31901 tri-county way suite 116-b salisbury, md 21801 ph ... · 12/7/2017 · september 14, 2017...
TRANSCRIPT
Caroline Dorchester Kent Queen Anne’s Somerset Talbot Wicomico Worcester
31901 Tri-County Way Suite 116-B Salisbury, MD 21801 ph: 410-742-1537 fax: 410-548-5807
EasternShoreRegionalLibraryBoardofTrusteesMeetingMinutesDecember7,201710:30amCarolineCountyPublicLibraryDenton,MDInattendance:JohnVenditta,EdGoyda,JenniferRanck,DanaNewman,JohnWalden,AndreaBerstler,JackieAdams,FrancesCresswell,DebbyBennett,RachaelStein,KaceyMartinCalltoOrder:EdGoydacalledthemeetingtoorderat10:40am.September14,2017Minutes:DebbyBennettmademotiontoapprovetheSeptember14thmeetingminutes.FrancesCresswellsecondedthemotion.Theminuteswereapprovedaswritten.FinancialReport(JohnVenditta):ABalanceSheetandBudgetComparativewerehandedouttotheboard.Incomeisasexpectedandontrack.
• Account6100forthenewphonesystemssufferedsomebudgetcreep,butthiswillbemadeupwithunder-spendingonswitchupgrades.
• Account8070forautomation(Polaris)isoverbudgetedduetoInnovative’sbillingschedule.
• Account9120formaterials:TheOverdrivepaymentwasupthisyearwithnewrates.TheHooplapre-paidaccountwillneedtogoup$20,000.00.
• Account9545forrecruitmentwasthecostofadvertisingfornewsubstitutedrivers.• Account9680forparkingwastoincreasethenumberofpermitsweneedforthe
deliverydrivers,whoarenowbasedatWicomicoPublicLibrary.TheFinancialReportwasfiledforaudit.Administrator’sReport(JohnVenditta):
• InSeptember,JohnattendedtheLibrariesFuturesConference.OnebigthinghecameawaywithwasthatInternetSecurityiselusive;socialhackingisallovertheplace.
• InOctober,JohnfinishedhistimeasaMLLImentor.MaureenSullivanmanagedtheprogram.TheywillskipayearbeforethenextclassandJohnwouldliketoseesomeonefromtheEasternShoreattend.ESRLwouldliketodevelopascholarshiptohelp.
• InNovember,JohnmetwithcolleaguesintheStateLibraryNetwork,whichismadeupoftheMarylandStateLibrary,SLRC,LBPHandthethreeRegionalLibraries.Heincludedacopyoftheagendaforthatmeetinginthefolders.PeggyGeislerconsulted.ThereisanothermeetingscheduledforFebruary.
• Staffupdatesforthisyear:MiraBeagleholeisourCatalogMaintenanceSpecialistandJoshuaEdwardsisournewfulltimeDeliveryDriver.WehavehiredthreenewSubstitutedrivers:StephenBlum,KelsieWebsterandKennethWise.Emerson,BuckandLindaareallsteppingdownasSubstituteDrivers.JohnhasincludedanupdatedOrganizationalChartfortheBoard.
ITReport(RickSimpson):Rick’sITreportwashandedouttotheBoard.
• Thereplacementfirewallshavearrivedandareprogrammed.Eliwillbeintouchveryshortlytoscheduletheinstallationofthese.Expectabriefperiodofdowntimethedayoftheinstallation.Ciscoreplacedallofthefirewallsduetoafaultycomponentthatwouldeventuallycausethedevicestofail.
• ThenewswitchesforourFY18erateprojecthavebeenorderedandarescheduledtobedeliveredonDecember6th.InstallationofthesewillbegininlateFebruary/earlyMarch.
• QueenAnne’sisupandrunningwiththeecommercemoduleinPolaris.OnceyouhaveyourPayPalandmerchantaccountinformationgetintouchwithRickorJeff.
