37th annual convention program - seanc.org

CONVENTIONprogram

37th37th ANNUAL ANNUAL

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SEANC ANNUAL CONVENTION 2021

STATE EMPLOYEES OF NORTH CAROLINASTATE EMPLOYEES OF NORTH CAROLINA

CONVENTION SPONSORS/EXHIBITORSEMERALD SPONSORS ($20,000)

Blue Cross and Blue Shield of North Carolina (Ice Cream Social)

Doug Sutton and Associates, Inc. (President’s Reception and Lanyards)

Guardian RFID (Thursday Snacks)

Prudential Retirement (Virtual Convention)

Aflac (Friday Snacks)

Humana (Convention Totes)

SAPPHIRE SPONSORS ($15,000)

Boston Mutual Independent Benefit Advisors, Inc. Purchasing PowerPLATINUM EXHIBITORS ($5,000)

Incentive Management Group

Delta DentalLiberty Mutual

Carowinds/Kings DominionUniversity of Mount Olive

T-MobileGPAgency

Wet ’n Wild Emerald PointeGreensboro Convention & Visitors Bureau

BRONZE EXHIBITORS ($1,500)

Nelson Wealth AdvisorsPremier Tax & Accounting Group, Inc.

Southeastern Senior Strategies

MetLife Home & AutoSpectera Vison

Travelers

SEANC SUPPORTER ($1,000) SEANC SUPPORTER ($500)

GOLD EXHIBITOR ($3,000) SILVER EXHIBITORS ($2,500)

Augeo Colonial Life

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Convention Agenda.................................................................................................................................................................. 2-4Message from the President.........................................................................................................................................................52019 - 2021 Board of Governors...................................................................................................................................................6SEANC Staff.................................................................................................................................................................................. 7Announced Candidates for Statewide Offices............................................................................................................................... 8Convention Sponsors.................................................................................................................................... .......................... 9-14

TABLE OF CONTENTS

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Credentialing changes must be made at the information center by 9 a.m. on Friday.

9 a.m. - 2 p.m. ............................................ Individual Registration 3rd Floor Lobby

10 a.m. - 6 p.m. ...................................... Exhibits (open during recess) Guilford Ballroom

10 a.m. ............................................................... Bylaws Committee/ Election Volunteers Meeting

Auditorium III

10 - 11 a.m. ............................................ New Delegate Orientation Colony AB

Noon .........................................................................Business Session Guilford Ballroom

Call to Order President Jimmy Davis

Invocation Rev. Cornelius Young, District 17

Presentation of Colors

Pledge of Allegiance Past President Stanley Drewery, District 67

National Anthem Kim Martin, District 10

Adoption of Convention Rules President Jimmy Davis

President’s Report President Jimmy Davis

Treasurer’s Report General Treasurer Chevella L. Thomas

1 - 1:15 p.m. ................................................................................ Break

1:15 - 2:15 p.m. ..................................................... Breakout Sessions Auditorium I, II, III, IV, Colony AB

2:15 - 2:30 p.m. ..........................................................................Break Sponsored by Guardian RFID. Snacks near breakout rooms.

2:30 - 3:30 p.m. ....................................................Breakout Sessions Auditorium I, II, III, IV, Colony AB

3:30 - 3:45 p.m. ..........................................................................Break

3:45 p.m. ..................................................................Business Session Guilford Ballroom


Introduction of Governor’s Cabinet and Council of State

State Treasurer Dale L. Folwell, CPA

Executive Director’s Report Executive Director Ardis Watkins

SEANC Cares Report Director of Member Relations Lynn Cote

Guest Speakers:• Mary Kay Henry, President, SEIU• Andy Potter, IU Vice President, National Chairperson for

Corrections Council and Founder of One Voice United, SEIU

6 p.m. .........................................................................................Recess

7 - 9:30 p.m. ....................... Ice Cream Social, Member Reception (All SEANC members invited)

Imperial Ballroom Sponsored by BCBSNC

8 p.m. - 2 a.m. .......................................... Hospitality Suites Open

President Jimmy Davis would like to extend a special thanks to:

Parliamentarian Kim MartinParliamentarian Joyce Shaw

Secretary to the President Betty Gautier

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THURSDAY, SEPTEMBER 9 » Convention Agenda

8 a.m. - 6 p.m. ........................................ Exhibits (open during recess) Guilford Ballroom

8:30 - 11:45 a.m. .....................................................Business Session Guilford Ballroom


Delegate Polling and Keypad Distribution

Bylaws Report Bylaws Advisory Chair Chuck Stone

Recognition of Candidates / Call for Nominations• Scholarship• Insurance Board of Trustees (no nominations/no seconding)• Retiree Council• Audit Committee (no nominations/no seconding)• EMPAC• Treasurer• Second Vice President• First Vice President• President

Policy Platform ReportStatewide Policy Platform Chair Betsey Lee Hodges

• Voting

Bylaws ReportBylaws Advisory Chair Chuck Stone

• Amendments

10:30 - 10:45 p.m. ...................................................................... Break Sponsored by Aflac. Snacks: Guilford Ballroom

Seconding Speeches / Candidate Speeches Bylaws Advisory Chair Chuck Stone

• EMPAC• Treasurer• Second Vice President• First Vice President• President

Candidate Voting Bylaws Advisory Chair Chuck Stone

• Scholarship• Insurance Board of Trustees• Retiree Council• Auditing Committee• State Officers

11:45 - 1:15 p.m. ............................................................ Lunch Break

Tabulation of Votes – Bylaws Advisory Committee

Emerging Leaders Luncheon (Invitation Only) Imperial Ballroom

1:30 p.m. ..................................................................Business Session


Bylaws Report / Election Results Bylaws Advisory Chair Chuck Stone

New Business President Jimmy Davis

Scholarship Report and Raffle Statewide Scholarship Foundation Chair Mike Bell

5 p.m. .........................................................................................Recess

5:15 p.m. .................................................... Retiree Council Meeting Old North

7:30 p.m. ..............................................EMPAC Investors Reception* Imperial Ballroom

*Free to all EMPAC investors currently contributing to EMPAC. Those investors contributing $5 or more per month

are permitted to bring one guest. Additional guest passes can be purchased by the EMPAC investor** for $20 per guest.

