33. 16 january 2015 - forward plan - milton … forward plan of executive decisions (including key...

1

FORWARD PLAN OF EXECUTIVE DECISIONS (INCLUDING KEY DECISIONS)

19 JANUARY 2015 ONWARDS

The Forward Plan is a public document. A description of how members of the public can use the Forward Plan to engage with the Council is set out at the end of this document.

Future meetings of the Cabinet will be held as

follows (6:30 pm):

A meeting of the Procurement and Commissioning will be held

at 5:30 pm on:

Delegated Decisions may be taken on the following

dates:

Monday 9 February 2015 Monday 19 January 2015 Tuesday 20 January 2015 (5:30 pm)

Monday 9 March 2015 Future meetings of Procurement and Commissioning will be held

as follows (5:30 pm):

Tuesday 27 January 2015 (5:30 pm)

Tuesday 3 February 2015 (5:30 pm)

Tuesday 17 February 2015 Tuesday 10 February 2015 (5.30pm)

Tuesday 3 March 2015 Tuesday 17 February 2015 (5.00pm)

Tuesday 17 March 2015 Tuesday 24 February 2015 (5.30pm)

Tuesday 7 April 2015 Tuesday 3 March 2015 (5.00pm)

Tuesday 21 April 2015 Tuesday 10 March 2015 (5.30pm)

Tuesday 17 March 2015 (5.30pm)



Tuesday 7 April 2015 (5.00pm)



2

CABINET PORTFOLIOS 2014/15

Councillor Peter Marland Leader of the Council

Councillor Peter

Marland (Leader)

Councillor Hannah O’Neill (Deputy Leader)

Housing and Regeneration

Councillor Robert

Middleton

Resources and Commercialism

Councillor Matt Clifton

Economic Growth and

Inward Investment

Councillor Mick Legg

Public Realm

Councillor Sarah Betteley

Community Engagement

and Empowerment

Councillor Liz Gifford

Community Services

Councillor Nigel Long

Health and Wellbeing

Councillor Norman Miles

Children and School

Improvement

Council Strategy,

Policy Development,

Employee Relations, External

Relations, Communications,

Growth Deal & Devolution, South

East Midlands Local Enterprise

Partnership

New Build Policy, Regeneration,

Housing Revenue Account, Tenant

Involvement, Milton Keynes Development Partnership,

Property, Landlord Function,

Major Events, Private Rented

Sector Schemes

Finance and Resources,

Income Generation,

Strategic Economic

Development, Capital

Investment, Infrastructure

Funding, Value for Money and Efficiency, Audit & Risk, Contracts &

Commissioning, Milton Keynes

Service Partnership,

Facilities

Economic Development

Inward Investment,

Skills, Business

Engagement, Small &

Medium Size Enterprises,

Growth, Transport Strategy,

Public Transport

Waste and Recycling, Highways, Plan:MK & Strategic Planning, Planning Services,

Regulatory Services,

Parish Liaison

Citizen Engagement; Co-operative

Council, Cultural Strategy,

Public Access, Equalities,

Social Inclusion, Service Access, Voluntary and

Community Sector

Engagement

Community and Cultural

Services Review,

Community Asset

Transfers, Leisure, Libraries,

Youth Offer, Children’s Centres,

Landscaping, Community

Safety

Adult Social Care Agenda

Including Commissioning & Strategy, Supporting

People, Strategic Health,

Public Health, Safeguarding

Adults, Reducing

Health Inequalities,

Health Partnerships

School Partnerships;

School Improvement;

School Placements,

Special Educational

Needs, Corporate Parenting, Children’s

Social Care, Safeguarding

3

CABINET 9 FEBUARY 2015

6.30 PM IN THE CIVIC OFFICES

Subject of Decision Decision Maker and

Sponsoring Cabinet Member

Documents to be Considered

Background Papers Sponsoring Officer and Report

Author

Notice of Exempt / Confidential Information

Yes / No

Medium Term Financial Plan 2015/16 to 2018/19

To consider the Medium Term Financial Plan covering the financial period 2015/16 to 2018/19.

Cabinet

Councillor Middleton (Cabinet member for

Resources and Commercialism)

Officer Report Tim Hannam, Corporate Director,

Resources, Tel: 01908 252756

No

Council Budget 2015/16 Cabinet



Officer Report - Tim Hannam, Corporate Director,


No

1. To consider the elements of the Revenue Budget 2015/16 and Capital Programme including the results of the budget consultation exercise.

2. To consider the latest position in relation to the 2015/16 Budget and Medium Term Financial Forecast for 2015/16 to 2018/19.

3. To consider the Treasury Management Strategy for 2015/16 to 2018/19.

4. To consider the resource allocation for the Tariff Programme for 2015/16.

4

CABINET 9 FEBUARY 2015 (CONT)





Author


Yes / No

Revenue Budget Capital Programme Monitoring Report

To consider the projected outturn position for:

1. The General Fund, Housing Revenue Account and Dedicated Schools Grant.

2. The Capital Programme.

Cabinet



Officer report - Tim Hannam, Corporate Director,


No

Capital Programme Revisions and Spend Approvals

To consider the Capital Programme and Spend Approvals.

Cabinet



Officer report - Tim Hannam, Corporate Director,


No

Parking and Parking Infrastructure in Central Milton Keynes (CMK)

To consider approving changes to parking in CMK

Cabinet

Councillor Legg (Cabinet member for

Public Realm)

Officer Report

LTP 3 Anna Rose Service Director (Planning and

Transport) Tel: 01908 252492

Sara Bailey

Parking Strategy and Implementation

Manager Tel 01908 252198

No

5

CABINET 9 MARCH 2015 6.30 PM IN THE CIVIC OFFICES





Author


Yes / No

CMK Primary Shopping Area Outline Masterplan Supplementary Planning

Document

To consider adopting the CMK Primary Shopping Area Outline Masterplan as a Supplementary Planning Document.

Cabinet

Councillor Legg (Cabinet member for Public Realm)

Officer Report Representation made and responses to

formal consultation

Anna Rose Service Director (Planning and


Neil Sainsbury (Head of Urban

Design and Landscape Architecture

Tel 01908 252708)

No

Revenue Budget Capital Programme Monitoring and Workforce Report

To consider the projected outturn position for:

1. the General Fund, Housing Revenue Account and Collection Fund.

2. the projected outturn position for the Capital Programme.

3. workforce statistics

Cabinet





No

Capital Programme Revisions and Spend Approvals

To consider the Capital Programme and Spend Approvals.

Cabinet





No

6

CABINET 9 MARCH 2015 (CONT)




Background Papers

Sponsoring Officer and Report

Author


Yes / No

Corporate Performance Report

To consider the Quarter 3 Performance Report.

Cabinet



Officer Report Geoff Snelson,

Director of Strategy Tel: 01908 252665

Sarah Gonsalves, Head of Policy and

Performance Tel: 01908 253099

No

Transport & Parking Strategy

To consider adopting an updated Transport & Parking Strategy for Central Milton Keynes (CMK)

Cabinet

Councillor Clifton (Cabinet member for

Economic Growth and Inward Investment)

Officer Report Local Transport Plan 3

Consultation report



Brian Matthews, Head of

Transportation Tel: 01908 252064

No

Milton Keynes Local Investment Plan 2015 Refresh

To consider the responses to the consultation on the draft Local Investment Plan and the adopting the final version of the Local Investment Plan

Cabinet

Councillor Middleton

(Cabinet member for Resources and Commercialism)

Officer Report

Local Investment Plan and Report on

Consultation

Local Investment Plan – Consultation

Draft

Nicole Jones, (Service Director,

Finance) Tel:(01908)

252079.

Paul Van Geete (Tariff Programme

Manager) (01908) 254114

No

7





Background Papers


Author


Yes / No

Wolverton, Agora Redevelopment Project

Consideration of the business case for freehold acquisition of the Wolverton Agora site, to include the option of compulsory purchase.

Cabinet


Officer Report

Associated MKDP report

Jonathan Entwistle, Head of Spatial

Planning & Implementation

Tel: 01908-253890]

Paul Hammond, Area Manager

Tel: 01908-254367]

No

Revised Regeneration Strategy (Regeneration:MK)

To consider approving the revised Regeneration Strategy.

Cabinet

Councillor O’Neill (Cabinet member for

Housing and Regeneration)

Officer Report None Jane Reed Service Director

(Housing and Communities)

Tel: 01908 253553

Kathryn Eames, Corporate

Regeneration Manger.

Tel: 01908 254788

No

RegenerationMK

To consider the Procurement of a regeneration MK partner.

Cabinet

Councillor O’Neill

(Cabinet member for


Officer Report None Jane Reed

Service Director (Housing and Communities)

Tel: 01908 253553

Kathryn Eames, Corporate

Regeneration Manger.

Tel: 01908 254788

No

8






Author


Yes / No

Future Workforce Framework

To consider adopting the Future Workforce Framework for the Council.

Cabinet

Councillor Marland (Leader of the

Council)

Officer Report Cabinet Report

8 September 2014

Geoff Snelson, Director of Strategy Tel: 01908 252665

Catherine Weir HR Service Delivery

Manager Tel: 01908 253913

No

Land at Western Expansion Area

To consider development proposals affecting Council owned land.

Cabinet



Officer Report Patsy Mellor Assistant Director

(Public Access and Customer Service) Tel: 01908 254101

Kevin Monkton, Milton Keynes Development Partnership

Tel: 01908 254961

Yes

(Paragraph 3 [Information

Relating to the Financial or

Business Affairs of the Authority] of

Part 1 of Schedule 12A of the Local Government Act

1972

Loughton Conservation Area Review

To consider adopting the Loughton Conservation Area Review including boundary amendments.

Cabinet


Public Realm)

Officer Report Loughton Conservation Area

Review



Simon Peart Conservation and

Archaeology Manager

Tel: 01908 252613

No

9






Author


Yes / No

Procurement Strategy 2014-17

To consider accepting and supporting the Procurement Strategy

NEW

Cabinet

Councillor Middleton (Cabinet member for Resources and Commercialism)

Officer Report Procurement strategic plan

Catharine Southern, Head of

Strategic Procurement

01908 254780

No

10

CABINET PROCUREMENT COMMITTEE: 19 JANUARY 2015 5.30 PM IN THE CIVIC OFFICES




Background Papers


Author


Award of Contract - Repairs to Roof at Permayne Sheltered housing

Scheme (Ref: CU2428)

To consider awarding the contract for repair works to the flat roof at the Permayne sheltered housing scheme in New Bradwell.

