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Work SessionReopening Schools

July 7, 2020

Agenda

• Orange County COVID-19 Update• Guidance for Reopening Healthy

Learning Environments • Statutory Guidelines

• Sources of Reference• Survey Outcomes• Work Groups/Think Tank

Summaries• Break

2

Agenda

• Intentional Focus on Learning & Well-Being

• Summer School• Model Re-entry Options• Classroom Set Up• School Configurations• School Clinics• Guidance for Cleaning and

Disinfecting• Transportation

• COVID-19 Response Plan• Mental Health and Social

Emotional Well-Being• Professional Development and

Training• Financial Implications and CARES

Act• Questions and Discussions• Limited Conclusion and

Directions/Next Steps-Timeline

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Orange County COVID-19 Update

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Guidance for Reopening Healthy Learning Environments

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Guidance for Reopening Healthy Learning Environments

• Reopening is now under the Commissioner’s Emergency Order “Further Guidance for Closing Achievement Gaps and Creating Safe Spaces for Learning” (7-6-20)

• Create local safe schools plan to maintain in person learning• Create a framework for local planning by creating a crisis response

team• Establish supports and partnerships in communities to make local

decisions

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Guidelines

• District to implement guidelines from CDC and FLDOE where possible

• Input from various stakeholders• Employees will be provided

personal protective equipment• Enhanced sanitization

requirements

• Plan needs to be fluid• Allows for post-deployment

modifications• Quarterly review • Broad communication strategies

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Reopening Requirements

• Further GuidelinesAll schools openFull panoply of servicesProgress monitoring Needs of Students with Disabilities and English Language LearnersEquitable school flexibility

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Further Guidelines

• Districts and charter schools that wish to consider innovative alternatives to supporting their students’ and families’ unique learning styles need to submit a plan

• The plan is temporary for Fall 2020 during the state of emergency

• Districts that do not wish to consider innovative alternatives and open as usual do not need to submit a plan

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Statutory Guidelines

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Constitutional Guidelines

• Article IX, Section 4(b): “The school board shall operate, control andsupervise all free public schools within the school district and determinethe rate of school district taxes within the limits prescribed herein.”

• Article I, Section 6: “The right of employees, by and through a labororganization, to bargain collectively shall not be denied or abridged. Publicemployees shall not have the right to strike.”

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Statutory Powers of School Board

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• Section 1001.42(4)(f), Fl. Stat., Powers and duties of district school board:The School Board shall “Adopt and provide for the execution of plans forthe establishment, organization, and operation of the schools of thedistrict, including, but not limited to, the following: … Adopt policies for theopening and closing of schools and fix uniform dates; however, the openingdate for schools in the district may not be earlier than August 10 of eachyear.”

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• Section 1001.42(8)(a), Fl. Stat., Powers and duties of district school board:The School Board shall “In accordance with the provisions of chapters1003 and 1006, provide for the proper accounting for all students of schoolage, for the attendance and control of students at school, and for properattention to health, safety, and other matters relating to the welfare ofstudents.”

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• Section 1001.42(12)(a), Fl. Stat., Powers and duties of district school board:The School Board shall “Provide for the operation of all public schools,both elementary and secondary, as free schools for a term of 180 days orthe equivalent on an hourly basis as specified by rules of the State Boardof Education; necessary to provide the amount needed from districtsources.”

• Rule 6A-1.045111, F.A.C., Hourly Equivalent to 180-Day School Year:Kindergarten through third grade – 720 net instructional hoursFourth through 12 grade – 900 net instructional hours

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• Section 1001.42(15), Fl. Stat., Powers and duties of district school board:The School Board shall “Require that all laws and rules of the State Boardof Education or of the district school board are properly enforced.”

• Section 1001.42(23), Fl. Stat., Powers and duties of district school board:The School Board shall “Provide students with access to courses availablethrough a virtual instruction program option, including the Florida VirtualSchool and other approved providers, and award credit for successfulcompletion of such courses.”

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Statutory Powers of Superintendent

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• Section 1001.49(1), Fl. Stat., General powers of district school superintendent: TheSuperintendent shall “Exercise general oversight over the district school system inorder to determine problems and needs, and recommend improvements.”