**Only members of SEANC can contribute to EMPAC.

9 p.m. - 2 a.m. .......................................... Hospitality Suites Open

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THURSDAY, SEPTEMBER 9 » Convention Agenda FRIDAY, SEPTEMBER 10 » Convention AgendaVirtual Convention sponsored by Prudential

8:30 a.m. - Noon .................................... Exhibits (open during recess) Guilford Ballroom

9 a.m. ..................................................................Business Session Guilford Ballroom


God Bless the U.S.A. Evan Thomas

Memorial Service

EMPAC Report and Lisa B. Mitchell Award/ Gloria M. Upperman Award Statewide EMPAC Chair Mark Dearmon

Membership Report Statewide Membership Chair Spillman Grice

Community Service Project SEANC Fallen Member/Disaster Relief Fund

Recognition of Past Presidents President Jimmy Davis

District Raffle Announcements

11:30 a.m. .......................................................................Adjournment

11:30 a.m. ............................................ Insurance Board of Trustees Olympia

11:30 a.m. ............................................ Past Presidents’ Luncheon Joseph’s Private Dining Room

2 p.m. ............................. 2021-2022 Board of Governors’ Meeting Board members should dress for official photos

and begin lining up at 1 p.m.Regional Representative Voting

Imperial Ballroom

5:30 p.m. ..........................................Red Carpet Photo Booth Open

7 p.m. ............................................................. Awards Banquet 2021 Guilford Ballroom

Swearing in 2021-2022 Board of Governors

President’s Vision for 2022


SATURDAY, SEPTEMBER 11 » Convention Agenda

*Free to all EMPAC Investors currently contributing to EMPAC. Those Investors contributing $5 or more per month are permitted to bring one guest. Additional guest passes can be purchased by the EMPAC Investor**

for $20 per guest. **Only members of SEANC can contribute to EMPAC.

Friday, Sept. 107:30 p.m.

Imperial Ballroom

INVESTORS RECEPTION

SEANC President Jimmy Davis

Welcome Delegates to the 37th SEANC Convention!

I am so happy that we could all get together once again! There were times over the last two years that I didn’t think this would ever be possible.

The COVID-19 pandemic has tested all of us. It has put a strain on every facet of life. Members have lost their lives and the lives of their loved ones to the virus, and all of us are forever changed by it.

The pandemic tested SEANC, too. I’m happy to report that we are passing that test. Even through a worldwide crisis, we still found ways to serve our mission effectively. We come to convention this year as strong as ever, determined to continue to build our membership and be a force for good in our members’ lives.

We have a lot of work ahead of us. Our members deserve a unified SEANC that fights for them. They need a strong legislative advocate to secure raises and cost-of-living adjustments, to fight for affordable health care and to stand together against job cuts and privatization efforts.

During these next several days, we will disagree at times. That is understood. Sharing your well-informed, constructive and thoughtful voices during policy platform and bylaws discussions is vital to the voting process so you can vote responsibly, keeping our members’ best interests in mind.

Even though we are meeting in person once again, the pandemic persists. We are taking every precaution to ensure your safety and ask that you wear your mask whenever you are in common areas of the hotel, including the convention hall floor.

Over the course of this weekend, be sure to tell your SEANC family that you love them, and you are happy to see them once again. Let us never take for granted getting together in Greensboro the week after Labor Day to make decisions for this great organization. We all know now that it’s not a given that we will be able to gather here.

Thank you again for coming to convention ready to work, learn and lead!