Cabinet Procurement Committee

Councillor O’Neill (Cabinet member for Housing and Regeneration)

Officer Report Invitation to Tender Jane Reed, Service Director

(Housing and Community)

Tel: 01908 253553

Derek Beaumont Housing Partnering


Yes





1972)

CMK Community Sport Facility Invitation to Tender

To consider inviting tenders for the CMK Community Sports Facility project.


Councillor E Gifford (Cabinet member

for Community Services).

Officer Report Paul Sanders Assistant Director

(Community Facilities Unit)

Tel: 01908 253639

Jill Dewick Leisure &

Community Officer Tel: 01908 253621

No

11

CABINET PROCUREMENT COMMITTEE: 19 JANUARY 2015 (CONT)

Subject of Decision

Decision Maker and



Background Papers

Sponsoring Officer


Yes / No

Printing for Elections and Electoral Registration

To seek approval to tender the contract for the provision of Printing for Elections and Electoral Registration from 1 June 2015 to 31 May 2017.



(Cabinet member for Resources and

Commercialism)

Officer Report Stephen Gerrard Interim Service

Director Legal and Democratic

Services Tel: 01908252385

Pamela Loose Elections Officer

Tel: 01908 252529.

No

Invitation to Tender for Play Area Inspections and Maintenance Contract

(CU2466)

To consider inviting tenders for play areas inspections and maintenance contract.


Councillor E Gifford (Cabinet member for

Community Services).

Officer Report

Cabinet report 30 January 2013

Delegated Decision Report 28 May 2013

Andy Hudson, Head of Waste and Environment

(Tel:01908 252577)

Rebecca Trouse, Programme Manager (Tel:01908 254782)

No

Approval to award a Contract for the Provision of Specialist Young People’s

Contraceptive and Sexual Health Service (PH002)

To consider the award of contract for the provision of Specialist Young People’s Contraceptive and Sexual Health Service (PH002).


Councillor Long

(Cabinet Member for Health and Wellbeing)

Procurement Committee Report 6

May 2014

Procurement Committee Decision

6 May 2014 (Approval to

commence tender process)

Muriel Scott Director of Public

Health.

Yes

(Paragraph 3 [Information Relating

to the Financial or Business Affairs of

the Authority] of Part 1 of Schedule 12A of

the Local Government Act

1972)

12





Background Papers

Sponsoring Officer


Yes / No

Approval to award a contract for the Provision of Integrated Specialist Contraceptive and Sexual Health Service (PH001)

To consider the award of contract for the provision of Integrated Specialist Contraceptive and Sexual Health Service (PH001)


Councillor Long

(Cabinet Member for Health and

Wellbeing)

Procurement Committee Report

6 May 2014

Procurement Committee

Decision 6 May 2014 (Approval to commence tender

process)


Health.

Yes





1972)

Holmwood School – Nursery Invitation to Tender

To consider inviting tenders for the expansion of Holmwood School Nursery


Councillor Miles (Cabinet member for Children and School

Improvement)

Officer Report - Michael Bracey, Corporate Director -

People Tel: 01908 258041

Richard Ferrington Project Leader

(Capital) Tel: 01908 25207

No

13





Background Papers

Sponsoring Officer


Yes / No

Bus Shelter Maintenance (CU2432)

To consider approving award of contract for Bus Shelter Maintenance.


Councillor Clifton (Cabinet member for

Economic Growth and inward Investment)

Officer Report - Anna Rose Service Director (Planning and


Andrew Coleman Passenger

Transport Manager 01908 254736

Yes





1972)

Award of Contract – Phase 2 of New Secondary School@‘ Brooklands

School (CU2121 Lot 1 MC 11)

To consider approving the extension of the contract award for the Phase 1 Works of the new school to facilitate the accelerated delivery of the agreed Phase 2 works.





People Tel: 01908 258041

Tony Palmer Capital

Development Manager

Tel: 01908 258036)

No

14





Background Papers

Sponsoring Officer


Yes / No

Replacement of Electronic Resource Planning (ERP) Software

To agree the procurement process for the replacement of the Council’s Enterprise Resource Planning (ERP) software



Officer Report Invitation to Tender Tim Hannam, Corporate Director,


Frank Reedy Project Accountant

01908 254260

No

Invitation of Tenders and Award of Contracts using the Scape Major Projects Framework (CU2465) for Whitehouse and Fairfield Primary Schools and South West Milton Keynes Additional Primary Provision

To consider undertaking the procurement process and awarding the subsequent contracts for the 3 Primary Schools using the Scape Major Projects Framework.


Councillor Miles (Cabinet member for

Children and School

Improvement)

Officer report - Michael Bracey, Corporate Director -

People Tel: 01908 258041

Maria Demmon & Sarah Layton

Project Leader(s) (Capital)

Tel:01908 252469 / 252008

No

15





Background Papers

Sponsoring Officer


Yes / No

Approval to Award a Contract for Adult Drug and Alcohol Support

Services (PH003)

To consider the award of contract for the provision of Adult Drug and Alcohol Services (PH003)


Councillor Long


Wellbeing)


6 May 2014



process)


Health.