• Section 1001.49(5), Fl. Stat., General powers of district school superintendent: TheSuperintendent shall “From time to time prepare, organize by subject, and submitto the district school board for adoption such minimum standards relating to theoperation of any phase of the district school system as are needed to supplementthose adopted by the State Board of Education and as will contribute to theefficient operation of any aspect of education in the district and ensure thatminimum standards adopted by the district school board and the state board areobserved.”

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• Section 1001.51(6), Fl. Stat., Duties and responsibilities of district schoolsuperintendent: The Superintendent shall “Recommend the establishment,organization, and operation of such schools, classes, and services as areneeded to provide adequate educational opportunities for all children inthe district.”

• Section 1001.51(14), Fl. Stat., Duties and responsibilities of district schoolsuperintendent: The Superintendent shall “Require that all laws and rulesof the State Board of Education, as well as supplementary rules of thedistrict school board, are properly observed and report to the districtschool board any violation that the district school superintendent does notsucceed in having corrected.”

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• Section 1012.27(1), Fl. Stat., Public school personnel; powers and duties ofdistrict school superintendent: “The district school superintendent isresponsible for directing the work of the personnel, subject to therequirements of this chapter…”

• Section 1012.27(7), Fl. Stat., Public school personnel; powers and duties ofdistrict school superintendent: The Superintendent shall “Direct or arrangefor the proper direction and improvement, under rules of the districtschool board, of the work of all members of the instructional staff andother employees of the district school system, supervise or arrange underrules of the district school board for the supervision of instruction in thedistrict, and take such steps as are necessary to bring about continuousimprovement.”

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Collective Bargaining

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• Section 447.209, Fl. Stat., Public employer’s rights: “It is the right of thepublic employer to determine unilaterally the purpose of each of itsconstituent agencies, set standards of services to be offered to the public,and exercise control and discretion over its organization and operations. Itis also the right of the public employer to direct its employees, takedisciplinary action for proper cause, and relieve its employees from dutybecause of lack of work or for other legitimate reasons. However, theexercise of such rights shall not preclude employees or theirrepresentatives from raising grievances, should decisions on the abovematters have the practical consequence of violating the terms andconditions of any collective bargaining agreement in force or any civil orcareer service regulation.”

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• Section 447.309(1), Fl. Stat., Collective bargaining; approval or rejection:“After an employee organization has been certified pursuant to theprovisions of this part, the bargaining agent for the organization and thechief executive officer of the appropriate public employer or employers,jointly, shall bargain collectively in the determination of the wages, hours,and terms and conditions of employment of the public employees withinthe bargaining unit.”

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• City of Miami v. F.O.P. Miami Lodge 20, 571 So.2d 1309, 1322 (Fla. 3d DCA1989), affirmed by FOP Miami Lodge 20 v. City of Miami, 609 So.2d 31 (Fla.1992): “If a particular subject is found to be a critical managerial decisionwhich fundamentally impacts upon the functioning of an enterprise, then itis not a ‘term or condition’ of employment and does not need to bemandatorily bargained.”

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• Court further held: “[W]e acknowledge that certain decisions must beretained exclusively by management; that there are ‘those managementdecisions which are [so] fundamental to the basic direction of a corporateenterprise or [those] which impinge [so] ... indirectly upon employmentsecurity’ as to require their exclusion from the area of mandatory bargaining.”

• “And, even though a decision may affect the job security of employees, ‘itsurely does not follow that every decision which may affect job security is asubject of compulsory collective bargaining.’”

• Court sets up a balancing test to determine whether the managementprerogative or terms and conditions of employment predominate.

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• An employer has to impact bargain when it decides to implement amanagement right when requested by the labor organization:

• “It is axiomatic that although a public employer has the right to unilaterallyexercise its managerial prerogative, it may nonetheless have to bargainover the impact that the decision has on the terms or conditions ofemployment of the members of the bargaining unit.” Sch. Dist. of IndianRiver County v. Florida Pub. Employees Relations Com'n, 64 So. 3d 723, 728(Fla. 4th DCA 2011).