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MESSAGE FROM THE PRESIDENT

DISTRICT CHAIRPERSONS

EXECUTIVE COMMITTEE

District 1 Jim Rowell, Cullowhee

District 2 Cliff Johnson, Waynesville

District 3 Anne Castro, Bakersville

District 4 Caroline Dedmon, Shelby

District 5 Tony Smith, Morganton

District 6 Sonya Akbar, Morganton

District 7 Henry Belada, Morganton

District 8 Michael Jenkins, Hiddenite

District 9 Jamie Robinson, Taylorsville

District 10 Tonia Warnic, Huntersville

District 11 Jamie Bennett, Morven

District 12 Chenell Rose, Charlotte

District 13 Mary Clark, Charlotte

District 16 Willie Bailey, Pfafftown

District 17 Kemrey LaMarr, McLeansville

District 18 Lisa Martin-Bower, Rockingham

District 19 Anthony Weaver, Rougemont

District 20 Jacque Chatman, Red Springs

District 21 Virginia Lindsey, Butner

District 22 Deborah Harney, Cameron

District 23 Jeremy Register, Whiteville

District 24 Lennetta Singletary, Bladenboro

District 25 James Holman, Hillsborough

District 26 Charles Sanders, Raleigh

District 27 Janet Bunch, Durham

District 28 DuBoris Peterkin, Holly Springs

District 37 Furman Beckwith, Apex

District 38 Susan Gentry, Raleigh

District 39 Brian Swiger, Raleigh

District 40 Vernice Whyms, Raleigh

District 41 Emily Jones, Clayton

District 42 Shirley Bell, Clayton

District 43 Brenda Johnson, Knightdale

District 44 Brenda Williams, Raleigh

District 45 John Williams, Goldsboro

District 46 Regina Norman, Zebulon

District 56 Michael Johnson, Jackson

District 57 Drew Stanley, Nashville

District 58 Chuck Stone, Goldsboro

District 59 Kathy Merritt, Goldsboro

District 60 Debi Artis, Eureka

District 61 Cindy Hester, Elizabethtown

District 62 Laura Overstreet, Wilmington

District 63 Marion Drake, Windsor

District 64 Latina Shelley, Winterville

District 65 Cynthia Hart, Farmville

District 66 Evelyn Brown, Kinston

District 67 Patricia Moore, New Bern

District 68 Rita Woods, Creswell

District 69 Tonya Jennings, Elizabeth City

District 70 Ernest Fleming, Kinston

President Jimmy Davis, Forest City

First Vice President Martha Fowler, Mebane

Second Vice President Kirk Montgomery, Burlington

Treasurer Chevella L. Thomas, Durham

2019 - 2021 BOARD OF GOVERNORS SEANC STAFF » 100% SEANC MEMBERSHIP

Immediate Past President Stanley W. Drewery, Grifton

Western Region Representative Cliff Johnson, Waynesville

Piedmont Region Representative Chenell Rose, Charlotte

N. Central Region Representative Brenda Williams, Raleigh

S. Central Region Representative Jeremy Register, Whiteville

Eastern Region Representative Rita Woods, Creswell

Insurance Board of Trustees Chair Janice Smith, Fleetwood

Retiree Council Chair Benny Brigman, Hookerton

Assistants to the President:

Parliamentarian Kim Martin, Concord

Parliamentarian Joyce B. Shaw, Elizabeth City

Secretary Betty Gautier, Benson


Executive Director ........................................................................................................................................................................................................Ardis Watkins

Director of Operations ............................................................................................................................................................................................. Brenda Johnson Executive Assistant/Facilities Manager ...........................................................................................................................................................................Pat Millas Meeting & Training Coordinator ....................................................................................................................................................................................Phyllis Byrd Receptionist ............................................................................................................................................................................................................. Renee Vaughan

Director of Member Services ........................................................................................................................................................................................C.J. Stephens Member Services Insurance Specialist .......................................................................................................................................................................... Randy Wall Member Services Insurance Specialist ...........................................................................................................................................................................Rhoda Fort Member Services Insurance Specialist .......................................................................................................................................................................Sheila Walker Member Services Program Specialist .......................................................................................................................................................................... Byron Carter Member Services Program Specialist ........................................................................................................................................................................ Felicia Grimes

Director of Communications / Public Relations ..................................................................................................................................................... Jonathan Owens Communications Specialist ...............................................................................................................................................................................................Beth Dew Digital Communications Specialist ............................................................................................................................................................................ Amanda Wise Videographer ............................................................................................................................................................................................................. Korey Wheeler

Director of Finance ....................................................................................................................................................................................................Gwendolyn Kea Senior Accountant...............................................................................................................................................................................................Sharonique Crudup Accounts Receivables Specialist ............................................................................................................................................................................Sabrina Williams Accounting Specialist .................................................................................................................................................................................................Michael Norris

Director of Government Relations .........................................................................................................................................................................Suzanne Beasley Lobbyist ..........................................................................................................................................................................................................................Flint Benson Lobbyist .......................................................................................................................................................................................................................Resha Fortson Political Strategist .....................................................................................................................................................................................................Amanda Finelli

Director of Member Relations ...........................................................................................................................................................................................Lynn Cote Member Relations Representative .............................................................................................................................................................................Felicia Powell Member Relations Representative ..........................................................................................................................................................................Johnny Davison Member Relations Representative ............................................................................................................................................................................... Gloria Evans Member Relations Representative ........................................................................................................................................................................... Dennis Hartley Member Relations Representative ............................................................................................................................................................................... Celia Wilson Member Relations Representative ...............................................................................................................................................................................Kelly Russell Member Relations Specialist ........................................................................................................................................................................................Carri Derrick Member Relations Specialist ...................................................................................................................................................................................Tamara Bridges Member Relations Assistant ............................................................................................................................................................................................. Pat Evans Member Relations Coordinator .......................................................................................................................................................................................Tony Booe

SEANC STAFF » 100% SEANC MEMBERSHIP

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Thanks to your generosity, the State Employees Association of North Carolina Scholarship Foundation awarded 48 scholarships totaling $48,000 in 2020!

HELP SUPPORT THE FUTURE LEADERS OF TOMORROW! Tickets $1

SCHOLARSHIP FOUNDATIONSCHOLARSHIP FOUNDATION CASH RAFFLE TICKETS CASH RAFFLE TICKETSGRAND PRIZE $6,000 1ST PRIZE $3,000 2ND PRIZE $1,000


ANNOUNCED CANDIDATES FOR SEANC STATEWIDE OFFICES

Second Vice President General Treasurer

Kirk Montgomery of Burlington (District 25) has 25 years of state service and is a 24-year SEANC member. He is the Director of Information Technology for the City of Mebane. Montgomery has served at both the district and state levels including SEANC Second Vice President, General Treasurer, and Piedmont Regional Representative. He holds an associate’s degree in civil engineering, a bachelor’s degree in business administration and a master’s degree in information systems.

First Vice PresidentPresident

Fowler Montgomery

Martha Fowler of Mebane (District 19) retired from state government after 33 years and is a 37-year SEANC member. Fowler has served as a leader in many capacities at both the district and state levels including SEANC First Vice President, General Treasurer, and Insurance Board of Trustees Chairwoman. She graduated Magna Cum Laude from NC Agricultural and Technical State University with a degree in social services. She was also the recipient of SEANC’s first Distinguished Service Award.

