2020-2021 m-dcps affiliating agreement process
TRANSCRIPT
2020-2021M-DCPS AFFILIATING AGREEMENT PROCESS
LINDA AMICA-ROBERTS, PH. D., ADMINISTRATIVE DIRECTOR - SCHOOL OPERATIONS
THURSDAY, OCTOBER 1, 2020
AFFILIATING AGREEMENT PROCESS STARTS
WITH A MEETING WITH THE PRINCIPAL
Share the organization’s plan for ongoing sanitization and social distancing.
Purchased PPE: Approved germicidal products, wipes, mask, etc.
Plan to isolate students who may display COVID symptoms
Discuss numbers, staff ratios, assigned space(s), activities, curriculum,
support(s)
Agreed upon student and family support
Discuss dates and times of operation
Supervision protocols
Dismissal procedures
Building contact while onsite
Emergency procedures
Lockdown procedures
RECEIVE AN EMAIL INDICATING INTEREST IN THE PARTNERSHIP
After meeting with the Principal, the organization will send a follow up email and request
an “Email/Letter of Interest”
Save the email(s) to submit to School Operations
Newly revised Affiliating Agreement
FM-6103(Rev.08-20)
Request to Submit Section 1 & 2 as
an attachment
THE CBO WILL WORK WITH PRINCIPAL(S) TO COMPLETE SECTIONS 1 AND 2
SAMPLE SECTIONS 1 & 2 FOR SINGLE SITE
SAMPLE SECTIONS 1 & 2 FOR SINGLE SITE, CONTINUED
SAMPLE
FOR
MULTIPLE
SITES
THE CBO WILL FORWARD……..
THE FOLLOWING DOCUMENTS TO MS. ERIKA URBANIK AT
AFFILIATING AGREEMENT
SECTIONS 1 AND 2
SUPPORTING DOCUMENTS
2020-2021 AFFILIATING AGREEMENT GUIDELINES
*NEW*
COVID-19
Waiver
(Attached to FM-
6103(08-20) and
available
in Haitian-Creole
& Spanish)
DISTRICT ROUTING PROCESS:
• Region Director
• School Operations – Executive Director
• Office of Risk Management
• School Board Attorney
• Superintendent of Schools
ALL INVOLVED PARTIES
After Receiving A Fully Executed Agreement who receives notification:
Community-Based Organization Contact Person
Principal(s)
Region Director(s)
Region Superintendent(s)
Executive Director - School Operations
Administrative Director - School Operation
Director of Budget Management
School Board Attorney
Office of Risk Management
APPROVED LIST OF GERMICIDAL PRODUCTS:
Per our chemist…
All chemicals approved by MT&E can be found at www.materials.dadeschools.net / FSPMA Chemical Products /
Chemical Approved Products. However, not all the FSPMA approved products are used by MDCPS.
Plant Operations as end-user reserves the right to approve or not the use of any given product at MDCPS.
You can find the list of FSPMA approved germicidal below:
• CC-10A.7 Wexford Labs Wex-Cide 128
• CC-12A.7 Buckeye Sanicare Quat 256
• CC-12A.7 Sealed Air Crew Restroom Floor & Surface Non-Acid Disinfectant Cleaner
• CC-13 NCL 8 HD Disinfectant Cleaner
• CC-14 NCL Avistat-D RTU Spray Disinfectant Cleaner is widely used these days because it kills Covid-19
• CC-14 Sealed Air Vitrex Tb RTU Disinfectant Cleaner
AFTER-SCHOOL MEALS / SNACKS PROCEDURE:
The authorization to enter into a contractual agreement with your agency will soon be approved through a new contract for
the 2020-2021 school year. This contract will be valid for a total of three (3) years until August 2023. Therefore, to
continue after school meal/snack service beginning the 2020-2021 school year, please review the attachments adhere to
the instructions below.
• Print the School Operations Signature Sheet (the ‘Routing’ attachment) and sign with a blue pen; this indicates you will comply with the new
regulations.
• Print two (2) complete sets of the contract. Page 9 (signature page) must be signed with a blue pen, by the legally authorized staff from your
organization stated on the Signature Sheet.
• Review the school list (Exhibit B) located on page 11. Initial the lower right-hand corner with a blue pen. If a change is required, please notify us via
email for us to do the correction.
• Complete and forward the attached Principal Approval form (containing electronic signature from Principal) for each school on your list; this indicates
the school Principal is aware that you will operate an after-school program at their school.
• In order to route, execute and complete the signatures from the School Board, please mail two (2) sets of the contract with original signatures, one (1)
copy of the Routing sheet, one (1) copy of the School List with information required AND one (1) copy of the Principal Approval form for each school you
will be at. This can be sent via US Mail to the Department of Food and Nutrition located at 7042 West Flagler Street, Miami, Florida 33144.
In summary, you are required to mail the following documents:
• 2 sets of the Contract with original signatures in blue ink (exhibits included)
• 1 initialized copy of the School List attached with the required information
• 1 Routing sheet signed by your agency
• 1 Principal Approval form for EACH school you will operate in (email accepted)
If you have any questions regarding this procedure and for copies of the attachments, please feel free to email: