2020 Reopening Planning Updates

Board Of Education MeetingJuly 15, 2020

Goals for 7/15/20 Board of Education Meeting

➢ Provide a status update on district action plan.

➢ Conduct a public discussion with the BOE that considers:

○ Agency guidance regarding health safety.

○ Academic and social emotional needs of students.

○ Staff developed scenarios.

○ Family opinion data.

○ Staff opinion data.

➢ Determine the feasibility of offering an in-person option.

➢ Establish a face coverings policy.

Realities

➢ There is no plan that looks like “Pre-Covid19”.

➢ Our primary charge is the safety and education of students.

➢ Budget and staffing are constrained.

➢ Plans must be flexible and nimble to:

○ Respond and react to changing guidance from both state and local

agencies throughout the year.

○ consider the changing safety risks/exposure of all students and staff.

➢ As a public institution, we must operate within specific rules and

regulations.

Research-Based Guidance

➢ The American Academy of Pediatrics (AAP)

➢ The Governor and the Ohio Department of Health

(ODH)

➢ Hamilton County Public Health (HCPH)

➢ The Ohio Department of Education (ODE) Restart

Guide

➢ Centers for Disease Control (CDC)

➢ Families First Coronavirus Response Act (FFCRA)*Links added on 7/15/2020

Timelines

➢ March - May 2020

○ Provided Remote Learning

■ sought regular feedback from families to adjust.

■ sought questions and concerns from staff.

○ Identified “Reopening Work Groups” for each building.

○ Collected summary feedback from families to use in developing plans.

○ Created systems of networking with colleagues and agencies.

○ Communicated with with staff daily and families weekly.

Timelines

➢ June 2020 - July 15 (Board Meeting)

○ Reopening Work Groups developed scenarios

○ Family feedback requested to support Work Groups (June 19, 2020)

○ Required protocols and procedures identified.

○ Costs estimate completed.

○ July 2 - State guidance provided

○ Reopening Work Groups adjusted to guidance.

○ Family and Staff feedback requested (July 10, 2020)

○ Draft face covering policy created with legal counsel.

Timelines

➢ July - August 2020

○ Communicate changes that impact families.

○ Implementation:

■ Criteria/thresholds for changing scenarios

■ Face mask policy

○ Finalize protocols (i.e., positive cases, assessing symptoms, sanitizing,

etc.)

○ Identify the data thresholds for the shift to remote learning.

○ Work with Hamilton County Public Health.

Timelines

➢ Starting School

○ Parent Q & A sessions offered on 7/27, 7/29, and 7/30 - Details coming

○ August 2: Deadline for parent commitment to in-person model or remote

○ August 17 - 21: Educate and train staff; practice and improve procedures

○ August 26: Instruction begins for students

Priorities for Returning to School 2020

➢ Consider the health and safety of our students and staff,

especially the most vulnerable.

➢ Design plans for student learning and effective

teaching.

➢ Execute the return to school in an efficient and

responsible manner.

➢ Develop protocols for health guidance.

Requirements

➢ Vigilantly Assess for Symptoms

➢ Wash and Sanitize Hands to Prevent Spread

➢ Thoroughly Clean and Sanitize School Environment to

Limit Spread on Shared Surfaces

➢ Practice Social Distancing

----------------------------------------------------

➢ Develop plans for transitioning between in-person and

remote based on local decisions and when ordered.

➢ Implement a Face Coverings Policy

Process

Operational

Protocols

Logistics

for Student

and Staff

District

Plan

Operational Protocols (Lead: John Ames)

➢ Utilize guidance and rules to develop written protocols

➢ Meet with appropriate “implementation” groups

➢ Review protocols to inform Logistics Group

➢ Communicate protocols

Groups: District Health Team

Custodial/Maintenance

Food Service

Transportation

Personnel

Logistics Planning for Students and Staff (Lead: Andrea Conner)

➢ Create educational plans

➢ Create social emotional plans

➢ Address access and equity for all students

➢ Review procedures to inform Operational group

Reopening Work Group Membership:

By building

Teachers

Administrators

Paraprofessionals

Administrative Assistants

Participation: Family Survey

Family Survey (Total: 2130)

Participation: Staff Survey - Certified

➢ Percentage of Certified Staff Participating: 72%

○ Certified ■ LECC: 100%

■ LPS: 97%

■ LES: 89%

■ LIS: 95%

■ LMS: 75%

■ LHS: 76%

➢ Classified staff will be surveyed more extensively as we refine the reopening

plans.

Objectives

➢Discuss scenarios○ Impact on students

○ Impact on parents

○ Costs

○ Feedback data

➢Determine feasibility of an in-person option

Scenario III

Scenario III➢ Remote (online) Academy

○ Chosen by family per semester, or

○ Implemented when district is ordered closed, or

○ District chooses not to offer in-person model.

● Clear expectations for teachers, staff and students.

● Loveland teachers are instructors

● Curriculum aligned and paced with in person learning.

● Quarantined students join remote academy for a

seamless learning experience.

Scenario III

➢ Impact on students○ Low-risk of exposure for students and staff; Difficult to meet academic

and social-emotional needs

➢ Impact on families○ Supervision and support of children; impact work schedules

➢ Costs○ Many operating expenses will still exist.

○ Depending on how often or extended timeframe, savings would look

similar to the spring when buildings were closed.

➢ Feedback data○ Family concern

○ Staff concern

Scenario III Survey Data

➢ Scenario III○ Families:

■ 24% of responding families are

comfortable(chose 4-5)

■ 65.2% not comfortable (chose 1-2)

■ 10.8% are neutral (chose 3)

○ Staff:

■ 37.1% of responding staff are comfortable

(chose 4-5)

■ 13% not comfortable (chose 1-2)

■ 49.9% are neutral (chose 3)

In-Person Models

Scenario I

Scenario I

➢ In person 5 days a week (full capacity) with a Remote

Academy (online) Option for those who select this

choice.

● Proper health and safety precautions in place.

● Facial coverings for staff and students required.

● Proper cleaning protocols in place.

● No full day kindergarten.

● High school student arrival moved back by 30 minutes.

● Chosen by family per semester.

● Transition to remote learning when required.

Scenario I

➢ Impact on students○ High-risk of exposure for students and staff; increased ability to meet academic

and social-emotional needs

➢ Impact on families○ Traditional schedule; no Full-Day Kindergarten; change in HS start time

➢ Cost○ Evaluated transportation, custodial, food service

○ Estimated $700,000

➢ Feedback Data○ Family preference

○ Staff concern

Scenario I Survey Data

➢ Scenario I○ Families:

■ 58% of responding families are

comfortable(chose 4-5)

■ 30.4% not comfortable (chose 1-2)

■ 11.6% are neutral (chose 3)

○ Staff:

■ 29% of responding staff are comfortable

(chose 4-5)

■ 55% not comfortable (chose 1-2)

■ 16% are neutral (chose 3)

Scenario II

Scenario II

➢ Blended (half capacity) with a Remote (online) Academy

IIA Students in person 2 days and remote 3 days OR;

IIB PreK-4 - ½ days (a.m./p.m.); gr. 5-12 - in person 2 days

and remote 3 days● Proper health and safety precautions in place.

● Facial coverings for staff always and students required when not 6’ apart

● Proper cleaning protocols in place.

● No full day kindergarten.

● High school student arrival moved back by 30 minutes.

● Chosen by family per semester.

● Transition to remote learning when required.

Scenario II➢ Impact on students

○ Risk of exposure for students and staff; limited ability to meet academic and

social-emotional needs

➢ Impact on families○ Supervision and support of children; impact work schedules; no Full-Day

Kindergarten; change in HS start time

➢ Cost○ Evaluated transportation, custodial, food service

○ Estimated $600,000 - $825,000

➢ Feedback data○ Family no clear preference for or against

○ Staff no clear preference for or against

Survey Data:

➢ Scenario II○ Families:

■ 39.3% of responding families are

comfortable(chose 4-5)

■ 35.3% not comfortable (chose 1-2)

■ 25.4% are neutral (chose 3)

○ Staff:

■ 47.2% of responding staff are comfortable

(chose 4-5)

■ 31.5% not comfortable (chose 1-2)

■ 21.3% are neutral (chose 3)

Considerations

Impact on StudentsSafety and Health including the most vulnerable; Student achievement; Social Emotional well-being; Services to

Students With Disabilities and intensive needs; Health of staff

Impact on FamiliesPlanning for student supervision and support

CostsHealth/Risk of exposure for staff; Staffing; Implementing protocols and procedures; Symptom monitoring and contact

tracing; Space