting will be allowed by Appraising Officer (PRO), if the re-export is within six month from the date of imports. In case the six months period has already lapsed, the noting to be allowed on verification of extension order and/or payment of duty with the due authorization for the re-export, as the case may be. In any other case, the matter will be put up to AC/DC (PRO).
11. Once the Noting is allowed, Noting on the Carnet may be done by the Export Noting Section.
12. 100% examination of the goods will be carried out by the officers of the PRO Section verifying with the details given on the Carnet.
13. The examination report will be duly recorded in the original Carnet document.
14. The Examination report establishing the identity of goods, or otherwise, with the import details will be put up to Appraising Officer (PRO) and Asstt./Deputy Commissioner (PRO) for final clearance.
15. The details of the Carnet will then be entered by TA/PRO against the corresponding import details in the Carnet register as prescribed above and then the Carnet may be closed. The Serial Number of the Entry Register shall be indicated on the Carnet document retained in the PRO Section. The officers examining the Carnet shall ensure that Customs copy of the Carnet document is retained in the PRO Section. In cases where the import
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had taken place at some other port , the export details will be recorded in the Carnet register and a copy of the Carnet will be sent to the concerned port.
16. In all such cases where the goods have been sold or disposed off in India, as provided under Notification 157/1990 – Cus, and duty with interest paid off, the details will be entered in the Carnet register and Carnet will be closed.
17. Appraising Officer (PRO) shall monitor the due export of goods and closure of such Carnets within Time limit as specified in Notfn. No.
157/1990-Cus. In case where goods are not re-exported within the stipulated time, the matter shall be brought to the notice of Asstt./Deputy Commissioner (PRO), who shall ensure that all dues including duty and interest are collected.
18. Carnet Register should be put up to Asstt./Deputy Commissioner (PRO) for inspection by 5th of every month.
19. The above instructions may be strictly followed, along with those stated in the Customs Preventive Manual and by the CBEC from time to time.
20. Any difficulty noticed in implementing this Public Notice may be brought to the notice of the Additional Commissioner (PRO).
F. No. S/3-Misc-PRO- 330/2011 ACC (I)