2.)guidelines-progress, feasibility,research report

7/21/2019 2.)Guidelines-progress, Feasibility,Research Report

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PROGRESS REPORTOnce you have written a successful proposal and have secured the resources to do a project,you are expected to update the client on the progress of that project. This updating isusually handled by progress reports, which can take many forms: memoranda, letters, shortreports, formal reports, or presentations. What information is expected in a progress report

The answer to this !uestion depends, as you might expect, on the situation, but most

progress reports have the following similarities in content:". Background on the project itself.#n many instances, the client $a manager at the%ational &cience 'oundation, for instance( is responsible for several projects.

Therefore, the client expects to be oriented as to what your project is, what itsobjectives are, and what the status of the project was at the time of the lastreporting.

). Discussion of achievements since last reporting.This section follows the progress ofthe tasks presented in the proposal*s schedule.

+. Discussion of problems that have arisen.rogress reports are not necessarily for thebene-t of only the client. Often, you the engineer or scientists bene-t from thereporting because you can share or warn your client about problems that havearisen. #n some situations, the client might be able to direct you toward possiblesolutions. #n other situations, you might negotiate a revision of the originalobjectives, as presented in the proposal.

. Discussion of work that lies ahead.#n this section, you discuss your plan for meetingthe objectives of the project. #n many ways, this section of a progress report is writtenin the same manner as the /lan of 0ction/ section of the proposal, except that nowyou have a better perspective for the schedule and cost than you did earlier.

1. Assessment of whether you will meet the objectives in the proposed schedule andbudget.#n many situations, this section is the bottom line for the client. #n somesituations, such as the construction of a highway, failure to meet the objectives in theproposed schedule and budget can result in the engineers having to forfeit thecontract. #n other situations, such as a research project, the client expects that theobjectives will change somewhat during the project.

FEASIBILITY REPORT#mportant 'eatures of a 2asic 'easibility 3eport

2elow are the seven elements of a feasibility report: Introduction4 5ou need to persuade the decision maker to even consider any sort of

alternative. 5ou need to convince them to even read your report -rst. Tell them whatthey will gain personally or as an organi6ation by considering your work.

Criteria/Constraints4 5ou must speci-cally map out the criteria of what the ideal

outcomes are. This will allow you to make practical and logical decisions. 5ou canpresent the criteria in your feasibility report in one of two ways. 'irst, you can separatethe criteria into its own section. This is best when you have a extensive report and youneed to go in4depth with the explanation. &econd, you can incorporate the criteriathroughout your report as the criteria become relevant. 7owever, it is important toreali6e that whichever strategy you chose make sure that the criteria is introduced earlyin the report. #t is also very important to map out the constraints of your suggestedsolutions. This will show the audience that you understand and acknowledge the fact

that no solution is perfect. This will also make sure that the audience makes the decisionin their best interest.

Method4 #t is very important to present facts that are accurate and relevant. 5ou

should state the reliable sources you used and what method they came from$internet,interview, book, etc.(. Without a credible research method or credible sourcesyour document itself will lack credibility.

Overview o A!ternative O"tions4 5ou must underline the key features of each

possible option. 8ake sure they are easy to understand and presented in a friendlylayout. 9eep in mind that the goal is to allow your audience to make the best decision.


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Eva!uation4 This should be the bulk of your report, you must evaluate the options

using the criteria you created. 0dd graphs, charts, etc. to show that you have studiedyour options, and have come up with statistics that back up your reasons as to why youralternative beats the competition.

Conc!usions4 5ou need to state the conclusion you have came up with. 7ow did you

evaluate the alternatives 0nd then from there, which alternative best -t your

organi6ation. Reco##endations4 5ou need to use your experience and knowledge in order to

state which option you think should be adopted.

%ote: 0ll seven element outlined do not need to be included in the feasibility reportdepending on audience, circumstance, mission, etc. 0lso the elements do not need to bein the exact order outlined above. &peci-cally the conclusion should be mentioned morethan just at the end of the report. #t should also be summari6ed in the beginning of thereport and in the case the the feasibility report is long, it can be mentioned in the middleas well.

xecutive &ummary

0n executive summary should be included at the beginning of the report. #n )4+ pages, themain points of the feasibility study are summari6ed for a !uick review by busyadministrators and school board members. The executive summary provides the reader with

an overview of the feasibility study and will help them see the entire picture before theyread the details. &ome decision4makers may only read the executive summary. Thus, theexecutive summary should be concise and include the major -ndings of the study followedby a recommendation.