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• “Although an employer may act unilaterally on these issues, a public employer may notimplement its management decision in a manner that affects wages, hours, or terms andconditions of employment without giving the union notice and an opportunity to bargainover the impact of the decision.” Sch. Dist. of Indian River County v. Florida Pub.Employees Relations Com'n, 64 So. 3d 723, 729 (Fla. 4th DCA 2011).

• “Usually, an employer must bargain over the negotiable affects of its managerial decisionfor a reasonable period of time before implementing the decision.” Coastal Florida PBA v.Brevard County Sheriff’s Office,30 FPER ¶ 297 (Fla. PERC 2004).

• “However, in satisfying this bargaining obligation, an employer need only provide noticeand a reasonable opportunity to bargain before implementing its decision. Thisopportunity does not require the employer to submit an impasse in negotiations to thestatutory resolution process prior to implementation.” (City of Jacksonville, 26 FPER ¶31140 (Fla. PERC 2000).

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Sources of Reference

• Local, State, National, and International Organizations• AgenciesCenter for Disease Control (CDC)Florida Department of Health (FDOH)

• Guiding Documents Florida Department of Education Re-entry Plan (FLDOE)Governor’s Reopening PlanCommissioner’s Emergency OrderLocal Orders

• Further Guidance28

Florida’s Theory of Action

• Presume the reopening of school campuses safely• Open schools with a moral purpose-closing achievement gaps• Florida can only hit its economic stride if schools are open • To ensure safety, take a step–by-step approach

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Florida’s Indicators of Success

• Keep education family safe and healthy• Instill confidence • Focus on student centered outcomes• Elevate educators and equip them for success• Enable parents to return to the workforce• Increase economic mobility and agility• Show compassion and grace

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Survey Outcomes

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Parent Preferences

2020-21 Parent Survey Results (Week of May 18, 2020)

• Option 1 - Return to school with safety measures in place 37%• Option 2 - Continue distance learning 18%• Option 3 - Blended return to school and distance learning 24%• Option 4 - Unsure at this time 21%

Total Responses 88,349

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Employees Preferences

2020-21 Employee Survey Results (Week of May 18, 2020)

• Option 1 - Return to school with safety measures in place 33%• Option 2 - Continue distance learning 22%• Option 3 - Blended return to school and distance learning 28%• Option 4 - Unsure at this time 17%

Total Responses 20,343

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Work Groups/Think Tank* Summaries

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*Submissions were ideas, not votes

Work Group ~ Academics and Instruction

• Face-to-FaceFollow safety, health and social distancing guidelinesCleaning schedule followedSome CTE require face-to-faceProfessional development on safety

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Work Group ~ Academics and Instruction

• VirtualEasier for secondary studentsGuidance needed for attendance, grading, and daily scheduleAdditional professional developmentOCPSLaunchEDVarious ideas for schedulingSocial/emotional supportImpact on teacher and parent schedules

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Work Group ~ Health and Safety

• Social distancingNot only needed within classrooms and office spaces but for movement

within and between buildings as well as campus arrival and departure timesESE student needs require additional protocols, training and Personal

Protective Equipment (PPE) for staffPhysical barriers, directive signage, floor markings utilized to minimize

interpersonal contact

• Mask/face covering useThe most effective means of reducing transmission of the infection

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• Student and staff personal hygieneEducation and policies to reinforce handwashing and face touching

recommendations• Building disinfectionLimit objects brought into the classroom as not all can be cleanedPlans for cleaning classroom equipment and manipulatives neededPlaygrounds need to be included in building plan

• Building entry health screeningNeed sufficient resources and staffing available during peak periodsBe aware of asymptomatic transmission of virus

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• Treatment and isolation protocolsIt should be assumed that students and staff will arrive with or develop

symptoms at schoolProtocols and training are needed for staff and physical space is required to

separate ill children from others using the clinic

• Education on infection prevention and illness recognitionEducation is needed for students, staff and parentsDistrict policies and actions should be shared so all know what is being done

to keep students and staff safe

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Work Group ~ Operations

• School scheduleTraditional reopening with nightly cleaning and frequent hand washingDelay school start to day after Labor Day, or laterChange school year from February through November to avoid major part of flu season

