'2IlS~a mcilfJlc£l ~ ffictllNATIONAL INSTITUTE OF TECHNOLOGY DELHI(An autonomous Institute under the aegisof Ministry of HRD,Govt. of India)

~ lJ-~,~fO'f(; Q"ftm, ~. ~-~ ~00\10, 3;ffii/ SectorA-7, Institutional Area Narela, Delhi-l10040, INDIA

~/Tele: +9111-27787500-502, ~/ Fax:+9111-27787503

~/Website: www.nitdelhi.ac.in

MINUTES OF THE 15th MEETING OF THE BOARDOF GOVERNORS,NIT DELHI HELD ON31st MARCH,2016 AT 12:00 NOON.

The Minutes of 15th Meeting of Board of Governors (BoG) of NIT Delhi held on 31st March,2016 in the Board Room, NBCCBhawan, Lodhi Road, New Delhi-ll0 003 at 12:00 Noon and.the Following members were present in the meeting:

S.No. Members Present Designation

1. Sh. Ravi Santhanam ChairpersonChairperson, Finance Committee (FC) and BoG,NIT Delhi

2. Dr. Ajay K. Sharma, MemberDirector, NIT Delhi (Ex-Officio)

3. Sh, Raman Kumar Sharma MemberSr. Vice President & Director, acu

4. Sh. Arun Kumar MemberRepresenting Additional/Joint Secretary (Finance), TE,MHRD

5. Ms. Anjlee Prakash MemberChairperson, Learning Links Foundation

6. Prof. S. N. Singh MemberDeputy Director (Operations), lIT Delhi

7. Sh. R. K.Verma SecretaryRegistrar (Officiating), NIT Delhi (Ex-Officio)

Sh. K. Ananth Krishnan, Chief Technology Officer, TCS could not attend the meeting andChairman granted him leave of absence. Ms. Neelam Dhawan, CEO, Hewlett Packard, Indiacould not attend any meeting and the Ministry has been informed accordingly.

A. WELCdMEANll CONFIRMATION OFMINUTES".' '_" _ :-.' .. .., . ',.' .. ," ", _" .:: :: .

The Chairman extended heartiest welcome to all the members present in the 15th meeting ofBoard of Governors. The Chairman thanked members for sparing their valuable time andcontributions made towards the development of NIT Delhi. Thereafter with the permission ofthe Chair, Director presented the agenda items.

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Item No. AGENDA DECISION/RESOLUTION TAKEN

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BoG/15/2016/01 Confirmation of minutes of 14th No comments were received from anymeeting of Board of Governors member of the Board, hence the minutesof National Institute of of 14th meeting of BoG held on 9thTechnology Delhi held on 9th October, 2016 were confirmed.October, 2016.

B. ACTION TAKENAND REPORT BYTHE DIRECTOR

BoG/15/2016/02 To report the action taken onthe minutes of the 14thmeetingof Board of Governors ofNational Institute ofTechnology Delhi.

The status of the action taken on thematters related to previous meeting ofthe Board of Governors was noted.

BoG/15/2016/03 Director's Report on variousactivities and achievementsmade by the Institute after 14thBoGmeeting.

The report on various activities andachievements of the institute afterprevious meeting of the BoG waspresented by the Director before theHon'ble Members of the Board ofGovernors. -

The Hon'ble Board Members appreciated. the initiatives taken during this periodand activities carried by the Institute.

C. I)ECISIO~ AND )}ISCUSS.IONITEMS

BoG/15/2016/04 To consider and approve theSeparate Audit Report (SAR) ofNIT Delhi.

To consider and finalize thephasing of Master Plan forconstruction of NIT DelhiCampus.

The Hon'ble Members of BoG consideredand perused the Separate Audit Report(SAR) and Annual Report of NIT Delhi forthe Financial Year 2014-15. As perguidelines, the Annual Accounts for the2014-15 required to be submitted by31st December, 2015. The Hon'bleMembers of BoG desired that the nextAnnual Accounts should be placed intime.

The Annual Accounts for the FinancialYear 2014-15 has been approved 'by theBoGfor onward submission to the MHRD.for laying the same before both theHouses of Parliament.

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BoG/15/2016/05 The recommendations of the BWC andFC for phase-wise Master Plan forconstruction of NIT Delhi Campus wasconsidered and approved by the Hon'bleMembers of the BoG.

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BoG/15/2016/06 To finalize the Revised Detailed The Hon'ble Members of the BoGProject Report of NIT Delhi. approved the recommendations of the

BWCand Finance Committee.

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BoG/15/2016/07 To consider and approve the The Matter was discussed in detail. TheMoV with Network N+I: Hon'ble Members of the BoGdesired that ;.Engineering studies in France. any MoV signed by NIT D should match

with the Vision, Mission and QualityPolicy of the Institute and should be inthe interest of the Institute & for thebenefits of the students & faculty. TheMoV to be signed with Foreign Nationalshould be vetted by the Legal Counsel ofthe Institute.

BoG/15/2016/08 Stoppage of sitting fee amount The matter was discussed in detail andto the officials of the Hon'ble Members of the BoardMinistry/attached Institutions. desired that the matter may be referred

to the Ministry with reference to NITActand Statutes. It was also stressed uponthat the sitting fee makes the membersaccountable.

BoG/15/2016/09 To consider and approve the The matter was discussed in detail andproforma of Performance- the Hon'ble Members of the BoardAppraisal Report for the non- desired that the APARs for Non-teachingteaching staff of NIT Delhi. staff should be in the format issued by

DoPT.

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'J)~-REPORTINGITEMS _. ;:' ",;_. ::'- .~:-;_.;:;. . ~~:"_,", . . ~."_', ..-.

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BoG/15/2016/10 To consider and approve the The Hon'ble Members of the Board haschange of designation of considered and adopted the instructionsPhysical Directors Recruited in issued by the Ministry vide letter No. 20-the RECSystem. 9/2015-TS.III dated 26th November,

2015 for future compliance.

BoG/15/2016/11 To consider and approve the The Hon'ble Members of the BoG hassetting up of a Start-up Center considered and approved theat NIT Delhi. recommendations of Finance Committee

for setting up of a Start-up Center at NITDelhi.

BoG/15/2016/12 _To report the unspent balance The latest position of the unspentavailable with NIT Delhi. balance and progress on the ongoing

projects as per format introduced by theMinistry of HRD, GOI vide No.23017/20/2013-IF-1 dated 14/11/2013was placed before the Hon'ble Membersof the Board by the Secretary of BoG.TheHon'ble Members of Board perused andratified the same.

Minutes a/15th Meeting a/BaG a/NIT Delhi

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BoG/15/2016/13 To report the various MoUsexecuted by the Director, NITDelhi.

The Hon'ble Members of BoG noted andratified the MoUs executed by theDirector, NIT Delhi with Mobile TutorPvt. Ltd. and DAV Institute ofEngineering and Technology, Ialandhar.

BoG/15/2016/14

.E. RATIFICATION ITEMS

To report the participation andimplementation of Eduroam­The International EducationRoaming services in India.

The Hon'ble Members of BoG noted andappreciated the efforts made by theDirector an d noted the implementationof Eduroam- The International EducationRoaming services in India and ratifiedthe same .

BoG/15/2016/15 To consider and ratify therecommendations of the 13thFinance Committee Meeting.

The recommendations of the 13thFinance Committee meeting of NIT Delhiheld on 31st March, 2016 were approvedand ratified by the Hon'ble Members ofthe Board.

BoG/15/2016/16 To consider and ratify therecommendations of the 8thBuilding and Works Committeemeeting.

The recommendations the 8th BUildingand 'Works Committee meeting of NITDelhi held on 31st March, 2016 wereapproved and ratified by the Hon'bleMembers of the Board.

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'F; ANYOlflIERITEMMTlI THEPERMfSSION OF THE CHAIR .. ;-:'-; '... ' .: ;- ," .... - -_". - -_ -. - .. _- _-.".. _- .-..... . .... -. - .. .- . -.

BoG/15/2016/17T To consider and adopt the The Hon'ble Members of BoG consideredclarification on. the age of and adopted the instructions of MHRDsuperannuation of the vide letter No. 20 -21/201S.TS-III datedLibrarian and Physical 28th March, 2016.Education Personnel.

BoG/15/2016/18T To consider and approve the The Hon'ble Members of BoG discussedsanction the post of Deputy the matter in detail and desired that theRegistrar and Scientific Officer. matter may be taken up with MHRD.

BoG/15/2016/19T To consider and approve Sh. RK. Verma, Deputy Registrar (onpermanent absorption of Deputation) is due for superannuationSh. R K. Verma for the post of on 30th April, 2016 at the age of 58 yearsDeputy Registrar. as per the HP State Govt. Rules. The

Hon'ble Members of BoG discussed thematter in detail and found the services ofSh. R K. Verma satisfactory during histenure at NIT Delhi. Hence, it wasdecided by the Board that he may beretained and offered the appointment onContractual basis on thesame/equivalent post as per the norms

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followed by other Ministries of Govt. ofIndia in the public interest jinstitute.

BoGj15j2016j20T To consider and approve the The Hon'ble Members of BoG noted the ;;Academic Review Report of Academic Review Report of NIT Delhi.NIT Delhi. The report has pointed out the shortage

of faculty and advised the Director to fillup the faculty positions accordingly.

BoGj15/2016j21T To consider and approve the The Hon'ble Members of BoG noted theCompliance Audit Report of Compliance Audit Report of NITDelhi.NIT Delhi.

The Meeting ended with a vote of thanks to the Chair.

~ ..Director

Chairman

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