Feasi$i!it% Re"orts Guide!inesThe Feasibility Report FR! presents the project parameters and de"nes the potentialsolutions to the de"ned problem# need or opportunity. $t e%pands on each of these potentialsolutions# providing su&cient detail and non'"nancial evaluations to permit the projectleader to recommend to the approving authority all viable potential solutions that should befurther analy(ed in the ne%t phase $nvestment Analysis Report )$AR*!. Further# for thoseoptions which are considered feasible# based upon the non'"nancial evaluations!# indicative

+lass D! cost estimates should be prepared and their estimated duration should bedetermined as input to the "nancial analysis of options to be carried out in the Analysis

phase. The FR should also justify why any potential solutions were considered to be non'viable or considered to be non'compliant with government policy and,or project objectivesand therefore not considered further.-hen technical studies $nvestigation and Report! have been conducted# they should beused as input to the preparation of the FR.

RESEARC& REPORT0uthors8any people often harbor creative research ideas but few of them gain their way into aconcrete research project proposal nor the actual research publication.8ore often than not,

this is usually due to the fear of how one would come up with a good report write4up.%early all research project reports follow a similar format of writing.This is because all suchwrite4 ups are usually reports of what the researcher actually did and the results orconclusions they came up with.

There are,however, some minor peculiar di;erences between various reports and this resultfrom the nature of the study carried out.#n this case the research could be in the socialscience -eld or a practical study investigating a certain practical scienti-c phenomena.

Thus the !ualities of an excellent polished research project report include:4


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". #t must be written easy to understand vocabulary as the aim of the report is to covey themessage in the write4up.). #t must have clear and short title related to the research problem.+. #t must give a summary$abstract( of the whole research in the introductory pages of thewrite4up.. The report must posses the methodology section to show how the research was carried

out.1. #t must have a discussion of the -ndings and the conclusion section.i;erent styles of referencing exist including 00, 8?0etc depending on the locality and nature of your research write4up.@. 0void plagiarism at all costs.#t is the A7#BC of intellectual resources.D.3emember your audience.2e it a ostgraduate research dissertation,8asters researchproject thesis or a senior -nal year college research project report, write it with the end userin mind.# believe this article will go a long way in helping to prepare a great polished research reportfor presentation to your professor or project manager.'eel free to add or point out anyclari-cations in this article since not everything has been exhausted.Thank you for yourtime. hoping to interact with you in the next articleE..good4luckFF444444444444444444

The market research is normally outsourced to third party agencies by organi6ations and inturn they create a professional report to the organi6ation. These reports are preferablyprovided to senior oGcials who are the critical decision makers of the organi6ation. 7encethese reports need to be exclusively eGcient and well formatted and the matter should belimpid, analytical and directive.

The actual facts must be depicted clearly and it is desirable that the data and results arefurnished in graphical or tabular format which could create a substantially good impressionand is unambiguous to understand. The reports must be essentially capable to comparerelated information in the report so that conclusions can be derived potentially and easily.It is necessar% or a re"ort to contain o!!owin' detai!s to $e ca!!ed a 'ood re"ort(

". #nformation collected in the report must be re!evant and ocusedto derive desiredresults. ictorial and graphical presentation of data and related information help tounderstand the details easily. There is a possibility that the collected data in thereport needs to be represented at many places in di;erent formats to ful-ll the reportgoals. The ultimate goal is to determine all the issue and make suitable strategies tocope up with these issue or problems.

). 3eport should follow the exact "rede)ned 'oa!s and o$*ectives. #f there is anysort of divergence of related information which does not match the goals then theresults are of no use. #n fact there is a probability of landing up in making negative orout of focus strategies, which will be very dangerous.

+. The report should always contain the executive su##ar% o the wor+. This isgenerally kept before the actual report starts as it shows the summary of the desiredbusiness plan.

. 0part from the actual analysis the report should also depict the reasons of makingthis report and what advantages and pro-t it can provide after successfulimplementation of business plans described inside the report.

1. #t should also contain the #ethodo!o'% o the researchwhich shows the overallprocess adopted to create the report.


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@. The methodology used in the interviews should also be elaborated and what wasachieved in this should also be described.

D. #f the information show that some aspects needs to predict the future trends then thereports should depict that prediction. This prediction should have scale of success sothat the accuracy could be judged eGcaciously. The report should also de-ne eachand every variable and element used in creating these predictive analyses.

"H. The report should be -e.i$!eenough to be changed accordingly. The analyticalinformation described inside the report should be maintained in such a way thatthere is no extra e;ort labored if any strategy or process it to be changed in future. #tshould necessarily mould the changes without changing the structure of the report.

The analytical report creation is very important phase of market research which acts as ablueprint of the business plan which is to be executed. 2y following the above guidelineswhile report generation process can be eGciently taken care of.

2.)guidelines-progress, feasibility,research report

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