Saturday, Sept. 11 p.m.Guilford Ballroom

SEANC

2021Member Reception

Ice Cream SocialIce Cream SocialThursday, Sept. 9

7 - 9:30 p.m. Imperial Ballroom Free of Charge

Thomas

Chevella L. Thomas of Durham (District 27) retired from state government after 33 years and is a 36-year SEANC member. Thomas has served at both the state and district levels including SEANC General Treasurer, Second Vice President (completed resigned officer's term), Scholarship Foundation Board Treasurer, District 27 Treasurer, and District 27 By-Laws Chairwoman. She was appointed to the Supplemental Retirement Board of Trustees by Governor Cooper and holds bachelors’ degrees in accounting and management and a master’s degree in information sciences. Jones

Emily Jones of Clayton (District 41) has worked for the state for 29 years and is currently a Mental Health Probation Parole Officer II. She joined SEANC around 1995 and currently serves as District 41 Chairwoman. Jones has served SEANC in many capacities including statewide Emerging Leaders Chair and at the district level as Co-Chair, Member Discount Chair, Communications Chair, and Youth Council Chair.

LaMarr

Kemrey LaMarr of McLeansville (District 17) has worked for the state for 27 years. After hearing about SEANC in 2007, he immediately became a member. LaMarr is serving his third year as District 17 Chairman. He has also been Vice-Chairman and has served as Chairman for the following district committees: Awards, Communications and Membership.

Powell

Wendell Powell of Fayetteville (District 41) has worked in the prison system for 17 years and is a Correctional Lieutenant at Polk Correctional. He is a 16-year SEANC member. Powell has spoken at lobby days and has served on many SEANC district and state committees such as By-Laws, Prison Reform, Planning, and the Executive Board. In 2017, he served as the Fight for Fifteen Chairman.

Hunter

Nicole Hunter of Raleigh (District 43) has worked for the state for 20 years and is an 18-year member. She is serving her eighth year as Scholarship Foundation Board Treasurer. Hunter has also been District Chair and District Membership Chair. In addition, she has been a committee member on the Insurance Board of Trustees, and EMPAC .

SEANC THANKS THE FOLLOWING SPONSOR

WERESOLVE.Serving members of the State Health Plan for more than 30 years and proud sponsor of the State Employees Association of North Carolina, we’re committed to improving health care for all North Carolinians.

TO SUPPORT NORTH CAROLINA COMMUNITIES.

Thank you, SEANC.

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Doug Sutton Insurance Services

Providing quality and affordable insurance to SEANC members for over 40 years.

Please call us if we can be of service! 919-836-9993

or toll free: 800-788-7771

[email protected]

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CELEBRATING

OF PARTNERSHIP & COMMITMENT TO SEANC

YEARS

For the last 20 years, PerksConnect (and our participating partners) have remained committed to assisting and supporting the members, community and mission of SEANC.

Our commitment to this great organization remains as strong today as ever.

www.seanc.org

Providing SEANC members withVoluntary Benefitsfor over 18 years

4Voluntary Term Life 4Whole Life4Group Accident Coverage 4Specified Disease with cancer coverage

Visit www.seanc.org for more information

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SEANC THANKS THE FOLLOWING EXHIBITORS

The State Employees Association of North Carolina is committed to protecting and enhancing the rights and

benefits of current, retired and future state employees.

CONVENTION2021 Convention Rules of Order

STATE EMPLOYEES ASSOCIATION OF NORTH CAROLINA

1. The convention program shall be the order of business for its meetings. However, to expedite the session proceedings or to accommodate guest speakers, the president may make changes for that session.

2. The 2021 convention shall be conducted with an option for delegates to either attend in person or attend virtually pursuant to the decision of the SEANC Board of Governors.

3. For delegates attending in person, admission to the convention hall and to facilitate identification and seating, delegates and others shall be required to wear the badge issued upon registration. For delegates attending virtually, a virtual platform will be used. All delegates attending virtually will be required to register via the virtual platform using the registration instructions that were provided in advance of the convention.

4. Recognizing the challenges of a hybrid in person and virtual event, individual connectivity issues for virtual delegates shall not be the basis of a Point of Order or a challenge to any votes.

5. In the convention hall, there shall be no use of electronic voice applications or talking on cell phones, unless expressly authorized. Texting is permitted as long as the device is set to mute or vibrate. Unauthorized videotaping, recording or transmission of the convention proceedings is prohibited. Cell phones shall be turned off or set to vibrate.

DEBATE6. Before a delegate can make a motion or address the convention, the delegate must be recognized by the presiding officer.

Upon recognition, the delegate must address the presiding officer by their title, (for example, “Mr. President,” “Madame Chairwoman,” etc.) stating that “I am” and his/her name, “delegate from” and provide the district number the delegate represents.

7. A person who has been recognized to make a motion or to debate may not use the floor for a different purpose.8. No delegate shall speak in debate more than twice on the same question on the same day, or longer than two minutes each

time, without permission of the assembly granted by a majority vote without debate.9. Total debate on any main motion and pending secondary motions, including amendments, shall not exceed a total of

20 minutes unless permission is granted by the assembly. Ten minute increments may be granted by a majority vote with-out debate.

10. Debate on a motion shall not be closed unless both sides have been given the opportunity to speak.11. The motion to table is not used by SEANC. In its place, a motion to postpone indefinitely or to a specific time, the merits

of which are debatable, is allowed.

BUSINESS12. Policy platform objectives receiving an unfavorable report from the statewide Policy Platform Committee shall not be

considered during regular business; however, such objectives may be considered under new business pursuant to Rule 13.13. Business items not on the convention program which a delegate wishes to be considered must be submitted to the

president in writing or via email to [email protected] by noon on Friday, September 10, 2021. 14. A substantive amendment to any item of business must be submitted either in writing to the president or via email to

[email protected]. Voting for delegates will be either via individual electronic keypads or via the virtual platform. Delegates present in person

in the convention hall will use electronic keypads to vote and virtual delegates will use the virtual platform to vote. Voting results from the keypads and the platform will then be combined, and the presiding officer will announce the results of all votes.

16. Only one vote per delegate may be cast in an election. If in any election the total number of votes cast by a district or region exceeds its number of eligible voters, that district or region alone shall vote again after remedial steps are taken to prevent an excess of votes.

17. Amendments to the EMPAC Bylaws must be submitted in writing to the state EMPAC Chairperson or via email to [email protected] by 9 a.m. on Friday, September 10, 2021 to be considered.

Debate

Business

CONVENTIONSTATE EMPLOYEES ASSOCIATION OF NORTH CAROLINA

Thursday, Sept. 9 • 1:15 - 2:15 p.m.

ZOOM LIKE A PRO (and Look Great Doing It!)Dr. Pat Reighard, Retired, Appalachian State University and SEANC District 3 member

• Understand how to use Zoom like a pro• Acquire useful techniques for lighting, sound, and

other technical features• Gain tips on what works on-camera for meetings,

auditions, pitches, or job interviews

• Tips, tricks, and tools to effectively present yourself and look your best, including virtual backgrounds, grooming, and clothing

• Fun things you can do while ZoomingAU

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DIVERSITY & INCLUSION – Creating A Better Story

We are currently experiencing a time when diversity, equity and inclusion has become complex and difficult to discuss. In this session we will simplify some of the core ideas and principals of effective DEI work, to implement strategies that will allow us to co-create a better story within and beyond our current context.

James White, Vice President Equity & Curriculum, United Health Group Equity & Innovation Center of Excellence

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AFLAC – BENEXTEND CUSTOM PLAN FOR SEANC MEMBERS ONLY Jill Denton, Aflac and Bruce Rapper, Mark III

• The versatility of the plan keeps the plan relevant regardless of your health issue

• Covering hospitalization, critical illness, life insurance and underlying health conditions that may arise from trauma or infection

• Not Age Banded – so all employees (even retirees have the same rate)

• The plan is guaranteed issue – everyone is approved• No Pre-ex – to hold up claims or be denied• Includes life insurance• Trauma Counseling – Employee Assistance 24/7• Recovery Care – the plan pays directly to employee to

use funds as needed for physical and financial recovery• Pays for health screening each year

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DPS – GUARDIAN RFIDPaul Blaze

“You know what corrections professionals hate? Change, and the way things are! Whether it’s a new policy, a new law, new technology or new leadership, it’s human nature for officers to feel vulnerable and uncomfortable when what they are familiar with is altered. Still, change is inevitable, and moving forward as individuals and agencies requires us to learn, grow and adapt to new practices and procedures. This training session will show how to capture activity logs faster to increase transparency and accountability. In the changing world of corrections technology.”A

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2022 STATE HEALTH PLAN OPEN ENROLLMENT INFORMATION

The State Health Plan’s Open Enrollment period for the 2022 benefit year will be held Oct. 11-29, 2021. This session will review your health plan options and provide information regarding the actions that may be necessary and how to best be prepared for Open Enrollment.

Beth Horner, SHP • Roberta Hamby, Sr. Customer Experience Specialist • Jane Schairer, Sr. Customer Experience Specialist

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2021 Convention Breakout Sessions

Proposed Bylaws Amendments

Favorable Report By State Bylaws CommitteeJuly 21, 2021


The SEANC State Bylaws Committee met on July 21, 2021, to discuss proposed amendments passed at district meetings.

Four were adopted by the Committee with a favorable report and will be voted on by the 2021 Annual Convention in accordance

with Article XIV of the SEANC Bylaws. Amendments to Articles I, II, IV, V, XII and XIV require a 2/3 vote of

delegates to be adopted, with amendments to other articles requiring a simple majority.

Submitted by Distric�strict Chair-,,l., � Lt"\.t\ f'--4

ACTION: District Bylaws Committee: District Meeting: State Bylaws Committee: Annual Convention: Comments:

Favorable Unfavorable ·�

Proposed Amendment 1


Proposed change to Article IV (Organization)Section 3 (Board of Governors)

[Requires 2/3 Vote]Present wording: The Board of Governors shall be composed of the SEANC officers (President, First Vice-President, Second Vice-President, Treasurer and Immediate Past-President), the Chairperson of each district, the Chairperson of the Insurance Board of Trustees and the Chairperson of the Retiree Council. The Board of Governors, subject to the action of the annual convention and in compliance with the Bylaws, shall have general supervision and control over the affairs of SEANC. The Board of Governors shall meet at least quarterly. Additional meetings may be called by the President, the Executive Committee, or any officer upon petition of 20% of the membership of the Board of Governors.

Section as amended: The Board of Governors shall be composed of the SEANC officers (President, First Vice-President, Second Vice-President, Treasurer and Immediate Past-President), the Chairperson of each district, the Chairperson of the Insurance Board of Trustees the Chairperson of the Retiree Council and the Chairperson of EMPAC. The Board of Governors, subject to the action of the annual convention and in compliance with the Bylaws, shall have general supervision and control over the affairs of SEANC. The Board of Governors shall meet at least quarterly. Additional meetings may be called by the President, the Executive Committee, or any officer upon petition of 20% of the membership of the Board of Governors.

Rationale: This amendment would make the Chairperson of EMPAC a voting member of the SEANC Board of Governors. EMPAC has a tremendous impact on the success of SEANC’s Legislative Agenda by influencing and supporting the nomination and election of candidates for public office, regardless of political affiliation, who demonstrate a commitment to responsible government and to the welfare of state employees and their families and educating the SEANC membership, all active and retired state employees and the candidates for elective office regarding issues affecting state employees. The addition of the State EMPAC Chairperson will help open the lines of communication and allow for better coordination of legislative activities within the limits of the State Election Laws.

Submitted by Districts 25, 38, 42

Submitted by District# 3& Disu·icl Chair ____ .Su,<i.,J>N 0-e,n 'h=\fACTION: Dh:itrict Bylaws Comrhittcc: DiStrid Meeting: State Bylaws Commith!c: Annual Conwhtio1i: Comrnenls: istrict Byfows Chair/Date)


Proposed change to Article IV (Organization)Section 4 (State Executive Committee)

[Requires 2/3 Vote]

Present wording: The State Executive Committee shall consist of the SEANC officers, the regional representatives or alternate from each SEANC region, the Chairs or Vice Chairs in the absence of the Chairs of the Insurance Board of Trustees and the Retiree Council. The State Executive Committee shall ensure that the policies of the annual convention and the directives of the Board of Governors are realized. Actions of the State Executive Committee shall be subject to review and consent of the Board of Governors. The State Executive Committee shall meet as the needs occurs. Meetings of the State Executive Committee via teleconferencing are allowed as specified in the SEANC Operations Manual. The Executive Committee shall supervise the work of the Executive Director. In addition, the State Executive Committee shall:

Section as amended: The State Executive Committee shall consist of the SEANC officers, the regional representatives or alternate from each SEANC region, the Chairs or Vice Chairs in the absence of the Chairs of the Insurance Board of Trustees, the Retiree Council and the State EMPAC Committee. The State Executive Committee shall ensure that the policies of the annual convention and the directives of the Board of Governors are realized. Actions of the State Executive Committee shall be subject to review and consent of the Board of Governors. The State Executive Committee shall meet as the need occurs. Meetings of the State Executive Committee via teleconferencing are allowed as specified in the SEANC Operations Manual. The Executive Committee shall supervise the work of the Executive Director. In addition, the State Executive Committee shall:

Rationale: Over the past few years, the Chairperson of the Insurance Board of Trustees and the Retiree Council have been added to the SEANC Executive Committee. Like the Insurance Board of Trustees, EMPAC is a subsidiary body of SEANC and has a tremendous impact on the success of SEANC’s Legislative Agenda by influencing and supporting the nomination and election of candidates for public office, regardless of political affiliation, who demonstrate a commitment to responsible government and to the welfare of state employees and their families and educating the SEANC membership, all active and retired state employees and the candidates for elective office regarding issues affecting state employees. The addition of the State EMPAC Chairperson will help open the lines of communication and allow for better coordination of legislative activities within the limits of the State Election Laws. The State EMPAC Chairperson is the only statewide elected officer who is not currently on the SEANC Executive Committee.

Submitted by Districts 25, 38, 42


SEANC BYLAWS AMENDMENT FORM

Submitted by District# 2


District Chair _____ _,C"''li,,,"fi"ro.,,r"'d,.,Dsc•w.f<.,o«h,,n,,,s,,,o,,n ______ _

Favorable ✓ •V

Unfavorable

SEANC BYLAWS AMENDMENT FORM

Submitted by District# 2


District Chair _____ _,C"''li,,,"fi"ro.,,r"'d,.,Dsc•w.f<.,o«h,,n,,,s,,,o,,n ______ _

Favorable ✓ •V

Unfavorable


Proposed change to Article VII (Chief Financial Officer)(Title and Introductory Paragraph)

[Simple Majority Vote]

Present wording: Article VII: Chief Financial Officer

The Chief Financial Officer employed by SEANC will report directly to the Executive Director and the Board of Governors with daily oversight by the SEANC Executive Director.

Responsibilities of the Chief Financial Officer shall be to:

Section as amended: Article VII: Director of Finance

The SEANC Director of Finance employed by SEANC will report directly to the Executive Director, SEANC President and/or SEANC Executive Committee with daily oversight by the SEANC Executive Director.

Responsibilities of the Director of Finance shall be to:

Rationale: This would be a title change in two locations as underlined in both sections above and adding additional reporting to the SEANC President and/or SEANC Executive Committee. SEANC is a smaller non-profit and the size doesn’t warrant a Chief Financial Officer. However, it does need a Director of Finance to oversee the daily and operational financial functions of the organization. As noted in the Executive Committee Meeting Minutes on Friday, October 11, 2019 regarding the SEANC Operations Manual revisions “Throughout the remainder of this document references to the Chief Financial Officer (CFO) need to be changed to Director of Finance. Note that a Bylaws change will need to be made accordingly.” The Operations Manual was approved at the Board of Governors Meeting on Saturday, February 22, 2020. This would bring the Bylaws and Operations Manuals into agreement.

Submitted by Districts 2, 7



Proposed change to Article XII (Meetings) [Requires 2/3 Vote]

{Note: Convention is voting solely on adding a new Section 3. “Rules for Electronic Meetings” are provided for informational purposes only

per SEANC Bylaws, Article IV, Section 4.3}

Present wording: None (Adds new section)

Section as amended: SECTION 3. Meetings Held Electronically

Meetings may be conducted through use of Internet meeting services designated by the President that support anonymous voting and support visible displays identifying those participating, identifying those seeking recognition to speak, showing (or permitting the retrieval of) the text of pending motions, and showing the results of votes. These electronic meetings shall be subject to all rules adopted by SEANC, to govern them, which may include any reasonable limitations on, and requirements for, members’ participation. Any such rules adopted by SEANC shall supersede any conflicting rules in the parliamentary authority. An anonymous vote conducted through the designated Internet meeting service shall be deemed a ballot vote, fulfilling any requirement in the bylaws or rules that a vote be conducted by ballot.

Rationale: In light of the fact that many organizations are needing to conduct business using electronic meetings, due to the COVID-19 pandemic restrictions, the Robert’s Rules Association and its publisher Hachette Book Group are making available Sample Rules for Electronic Meetings, which will be included as an appendix in the forthcoming 12th edition of Robert’s Rules of Order Newly Revised (RONR). The following paragraph and the attached Rules for Electronic Meetings are quoted from that source (https://www.robertsrules.com/pdfs/electronic-meeting-sample-rules.pdf):

As noted in Robert’s Rules of Order Newly Revised, there is an increasing preference among some organizations to transact business at “electronic meetings,” in which some or all of the members communicate through electronic means such as the Internet or by telephone. Regarding the proper authorization of such meetings, and their limitations, please refer to the subsection entitled Electronic Meetings [RONR (11th ed.), pp. 97-99], wherein it is stated that when electronic meetings are authorized—which, in the case of a board or other assembly, always requires a bylaw provision—additional rules should be adopted to govern their conduct. Depending on the nature of the rules and the specific provisions of the bylaws, such additional rules may be placed in the bylaws, adopted as special rules of order or standing rules, or contained in instructions from a superior body.

Below are additional rules governing the conduct of meetings held electronically. These can be adopted and added to the SEANC Operations Manual.

(Continued on next page).



Rules for Electronic Meetings

1. Login Information. The Corresponding Secretary shall send by e-mail to every member of the Board, at least [time] before each meeting, the time of the meeting, the URL and codes necessary to connect to the Internet meeting service, and, as an alternative and backup to the audio connection included within the Internet service, the phone number and access code(s) the member needs to participate aurally by telephone. The Corresponding Secretary shall also include a copy of, or a link to, these rules.

2. Login time. The Recording Secretary shall schedule Internet meeting service availability to begin at least 15 minutes before the start of each meeting.

3. Signing in and out. Members shall identify themselves as required to sign into the Internet meeting service, and shall maintain Internet and audio access throughout the meeting whenever present, but shall sign out upon any departure before adjournment.

4. Quorum calls. The presence of a quorum shall be established by audible roll call at the beginning of the meeting. Thereafter, the continued presence of a quorum shall be determined by the online list of participating members, unless any member demands a quorum count by audible roll call. Such a demand may be made following any vote for which the announced totals add to less than a quorum.

5. Technical requirements and malfunctions. Each member is responsible for his or her audio and Internet connections; no action shall be invalidated on the grounds that the loss of, or poor quality of, a member’s individual connection prevented participation in the meeting.

6. Forced disconnections. The chair may cause or direct the disconnection or muting of a member’s connection if it is causing undue interference with the meeting. The chair’s decision to do so, which is subject to an undebatable appeal that can be made by any member, shall be announced during the meeting and recorded in the minutes.

7. Assignment of the floor. To seek recognition by the chair, a member shall … [specifying the exact method appropriate to the Internet meeting service being used]. Upon assigning the floor to a member, the chair shall clear the online queue of members who had been seeking recognition. To claim preference in recognition, another member who had been seeking recognition may promptly seek recognition again, and the chair shall recognize the member for the limited purpose of determining whether that member is entitled to preference in recognition.

8. Interrupting a member. A member who intends to make a motion or request that under the rules may interrupt a speaker shall use [the designated feature] for so indicating and shall thereafter wait a reasonable time for the chair’s instructions before attempting to interrupt the speaker by voice.

9. Motions submitted in writing. A member intending to make a main motion, to offer an amendment, or to propose instructions to a committee, shall, before or after being recognized, post the motion in writing to the online area designated by the Recording Secretary for this purpose, preceded by the member’s name and a number corresponding to how many written motions the member has so far posted during the meeting (e.g., “SMITH 3:”; “FRANCES JONES 2:”). Use of the online area designated by the Recording Secretary for this purpose shall be restricted to posting the text of intended motions.

(Continued on next page).


06/23/2021 04:45PM 8282957300 Reighard&Associates PAGE 02/10

Submitted by District #�3'--__ District Chalt ,,Ann=�•�C�astr=o�-- -,--�------

ACTlON: l'avorab)e Unfavorable District Bylaws Committee: V Pat Reighard / J!l!le 22. 2021 District Meeting: v' (Originator/Date) State llylaws Committee: Annual Conv011tion: Pat Reighard/ June 22, 2021 Comments:

(Disll'ict Chair/Date)


Rules for Electronic Meetings (Continued from previous page).

10. Display of motions. The Recording Secretary shall designate an online area exclusively for the display of the immediately pending question and other relevant pending questions (such as the main motion, or the pertinent part of the main motion, when an amendment to it is immediately pending); and, to the extent feasible, the Recording Secretary, or any assistants appointed by him or her for this purpose, shall cause such questions, or any other documents that are currently before the meeting for action or information, to be displayed therein until disposed of.

11. Voting. Votes shall be taken by the anonymous voting feature of the Internet meeting service, unless a different method is ordered by the Board or required by the rules. When required or ordered, other permissible methods of voting are by electronic roll call or by audible roll call. The chair’s announcement of the voting result shall include the number of members voting on each side of the question and the number, if any, who explicitly respond to acknowledge their presence without casting a vote. Businesses may also be conducted by unanimous consent.

12. Video display. [For groups using video, but in which the number of participants is too large for all to be displayed simultaneously:] The chair, the Recording Secretary, or their assistants shall cause a video of the chair to be displayed throughout the meeting, and shall also cause display of the video of the member currently recognized to speak or report.

Submitted by Districts 3, 24


CONVENTION2021 Convention Delegate Contact Information


To further assist the President in appointing members to committees, feel free to send a note with more background information.

PLEASE EMAIL THIS FORM TO [email protected] BEFORE LEAVING CONVENTION

Awards Committee Benevolence Committee Bylaws Advisory Board

Connections Committee Emerging Leaders Committee EMPAC Statewide Committee

Member Discount Committee Membership Committee Policy Platform Advisory Board

Statewide Planning Committee Training Committee

Please check any state committees you are interested in serving on this year:

Agency employed by:

Years with agency:

Work location:

Years with State Government:

Position:

Department:

Shift hours:

Years of SEANC membership:

Name:

Home Address:

Work Phone:

Cell Phone:

Primary email address for SEANC business:

Secondary email address:

SEANC District:

Positions held in SEANC district:

SEANC District Committees served on:

Statewide SEANC Committees served on:

Home Phone:

Fax Number:

SEANC Region:

PERS

ON

AL

INFO

RMAT

ION

JOB

INFO

RMAT

ION

Last First MI

Street Address Apartment/Unit #

City County State ZipCode

( ) ( )

( )( )

20212021 DISCOUNTTHEME PARK

TICKETS

SEANC is NOT responsible for lost tickets, refunds, or exchanges. See official theme park websites for park calendars with dates and hours of operation. Available through the end of the park season. Tickets are available for purchase ONLINE ONLY.

Tickets can be purchased at www.seanc.org/themeparks

DISCOUNTED ADULT PRICE

$36.99Adult Gate: $41.99 Child Gate: $31.99




$41.00Adult Gate: $70.00Child Gate: $70.00






$30.99

Adult Gate: $44.99 Child Gate: $34.99

DISCOUNTED CHILD PRICE

$25.99


$47.00

Adult Gate: $52.00 Child Gate: $33.00

DISCOUNTED CHILD PRICE

$28.00

SINGLE-DAY PRICE

$70.132 PARK, 2-DAY PRICE

$79.592 PARK, 3-DAY PRICE

$85.99WATER COUNTRY SINGLE PRICE

$43.31Single-Day Gate: $89.99 2 Park, 2-Day Gate: $116.992 Park, 3-Day Gate: $124.99Water Country Gate: $63.99

DOLLYWOOD ADULT PRICE

$70.00DOLLYWOOD CHILD PRICE

$60.00SPLASH COUNTRY ADULT PRICE

$47.00SPLASH COUNTRY CHILD PRICE

$37.00Dollywood Adult Gate: $88.70 Dollywood Child Gate: $77.45Splash Country Adult Gate: $56.05Splash Country Child Gate: $44.85

TERM LIFEChoose coverage amounts from $10,000 to a maximum of $500,000. Dependent coverage is available for your spouse for $25,000 and children for $10,000.

VISIONOffers cost-effective nationwide benefit plans. Members enrolled in a vision plan are also eligible for a hearing aid discount.

DENTAL With UnitedHealthcare dental benefit plan, you can visit the dentist of your choice. This plan also includes orthodontia coverage for children ($5,000 lifetime maximum).

ACCIDENTThis coverage pays a benefit in addition to other insurance coverages if an accident occurs that results in medical expenses. You may also insure your spouse and children under the age of 26.

ACCIDENTAL DEATH & DISMEMBERMENTWhen you join SEANC, you receive a $1,000 Accidental Death and Dismemberment policy at no cost to you. You can purchase additional coverage from $25,000 to $500,000 at competitive rates.

HOSPITAL CONFINEMENT & INDEMNITYHospital Confinement can help with coinsurance and deductibles.

DISABILITYThis insurance can replace a portion of your income if you’re unable to work because of the birth of a child, any injury covered on or off the job.

PETThese easy-to understand plans cover wellness, injuries, hereditary conditions, emergency care, hospitalization, surgery and more!

CRITICAL ILLNESS & TRAUMAThe Aflac BenExtend product is a well-rounded plan, with hospitalization, secondary critical illnesses, term life, and counseling benefits included.

PERMANENT/WHOLE LIFEThis coverage offers guaranteed cash value that can grow over the years. Eligible members may purchase cover-age for themselves, spouse, unmarried dependent children through age 25 and grandchildren to age 15.

CRITICAL ILLNESS You can purchase up to $35,000 without answering medical questions. Dependent coverage is available for your spouse and children.

LONG-TERM CAREThis policy is designed to assist the person who has lost some or all ability to care for themselves due to an illness or accident. Your long-term insurance plan can be customized to fit your needs.

HOME/AUTONearly everyone needs cost-effective auto, homeowners or renter’s insurance. Monthly premiums can be payroll deducted for your convenience.

IDENTITY THEFTProtect your identity and online privacy with Allstate’s Identity Protection. This plan provides advanced identity monitoring and watches the dark web for breached data.

FINAL EXPENSEThese plans offer guaranteed coverage with no medical exam, choice of coverage amounts, and premiums guaranteed not to increase.

CANCERThis insurance can help pay for expenses that your health plan isn’t designed to cover, like deductibles, coinsurance, and travel to and from cancer treatment centers.

Call 1-919-792-3350 or 1-800-222-2758Our member benefits specialists will be able to assist you with enrollment.

Email [email protected] our member benefits specialists to receive more information on how to enroll in our products.

Enroll online at www.seanc.org/enrollYou can download enrollment forms and enroll in SEANC products on our website.

Visit seanc.org/insurance for more information

Insurance Products

FOLLOW US ON:

/SEANC.Local2008

@SEANC2008

/seancseiu2008

@SEANCmedia

seanc.org

AS A VALUED SEANC MEMBER, YOU CAN SAVE AT THOUSANDS OF MERCHANTS BOTH LOCALLY AND NATIONALLY – AS OFTEN AS YOU LIKE – THROUGH THE SEANC PERKSCONNECT WEBSITE!Discounts are available in automotive, beauty, clothing, entertainment, financial services, fitness & wellness, food & dining, health & medical services, contractors, insurance, legal services, event services, real estate services, retail, travel and more. You can also search for discounts specifically in your location. Be sure to visit the website often, as more merchants and more savings are added frequently.

DINNER FOR 4 ............................... $40

HOTEL ............................................ $35

CAR RENTAL ................................... $20

MOVIE TICKETS ...............................$16

GOLF GREEN FEES ............................$19

TOTAL SAVINGS >$130

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Save at thousands of national locations – as often as you like! For a complete list of merchants and discounts offered, go to seanc.org, click the discount tab, and then click on PerksConnect.

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ENTERTAINMENT

RETAIL

TRAVEL

37th annual convention program - seanc.org

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