21_0100 glow pim project 161808

PROJECT INSTRUCTIONS

MANUAL

OWNER: GLOW ENERGY PUBLIC COMPANY LIMITED

GLOW PHASE 5 COMBINED CYCLE/COGEN PROJECT

PROJECT INSTRUCTIONS MANUAL FILE NO. 161808.21.0100 BV INDEX GLOW 101508-0

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File Foreword 161808.21.0000 Part 10 Project Administration 161808.21.0010 1.0 Project Scope 2.0 Project Organization 3.0 Project Communications 4.0 Project Document Control 5.0 Project Quality Plan 6.0 Insurance Plan 7.0 Training Plan 8.0 Closing of Project Part 20 Project Planning and Control 161808.21.0020 1.0 Project Planning and Control Documents 2.0 Information Management 3.0 Project Schedule 4.0 Project Cost Control 5.0 Progress Reports 6.0 Contract Changes Part 30 Permits and Licenses 161808.21.0030 1.0 Project Permit and License Requirements Part 40 Conceptual Design 161808.21.0040 1.0 Project Design Control 2.0 System Definitions


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File Part 50 Design Engineering 161808.21.0050 1.0 B&V Drawings and Related Documents 2.0 Owner Drawings and Related Documents Part 60 Office Procurement 161808.21.0060 1.0 General Overview 2.0 Technical Documents 3.0 Commercial Documents 4.0 Qualified Suppliers/Subcontractors List 5.0 Multi-Project Coordination 6.0 Inquiry/RFQ Issue and Proposal/Quotation Receipt 7.0 Inquiry Evaluation and Recommendation 8.0 Negotiation, Award, and Release of Purchase Orders/ Subcontracts/Service Contracts 9.0 Purchase Order/Subcontract/Service Contract Changes 10.0 Spare Parts Procurement 11.0 Drawings, Data, and Submittal Management 12.0 Expediting 13.0 Supplier/Subcontractor Quality Surveillance 14.0 Logistics 15.0 Materials Control Management and Receipt at Site 16.0 Remittance 17.0 Purchase Order/Subcontract Closeout and Warranty Administration 18.0 Supplier/Subcontractor Performance Evaluation


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File Part 70 Not Used 161808.21.0070 Part 80 Construction Management 161808.21.0080 1.0 Construction Organization and Activities 2.0 Daily Logs 3.0 Services 4.0 Site Safety and Loss Control

5.0 Project Labor Relations Part 90 Project Completion 161808.21.0090 1.0 Plant Startup 2.0 System Descriptions 3.0 Operations Manuals 4.0 Training of Operations Staff 5.0 Conforming of Documents to Construction Records 6.0 Construction Records Appendices 161808.21.0100 Appendix A Third Party Contracts Appendix B Document Distribution Appendix C File Index System and Instructions for Use Appendix D Identification of Documents Appendix E Drawing Numbering System

PROJECT INSTRUCTIONS MANUAL FILE NO. 161808.21.0100 BV FOREWORD GLOW 101508-0

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Contents Purpose 1 Preparation, Revisions, and Management Review 1 Distribution and Control 1

PROJECT INSTRUCTIONS MANUAL FILE NO. 161808.21.0100 BV FOREWORD GLOW 101508-0

1

Purpose This Project Instructions Manual (PIM) has been prepared for use in connection with the Glow Combined Cycle / Cogen Project for Glow Energy. Its purpose is to provide coordination of communications and project activities between Black & Veatch (B&V), Marubeni Corporation (Consortium Partner), Glow Energy PLC LTD. (the Owner), and third parties. Due to the nature of this project, this document will highlight some key internal procedures that are recommended as best practices for internal B&V work. These instructions will be considered as guides and not standards. As such they are strongly recommended, but not required, and must be considered in the particular context of the problem or situation at hand before blindly implementing. Preparation, Revisions, and Management Review Preparation and Approval This manual establishes practices for activities included in the services provided by B&V Energy. Initiation of Revisions A request for a revision to this document may be initiated by any employee. Requests shall be submitted to the Project Manager in accordance with Energy-Std-2-04155-00010, Standard for Project Instructions, and Energy-Std-2-00616-00008, Standard for Document Modification, Review, Approval, and Distribution. The Project Manager shall approve or disapprove all requests. When requests are approved, the revised document shall be updated. If hard copies of all revisions are not issued, then the live version of the PIM will be kept in PDF format on the project Documentum docbase under location 21.0100, or on a Web-based project Web site. All manual holders will be advised of updates and changes to the PIM through email correspondence. Revisions to this PIM will be indicated using Track Changes from the previous version of the PIM. Management Review The Project Manager is responsible for overall management review and assessment of information contained in this manual. Distribution and Control The distribution of this manual shall be controlled by the Controlled Documents Center, with documents issued to individuals as authorized by the Project Manager, as outlined in the Document Distribution Matrix.

PROJECT INSTRUCTIONS MANUAL FILE NO. 161808.21.0010 BV PART 10 PROJECT ADMINISTRATION GLOW 101508-0

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Contents 1.0 Project Scope 1-1 1.1 Introduction 1-1 1.2 Scope of B&V Consortium Services 1-1 1.3 B&V Consortium/Third Party Contracts 1-1 1.4 Owner/Third Party Contracts 1-1 1.5 Project Number and Phases 1-1 1.6 Division of Responsibility 1-2 2.0 Project Organization 2-1 2.1 B&V Project Personnel 2-1 2.2 Owner Personnel 2-1 2.3 Major Suppliers 2-1 3.0 Project Communications 3-1 3.1 Introduction 3-1 3.2 Correspondence 3-1 3.3 Electronic Mail 3-5 3.4 Telephone Communications 3-10 3.5 Conferences and Meetings 3-10 3.6 Electronic Communications 3-12 4.0 Project Document Control 4-1 4.1 Introduction 4-1 4.2 Project File System 4-1 4.3 Document Control 4-2 4.4 Processing of Documents 4-2


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Contents (Continued) 4.5 Distribution 4-8 4.6 Storage of Documents 4-9 4.7 Electronic Document Storage 4-9 5.0 Project Quality Plan 5-1 5.1 Introduction 5-1 5.2 Project Quality Management Activities and Applicable Standards and Guides 5-1 5.3 Monitoring and Measurement Activities 5-7 6.0 Insurance Plan 6-1 6.1 Introduction 6-1 6.2 Contract Requirements 6-1 6.3 Supplier and Subcontractor Insurance 6-1 7.0 Training Plan 7-1 7.1 Introduction 7-1 8.0 Closing of Project 8-1 8.1 Introduction 8-1 8.2 Transmittal of Documents to Owner 8-1 8.3 Transfer of Project Files to Inactive Status 8-1 8.4 Warranty Administration 8-1 8.5 Closing of Project 8-1


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1.0 Project Scope 1.1 Introduction The project scope has been established by the Owner. The project scope includes engineering, procurement, construction (EPC), construction management, and startup for the project. The project is described as follows:

Contract Project name: Glow Phase 5 Combined Cycle/Cogen Project. Common Project name: Glow Phase 5 Project. Owner: Glow Energy Public Company Limited (Glow). Consortium partner: Marubeni Corporation (MC). Project size/type: Gas Fired Combined Cycle - Nominal 342 MW in

cogeneration mode and nominal target of 382 MW in condensing mode. The condensing mode is not guaranteed.

Project location: Glow Plant at Map Ta Phut, Rayong, Thailand. Adjacent to the existing Coco Hybrid units that the B&V/MC consortium constructed in the 1990s.

1.2 Scope of B&V Consortium Services The scope of the B&V/MC Consortium (MBC) services for this project are included in the EPC contract, also know as the agreement. 1.3 B&V Consortium/Third Party Contracts The B&V Consortium expects no contracts for services with third parties in connection with this project. 1.4 Owner/Third Party Contracts There are no third party contracts that are envisioned for the Owner that are directly related to MBCs scope of work. All coordination with Owner contracts will be through Glow or their Owners Engineer. 1.5 Project Number and Phases B&V has assigned 161808 as the project number for this work. Project number 161809 will be used for accounting to handle all off shore accounting needs. Each discipline is responsible for the time charges billed to their budget phase. Project controls will issue periodic reports of all time charges to assist each discipline lead in the management of these charges.


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B&V Energy standard phase numbers are applicable to all major energy projects and may be accessed through the intranet. The projects phases can be found at the following link. All team members shall ensure that they correctly use the 1st digit of the phase number, which designates which office is performing the work.

http://bvdoc/doc_center:/000511/20.0000//0500/Standard%20Phases 1.6 Division of Responsibility The Division of Responsibilities (DOR) established for the consortium members of the project is specified in the consortium agreement. A copy is included in the Proposal Handover Books that have been provided to all discipline leads. The DOR can be found at the following link to Documentum:

http://bvdoc/bangkok:/PROJ161808_Glow/10.0000 Proj Administration/11.0000 Contracts and Agreements (Owner and Consortium)/11.0300 Consortium Agreement/11_0300 Glow SPP Phase 5 -- DOR -- v6(clean with formatting)


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2.0 Project Organization 2.1 B&V Project Personnel The B&V project organization has been established by the President of B&V Energy. The B&V Project Manager is responsible for the coordination and overall execution of the project, including performing the work in accordance with general policies of the company. The Project Manager is responsible for the progress, schedules, costs, and quality of the project. The B&V project organization includes project management and the project staff assigned to the project, as shown on Figure 2-1 and listed in Table 2-1.

2.2 Owner Personnel Owner personnel associated with this project are listed in Table 2-2.

2.3 Major Suppliers Major suppliers for this project are listed in Table 2-3. The most current version of these documents is located in Documentum at the links below:

Project Organization Chart: http://bvdoc/bangkok:/PROJ161808_Glow/10.0000 Proj

Administration/16.0000 Staffing and Training/16.0200 Proj Staffing_Training_Org Charts

Project Team List: B&V:

http://bvdoc/bangkok:/PROJ161808_Glow/10.0000 Proj Administration/16.0000 Staffing and Training/16.0200 Proj Staffing_Training_Org Charts/16_0200 Project Team List.xls

Glow\Marubeni: http://bvdoc/bangkok:/PROJ161808_Glow/20.0000 Proj Planning Ctrl/21.0000 Proj Instructions/21.0100 Proj Instructions Manual/21_0100 Project Distribution Matrix

Major Suppliers:

http://bvdoc/bangkok:/PROJ161808_Glow/20.0000 Proj Planning Ctrl/24.0000 Projct Procurement Info/24.0600 Procurement Reports/24.0610 Supplier Contact List/24.0615 Supplier, Subcontractor Contact List/24_0615 080701 Supplier Contacts


2-2 PROJ161808_Glow/16.0200/Glow Project Organization Chart_B&V.vsd

Asst Procure. Mgr Worawit

Whasharanuntakul

QA/QC Mgr. Tezzy Afrial

Project AccountantParintorn

Ratnaratorn

Asst. Engineering Manager

Ruechai Lagampan

Engineering Manager

Jason Schottler

Sr. Project Director John Gustke

Project ManagerMark McDermott

Project Field Manager

BVITBD

Project AdminTeam: Sineenart WimolsilpaSupaporn Onlamai

Mingfa ChaipuwanartSutthatip Jiravanichaiyakun

Procurement ManagerAilly Liu

Cost EngineerSomprathana

Tetanun

Planner/SchedulerSomsavan

Laohawirapap PDE Civil/Struct. Engineering Ruechai Lagampan

PDE Civil/Struct. Execution

Brenden Beattie

Civil U/G Utility Lead Tech

Somluck Teabtrong

Lead Foundation Engineer

Thitiphon Thongyot

Lead Steel Eng.Wirachai

Boondharikputra

PDE Elec/Control Engineering

Suthep Ngamlertlee

Lead ElectricalYutthanai Phasuk

Lead ControlKreangsak

Pongporncharoen

Lead Schematics TBD

PDE MechanicalEngineering Tawatchai P.

BKK Mech. PLD Niramol Chotchaisathit

PDE Mechanical Execution

Shannon Adams

Lead HRSG EngineerNitchawan Tangwiroon

Lead CT Engineer Shannon Adams

Lead Steam Turbine Eng.

Shannon Adams

Project Controls Manager

Vishal Baliga

BKK Pipe Stress Engineer

Pailin Pantumai

B&V Project Organization Chart

Logistics / Expediting

PDE Elec/Control ExecutionBarry Clegg

Chemical EngineerSunee Ngaoaram

Procurement Manager Technical

Barry Clegg

Senior Procure. Specialist

Pongthep Sriyathep

Procurement Specialist

Anakorn Jaiprem

PLD MechChris Bennett

Project Director AsstSineenart Wimolsilpa

Beijing Procure. Manager

Yang, Ye (Alex)

PLD ElecDan Wahl

Civil U/G Utility Engineer

Scott Gonzalez

Civil U/G Utility Tech

Jeff Hankel

Civil PLDSomkid Yaidee

Civil PLD Travis Gee

Asst PDE CivilPitak Siripharphun

Project Drawing Control

Napitha Traivakin

Construction Operations Manager

Greg Bahora

Project Control specialist

Numphaung Sae-tae

BKK PLD Elec Thanasak Manont

Procurement SpecialistPatrawadee Kalapanulak


2-3

EVP

SVP

Glow Energy PLC, Project Organization

CFB 3 PM (1)

GHECO ONE PM

PHASE 5 PM

SECRETARY

DPM

DPM

SECRETARY

Engineering Manager

OE - PM

OEEngineering Review

Leader

OE

Site SupervisionLeader

OE - PM


Leader

OESite Supervision

Leader


Team

OE Site

Supervision Team


Team

OE Site Supervision

Team

OE - PM


Leader

OESite Supervision

Leader


Team

OE Site Supervision

Team

(1)

(1)

(1)(1)

(1) (1) (1) (1)

(1)

(1)

(1)(1)(1)(1)(1)

(4)

(1)

(4) (5-6)(5-6) (4) (4)

(1)

SECRETARY

DPM (1)

(1)

+ O&M Assigned Team(s) (10) Total : 47-49 personsTotal exclusive OE ENG Review Team : 34-35 persons

PROJ161808_Glow/16.0200/Glow Project Organization Chart_Glow at GSPP3.vsd


2-4

Glow Energy PLC, Company Organization Chart

PROJ161808_Glow/16.0200/Glow Project Organization Chart_Glow.vsd

Chief Executive Officer Peter T.

Chief Finance Officer & EVPSuthiwong K.

Chief Commercial Officer & EVP

Sriprapha S.

Business Quality Management

Thomas R. (consult)

VP-Financial & Investor RelationsSirote V.

SVP-Construction & EPC Management

Svend J.

VP-Marketing & Business PlanningAkarin P.

AdvisorDr. Soon K.

Chief Financial Controller & SVP

Michael W. Reiff

Glow Group Internal Auditor

Marius Kunnel

VP-Complianve and Insurance

Chamaiporn S.

AVP-TreasuryLilin C.

VP-AccountingSuttasinee P.

VP-Informaiton TechnologyChaiwut R.

VP-Budgetingand business Controlling

Unchana K.

VP-Human ResourcesMantana K.

HR Manager(Vacant)

HR Reporting & Analysis ManagerSalida S.

Officer Administration Manager(vacant)

VP-Industrial SalesSirichan C.

VP-Industrial Customer RelationsRenaud P.

SVP-EngineeringWisit S.

VP-Project DevelopmentHeikki P.

VP-Expansions Laos/Cambodia

(initially contracted

VP-Renewable Expansions

(initially contracted)

Head of R&D CooperationDr. Soon K.(contract)

SVP-Government & Public ArrairsNarongchai V.

AVP-EH&SSoraya R.

Glow IPP Facility Manager

Suratchai B.

SVP-Rayong Facilites Managenent

Kanit T.

VP-Asset OptimizationSomgiat D.

VP-Public RelationsSomchai K.

SVP-Operations Support ServicesLou H.

VP-Supply Chain Management

Prateep P.

Chief Project Business Officer & EVP

Esa H.

Chief Operating OfficerPajong wit P.

AVP-Reliability and Customer Maintenance

Sakda L.

Plant Manager Glow Spp1/Glow Demin Water

Apidech S.

Plant Manager Glow Energy

Anutarachai N.

Plant Manager Glow Spp2/3

Apichart J.


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Marubeni Project Organization Chart

g

Sukanya PazaniKedsarin SuriyaKantheera Sawang

Suriyan

Eng'g Team

Deputy Project Manager

T. Noguchi

AdministrationTBD

ProcurementTBD

LogisticsTBD

Site ManagementTBD

Procurement

Project DirectorH. Goto

Project ManagerY. Saikawa

Project DirectorT. Sekiguchi

Comm. Project Manager

T. KawachiTech. Project

ManagerBill Madhavan

Deputy Project Manager Pathra U.

AdminT. Terauchi

ControlNathaniel. G

PROJ161808_Glow/16.0200/Glow Project Organization Chart_Marubeni.pdf


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PRO161808_Glow/16.0200/16_0200 Glow Project Org Chart_BV Site.vsd

LeadCivil/Structural

SuperintendentTCN-A

Chemical Engineer

BVI

Site Project Manager

BVI

Lead Electrical/I&CStartup

EngineerBVI

ElectricalStartup

EngineerBVT

MechanicalStartup

EngineersBVT (x2)

Commissioning

ManagerBVI

Sub-Con

CommissioningTechnicians

OfficeManager

BVT

Project Control

ManagerVISHAL BALIGA

Planner / CostEngineerBVT

QA Manager

TCN-A

QA Inspectors

BVT

LeadMechanical

BVI

Construction

ManagerJOE NEALE

Lead MechanicalStartup

EngineerBVI

Lead DCSEngineer

BVI

DCSEngineer

TCN-A

Lead I&C

StartupEngineerBVT

I&C

Startup

Engineer

BVT

Receptionist/

Secretary/ClerkBVT

Materials Manager

BVT

DocumentControlClerk

BVT

B&V Site Organization Chart

Project

ManagerBVI

Electrical/I&C Qty Surveyor

BVT

Material Control Open Box

InspectionBVT

Material ControlClerk

BVT

Startup/QADocument Control

ClerkBVT

MechanicalSuperintendent

TCN-A

Civil/Structural Superintendent

BVT

Lead I&CSuperintendent

TCN-A

Lead ElectricalSuperintendent

TCN-A

Startup Operations Group

BVI(x1)TCN-A(x2)BVT(x2)

Civil/StructuralField Engineer

BVT

Mechanical FieldEngineer

BVT

I&C FieldEngineer

BVT

Electrical FieldEngineer

BVT

Safety Manager

TCN-A

Area SafetyInspector

BVT

Area Safety Inspector

BVT

EmergencyMedical

Team

Technical

Advisers

Commissioning Related Technical Advisers -Provided by

BVI under Procurement PO in Numbers Based on Manufacturer

Recommendations

BVI = BVI International BVT = BVI Thailand

= Sub-Contractor Provided

Planner / Cost

BVT

CivilQty Surveyor

BVT

PipingSuperintendent

Construction Related Technical Advisers -Provided by BVI under

Procurement PO in Numbers Based on Manufacturer

Recommendations

Technical Advisers

Lead Field EngineerTCN-A

Mechanical Qty Surveyor

BVT

Office HelperBVT

Town RunnerBVT

LeadCivil/StructuralSuperintendent

TCN-A

Chemical Engineer

BVI

Site Project Manager

BVI

Lead Electrical/I&CStartup

EngineerBVI

ElectricalStartup

EngineerBVT

MechanicalStartup

EngineersBVT (x2)

Commissioning Manager

BVI

Sub-ConCommissioning

Technicians

OfficeManager

BVT

Project ControlManager

VISHAL BALIGA

Planner / CostEngineer

BVT

QA ManagerTCN-A

QA InspectorsBVT

LeadMechanical

BVI

ConstructionManager

JOE NEALE

Lead MechanicalStartup

EngineerBVI

Lead DCSEngineer

BVI

DCSEngineerTCN-A

Lead I&CStartup

EngineerBVT

I&CStartup

EngineerBVT

Receptionist/ Secretary/Clerk

BVT

Materials ManagerBVT

Document ControlClerkBVT

B&V Site Organization Chart

ProjectManager

BVI

Electrical/I&C Qty Surveyor

BVT

Material Control Open BoxInspection

BVT

Material ControlClerkBVT

Startup/QADocument Control

ClerkBVT

MechanicalSuperintendent

TCN-A

Civil/Structural Superintendent

BVT

Lead I&CSuperintendent

TCN-A

Lead ElectricalSuperintendent

TCN-A

Startup Operations GroupBVI(x1)

TCN-A(x2)BVT(x2)

Civil/StructuralField Engineer

BVT

Mechanical FieldEngineer

BVT

I&C FieldEngineer

BVT

Electrical FieldEngineer

BVT

Safety ManagerTCN-A

Area SafetyInspector

BVT

Area Safety Inspector

BVT

EmergencyMedicalTeam

Technical Advisers

Commissioning Related Technical Advisers - Provided by BVI under Procurement PO in Numbers Based on Manufacturer Recommendations

BVI = BVI International BVT = BVI Thailand

= Sub-Contractor Provided

Planner / CostBVT

CivilQty Surveyor

BVT

PipingSuperintendent

Construction Related Technical Advisers - Provided by BVI under Procurement PO in Numbers Based on Manufacturer Recommendations

Technical Advisers

Lead Field EngineerTCN-A

Mechanical Qty Surveyor

BVT

Office HelperBVT

Town RunnerBVT


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Project DirectorMr. Kriangkrai B.

E&M Eork QA/QC WorkCivil&Structure Work Machanical Work

Safety ManagerMr. Wigrom S.

Planning Work

Administrator(1)

Project ManagerMr. Chalit R.

QA&QC ManagerMr. Rayong N.

Construction ManagerMr. Suphot L.

Civil Engineer(1)

Safety Officer(1)

Civil Engineer(2)

QA/QC Engineer(1)

Planning Engineer(1)

Technician(1)

Technician(2)

Field Engineer(1)

Safety(15)

Technician(2)

Supervisor(1)

Field Engineer(1)

Technician(2)

Technician(1)

Technician(2)

Technician(1)

Technician(1)

E&M Engineer(1)

QA/QC Engineer(3)

Draftman(2)

QS Technician(2)

- Accountant- Computer Operator- Clerk- Storekeeper- Driver

Electrical Work HVAC Work

RC Structure Work Survey Work

Steel Structure Work

RC Structure Work Steel Structure Election Work

Mech Election Piping Painting & Insulation

Stecon Organization Chart

Head Office

Project Site

Head Office

Project Site

PRO161808_Glow/16.0200/16_0200 Glow Project Org Chart_Stcon.Vsd


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Table 2-1

Project Team*

Name Position Email address B&V Phone Ext. Mobile Phone Number

John Gustke Project Director [email protected] 345 081-701-9582 Mark McDermott Project Manager [email protected] 170 089-967-6601 Jason Schottler Engineering Manager [email protected] 201 089-967-6602 Ruechai Lagampan Asst Engineering Manager/ Civil-Structural Project Design

Engineer (PDE) [email protected] 116 081-551-5340

Tawatchai Pisansetthagul Mechanical Project Design Engineer (PDE) [email protected] 154 084-654-7855 Suthep Ngamlertlee Electrical Project Design Engineer (PDE) [email protected] 159 081-909-0800 Barry Clegg PPM Technical [email protected] 205 089-967-6603 Greg Bahora Construction Operations [email protected] 215 081-932-7502 B&V Design Team Civil Ruechai Lagampan Asst Engineering Manager/ Civil-Structural Project Design

Engineer (PDE) [email protected] 116 081-551-5340

Pitak Siriphaphun Asst Project Design Engineer (PDE) [email protected] 158 086-904-4334 Brenden Beattie C/S Team advisor [email protected] 112 089-811-1103 Travis Gee Civil Project Lead Designer (PDE) [email protected] 913-458-3040 081-825-6440- Scott Gonzales Lead Site Engineer [email protected] 913-458-4277 - Jeff Hankel Lead Civil Designer [email protected] 913-706-4856 - Wirachai Boondharikputra Lead Steel Design engineer [email protected] 108 081-813-8786 Thitiphon Thongyot Lead Foundation Design engineer [email protected] 193 084-653-2323 Kowit Tossiri Senior Geotechnical Engineer [email protected] 104 089-698-2269


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Table 2-1 (Continued) Project Team*


Somkid Yaidee Project Lead Design ( PLD) [email protected] 168 089-201-1963 Bubpha Manee Foundation Design Lead Tech [email protected] 424 087-902-6868 Chutchawan Khumkhurn Steel Design Lead Tech [email protected] 130 089-816-7085 Somluck Teabtrong UG Design Lead Tech [email protected] 147 089-201-1803 Panu Foongsook C/S Engineer [email protected] 411 - Thanarat Thanakijlurskool C/S Engineer [email protected] 431 - Yudthana Leelathawornsuk C/S Engineer [email protected] 350 - Pinyada Jintachoa Senior Civil Technician [email protected] 433 - Masinee Juntain Senior Civil Technician [email protected] 178 - Mechanical Tawatchai Pisansetthagul Mechanical Project Design Engineer (PDE) [email protected] 154 084-654-7855 Chris Bennett PLD Mech [email protected] 419 089-967-6585 Shannon Adams PDE Mechanical Execution [email protected] 214 089-967-6575 Nitchawan Tangwiroon Assistant Project Design Engineer [email protected] 153 - Worawoot Umpin Mechanical Engineer [email protected] 197 089-144-3025 Pailin Chaitree Mechanical Engineer [email protected] 150 081-573-1714 Prempree Teerawittayanipon Mechanical Engineer [email protected] 150 089-762-7612 Pailin Pantumai Pipe Stress Engineer [email protected] 199 081-442-3427 Apirath Ruangdetsakul Piping Engineer [email protected] 125 087-599-8190 Supachai Chomdee Lead Piping Engineer [email protected] 144 - Niramol Chotchaisathit Lead Piping Engineer [email protected] 450 - Thanakorn Lersjaturont Mechanical Engineer [email protected] 358 - Teerayot Boonto Lead Mechanical Technician [email protected] 161 - Watchara Kakaew Mechanical Technician [email protected] 430 -


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Chemical Sunee Ngaoaram Chemical PDE [email protected] 913-458-3427 - Todsawat Meelap Chemical Engineer [email protected] 913-458-4077 - Electrical Suthep Ngamlertlee Electrical Project Design Engineer (PDE) [email protected] 159 081-909-0800 Yootthanai Phasuk Assistant Project Design Engineer [email protected] 149 081-563-1266 Warapong Hongtawee Electrical Engineer [email protected] 416 081-257-1656 Nattharit Kittipanyakul Electrical Engineer [email protected] 157/KC 089-117-4947 Kreangsak Pongporncharoen Lead Control Engineer [email protected] 409 081-325-3543 Attapan Jantasmith Control Engineer [email protected] 115 081-377-7445 Sawate Chuariyakul Control Engineer [email protected] 449 084-099-9101 Daniel Wahl, Electrical Project Lead Designer [email protected] 421 083-299-8263 Thanasak Manont Electrical Design Engineer [email protected] 438 087-683-1331 Wirapong Khunmontree Electrical Designer [email protected] 410 086-640-9477 Allen McCown Protective Relay Consultant [email protected] 913-458-7738 - Allan Gilson Energy Division I/C Section Head [email protected] 913-458-7143 - Brandon Parker Project Plant Automation Systems Consultant [email protected] 913-458-8886 - David Loesch Senior Instrument & Control Engineer [email protected] 913-458-2520 - Ken Short I/C Section Lead Instrumentation Technician [email protected] 913-458-2035 - Roger Ayers I/C Section Consulting Engineer [email protected] 913-458-8260 - Pindar Huang Protective Relay Consultant [email protected] 913-458-8090 - Ron Maness Energy Division Chief Electrical Designer [email protected] 913-458-7559 - Angelo Bellassai Aux Power Section Head. [email protected] 913-458-2109 - Bret Evans Schematic Process Owner [email protected] 913-458-7726 - Jake Janowak Grounding Process Owner [email protected] 913-458-7404 -


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Power Delivery John Rector Power Delivery Lead Engineer / Manager [email protected] 913-458-7328 - Richard Childress BKK Department Head [email protected] 102 - Kittikun Prugyoungyern Lead Power Delivery Interface [email protected] 518 - Forest Rong U/G Cable Specialist [email protected] 913-458-7930 - Project Controls Vishal Baliga Project Controls Manager [email protected] 181 089-967-6595 Somsavan Laohawirapap Lead Project Control Specialist [email protected] 536 - Somprathana Tetanun Project Controls Specialist [email protected] 496 081- 854-2838 Parintorn Ratnaratorn Project Accountant [email protected] 315 - Numphaung Sae-tae Execution Office Project Controls Specialist [email protected] 360 - Procurement Ailly Liu Procurement Manager [email protected] 200 081-372-2380 Worawit Whasharanuntakul Project Procurement Manager [email protected] 208 - Pongthep Sriyathep Sinior Procurement Specialist [email protected] 118 - Anakorn Jaiprem Procurement Specialist [email protected] 177 - Patrawadee Kalapanulak Procurement Specialist [email protected] 360 Baohui (Luke) He Procurement Representative [email protected] 861058165722 - Ye (Alex) Yang Beijing Procurement Manager [email protected] 861058165825 - Gang Cheng Procurement Representative [email protected] 861058165810 - Dexin, Liu Procurement Representative [email protected] 861058165743 - Deng, Phoenix Procurement Representative [email protected] 861058165961 - Wen, Nuan Procurement Representative [email protected] 861058165853 - Marilyn V. McCormick Procurement Representative [email protected] 913-458-7546 -


2-12



Leslie Byrnes Procurement Representative [email protected] 913-458-2655 - Kelli Thompson Procurement Representative [email protected] 913-458-4485 - Jennifer Wood Procurement Representative [email protected] 913-458-8463 - Bergmann, Douglas C. (Doug) Group Manager - Sourcing [email protected] 913-458-7388 - Britton, Brian K. Procurement Support Services [email protected] 913-458-4719 - Johnson, Scott L. [email protected] 913-458-2351 - McCormick, Marilyn V. Operations Manager - Procurement Transactions [email protected] 913-458-7546 - Ray, Emily M. Procurement Specialist [email protected] 913-458-7752 - Roesle, Scott E. Project Procurement Operations [email protected] 913-458-9061 - Voss, Kurt J. QC Group Manager [email protected] 913-458-6424 - Construction David McMenemie C&P Group Manager - Asia [email protected] 606 081-932-7501 Greg Bahora Construction Operations Manager [email protected] 215 081-932-7502 Ken Williams Construction - Safety Operations Manager [email protected] 479 081-833-0282 Tezzy Afrial Construction Factory - QC Operations Manager [email protected] 216 081-815-7239 Project Drawing Control Napitha Traivakin Drawing Control [email protected] 156 - Project Admin and Clerical Support

Duties

Sineenart Wimolsilpa Hotel, Travel and Project Management Support [email protected] 507 081-442-9735 Supaporn Onlamai Project Admin Support [email protected] 476 085-226-2635 Pikoon Atsavasrisawat Housing, Automobile Rental & Office space allocation [email protected] 121 - Mingfa Chaipuwanart Assist Project Admin Support [email protected] 185 - Sutthatip Jiravanichaiyakun Assist Project Admin Support [email protected] 126 -


2-13



Visa and Immigration Coordinator

Surasak Uthas Visa and Immigration coordinator [email protected] 113 - KC Project Support Carolyn Tillman List LOC & Bond Review [email protected] 913-458-8551 - Cynthia Hernandez List LOC & Bond Review [email protected] 913-458-7537 - Mary Beth Smith Insurance Specialists [email protected] 913-458-9451 -- Lauren Reinholz Insurance Specialists For Insurance Certificate Review [email protected] 913-458-9455 - Curry, David Performance Engineer [email protected] 913-458-7748 - Louque, Bryan Materials Applications Section [email protected] 913-458-7368 - Lee, Clayton Corrosion Engineer [email protected] 913-458-7831 -- Worthington, Robert (Bob) Materials Applications Section Lead [email protected] 913-458-7315 - Curry, David Performance Engineer [email protected] 913-458-7748 - Scott L. Harman [email protected] 913-458-7258 - Becker, David L. [email protected] 913-458-8028 - Mathews, Scott J. [email protected] 913-458-2474 -- Kathy A. Corcoran [email protected] 913-458-8523 - *A current list of all project contact information is maintained in the Bangkok docbase at location documentum\Docbases\bangkok\PROJ161808_Glow\10.0000\16.0200 Proj Staffing & Training, Org Charts\16_0200 Project Team List.xls.


2-14

Table 2-2

Owner Personnel* Glow

Name Title Phone Office Mobile Phone Number Email

Glow Project Mailbox Glow Project Mailbox N/A N/A [email protected]

Svend Erik Jensen Project Director 02-670-1500-1 ext. 6003 (089) 205-9177 [email protected]

Tananchai Chaisrakaew Project Manager (038) 684-780-10 ext. 5200 (089) 205-9176 [email protected]

Pipop Chattaraputi Deputy Project Manager (038) 684-780-10 ext. 4240 [email protected]

Alan Augustine O&M Co-ordinator (038) 684-780-9 (081) 429-7782 [email protected]

Vimol Sarathana Project Secretary 02-670-1500-1 (089) 408-9777 [email protected]

Max Stossel Project Manager 02-657-1000 (081) 869-2950 [email protected]

Poyry Project Mailbox N/A N/A [email protected] *A current list of all project contact information is maintained in the Bangkok docbase at location documentum\Docbases\bangkok\PROJ161808_Glow\20.0000\21.0100 Proj Instruct Manual\21_0100 Project Distribution Matrix.xls


2-15

Table 2-2 (Continued)

MC Personnel* Marubeni

Name Title MC Phone Ext. Mobile Phone Number Email

MC Project Mailbox MC Project Mailbox N/A N/A [email protected]

MC Bangkok Office Mailbox MC Bangkok Office Mailbox N/A N/A [email protected]

Hiroki Goto Project Director Offshore +81 0332824530 [email protected]

Yusuke Saikawa Project Manager Offshore +81 0332869041 +81 0332869068 [email protected]

Takahiro Kawachi Project Manager Onshore 02-256-6067(Direct),02-256-6900 ext.270 (089) 894-3227 [email protected]

Taigo Noguchi Deputy Project Manager Offshore +81 0332824531 081-902-8851 [email protected]

Bill Madhavan Technical Project Manager 02-256-6900 081-754-2181 [email protected]

Pathra Uapruchayakula Project Coordinator 02-256-6900 Ext. 271 081-700-1804 [email protected]

TBD MC Site Manager TBD TBD TBD *A current list of all project contact information is maintained in the Bangkok docbase at location documentum\Docbases\bangkok\PROJ161808_Glow\20.0000\21.0100 Proj Instruct Manual\21_0100 Project Distribution Matrix.xls


2-16

Table 2-3 Major Suppliers*

Steam Turbine/Gas Turbine/Condenser/Air Extraction Equipment

Name Company Title Phone Office Mobile Phone Number Email

Jens Rackow Siemens Product Project Manager (Turbo Set) System Integration

+49 9131 18 85617 +49 170 2227 699 [email protected]

Siemens Project Mailbox Siemens N/A N/A N/A [email protected]

HRSG

Name Company Title Phone Office Mobile Phone Number Email

Zhiming Wang Hangzhou Boiler Project Manager - - [email protected]

Ruguang Wu Hangzhou Boiler Project Manager Secretary 86-571-85387362 13588459321 [email protected]

Hangzhou Mailbox Hangzhou Boiler - - - [email protected] *A current list of all project contact information is maintained in the Bangkok docbase at location documentum\Docbases\bangkok\PROJ161808_Glow\20.0000\24.0615 Supplier, Subcontractor Contact List\24_0615 080701 Supplier Contacts.xls


2-17


Supplier Correspondence*

B&V - Stecon Correspondence Name Title Phone Office Mobile Phone Number Email Stecon Kalia Rakesh Vice President Operation 02-260 1321 081 613 5988 [email protected] Chalit Ratanavisalnan Project Manager - 081 734 2164 [email protected] Manus Sateeraganon Mechanical Advisor - 085 123 9472 [email protected] Niraj Baidya Project Controller 02-260 1321 089 673 7850 [email protected] B&V B&V Project Mailbox B&V Project Mailbox N/A N/A [email protected] John Gustke Project Director 02-937-0113-8 ext. 345 (081) 701-9582 [email protected] Mark McDermott Project Manager 02-937-0113-8 ext. 170 (089) 967-6601 [email protected] Jason Schottler Engineering Manager 02-937-0113-8 ext. 201 (089) 967-6602 [email protected] Greg Bahora Construction Operation Mgr. 02-937-0113-8 ext. 215 (081)-932-7502 [email protected] TBD B&V Site Manager TBD TBD TBD MC MC Project Mailbox MC Project Mailbox N/A N/A [email protected] MC Bangkok Office Mailbox

MC Bangkok Office Mailbox N/A N/A [email protected]

Hiroki Goto Project Director Offshore +81 0332824530 N/A [email protected] Yusuke Saikawa Project Manager Offshore +81 0332869041 +81 0332869068 [email protected] Takahiro Kawachi Project Manager Onshore 02-256-6067(Direct),02-256-6900

ext.270 (089) 894-3227 [email protected]

Taigo Noguchi Deputy Project Manager Offshore +81 0332824531 (081) 902-8851 [email protected] Bill Madhavan Technical Project Manager 02-256-6900 (081) 754-2181 [email protected] Pathra Uapruchayakula Project Coordinator 02-256-6900 Ext. 271 (081) 700-1804 [email protected] TBD MC Site Manager TBD TBD TBD


2-18

Table 2-3 (Continued) Supplier Correspondence*

B&V - Siemens Correspondence

Name Title Phone Office Mobile Phone Number Email Siemens Jens Rackow Product Project Manager (Turbo

Set) System Integration +49 9131 18 85617 +49 170 2227 699 [email protected]

Siemens Project Mailbox Siemens N/A N/A [email protected] B&V B&V Project Mailbox B&V Project Mailbox N/A N/A [email protected] John Gustke Project Director 02-937-0113-8 ext. 345 (081) 701-9582 [email protected] Mark McDermott Project Manager 02-937-0113-8 ext. 170 (089) 967-6601 [email protected] Jason Schottler Engineering Manager 02-937-0113-8 ext. 201 (089) 967-6602 [email protected] Barry Clegg PDE Elec/Control Execution 02-937-0113-8 ext. 205 (089) 967-6603 [email protected] Shannon Adams PDE Mechanical Execution 02-937-0113-8 ext. 214 (089) 967-6575 [email protected] Ruechai Lagampan PDE Civil/Struct. Engineering 02-937-0113-8 ext. 116 (081) 551-5340 [email protected] Suthep Ngamlertlee PDE Elec/Control Engineering 02-937-0113-8 ext. 159 (081) 909-0800 [email protected] Tawatchai Pisansetthagul PDE Mechanical Engineering 02-937-0113-8 ext. 154 (084) 654-7855 [email protected] TBD B&V Site Manager TBD TBD TBD MC MC Project Mailbox MC Project Mailbox N/A N/A [email protected] MC Bangkok Office Mailbox

MC Bangkok Office Mailbox N/A N/A [email protected]

Hiroki Goto Project Director Off Shore +81 0332824530 - [email protected] Yusuke Saikawa Project Manager OffShore +81 0332869041 +81 0332869068 [email protected] Takahiro Kawachi Project Manager OnShore 02-256-6067(Direct),02-256-6900


Taigo Noguchi Deputy Project Manager OffShore +81 0332824531 (081) 902-8851 [email protected]


2-19

Table 2-3 (Continued) Supplier Correspondence*

B&V - Siemens Correspondence

Name Title Phone Office Mobile Phone Number Email Bill Madhavan Technical Project Manager 02-256-6900 (081) 754-2181 [email protected] Pathra Uapruchayakula Project Coordinator 02-256-6900 Ext. 271 (081) 700-1804 [email protected]

TBD MC Site Manager TBD TBD TBD *A current list of all project contact information is maintained in the Bangkok docbase at location documentum\Docbases\bangkok\PROJ161808_Glow\20.0000\21.0100 Proj Instruct Manual\21_0100 Project Distribution Matrix.xls


3-1

3.0 Project Communications 3.1 Introduction This section serves as a Project Communications Plan. It outlines the communications procedures that will be used to ensure that all required project information is available to the Owner, B&V, and third parties. 3.2 Correspondence 3.2.1 General All formal and contractual correspondence and documents related to the project shall be written in English on MBC letterhead for correspondence to the owner or B&V letterhead for correspondence to MC and third parties. The entity as designated by the Project Manager which will generally be B&V Thailand Limited for Onshore correspondence, and Black & Veatch Corporation for Offshore correspondence. For correspondence to the owner the original letter will be sent to the Owner. Email will be the preferred method of general written correspondence on the project. Figure 3-1, Processing of Incoming and Outgoing Documents, shows the general procedure for processing project documents. All documents produced or received on the project shall be controlled in accordance with Part 10, Section 4.0 of this PIM. As much as possible, correspondence will be transmitted electronically to primary parties, with a copy sent to the person responsible for the project files. When this is not feasible, the preferred methods of shipping correspondence are as follows:

Electronically by portable digital format (PDF) if a signature is required.

Faxes will generally not be used on this project. Where necessary to transmit information via fax, a copy of a letter or of an email will be faxed to the applicable party.

Express mail - ground service (or via letter courier or B&V driver). Express mail - next day service.

Sample formats have been prepared for letters and faxes to provide a consistent approach for all Consortium documents. Figure 3-2, Sample Letters, list the recommended formats. The Project Support Assistant (PSA) is responsible for maintaining document forms and formats and for distributing electronic copies to the project team.


3-2

Any hard copy incoming project document shall be forwarded to Project

Support Assistant (PSA) by project personnel.

PSA scans document, electronically distributes to

action and information parties, electronically files, and routes original to Documentum/File.

Original (if applicable) is filed in hard copy project files.

Originator creates a draft in the project format, PSA assigns file number, indicates distribution,

and forwards to Project Manager (or as designated in PIM) for

review.

Project Manager or designee reviews document, file number, and distribution, and provides

documents to PSA for processing.

PSA copies or scans for distribution and electronic filing, prepares

documents for mailing or electronic transfer, distributes copies, and

delivers to mail facility. Hard copy (if applicable) is filed in project files.

Outgoing documentscreated which requireinternal and external

distribution for project.

Hard Copy Incoming Documents Electronic Incoming Documents

Incoming electronic project document or substantive email communication

received by project personnel.

Recipient formats subject line of email according to Section 3.3 of the Project Instructions Manual (PIM) and forwards to Project Manager, Engineering Manager, and other interested

parties, based on the document distribution matrix copying the project electronic mailbox (add

project email address) in accordance with Section 3.3.

PSA accesses project mailbox and reviews email

subject line for project format.

PSA files emaild that meet project standards (as

outlined in Section 3.3 of the PIM) in Documentum.

Outgoing Documents(Formal Contracts)

Figure 3-1 Processing of Incoming and Outgoing Documents


3-3

Figure 3-2* Sample Letter - Onshore


3-4

Figure 3-2* (Continued) Sample Letter - Offshore


3-5

3.2.2 B&V Correspondence to/from the Owner and Third Parties Formal Letter Correspondence from the Consortium to the Owner is addressed as indicated in Table 3-1 and shall be under the Project Managers signature. General email correspondence to the Owner or MC shall be sent from the Project Manager, Engineering Manager or Sr. Project Director, or by the Site Manager as authorized by the Project Manager. All correspondence to the owner shall also be sent to parties in the distribution matrix in Table 3-2. The contract administrator for the Siemens contract has the authority to cc the MC distribution list in Table 2-2 on routine correspondence required to administer the contract. Correspondence to Stecon shall be from the PM, EM, Construction Operations Manager, Site Manager, Construction Manager or Startup Manager, with appropriate copies to MC in accordance with the distribution matrix in Table 2-3. All formal letter Consortium correspondence to the Owner is sequentially numbered starting with 001. The letter number will be assigned by the PSA, and will differentiate between the Onshore contract and the Offshore contract. The B&V project number and file number shall be included or added to all correspondence to and from the Owner and/or third parties. Copies of correspondence shall be transmitted electronically to appropriate parties listed in Appendix B, Document Distribution Manual of this manual. 3.3 Electronic Mail File numbers are to be included on all correspondence documents, including project emails using the following example format for the subject line: File # and extension #_Date in numeric YYMMDD date format, Project Name, Glow, Subject

Example: 62.3405.00D_090324_Glow Phase 5 Bids tabs are now available for review

In the example above, the date format 090324 = 24-Mar-09. This format is established so that emails and documents stored in Documentum are easily sorted by date. File numbers should be used for all files (spreadsheets, word documents, etc) that are stored in Documentum. All project related files that are not stored in other B&V tools (Powrtrak, Powrspec, etc.) shall be stored in Documentum. Files should be named with the following format:

File number description of the file Example 21_0100 Project Instructions Manual

The file name should be included in the footer of the document for ease of reference to the electronic location of the file.


3-6

Table 3-1 Addresses for Copies of Correspondence Forwarded to the Owner*

Name Title Phone Office Mobile Email Type of Correspondence

Correspondence from MBC to Glow

Glow Project Mailbox Glow Project Mailbox N/A N/A [email protected] ALL Svend Erik Jensen Project Director 02-670-1500-1 ext. 6003 (089) 205-9177 [email protected] ALL Tananchai Chaisrakaew Project Manager (038) 684-780-10 ext. 5200 (089) 205-9176 [email protected] ALL Pipop Chattaraputi Deputy Project Manager (038) 684-780-10 ext. 4240 (081)173-3782 [email protected] ALL Alan Augustine O&M Co-ordinator (038) 684-780-10 ext 4006 (081) 429-7782 [email protected] Technical Only Vimol Sarathana Project Secretary (038)684-780 -10 ext 5209 (089) 408-9777 [email protected] ALL Max Stossel Project Manager 02-657-1000 (081) 869-2950 [email protected] ALL Poyry Project Mailbox Poyry Project Mailbox N/A N/A [email protected] ALL Esa Heiskanen Executive Vice President 02-670-1500 ext 6000 (081)889-1326 [email protected] Commercial,

Report, Minute of Meeting, Insurance, Permit

Correspondence from Glow to MBC

B&V Project Mailbox B&V Project Mailbox N/A N/A [email protected] ALL John Gustke Project Director 02-937-0113-8 ext. 345 (081) 701-9582 [email protected] ALL Mark McDermott Project Manager 02-937-0113-8 ext. 170 (089) 967-6601 [email protected] ALL Jason Schottler Engineering Manager 02-937-0113-8 ext. 201 (089) 967-6602 [email protected] ALL TBD B&V Site Manager TBD ALL MC MC Project Mailbox MC Project Mailbox N/A N/A [email protected] ALL MC Bangkok Office Mailbox MC Bangkok Office

Mailbox N/A N/A [email protected] ALL

Hiroki Goto Project Director Off Shore +81 0332824530 N/A [email protected] ALL Yusuke Saikawa Project Manager OffShore +81 0332869041 +81

0332869068 [email protected] ALL


3-7

Table 3-1 (Continued) Addresses for Copies of Correspondence Forwarded to the Owner*

Name Title Phone Office Mobile Email Type of Correspondence

Takahiro Kawachi Project Manager OnShore 02-256-6067(Direct),02-256-6900 ext.270

(089) 894-3227 [email protected] ALL

Taigo Noguchi Deputy Project Manager OffShore

+81 0332824531 (081) 902-8851

[email protected] ALL

Bill Madhavan Technical Project Manager 02-256-6900 (081) 754-2181 [email protected] ALL Pathra Uapruchayakula Project Coordinator 02-256-6900 Ext. 271 (081) 700-1804 [email protected] ALL TBD MC Site Manager TBD ALL *A current list of all project contact information is maintained in the Bangkok docbase at location documentum\Docbases\bangkok\PROJ161808_Glow\20.0000\21.0100 Proj Instruct Manual\21_0100 Project Distribution Matrix.xls

PROJECT INSTRUCTIONS MANUAL FILE NO. 161808.21.0010 BV PART 10 PROJECT ADMINISTRATION PIM

3-8


Addresses for Copies of Correspondence Forwarded to the Consortium*

Name Title Phone Office Mobile Email Correspondence B&V/MC B&V B&V Project Mailbox B&V Project Mailbox N/A N/A [email protected] John Gustke Project Director 02-937-0113-8 ext. 345 (081) 701-9582 [email protected] Mark McDermott Project Manager 02-937-0113-8 ext. 170 (089) 967-6601 [email protected] Jason Schottler Engineering Manager 02-937-0113-8 ext. 201 (089) 967-6602 [email protected] TBD B&V Site Manager TBD MC MC Project Mailbox MC Project Mailbox N/A N/A [email protected] MC Bangkok Office Mailbox MC Bangkok Office Mailbox N/A N/A [email protected] Hiroki Goto Project Director Off Shore +81 0332824530 N/A [email protected] Yusuke Saikawa Project Manager OffShore +81 0332869041 +81 0332869068 [email protected] Takahiro Kawachi Project Manager OnShore 02-256-6067(Direct),02-256-6900


Taigo Noguchi Deputy Project Manager OffShore

+81 0332824531 (081) 902-8851 [email protected]

Bill Madhavan Technical Project Manager 02-256-6900 (081) 754-2181 [email protected] Pathra Uapruchayakula Project Coordinator 02-256-6900 Ext. 271 (081) 700-1804 [email protected] TBD MC Site Manager TBD TBD TBD *A current list of all project contact information is maintained in the Bangkok docbase at location documentum\Docbases\bangkok\PROJ161808_Glow\20.0000\21.0100 Proj Instruct Manual\21_0100 B&V-MC Distribution Matrix.xls


3-9

Table 3-2

Correspondence from B&V to Third Parties/Suppliers

Third Party/Subject Signed and Transmitted by/Addressed to Consultants

Proposals, precontract negotiations, final contract

, Project Manager. PPM or PR

Routine correspondence transmitting/requesting information, drawings, or other documents

, (Project Managers designee responsible for coordinating work)

Equipment, Material, and Construction Contractors

Contractual items , Project Manager or PPM as designated by the PM

Correspondence regarding bid issue specifications, coordination with bidders during bid evaluation, general correspondence prior to contract award, expediting deliveries, and coordinating manufacturer facilities inspections

, PPM, PR or Project Manager

Correspondence following contract award, transmitting/requesting engineering information, drawings, or other design documents, and coordinating meetings or trips

, Project Engineering Manager, Project Manager, PDE, or Responsible Engineer

Correspondence regarding quality issues and/or inspection and test plans

, Engineering Manager, PDE, RE, Project Manager or Project Quality Manager


3-10

Email messages with outside parties shall be considered routine project correspon-dence and should have a file number assigned and be stored electronically in Documentum by ensuring that a copy is to be transmitted to the Glow Project mailbox for filing. Email message subject lines shall be formatted as follows: File_YYMMDD_Glow Phase 5_Subject For example 14.0205 060612 Glow Phase 5 Site Arrangement Comments This information shall be described to all suppliers in the individual contract documents and should be adjusted during execution as necessary. 3.4 Telephone Communications Telephone communications may be used to transmit information or to further the consideration of information by others. Telephone conversations must be documented if the communication has an official or significant status. Documentation of telephone conversations should be filed with the related subject matter as indicated by the File Index System. Documentation of telephone conferences can simply be a project email that confirms the items discussed and agreed during the telephone conference. 3.5 Conferences and Meetings Following each significant conference and meeting involving B&V and the Owner, or B&V and a third party, a conference memorandum shall be prepared by B&V as appropriate. The persons responsible for preparing, reviewing, and issuing the conference memorandum shall be designated by the Project Manager. In general, responsibility for preparing the agenda and subsequent Minutes of Meeting is as follows unless the Owner requires that they prepare the minutes of meeting.

Owner Meetings -Agenda - PM/ Minutes of Meeting - Engineering Manager Stecon Meeting - Pre-Mobilization - Construction Operations Manager Stecon Meeting - Post Mobilization Site Manager or Construction Manager Schedule Coordination Meetings with Stecon/MC - Project Controls Manager Meetings with Supplier Pre-Award - Procurement Representative Meetings with Supplier Post-Award - Responsible Engineer Commissioning Meetings- Commissioning Manager

Conference memorandum identification shall include the following:

File number. Meeting attendees.


3-11

Name of individual recording the minutes of meeting. Location of the meeting.

A standard template for meeting minutes can be found at the following location:

documentum\Docbases\bangkok\PROJ161808_Glow\10.0000 ProjAdmin\15.0000 Memoranda\15.0200 Conference - MBC-Owner

documentum\Docbases\bangkok\PRO161808_Glow\10.0000\15.0000\15.0200 File Name: 15_0200 MBC/Owner MOM template.doc

For meetings that cover multiple subjects with the Owner, third parties,

the Owner and third parties, or B&V members only, a primary file number of the 15.0000 series, as indicated in Appendix C, shall be applied to the first and succeeding pages. The original of the conference memorandum shall be filed under this file number.

When a memorandum can be identified with a specific design subject or the administration of a specific procurement or construction contract for which there is an established file number, that reference file number shall also be included on each page of the memorandum and a copy placed in that particular file, as described in Appendix C.

The originator of the conference memorandum shall be responsible for designating the file number and for distributing copies of the memorandum.

Transmittal of memoranda to the Owner shall be made email by the Project Manager, Engineering Manager, or Senior Project Director, or through the project mail box at the direction of one of these individuals. Transmittal to Supplier shall be through the PR or RE, or through the project mailbox and the direction of the PR or RE. The following internal meetings shall be held on a regular basis for the purpose of communication, coordination, issue discover and/or resolution and decision making. The times, attendees and topics shall be adjusted as necessary for the current events at the time. An agenda should be prepared and issued prior to each meeting. The agenda may be a schedule, cost report, etc as appropriate to fit the topic of the meeting:

Weekly Project Staff Tuesdays 1:30 p.m. Weekly Procurement Status Mondays 1:30 p.m. Weekly U/G Meeting Tuesdays 8:30 a.m. Weekly A/G Space Control Tuesdays 10:00 a.m.

Each discipline should hold information meetings with their teams to coordinate discipline specific information, and to share information, issues, solutions, etc from overall project meetings.


3-12

Project Controls related meetings shall be schedule according to the project controls monthly calendar discussed in Part 10 of this document. Items specific meetings shall be arranged as necessary to coordinate and manager the project. The use of Outlook calendar is highly recommended to arrange such meetings. Small, impromptu and informal meetings are encouraged to resolve issues without the excessive use of email. The project team shall meet monthly with the Owner, and monthly or quarterly with the Marubeni as necessary. 3.6 Electronic Communications Electronic communications in the form of email should be used on the project whenever possible to provide communications by methods faster than mail. It is not necessary that paper copies of these messages be mailed to the addressee who would receive normal correspondence regarding the subject of the message. Electronic communications shall be handled in accordance with procedures for corre-spondence transmittal and filing. The PSA shall retain electronic copies of all electronic correspondence, which shall be placed in the project files and/or in Documentum. The following numbers shall be used for facsimile communications:

Black & Veatch Tel: (662) 937-0112 Fax: (662) 937-0112

Glow Glow Bangkok Tel: (662) 670-1500-1

Fax: (662) 670-1548-9

Glow Rayong Tel: (6638) 684 -780-5 Fax: (6638) 684-789

Marubeni Marubeni Bangkok Tel: (662) 256-6900

Fax: (662) 256-6660, 263-3209

Marubeni Tokyo Tel: (81) 3-3282-2111 Fax: (81) 3-3282-7456


4-1

4.0 Project Document Control 4.1 Introduction Project documents to be controlled include official project correspondence, memoranda, calculations, drawings, procurement specifications, design specifications, stress reports, test reports, manufacturers material certifications, manufacturers drawings, and other such records. The document control procedure is based on project file control under the supervision of the Project Manager. Specially handled files will be designated for pricing information and other sensitive information, if required. 4.2 Project File System The project file system provides a method whereby all information related to a project is classified and arranged for filing, reference, retrieval, and preservation. The File Index System is included in Appendix C of this manual. The File Index System shall be used for all documents, including project correspondence, memoranda, specifications, calculations, reports, and other documents. Each file number shall be assigned to each document. Hard copy documents with more than one page or sheet will be stapled or securely bound. Hard copies shall be maintained for the following items or as directed by the Project Manager:

Letters to Glow. Letters to MC. Invoices. Monthly reports. Procurement contracts.

The complete document identifying number will consist of the project number and the first, second, and third level file numbers. Certain file numbers will require a fourth level suffix as described in Appendix C of this manual. The PSA shall maintain the File Index System. All project personnel will ensure that the appropriate file number is assigned to all correspondence and documents and will maintain the respective calculation files and drawings.


4-2

4.3 Document Control 4.3.1 Administration The PSA is the central point of project document control, responsible for processing, or supervising the processing of, all project documents. Those responsibilities include receiving, applying file numbers, distributing, expediting, releasing all project documents, and ensuring the integrity and maintenance of the project file. Files shall not be deleted from the project files without prior acknowledgment of the PSA and approval by the Project Manager. 4.4 Processing of Documents 4.4.1 Introduction All formal letters sent by B&V will be assigned a unique document identifier and logged into Documentum. Processing, distribution and filing of procurement documents should be in accordance with the Figures 4-1 through 4-6. The distribution of IHR documents is optional, and will be package-specific as agreed between the PSA and the Project Manager. 4.4.2 Document Identification All project mail except manufacturers drawings shall be delivered to the PSA or other person authorized to receive incoming documents. Manufacturers drawings shall be forwarded from the mailroom to Engineering Manager or Discipline lead as identified in each contract for further processing into the J07 drawing control system The PSA is responsible for processing the original copy of each incoming document, other than documents submitted in multiple copies (proposals, instruction manuals, etc.), and the transmittal letter or form for documents submitted in multiple copies. Processing includes showing the date of receipt, appropriate file numbers, action, and information parties, and distribution to action and information parties in accordance with the Document Distribution Matrix or as directed by the Project Manager. 4.4.3 Action Items Each Project Lead (PDE, EM, PPM, PCM, SM, CM, etc.) is responsible to track and respond to the action items within their area of responsibility. 4.4.4 Project Reference Documents Documents that have only temporary significance or that are used for general reference purposes (codes, standards, etc.) will not be filed in the project files. Assignment of reference material to the project files will be made by the Project Manager.


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PSA receives initial notification from Procurement that the spec has been

issued for IHR.

PSA prints one copy 2-sided for library project file copy and creates label for 3-ring binder spine. Mark

as "IHR."

Figure 4-1

Review of Procurement Document at IHR Process (.00B) [In-House Review]

Contract Payment Milestones for RFQ

Issue Package for Bids Alloy Pipe. Issue Package for Bids Boiler Feed Pump. Issue Package for Bids Chlorination System. Issue Package for Bids DCS Equipment. Issue First Package for Bids Equipment Switchgear

(MCCs, or SUSs or Switchgear, etc.).

Procurement sends RFQ email

to PSA

Print one copy 2-sided (3-ring binder) for library project file

copy and create label for spine (pull IHR and replace with RFQ)

(File locate .00C/Record)

If payment milestone is in accordance with Exhibit E of Contract, prepare letter for

Owner to request.

Owner only receives RFQ email.

Review with Project Manager.

Onshore letter signed by Project Manager.

Offshore letter signed by Cheong Hoe Wal.

Send letters from project mailbox and deliver

original to Glow.

Figure 4-2 RFQ Process (.00C) Request for Quote - Hard Copy File


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Figure 4-3 LOA - Letter of Award Process (.01A)


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Figure 4-4 Conformed Contracts Process (.01A)


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Place the procurement number of the manual in number order on the log. Transmittal # (PSA) assigned from transmittal number log. Spec name. Date PSA received manuals. RE name. Date Owners manual will be sent Fed-X. Date of 10 day expiration date Owner must have manual comments back to B&V. Date RE must have all comments back to Supplier (5 days after Owners expiration

date for comments back to B&V). Date Sites proof manual will be sent Fed-X to Site.

Figure 4-5 O&M Manual Process


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Figure 4-6 Contract Revision (Change Order) Process (.01D)


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4.4.5 Outgoing Documents The PSA is responsible for processing all outgoing correspondence including routine transmittals of B&V drawings but excluding the issue of procurement specifications, and related documents to bidders, and distribution of manufacturers shop drawings. Routine transmittal of drawings to manufacturers and contractors will be processed as described in Part 50, Section 2.0, under the direction of the Project Engineer responsible for the specific contract. Issue of specifications and related documents to bidders is processed by Procurement personnel under the direction of the Project Manager or Procurement Manager, as described in the PPP. Processing includes verifying file numbers, logging, preparing documents for mailing, and distributing copies to the project file, with appropriate copies to the Owner, Purchaser, in-house personnel, third parties, and the B&V Project Field Manager. Whenever possible, documents will be electronically conveyed via email to the addressees. Hard copies of email transmittals will be signed and forwarded by courier or telecopy. 4.4.6 Internal Documents The PSA will receive and record B&V memoranda and reports for filing, using the preparations noted above. 4.4.7 Manuscripts and Preliminary Drafts Manuscripts and preliminary drafts of specifications, reports, and other such documents will not normally be maintained permanently in the project files. The permanent project file will contain only those documents issued for Owner review and final documents approved for issuance and their revisions. 4.4.8 Calculations, Data, and Miscellaneous Design Inputs Calculations, data, and other design inputs required to support design concepts or detailed design must ultimately be retained in the project files. Calculations shall be prepared, maintained, and transferred to the project files in accordance with Energy-Std-2-03880-00140, Standard for Calculations. 4.5 Distribution Documents generated by B&V, the Owner, equipment manufacturers, and construction contractors will be distributed to B&V and the Owner as shown in Appendix B.


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4.6 Storage of Documents The project file will provide a complete record of final documents approved for issue and their revisions and all documents received on the project. Materials for cave storage will be sent to the PSA to prepare the long-term storage transmittal documents. 4.7 Electronic Document Storage Essentially all B&V correspondence will be stored electronically using Documentum. Exceptions will include O&M manuals and other items as directed by the Project Manager. Copies of all correspondence will be transmitted to the Glow Project Mailbox for implementing this storage procedure. Incoming correspondence received electronically will be similarly stored. If correspondence is received in a suitable electronic format, the PSA will enter it into Documentum. Other incoming correspondence may be scanned and entered into Documentum.


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5.0 Project Quality Plan 5.1 Introduction This Project Quality Plan defines the Quality Management System (QMS) to be used during the engineering, procurement, and construction management (EPCM) phase of the GLOW Phase 5 Project. This plan also includes startup and commissioning activities. Sino-Thai Engineering and Construction (STECON) will be responsible for construction activities (refer to Subsection 5.2.1.6). The applicable parts of the MBC Consortium QMS, including applicable B&V standards and guides, shall govern the engineering, procurement, and construction scope of the project. This Project Quality Plan also defines activities and processes to be followed that affect the quality of products and services and, thereby, helps to ensure that the projects quality objectives are achieved. The Project Manager has the responsibility, authority, and accountability for ensuring implementation of the Black & Veatch (B&V) Energy-MBC Consortium QMS for this project. Each project employee shall have access to and shall be responsible for following the applicable requirements of the QMS. In addition, the project team will contribute to improving the effectiveness of the QMS through supporting project audits and surveillance activities and by using the deviation, preventive, and corrective action systems. Onshore contracts consist of all activities performed in the country of Thailand for construction, startup, and commissioning of the plant. Offshore contracts consist of the supply of imported materials for the plant. 5.2 Project Quality Management Activities and Applicable

Standards and Guides The project team shall work to implement applicable standards and guides, listed in Table 5-1 at the end of this section, to control the processes and to ensure the quality of the work. Project quality activities may be adjusted as necessary to ensure the appropriate level of quality, as defined in Energy-Std-2-04155-00008, Standard for Project Quality Planning and Plans. Typical activities include the following:

Developing a review cycle of defined processes, including contract review for incorporation of requirements, design system review, and purchase order review.

Requesting deviations in accordance with Energy-Std-1-00000-00020, Standard for Quality System Deviations, when project management determines that defined QMS requirements do not support project operations.


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Evaluating the criticality of equipment, materials, or other deliverables from an EPCM/startup and commissioning perspective using Energy-Std-2-00616-00001, Standard for Assessing Procured Equipment.

Requesting and/or developing and conducting project training activities needed to support project execution. Details regarding training responsibilities can be found in Sections 1.4 and 2.6 of the Project Execution Plan, and Subsections 4.1.2, Specific Responsibilities; 4.22, Startup, Initial Operating and Testing; 5.7, Operating Personnel; and Attachment T-18 of the onshore and offshore contracts.