InformationServices(RachaelStein):
• E-resourceusagesheetandcomparisonchartswerehandedout.AlotofthingsdroppedandRachaelfeelsmostofithastodowiththemigrationandbeingoffline.
• TheEgroupisconsideringtwopotentialadditionsfornextfiscalyear.Oneistore-addanationalnewspaperpackageandalsoNicheAcademy,whichisbasicallyshortvideosthatyouembedinyourwebsitethataretutorialsforyoure-resourcesandfrequentlyaskedquestionsforthelibraries.
• HooplausagebyNovemberwasuptoalmost$9,000.00andweonlyhave$80,000.00inthedepositaccountfortheyear,sowewillneedtoaddmoremoney.
• YouthServices:Wearehavingawritingcontesttocelebratethe10thanniversaryofthechildren’sauthorvisits.Kaceyhasmadeuppostersthathavebeensentouttoallofthelibrariesforpromotion.
• TechServices:WeareworkingongettingtheOverdriveAPIfunctional.OnceweconsolidateallofourOverdriveAdvantageaccountsintoone,itwillbealoteasier.
Training(SamEddington):Sam’strainingreportwashandedouttotheBoard.GraphicDesign(KaceyMartin):
• KaceydidherGraphicDesigntrainingonDecember4thwithfullattendanceandreallygoodfeedback.Ifanyonemisseditorisinterestedinthecontent,shecangooverthetrainingwiththemorpossiblyscheduleanotheroneinthespring.
• WejustfinishedtheWritingRadarproject.ThereisapageforitonESRL’swebsitewhereyoucandownloadtheguidelinesandentryforms.
• Sinceithasbeenthreeyearssincewestartedwithaprofessionalprinter,wearegoingtostartare-biddingprocessinFebruarytomakesurethatwearestillgettingthebestpricingandservice.Ifanyonehasacompanythattheywouldliketorecommend,letKaceyknowsothatshecanincludethemintheprocess.
• PrintingaccounttotalsweregiventotheBoard.MSLReport(ReneeCroft):ReneewillgiveherreporttotheBoardatalaterdate.
OldBusiness:• HRConsultant(DanaNewman):Danaaskedtheboardabouthavingsomeoneon
contractforallofthecountiestohelpwithanyHRquestions,legalities,salarystudies,etc.Shewantedtoseehoweveryonefeltaboutgettinginformationonrates.TheBoarddiscussedthisandJohnwillstartinvestigatingpossibilitiesforaShore-wideHRretainer,startingwithPaulaSinger.
• FrederickDouglassUpdate(DanaNewman):Danapassedoutacountywideactivitiescalendar,includingWorcesterCounty,forFrederickDouglass’200thanniversary.Ifanyoneelsehasactivitiesgoingone,shecanaddthemtothecalendaraswell.Thesewillbelistedandpromotedonseveralorganizations’websites.
• CivilityInitiative(DanaNewman):DanaaskedtheBoardwhattheirlibrariesaredoingforHowardCounty’sCivilityInitiativetrainingandiftheywereapplyingforthegrant.QueenAnne’swillbeapartnerandothercountiesareinterestedinitfortheirstaff.TherewasdiscussionaboutmakingitintoatrainingwithSamorbringinginspeakers.
• PLACharterBus(JohnVenditta):AlotofpeoplehavebeenaskingJohnaboutESRLgettingacharterbusforpeopletoattendPLA.Hehasthoughtaboutitandstillfeelslikeitisn’ttherightchoice.Ifthecountieswanttogrouptogethertogetone,theycanuseServiceEnhancementGrantmoney.
NewBusiness:• MAPLA(JackieAdams):ThenextMAPLAmeetingiscominguponJanuary23th.If
anyonehasanythingthattheywanttoinclude,letJackieknow.ItwillbeheldinLaurelatthenewlibrary.
NextMeeting:Thursday,March8that10:30am.Location–ESRL,MeetingRoom13Themeetingwasadjournedat12:00pm.