• Social distancingProvide Protective Personal Equipment (PPE)Establish alternative school schedulesStagger bell timesReduce class sizePlexi-glass recommendations in lobby, classrooms and cafeteriaHave shorter school days with no lunch or PE to minimize close contactEliminate fire and active assailant drillsNo contact games at recess or PE

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Work Group ~ Operations

• Physical facility changes Install automated equipment and fixturesProvide additional hand wash stationsEstablish physical space for isolation of students that are ill

• Health screeningRequire COVID-19 testing for all OCPS staffDaily temperature checks at bus stops and school entrancesAdditional staff to support screening and monitoring Implement announcements that remind students of proper hygiene

• Extra cleaning and sanitizing Hand sanitizer should be providedEnhance custodial cleaning activities

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Work Group ~ Workforce

• Provide Personal Protective Equipment (PPE) for employees and students

• Develop disinfection and cleaning protocols for all work locations• Identify an instructional model that allows for safety and flexibility for

our community while meeting the needs of all students• Ensure communication is provided in a timely manner• Follow the science in order to protect students, employees, and the

community

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• Face-to-FaceEnsure PPE is mandatory for employees and students including masks, hand

sanitizer, and disinfection/cleaning supplies. Where applicable, protective shields, face shields, and goggles may be appropriateImplement procedures for deep cleaning and adhere to specific guidelines for

the frequencyObserve what other counties in Florida are planning and mirror their plan

where it make senseDevelop protocols for nurses including isolation rooms and monitoring of

students

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• VirtualConsider allowing teachers to use the classroom to connect with their

students through daily live streaming or video lessonsRecognize virtual learning may be difficult for some of our studentsEnsure every student has a laptop and a hotspot where necessaryIncorporate workshops for parents on how to set their students up for virtual

learningBegin fully virtual and then transition to face-to-face

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Break

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Intentional Focus on Learning & Well-Being

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Address Social and Emotional Needs

Address Learning Gaps

Assess Learning Loss

Infuse New State Standards

Provide Option to Accelerate Learning

Provide Options for Families with Differing Health and Learning Needs

Summer School

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Summer School – June 2020Distance Learning

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• 6-8: ESY for identified students

• 6-8: Course recovery• 6-8: MAO Calculus

project acceleration• 6th: Summer literacy

academy for newcomer ELL and Immigrant students

• 7th: Civics summer camp for Immigrant students

• 9-12: ESY for identified students

• 9-12: Course recovery• 10-11: PERT Prep Camp for

students needing a comparative score for graduation

• 9-11: Algebra EOC Prep camp for identified students

• 9th: Summer literacy academy for newcomer ELL and Immigrant students

• K-5: ESY for identified students

• K-2: Universal, self-directed learning (Enrichment)

• 3-5: Teacher-directed learning for projected Level 1 students

• 3rd: Dual Language jumpstart for rising 3rd-graders

Mid

dle

Elem

enta

ry

CARES Act Recovery Programs July 2020

Face-to-Face

Jumpstart to K16 ES sitesIncoming

kindergarteners2 teachers + 2

paras/siteClass size: 10

studentsTransportation not

provided

CARES Act Jumpstart14 ES sites

School identifies students

Up to 10 teachers/siteClass size: 10 students

Transportation for students that qualify

(2+ miles or IEP)

ESY and Gifted22 ES host sites

Students in 3-5 identified based off ESY

recommended on IEP/Psychological

EvaluationsClass size: 10 students

Transportation provided based on distance and IEPOffice Visits: Speech and Language: Middle School

Algebra EOC20 HS sites

Identified HS students not on

track to pass Algebra or Geometry EOC1 allocation per

schoolTransportation not

provided

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Model Re-entry Options

• Face-to-Face (pre-approved)• VirtualOCVS/FLVS (pre-approved)

• Innovative – OCPSLaunchEd@HomeRequires application and state approval

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Face-to-Face

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Face-to-Face

• All OnsiteBrick and mortarFive days a week

• All schools reopen with regular schedule and calendar, follow CDC guidance such as:Staff and students over age 3 wear masksScheduled handwashing or sanitizing regularly and upon arrival and

departureDaily temperatures checks prior to entry for staff and studentsSocial distancing when feasible

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Virtual

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Virtual

• Elementary and Secondary

Families who do not want their children to return on-site would have the option of enrolling full-time in Orange County Virtual School

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Orange County Virtual School

Elementary and Secondary

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Orange County Virtual School

• Fully Accredited• OCPS School• Location FlexibilityTime FlexibilitySelf-paced with live sessions weeklyFlexibility with how students can earn courses onlineSet curriculum and timeline for completionFLVS franchise

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Virtual Choices

Benefits

• Provide parents choices• Provides an avenue for high-risk students• Supports OCPS FTE enrollment• Could provide options for instructional

staff

Considerations• Parent registration to understand demand for

each model• Earns less FTE and funding based on course

completion• OCVS full-time program uses different curriculum

and pacing than OCPS traditional schools• Training for teachers• Funding cameras in OCPSLaunchED@Home

streaming option

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Innovative Learning Model

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OCPSLaunchED@Home

• Attend school full-time • Live stream for each lesson• Traditional bell schedule• Commit for (1) semester at a

time• Transition back to home

school when possible

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OCPSLaunchED@Home

• Fully Accredited• OCPS School• Location Flexibility for StudentsStandard school hoursLive lessons dailyContinuity of student experience, campus connections, and communityWrap-around support services, at familiar campusLinks to a neighborhood or municipalityAccess to unique programs

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Summary of the Commissioner’s Innovative Plan

FormatLive synchronous or asynchronous

educationAbility to interact with teachers and peersContentSame curriculum and instructional hours

whether in-person or at homeMust address equity for all types of

learnersMust have a focus on narrowing

achievement gaps

Progress MonitoringMust maintain automated attendance

records by day and hours of instructionMust have a system for monitoring daily

engagements in every classConduct progress monitoringProvide results of progress monitoring to

FLDOE

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Review and Approval Factors

• School districts using innovative learning methods must submit a reopening plan that satisfies the requirements of the Executive Order

• The FLDOE will consider factors including but not limited to:percentage of students in the district who are projected to learn through live

synchronous or asynchronous instructionquality of proposed progress monitoring dataefforts to close achievement gaps

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Approved Plan Benefits

• School districts with an approved reopening plan will receive reporting flexibility that is designed to provide financial continuity for the 2020 fall semesterFlorida Education Finance Program (FEFP)Full-time Equivalent (FTE) creditOctober Survey and Instructional Hours

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Review of Reopening Options for Families

Face-to-Face Virtual OCPSLaunchED@Home

This option is for families who are ready to return to the school campus and the classroom where students will interact directly with their teacher(s) and classmates● Students wear face shields PK-2● Students wear masks 3-5

This option is for families who want a fully self-paced virtual environment● Commit for a minimum of (1) semester● Some web conference meetings, as

needed● Not the same as OCPSLaunchED@Home

This option is for families who would like to maintain their connection to their enrolled school, but don’t yet feel comfortable sending their student(s) back to school in August ● Commit for a minimum of (1)

semester● Transition back to school

when possible● Follow traditional schedule

using synchronous web conferencing

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Classroom Set Ups

• Maximize distance where feasibleAPA recommends 3-6 feet

• Remove excess furniture• Class size lower by parent choice

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Hygiene Separation Partition

• Application AreasInfection protectionSeparation of student desk Separation of various areas

• Product PropertiesIndividual adjustmentSimple hygienic cleaning

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Hygiene Separation Partition

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School Configurations

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School Clinics

• School Health Clinics are: Funded School Health Assistant and trained district designee to oversee the

clinic Equipped with the following: Personal Protective Equipment No-touch infrared thermometer

Two designated areas to serve students: Well Room: Triage/Injury/Treatment Room, medicine distribution, sprained

ankle, etc. Sick Room: fevers, cough, sore throat, diarrhea, vomiting, chills

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• Contact parent or guardian if student temperature is over 100.4• Participate in training prior to school• Wear Personal Protective Equipment • Adhere to social distancing to the extent possible• Utilize district temperature screening