5.2.1 Project Administration The administration of the project shall be in accordance with this Project Instructions Manual (PIM) and Energy-Std-2-04155-00010, Standard for Project Instructions. One record hard copy of the PIM will be retained by the Controlled Documents Center. All project work will proceed from the distributed copies that are to be accessible to all project personnel. 5.2.1.1 Document Control. The distribution of project-related paper or electronic documents by the MBC Consortium shall be controlled as defined in this manual. 5.2.1.2 Deviations. On occasion, project-specific requirements may require deviation from the overall Glow Phase 5 Project QMS. Where deviations are required, they shall be controlled and approved in accordance with Energy-Std-1-00000-00020, Standard for Quality System Deviations. 5.2.1.3 Nonconformances. Whenever nonconformances in materials, systems, components, parts, services, or workmanship governed by the project are identified, the assigned quality personnel (e.g., Project Quality Manager [PQM] or MBC Consortium Site Quality Manager) and, if required by contract, the Owner shall be notified. Nonconformances shall be tracked and their disposition determined in accordance with Energy-Std-1-00000-00030, Standard for Reporting of Nonconforming Product. 5.2.1.4 Preventive and Corrective Actions. Prompt corrective actions will address any identified project quality problems. In addition, the GLOW SPP Phase 5 Project team shall read relevant B&V Energy QMS standards. Refer to Energy-Std-1-00000-00025, Standard for Corrective and Preventive Action, for a detailed explanation of this process. 5.2.1.5 Project Quality Records. Project quality records shall be created and maintained in accordance with Energy-Std-1-00000-00060, Standard for Records Management, to provide evidence of conformity to contract and company requirements. Records, as defined by the Owner, will be maintained and provided as part of the turnover process.


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5.2.1.6 Responsibility. The division of responsibility established for this project is specified in Sections 1.1 and 1.4 of the Project Execution Plan located within Project Handover Books, which can be found in Documentum at the following location:

documentum\Docbases\bangkok\PROJ161808_Glow\ 10.0000 ProjAdmin\10.0500 Proposal Documents\Proposal Handover Book

Marubeni will subcontract the construction works primarily to STECON. 5.2.1.7 Human Resources. Department Managers shall ensure that personnel assigned to the project affecting the Owners product quality have the necessary competence, on the basis of adequate level of instruction, education, training, skill, and experience. Each individual working on the GLOW Phase 5 Project shall be trained according to his or her specific job requirements that include the following (the PQM will be responsible for items marked with an *):

Job requirements and competencies established within the framework of the MBC Consortium organization. Also refer to Section 2.6 of the Project Execution Plan and Part 10, Section 7.0, Training Plan, of the PIM.

Training requirements defined and documented in the MBC Consortium Project Execution Plan.*

Team development needs for the project. Specific project planning and execution.* Specific safety requirements. Refer to Part 80, Section 4.0, of the

GLOW Phase 5 Project PIM.

Calculations. Supplier surveillance.* QMS standard review.* Nonconformance Reports (NCRs).* Engineering Change Notices (ECNs).*

Training records shall be controlled in accordance with documented standards. (Refer to Energy-Std-1-00000-00061, Standard for Personnel Qualification Records.) When a new operating method is introduced or an existing method is revised, affected personnel shall be adequately trained before performing the affected process, in accordance with Energy-Std-1-00000-00050, Standard for Training. All project staff


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should maintain a 90 percent minimum reading requirements completion rate. Department Managers are responsible to track and expedite completion of required reading. 5.2.1.8 Owner Property. Owner property includes products (e.g., equipment, material, tooling, and test equipment) as well as the Owners intellectual properties (e.g., data sheets, software, and confidential information). When received onsite, products supplied by the Owner shall be properly inspected according to contract requirements. These products shall be stored and moved with the same materials and products purchased directly by the MBC Consortium. Products shall be stored according to the instructions issued by the Owner or supplier. During storage, controls and preservation shall be provided according to contract requirements. The MBC Consortium shall acquire any product inspections performed by the Owner. Nonconforming material shall be identified, segregated, and controlled using the criteria established by MBC. (Refer to Energy-Std-1-00000-00030, Standard for Reporting of Nonconforming Product.) Products lost, damaged, or unsuitable for installation shall be recorded, and timely notification shall be provided to the Owner. Owners property shall be verified and managed in accordance with Subsections 5.2.4.2.1 through 5.2.4.2.2 of this PIM, as well as by Section 20.3, Proprietary Rights, of the project contract. Distribution shall be accomplished in a controlled manner according to the Owners instructions. Third party deliveries may be made only after Owner authorization. No changes shall be completed without verification and authorization. Records of Owner property shall be maintained in accordance with documented procedures. 5.2.2 Contract Review The contract shall be reviewed and documented in accordance with Energy-Std-2-03143-00010, Standard for B&V Energy Contract Development. 5.2.3 Design Control 5.2.3.1 Design Input. Input to overall project design shall be controlled within the Project Design Manual (PDM). The preparation of the PDM is controlled by Energy-Std-2-03880-00120, Standard for Design Basis Documents. The intent of the PDM is to set the criteria for meeting the projects detailed design requirements, where design is completed either by the MBC Consortium or an equipment supplier. Review of design work shall be consistent with the PDM.


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5.2.3.2 Detailed Design. Detailed design work involves performing calculations and creating drawings. These processes shall be in accordance with Energy-Std-2-03880-00140, Standard for Calculations, and Energy-Std-2-03880-00180, Standard for Drawings and Lists. 5.2.3.3 Design Review and Verification. Design review and verification will be scheduled by the Project Engineering Manager as needed. This process shall be in accordance with Energy-Std-2-03880-00150, Standard for Design Review, and Energy-Std-2-03880-00220, Standard for Design Verification. 5.2.3.4 Engineering Change Notification. An ECN shall be used to provide interim notification of design changes before they are incorporated into the design document or to accompany revised design documents that have been previously issued. ECNs shall be processed in accordance with Energy-Std-2-03880-00160, Standard for Design Change Management. 5.2.4 Procurement 5.2.4.1 Commercial Documents. The commercial terms and conditions of the contract will be developed by the Project Procurement Manager. The MBC Consortium procedures shall govern the preparation and review process. Commercial documents shall be in accordance with Energy-Std-2-00615-00002, Standard for Procurement Commercial Documents. 5.2.4.2 Technical Specifications. Technical specifications shall be prepared, revised to be project-specific, and stored in Documentum on the Bangkok server (as applicable) for project use. Technical specifications shall be in accordance with Energy-Std-2-03143-00020, Standard for Project Use of PowrSpec. 5.2.4.2.1 Preservation of product. Energy-Std-2-00615-00010, Standard for Materials Management and Control, documents the requirements associated with the maintenance and conformity of materials and equipment during the fabrication and construction cycle until their turnover to the Owner. This preservation, carried out directly, specified by contract to the suppliers/subcontractors, or specified by the suppliers/subcontractors in vendor submittals, includes identification as indicated in this section. The party responsible for conducting preservation activities is responsible for identification of these activities. This information shall be defined in the purchase requisitions. 5.2.4.2.2 Packaging/handling. The instructions for packaging can be found in documents attached to purchase orders. To preserve products during handling and transportation, these documents describe the protection necessary for the products, the type of shipping method to be used, and the destination information. Packaged products are marked according to procedures set forth in the purchase order. If packaging and handling conditions are specified by contract, MBC Consortium inspectors shall verify compliance upon supplier notification that material is ready for shipment.


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5.2.4.3 Procurement Documents. As final bidding packages are defined, the commercial sections and technical sections, and any required drawing manifests, will be assembled into one procurement package and reviewed by the project team for consistency prior to release. Procurement documents shall be in accordance with Energy-Std-2-00615-00006, Standard for Purchase Orders/Subcontracts/Service Contracts and Revisions. 5.2.4.4 Bidders List. An approved bidders list will be prepared for the project. The companies on the final approved source of supply shall be acceptable from a commercial, technical, and quality standpoint. Evaluation of the suppliers/subcontractors quality programs will be done by direct visits and/or desk record review. Commercial review will be performed by the Project Procurement Manager. Technical review will be performed by the Project Engineering Manager, and the quality review will be performed by the PQM and shall be in accordance with Energy-Std-2-00615-00001, Standard for Sourcing and Leveraging. The project may elect to issue procurement packages for bidding to suppliers that are not approved in accordance with the above if there is reasonable evidence that supplier (thru pre-qualification) may be acceptable from a commercial, technical, and quality standpoint but the project has not yet performed a detailed audit of the Supplier. However, in no case, will the Supplier be awarded a contract until such bidder has been approved commercially, technically, and from a quality standpoint. 5.2.4.5 Bid Evaluation/Analysis. B&V will perform a bid evaluation on each procurement item. The only exceptions are the Siemens steam turbine generator package (in which B&V and Marubeni share a 50/50 responsibility) and the HRSG which is awarded to HBGC. The process shall be controlled in accordance with Energy-Std-2-00615-00005, Standard for Project Request for Quotation to Award Process. Owner agreement will be obtained, when required. STECON will be responsible for the procurement of consumables, construction supplies, etc according to the consortium DOR. 5.2.4.6 Inspection Documentation Package. Inspection documentation packages will be developed prior to inspection. 5.2.5 Construction/Startup Construction quality management activities shall be as described in the Construction Quality Plan and carried out in accordance with the Black & Veatch International (BVI) Site Procedures Manual, Marubeni/STECON Site Procedures Manual, ASME Quality Control Manual (if applicable)

21_0100 glow pim project 161808

Documents

project administration

project communications

project activities

project organization

project planning

project schedule

project completion

closing of project