Yes





1972)

Approval to Award a Contract for Young Peoples Drug and Alcohol

Support Services (PH004)

To consider the award of contract for the provision of Young People’s Drug and Alcohol Services (PH004)


Councillor Long


Wellbeing)


6 May 2014



process)


Health.

Yes





1972)

16





Background Papers Sponsoring Officer


Yes / No

Lift Maintenance Contract (CU2417)

To consider awarding a contract for maintenance of lifts in the high-rise blocks of flats and sheltered housing schemes of the Council’s social housing stock including maintenance to stair-lifts installed in council housing as disabled adaptations.


Councillor O’Neill (Cabinet member for Housing and Regeneration)

Officer Report List of documents (other than published

documents) which have been relied on to a material extent

in compiling the report.

Jane Reed, Service Director


Tel: 01908 253553

Derek Beaumont Housing

Partnering Manager

Tel: 01908 253522

Yes (Paragraph 3 [Information




1972)

17

PROCUREMENT AND COMMISSIONING: 17 FEBRUARY 2015 5.30 PM IN THE CIVIC OFFICES




Background Papers


Author


Contact Procedure Rules Waivers

To consider the Contract Procedure Rule Waivers between 1 October 2014 and 31 December 2014.

Procurement and Commissioning



Officer Report - Tim Hannam Corporate Director

Resources

Tel: 01908 252756

Catharine Southern (Head of

Procurement) Tel: 01908 254780

No

Procurement of Future Transport Services for Home to School and

General Taxi Bookings for Vulnerable Clients (CU2472)

To consider awarding the contract for Transport Services (including amongst others Home to School Transport)


Councillor Legg

(Cabinet member for

Public Realm)

Councillor Clifton

(Cabinet Member for Economic

Growth and Inward Investment)

Councillor Miles (Cabinet Member for

Children and School Improvement)

Officer Report

(And Annexes

if applicable)

n/a Andrew Coleman Passenger

Transport Manager 01908 254736

No

18

PROCUREMENT AND COMMISSIONING: 17 FEBRUARY 2015 (CONT)




Background Papers


Author


Invitation of Tenders for Cashless Parking Contract

To consider approving the invitation of tenders and the specification for the Renewal of the Cashless Parking Contract (Pay by Phone)



Public Realm).

Officer Report Previous Delegated Decision to Award Contract July 2011



Sara Bailey Parking Strategy and

Implementation Manager

Tel 01908 252198

No

Procurement of Additional Temporary Car Parking in Central Milton Keynes

To consider approving the appointment of contractors using the Midlands Highways Alliance (MHA) framework to deliver additional temporary car parking in Central Milton Keynes

NEW


Councillor Clifton

Cabinet member for Economic Growth & Inward Investment.

Officer Report

CMK Parking Consultation

outcome

Report Sponsor Anna Rose, Service Director Planning &

Transport

Report Author: Brian Matthews

Head of Transportation

Services

Tel: 01908 252064

No

19





Background Papers


Author


Yes / No

Award of Contract – Schools Capital Maintenance Programme 2015/16 –

Wyvern School Block 1 Heating

To consider awarding the contract for the heating renewal of Block 1 at Wyvern School included in the Schools Capital Maintenance Programme 2015/16.


Councillor Miles (Cabinet member for Children and

School Improvement)

Officer Report and Confidential Annex

None Michael Bracey, Corporate Director -

People Tel: 01908 258041

Jo Bray Project Leader

(Special Works) Tel: 01908 258037

Yes (Paragraph 3

[Information Relating to the Financial or Business Affairs of

the Authority] of Part 1 of Schedule 12A

of the Local Government Act

1972)

Award of Tender – Schools Capital Maintenance Programme 2015/16 – The Radcliffe School Block 1 Heating

To consider awarding the tender for the heating renewal of Block 1 at The Radcliffe School included in the Schools Capital Maintenance Programme 2015/16.



School Improvement)



People Tel: 01908 258041



Yes





1972)

20





Background Papers


Author


Yes / No

Invitation of Tenders for the Digital Mailroom Service

To consider inviting tenders for a Digital Mailroom Service

NEW



Resources and

Commercialism).

Officer Report

- Patsy Mellor Assistant Director

Public Access Tel : 01908 254101

Paul Wheeler Head of IT Strategic

Development Tel: 01908 254148

No

Various Improvements to Blocks at Conniburrow (CU2473 (CU2473)

To consider inviting tenders for improvements to 11 blocks in Conniburrow, including: internal and external decorations; security improvements; lighting enhancements & soft landscaping

NEW


Councillor O’Neill (Cabinet member

for Housing and

Regeneration)

Officer Report - Jane Reed Service Director


Tel 01908 253553

Derek Beaumont Housing Contracts

& Partnering Manager

Tel: 01908 253522

No

21

PROCUREMENT AND COMMISSIONING: 3 MARCH 2015





Background Papers


Author


Mobile Phone and Data Services Contract - CU2310

To consider approving an extension to the Mobile Phone and Data Services Contract for a further 2 years.

NEW



Resources and

Commercialism).

CPC Officer Report

(And Annexes

if applicable)

Network Coverage plans

Replacement Blackberry outline

business case

Patsy Mellor Assistant Director

Public Access Tel : 01908 254101

Paul Wheeler Head of IT Strategic

Development Tel: 01908 254148

Yes





1972)

Invitation to Tender - Replacement Heating system for Clifton Court

CU2477

To consider inviting tenders for a replacement communal heating system in Clifton Court because the present system is reaching the end of its life

NEW


(Cabinet member

for Housing and

Regeneration)

Officer Report

Nil. Sponsor: Jane Reed

Service Director (Housing and Communities)

Tel: 01908 253553

Author: Derek Beaumont

Housing Partnering Manager

Tel: 01908 253522

No

22

PROCUREMENT AND COMMISSIONING: 3 MARCH 2015





Background Papers


Author


Invitation to Tender - External Decorations to Council Properties in Bletchley CU2480

To consider inviting tenders for preventative maintenance to Council properties in Bletchley through external decorations . NEW


(Cabinet member

for Housing and

Regeneration)

Officer Report


Service Director

(Housing and

Communities)

01908 253553



01908 253522

No

Invitation to Tender - Upgrades to fire doors in blocks of flats CU2480

To consider inviting tenders to improve fire protection in blocks of Council flats. This report seeks approval to tender a contract for this work

NEW


(Cabinet member

for Housing and

Regeneration)

Officer Report


Service Director

(Housing and

Communities)

01908 253553



01908 253522

No

23

PROCUREMENT AND COMMISSIONING: 17 MARCH 2015 5.30 PM IN THE CIVIC OFFICES




Background Papers


Author


Award of Contract Enforcement Agent Services (CU 2434)

To consider awarding the contract Enforcement Agent Services for the recovery of Council Tax, Business Rates and other Corporate Debt streams.




Officer Report - Alastair Townsend (Interim Deputy

Partnership Director)

Tel: 01908 253713

No

Award of Contract Knowles Primary School Masonry Works (CU2470)

To consider awarding the contract for Masonry Works at Knowles Primary School.



Improvement)

Officer Report Tender Documents Michael Bracey, Corporate Director -

People Tel: 01908 258041

Sarah Layton Project Leader

(Capital) Tel:01908 252008

Yes





1972)

24

PROCUREMENT AND COMMISSIONING: 17 MARCH 2015 (CONT.)




Background Papers


Author


Yes / No

Award of Tender – Schools Capital Maintenance Programme 2015/16 -

Stantonbury Campus Block 10 External Windows and Doors

To consider awarding the tender for the external windows and doors renewal of Block 10 at Stantonbury Campus included in the Schools Capital Maintenance Programme 2015/16.



Improvement)



People Tel: 01908 258041



Yes





1972)

Award of Tender – Schools Capital Maintenance Programme 2015/16 -

Abbeys Primary School Heating

To consider awarding the tender for the heating renewal at Abbeys Primary School included in the Schools Capital Maintenance Programme 2015/16.



School Improvement)



People Tel: 01908 258041

Jo Bray

Project Leader (Special Works)

Tel: 01908 258037

Yes

(Paragraph 3

[Information Relating to the Financial or Business Affairs of



1972)

25





Background Papers

Sponsoring Officers and

Report Author


Yes / No

Extension of Corporate Stationery Contract CU2329

To consider extending the Corporate Stationery Contract, for a further 2 years.




Officer Report

Cashable Savings Report

Duncan Wilkinson - Assistant Director

(Audit & Risk Management)

Ruth Grehan – Corporate

Procurement Manager E-Tendering &

Contract Management

Tel; 01908 254688

No

Invitation of Tender - Replacement of kitchens, bathrooms and electrical circuits to council properties CU24876

To consider inviting tenders for replacement kitchens, bathrooms and also electrical checks in Council properties. NEW


(Cabinet member for

Housing and

Regeneration)

Officer Report

None Sponsor: Jane Reed Service Director


Tel: 01908 253553



Tel: 01908 253522

No

26





Background Papers

Sponsoring Officers and

Report Author


Yes / No

Invitation of Tender - Replacement Lifts in Shelton Court CU24879

To consider inviting tenders for replacement lifts in Shelton Court sheltered housing scheme. NEW


(Cabinet member for

Housing and

Regeneration)

Officer Report

None Sponsor: Jane Reed

Service Director

(Housing and

Communities)

Tel: 01908 253553



Tel: 01908 253522

No

27

PROCUREMENT AND COMMISSIONING: 7 APRIL 2015





Background Papers


Author


PROCUREMENT AND COMMISSIONING: 21 APRIL 2015





Background Papers


Author


BDUK SEP

To consider aware the tender for BDUK services

NEW



Officer report - Martyn Smith

ICD Programme (Broadband) Infrastructure

Coordination and Delivery

Tel: 01908 252056

-

28

DELEGATED DECISIONS 20 JANUARY 2015





Background Papers Sponsoring Officer


Yes / No

Disposal of 34 George Street, Fenny Stratford

To consider the disposal of 34 George Street on the open market to the highest bidder.



None None Patsy Mellor Assistant Director

Public Access 01908 252720

Michelle Beardmore Surveyor

01908 252720

Phoenix Lodge Development Brief Report

To consider adopting the Phoenix Lodge Development Brief following public consultation.

Delegated Decision


Public Realm)

Officer Report Delegated Decision 9 September 2014



Matthew Clarke (Senior Urban

Designer) Tel: 01908 254766

No

29

DELEGATED DECISIONS 27 JANUARY 2015 5.30 PM IN THE CIVIC OFFICES




Background Papers


Author


Yes / No

30

DELEGATED DECISIONS 3 FEBRUARY 2015 5.30 PM IN THE CIVIC OFFICES




Background Papers

Sponsoring Officer


Yes / No

Site Allocations Plan: Consultation on Additional Sites

To consider consulting on the additional sites submitted through the Site Allocations Plan: Issues and Options consultation during September-November 2014.


Public Realm)

Officer Report and draft Consultation on

Additional Sites document

Site Allocations Plan: Issues and

Options consultation

Anna Rose, Service Director

Planning and Transport

Mark Harris, Senior Planning Officer, 01908 252732.

No

Community Right to Bid - Wheatsheaf Public House, Bow Brickhill,

To consider approving the nomination and publishing details of the Wheatsheaf Public House, Bow Brickhill, as an asset of community value.

Councillor E Gifford (Cabinet member for

Community Services)

Officer Report Localism Act 2011

Delegated Decision 24 February 2013

Paul Sanders, Assistant Director,

Community Facilities Tel: 01908 253639

Paul Davey, Community

Solutions Project Officer, Community

Facilities Tel: 01908 254038

No

Eastern Expansion Area – Review of the operation of the City Street

To consider recommendations from the review of the City Street within the Eastern Expansion Area.


Public Realm)

Officer Report EEA Development framework

Anna Rose Service Director:


Tel 01908 252492

Brian Matthews Head of

Transportation Services

Tel: 01908 252064

No

31





Background Papers


Author


Yes / No

Comments on the submitted Wolverton Town Centre

Neighbourhood Plan

To consider approving the Council’s comments on the submitted Wolverton Town Centre Neighbourhood Plan, to be considered by an independent examiner.


Officer Report and comments on the Neighbourhood

Plan

Wolverton Town Centre

Neighbourhood Plan, submitted November 2014

Anna Rose, Service Director for


Fiona Robinson, Senior Planning

Officer, Tel: 01908 252358.

No

DELEGATED DECISIONS 17 FEBRUARY 2015


Subject of Decision Decision Maker

and Sponsoring

Cabinet Member


Background Papers


Author


Yes / No

32





Background Papers

Sponsoring Officer


Yes / No

Appointment of Local Authority School Governors

To consider the appointment of Local Authority School Governors.

Councillor Miles (Cabinet member for

Children and School

Improvement)


People Tel: 01908 258041

Sue Bruce (Governor Services

Officer) Tel: 01908 253614

Yes (Paragraph 1

[Potential office Holder with the

Authority] of Part 1 of Schedule 12A of


1972)

Revenues and Benefits Policies

Amendments to operational policies which are at the discretion of Milton Keynes Council (within the national frameworks)



Officer Report - Nicole Jones – Service Director

Finance and Resources

Tel: 01908 252079

Kay Pettit Head of Welfare

and R&B Performance

Tel: 01908 254841

No

33

DELEGATED DECISIONS 24 FEBRUARY 2015 (CONT)




Background Papers

Sponsoring Officer


Yes / No

CMK Primary Shopping Area Supplementary Planning Document and CMK Parking and Transport Strategy

To authorise a period of formal consultation on the CMK Primary Shopping Area Supplementary Planning Document and CMK Transport and Parking Strategy.


Public Realm)

Officer Report, Draft SPD and Draft CMK

Transport and Parking Strategy

Midsummer Boulevard East

Design Workshop Reports

Economic Development Appraisal for

Primary Shopping Area

Anna Rose (Service Director:

Planning and Transport Tel

01908 252492)

Neil Sainsbury (Head of Urban

Design and Landscape Architecture

Tel 01908 252708)

No

Community Asset Transfer -Duncombe Street Community House

To consider authorising the awarding the Community Asset Transfer for Duncombe Street Community House


for Community Services)

Officer Report Delegated Decision

(31 July 2012) re Adoption of Milton Keynes Council’s

Approach to Community Asset

Transfers

Paul Sanders, (Assistant Director,

Community Facilities Unit)

Tel: 01908 253639

Neil Hanley (Community

Solutions Programme Manager)

Tel: 01908 253632

No

34

DELEGATED DECISIONS 10 MARCH 2015





Background Papers


Author


Yes / No

35

DELEGATED DECISIONS 10 MARCH 2015 5.30 PM IN THE CIVIC OFFICES




Background Papers


Author


Yes / No

Land at Western Expansion Area- Proposed collaboration agreement to develop Milton Keynes Council land

To consider development proposals affecting Council owned land.

Delegated Decision



Officer Report As referenced in Officer Report

Patsy Mellor Assistant Director

Public Access Tel: 01908 254101

Report Author:

Kevin Monkton, Milton Keynes Development Partnership

Tel: 01908 254691

Yes

Draft Playing Pitch Strategy

To consider the adopting the draft Playing Pitch Strategy.

Delegated Decision




12 August 2014

Approved for consultation

Paul Sanders, Assistant Director


Tel: 01908 253639

Jill Dewick, Leisure &

Community Facilities Officer

Tel: 01908 253621

No

36

DELEGATED DECISIONS 10 MARCH 2015 (CONT)




Background Papers


Author


Yes / No

Monkston West Reserve Site 1 - Development Brief Report

To consider adopting the Development Brief for Monkston West Reserve Site 1, following public consultation.

Councillor Legg

(Cabinet member for Public Realm)



Report Author: Matthew Clarke (Senior Urban

Designer) Tel: 01908 254766

No

Community Asset Transfer - Asset Transfers for Bletchley Youth Centre

To consider authorising the awarding the Community Asset Transfer for Bletchley Youth Centre






Transfers



Tel: 01908 253639



Tel: 01908 253632

No

37





Background Papers


Author


Yes / No

Community Asset Transfer

To consider awarding the Asset Transfer for Brooklands Centre, Ousebank

NEW






Transfers



Tel: 01908 253639



Tel: 01908 253632

No


To consider awarding the Asset Transfer for Heelands Meeting Place

NEW






Transfers



Tel: 01908 253639



Tel: 01908 253632

No

38






Author


Yes / No

Community Asset Transfer - Asset Transfer for Heelands Meeting Place

To consider authorising the awarding the Community Asset Transfer for Heelands Meeting Place






Transfers



Tel: 01908 253639



Tel: 01908 253632

No

Community Asset Transfer - Asset Transfer for Brooklands Centre,

Ousebank

To consider authorising the awarding the Community Asset Transfer for Brooklands Centre, Ousebank






Transfers



Tel: 01908 253639

Neil Hanley

(Community Solutions

Programme Manager)

Tel: 01908 253632

No

39



Subject of Decision Decision Maker

and Sponsoring

Cabinet Member


Background Papers


Author


Yes / No

Grange Farm Reserve Site Development Brief Report

To consider authorising the undertaking of formal consultation on the draft Grange Farm Reserve Site Development Brief.

MOVED FROM 17 FEBRUARY 2015

Councillor Legg


Officer Report Anna Rose Service Director (Planning and


No

40






Background Papers

Sponsoring Officer


Yes / No

School Admission Arrangements for September 2016

To consider agreeing the proposed changes to the Council’s 2016 admissions arrangements.


Improvement)

Officer Report No Michael Bracey, Corporate Director -

People Tel: 01908 258041

Marie Denny Head of Delivery,

(Setting and School Sufficiency and

Access) Tel: 01908 253935

No




Improvement)


People Tel: 01908 258041


Officer) Tel: 01908 253614

Yes (Paragraph 1




1972)

41

DELEGATED DECISIONS 31 MARCH 2015 5.00 PM IN THE CIVIC OFFICES




Background Papers

Sponsoring Officer


Yes / No

Planning Obligations Supplementary Planning Document

To consider approving the draft document for public consultation

NEW


Officer Report

and consultation document

Sponsor Anna Rose

Service Director (Planning and

Transport) 01908 252492

Report author Sarah Evans (Infrastructure

Policy and Programme Manager)

01908 253326

No

42

DELEGATED DECISIONS 7 APRIL 2015





Background Papers

Sponsoring Officer


Yes / No

Walton Development Brief Report

To consider adopting the Walton Development Brief following public consultation.




David Blandamer (Urban Designer)

Tel: 01908 254836

No

43

DELEGATED DECISIONS 28 APRIL 2015





Background Papers

Sponsoring Officer


Yes / No




Improvement


People Tel: 01908 258041


Officer) Tel: 01908 253614

Yes (Paragraph 1




1972)

Parking End of Financial Year Statement of Accounts

To consider the end of year financial situation relating to the parking account


Officer Report Delegated Decision 29 April 2014

Sara Bailey Parking Strategy

and Implementation Manager

Tel 01908 252198

No

44

PROVISIONAL FUTURE ITEMS (CABINET / DELEGATED DECISIONS):

DATES TO BE DECIDED




Background Papers


Author


Yes / No

Establishment of the Permit Scheme for Road Works and Street Works

To consider establishing a Permit Scheme for Road Works and Street Works under Part 3 of the Traffic Management Act.

Cabinet


Public Realm)

Officer Report - Mike Hainge Service Director (Public Realm)

Tel: 01908 254258

Rachael Kingsley (Head of Highways) Tel: 01908 252411

No

National Badminton Arena

To consider an update on the agreement with Badminton England with regard to the development of a new Badminton Arena at the MK Bowl.

Cabinet



Officer Report - Paul J Sanders Assistant Director


Tel: 01908 253639

Report Author: Kevin Monkton (Deputy Valuer)

Tel: 01908 254691

No

Community Asset Transfers - Bean Hill

To consider awarding the Asset Transfers for: open space at Bean Hill.

Delegated Decision



Officer Report Delegated Decision 31 July 2012 -

Adoption of Milton Keynes Council’s


Transfers



Tel: 01908 253639

Report Author: Neil Hanley (Community


Tel: 01908 253632

No

45


DATES TO BE DECIDED (CONT)





Author


Yes / No

Community Asset Transfer - Olney Youth Centre

To consider awarding the Asset Transfer for Olney Youth Centre.

Delegated Decision



Officer Report Delegated Decision 31 July 2012 -



Transfers


Community Facilities Unit :

Tel: 01908 253639


Solutions Programme Manager )

Tel: 01908 253632

No


To consider agreeing to commence consultations on a number of assets following an assessment of their suitability for Community Asset Transfer Scheme.