School Clinic Staff

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Guidance for Cleaning and Disinfecting

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Guidance for Cleaning and Disinfecting

Unoccupied areas for 7 or more days need periodic cleaningReinforce cleaning practices for outdoor

areasPrioritize disinfecting frequently touched

areasMaintain the resources and equipment

needed Reduce sharing of common spaces and

frequently touched objects

Clean visibly dirty surfaces with soap and water prior to disinfectionUse an EPA-approved disinfectant against

COVID-19Follow label directions which include

safety information and applicationKeep disinfectants out of the reach of

children

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Transportation

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Transportation Services

• Busing will continue to be available to students that reside 2-miles or more from school or required on a student’s IEP

• Parents are encouraged to transport students to and from school in their personal vehicles to minimize student contact

• Social distancing (13 – 26 students per bus) on buses would not be practicalAdding 1,000 buses would cost approximately $120M Would also require adding drivers, mechanics and facilities to park and service buses

• Adding buses also includes adding staff to drive and service buses along with facilities to park and service buses

• Face covering requirement while riding can increase capacity – up to 2 students per seat (52 students maximum)

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• Need parental support for social distancing at bus stops prior to the bus arrivals and use of face covering for bus ride to reduce the spread of the virus

• Will follow CDC recommendations for cleaning and sanitizing of buses• Bus drivers and monitors will use PPE while on bus• Will have disposable mask for any student without a face covering


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• Will transport with windows and vents open to increase air circulation• Will assign seats to minimize contact in the aisle when loading and

unloading (load from back to front, unload from front to back)• Will not be taking student temperatures at bus stops as students

cannot be left behind at the stops

COVID-19 Response Plan

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Confirmed COVID-19 Case Response Plan

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• Regardless of Community Spread: Impacted staff and students

temporarily transition to OCPSLaunchED

• No Community Spread:All well students return to schoolAll sick students transition to

OCPSLaunchED during quarantine period

• Community Spread: Instructional Continuity Plan Activated

• Establish Contact Tracing Protocol

Confirmed COVID-19 Case Response Plan

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• Coordinate with the county health officials to initiate response procedures:Communicate with staff, parents, and studentsClean and disinfect thoroughly Make decisions about school dismissalEstablish contact tracing

Risk Reduction

• Promote risk reduction through a great culture of teachingAt home At school In the classroom

• Apply risk reduction strategies throughout all the stages of the school day for students and staffStagger entry of walkers and car ridersControl entry points Temperature checks (staff and students)Utilize signageRedesign of the school dayUse of cloth face coveringsLimit movement

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Mental Health and Social and Emotional Well-Being

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Distance Learning Mental

Health Resources

& Mental Health Helpline

Virtual Summer Professional

Development & Summer School Mental Health Direct Services

Social & Emotional Learning Overview

Classroom Meetings &

School Counselor Supports

Intrapersonal, Interpersonal, & Decision-Making

Training Progression

Social and Emotional Learning & Leadership

(SELL)

April & May June & July Pre-Planning August & BeyondFirst 2 Weeks

Social and Emotional Learning

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Social and Emotional Learning Overview

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Professional Development and Training

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Professional Development and Training

• Professional Development would be provided for all instructional, classified, and administrative staff

• Face-to-Face and online • Parent training and support• Successful school-reopening will be dependent, in part, on the

successful use of technology tools to communicate, collaborate, and performs job responsibilities

• A catalog of on-demand courses, live webinars, and office hours on technology tools will be provided to support all staff

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Financial Implications and CARES Act

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Financial Implications

• Potential FTE/Enrollment Decline• Face-to-Face vs. Virtual Funding• Personal Protective Equipment (PPE)-$1.1m• Classroom Shields for Elementary School-$5.3m• Electrostatic Sprayers-$70K• LaunchEd Cameras-$1.4m

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CARES Act

• ESSER for K-12$48.7 million to OCPS Cohort 8 devices $7.9mRegression intervention $2.4mReserve for shortfall $38.4m

• GEER-Summer Recovery$4.6 million to OCPS

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Questions and Discussions

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Limited Conclusions and Directions/Next Steps-Timeline

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