Delegated Decision



Officer Report Delegated Decision (31 July 2012)



Transfers



Tel: 01908 253639)



Tel: 01908 253632

No

46


DATES TO BE DECIDED (CONT)





Author


Yes / No

Pineham Development Brief Report

Delegated Decision to consider authorising the undertaking of formal consultation on the draft Pineham Development Brief.

MOVED FROM 24 FEBRUARY 2015


Officer Report - Anna Rose

Service Director (Planning and


Report Author: David Blandamer (Urban Designer)

Tel: 01908 254836

No

Pineham Development Brief Report

To consider adopting the Pineham Development Brief following public consultation.

MOVED FROM 13 APRIL 2014 CABINET

Cabinet

Councillor Legg


Officer Report Delegated Decision 16 December 2014

Anna Rose Service Director (Planning and Transport) Tel: 01908 252492

David Blandamer (Urban Designer)

Tel: 01908 254836

No

47

PROVISIONAL FUTURE ITEMS (PROCUREMENT AND COMMISSIONING): DATES TO BE DECIDED (CONT)

Subject of Decision Decision Maker Documents to be Considered


Author


Yes / No

Award of Contract - Asbestos Removal Work (Ref: CU2387)

To consider awarding the contract for asbestos removal work in the Council’s housing stock.




Officer Report - Jane Reed, Service Director


Tel: 01908 253553

Derek Beaumont, Partnering Manager Tel: 01908 253522

Yes





1972)

Award of Contract - Replacement Heating System for Shelton Court (REF: CU2389) To consider awarding a contract to replace the communal heating system in Shelton Court sheltered housing scheme. MOVED FROM PROCUREMENT AND COMMISSIONING 17 FEBRUARY 2015






Tel: 01908 253553



Yes (Paragraph 3 [Information Relating to the Financial or Business Affairs of the Authority] of Part 1 of Schedule 12A of the Local Government Act 1972)

48

PROVISIONAL FUTURE ITEMS (PROCUREMENT AND COMMISSIONING): DATES TO BE DECIDED (CONT)



Author


Yes / No

New Council Housing (CU 2465 MJ2)

To consider commencing a programme of Council housing building in 2015-16, by procuring the works using the Scape National Major Projects framework.

MOVED FROM PROCUREMENT AND COMMISSIONING 17 FEBRUARY 2015




Officer Report Jane Reed Service Director


Tel 01908 253553

Derek Beaumont Housing

Contracts & Partnering Manager

Tel: 01908 253522

No

PROVISIONAL FUTURE ITEMS (PROCUREMENT AND COMMISSIONING):



Author


Yes / No

Award of Contract - Replacement Heating System for Shelton Court (REF: CU2389) To consider awarding a contract to replace the communal heating system in Shelton Court sheltered housing scheme. MOVED FROM PROCUREMENT AND COMMISSIONING 17 FEBRUARY 2015






Tel: 01908 253553



Yes (Paragraph 3 [Information Relating to the Financial or Business Affairs of the Authority] of Part 1 of Schedule 12A of the Local Government Act 1972)

49

IMPORTANT INFORMATION FOR THE PUBLIC

A Key Decision is a decision that is likely to result in significant expenditure or savings for the service concerned, or to have significant effects on those living or working in an area comprising two or more wards of the Borough. Members of the public are welcome to comment on any item on the Forward Plan and to attend meetings of the Cabinet or any meeting where a delegated decision is to be considered. These meetings are held at the Civic Offices. Details of the Cabinet Members and their portfolios are set out on page 2 of this Forward Plan. The Procurement and Commissioning comprises the Members of the Cabinet.

Each decision will be supported by a report, prepared by the sponsoring officer. Copies of final officer reports and background papers (documents which have been relied upon to a material extent by the author in preparing the report, but excluding published documents) may be available from the sponsoring officer on the telephone number given, however please note that the officer will only be able to provide the report or other documentation where it has been agreed as a final document. Documents will not be supplied where they contain exempt or confidential information.

The Council’s address is: 1, Saxon Gate East, Central Milton Keynes, MK9 3EJ

Additional information may be submitted to the decision maker in support of a report where practicable to do so, details of these documents will be added to the forward plan. Please contact the sponsoring officer (as above) for information on further documents and copies of these documents if not containing exempt or confidential information.

Provisional Future Items listed towards the end of this Plan will not be considered within 28 days of this Plan being published and are supplied for information and planning purposes only.

Items marked ‘Yes’ in the right hand column are likely to contain information which may be considered in private following a decision to exclude the press and public from the meeting for the reasons stated. Should you wish to make representations about the intention to consider information in private, please send them in writing to the Democratic Services Manager at the address set out above, or by e-mail to [email protected] by no later than noon 8 clear working days before the meeting in question.

Decisions by the Cabinet, individual Cabinet Members and Key Decisions by Officers can be ‘called-in’ by any Member of the Council, any Parish or Town Council or at least 20 residents of the borough. Called-in items will be considered by the Executive Scrutiny Panel.

For more details, please contact:

Simon Heap, Democratic Services Manager, Telephone No: 01908 252567 [email protected]

Shelagh Muir, Committee Manager, Telephone No: 01908 254271 [email protected]