2016eventday signage%and%materials%overview%primaryconnect.com/stjude/forms/event day materials...

2016 Event Day Signage and Materials Overview

ST. JUDE WALK/ RUN TO END CHILDHOOD CANCER


q  Primary Color-‐ Ac.on Required •  Lead Staff to Order -‐ Custom Items Only

•  Materials customized w/ sponsor logos and/or by size

•  SEPT 17th – July 11 portal opens

•  SEPT 24 & 25th – July 11 portal opens

•  NEO to order – Non custom items

•  NEO to order – cheer and spirit items

Model Tees •  NEO to Order the following

•  White -‐ par.cipant shirts

•  Gold -‐ par.cipant shirts

•  Gray -‐ volunteer shirts

•  Black – Staff/CommiUee Shirts Only

emediagroup •  NEO to Place Order

•  Staff will have opportunity to reorder before event day.

•  Numbered Par.cipant Bibs

•  Shipments will arrive to your regional office by

market

3 Shipments for Event Day


Required Event Materials q Stage sign kit

q Side panels q Backdrop

q Start signs q Side panels

q Finish signs q Side panels

q Tent banners-‐ Only replacing if you have a new sponsor q Day of-‐Registra.on q Pre-‐Registra.on q VIP Zone q Spirit Sta.on q Hospitality q Na.onal Team Zone – required in all markets q Target Meet up – Signature markets only

A la carte Event Materials q  Photo booth backdrop q  Tent banners – Only replacing if you have a new sponsor

q  Course q  Cheer Spot q  Gear check q  Kids Zone q  Lace-‐up Sta.on q  Packet Pick-‐up q  Parking q  Photo booth q  Thank You q  Volunteer Check-‐in q  Water Sta.on

Check List -‐Items you should sEll have in inventory

Check List – Items you will be ordering in July via Primary Color Portal



q Topper q Start signs

q Topper q Finish signs

q  Topper q Tent banners – Only if you have a NEW sponsor

q Day of-‐Registra.on q Pre-‐Registra.on q VIP Zone q Spirit Sta.on q Hospitality

A la carte Event Materials q  Logo soup banner – 2 op.ons (with or without Flagship Teams)

q  Tent banners-‐ Only if you have a sponsor q  Course q  Cheer Spot q  Gear check q  Kids Zone q  Lace-‐up Sta.on q  Packet Pick-‐up q  Parking q  Photo booth q  Thank You q  Volunteer Check-‐in q  Water Sta.on q  Create your own – only order if needed for sponsor

Check List – Items you will print on your own. Templates are on SharePoint


Order on your own -‐ Event Materials – you can order from Model Tees or local printer q  Thank You yard sign q  In apprecia.on of yard sign q  ABCs of Cancer yard signs

For Sponsors

TEAM ADAM Way to go on over $10,000 raised!

For Teams

•  These yard signs are NOT oversized – 24”x18”. •  Use for sponsors if not doing a logo soup banner. •  These can be placed along the course or in the event area.

•  You will be able to order all of these signs even if you do not have a sponsor for a leDer. •  You have 2 opEons -‐ with and without sponsor logo. •  These yard signs are NOT oversized – 24”x18”. •  Grommet opEon is preset for 4 indoor markets only.

2016 Look book



q Topper q Side panels-‐ reusing last year q Backdrop -‐ op.onal

•  These are all vinyl banners. •  The topper and 2 side panels for the stage are required. •  The backdrop is opEonal. •  You have 2 logo opEons for the topper -‐ with and without course sponsor. •  To start stage kit order in the portal, first select topper size. •  Topper is available in 3 sizes:

•  16’x4’ •  20’x4’ •  24’x4’

•  Side panels are available in 3 sizes: •  4’x10’ •  4’x12’ •  4’x16’ •  Flag banner-‐ only available for 4 indoor markets

•  Backdrop is avaliable in 4 sizes: •  16’x8’ •  16’x10’ •  16’x20’ •  16’x24’

•  All signs are grommeted and ready to be hung. •  Talk with your stage or producEon company before placing your order to

be sure you are ordering the right sizes for your stage.

Side Panels

Topper

Presen.ng Sponsor No Presen.ng

Backdrop

2016 Lookbook


Required Event Materials q Start signs

q Topper q Side panels –reusing last year

q Finish signs q Topper q Side panels – reusing last year

Topper Topper

Side Panels

Side Panels

•  These are all vinyl banners. •  You will be required to order the topper since sponsors change •  You have 2 logo opEons for the topper -‐ with and without presenEng sponsor. •  Topper size is only available in 16’x4’. •  Side panels are available in 3 sizes:

•  4’x10’ •  4’x12’ •  4’x16’

•  All signs are grommeted and ready to be hung on trusswork. Talk with your Race Director on which size side panels are needed for the start and finish line.

2016 Look book


Required Event Materials q Tent banners

q Day of-‐Registra.on q Pre-‐Registra.on q VIP Zone q Spirit Sta.on q Hospitality q Na.onal Team Zone q Target Meet up – Signature markets only

A la carte Event Materials q  Tent banners

q  Course q  Cheer Spot q  Gear check q  Kids Zone q  Lace-‐up Sta.on q  Packet Pick-‐up q  Parking q  Photo booth q  Thank You q  Volunteer Check-‐in q  Water Sta.on q  Create your own

•  These are all 10’x3’ vinyl banners. •  You will be required to order the 6 tent banners on the leX-‐ areas required on event

day. •  Signature markets only will be required to order the Target Meet Up banner. •  You can order up to 2 of each banner. Only order 2 banners where you truly need 2. •  You have 2 logo opEons for the tent banners-‐ with and without sponsor. •  All signs are grommeted and ready to be hung on tent poles or pipe and drape. •  There is a create your own tent banner opEon only to be used if needed for a

sponsored area not provided in the lists above.

Sponsor

No Sponsor

2016 Look book


A la carte Event Materials q Photo Booth backdrop

•  Only order as needed. •  Reuse 2015 Photo booth if it is sEll in working order. •  Includes hardware. If hardware was broken in 2015, order a new backdrop. •  This is NOT customizable.

A la carte Event Materials q  Logo soup banner

•  This is a 10’x3’ vinyl banner, same as tent banners. •  3 logos minimum

•  Have less than 3 logos? Order a Thank You Yard Sign for each sponsor. •  10 logos maximum

•  Have more than 10 logos? Not everyone should be on this sign. Order lower-‐level and entry-‐level sponsors a Thank You Yard Sign.

•  Only for PresenEng, High-‐level and Mid-‐level sponsors. •  Venue and Radio partners can be included, only if there is space.

Maximum logos

Minimum logos

Non – custom Items you will not be geOng more of


Parking q Large arrows Main Event Area q Welcome flag banners q Pa.ent flag banners – will be replacing 3 q Mission flag banners q Banner Roll q Podium sign *New Market Kits will receive all these items*

Course q  Mission yard signs q  Pa.ent yard signs q  Arrow yard signs q  Mile marker yard signs q  Tear drop flag banners



Main Event Area q Welcome flag banners q Pa.ent flag banners q Mission flag banners

•  4 – Double sided, rectange paEent banners to be used in the main event area.

•  Includes hardware.

•  2 – Double sided, feather welcome banners to be used at the main event enterance.


•  4 – Double sided, rectange mission banners to be used in the main event area.


No longer use this one

*Note -‐ that any banner with LiUle Warrior. Big Fight, banner with Cassie and the 1 in 5 sign can not be used anymore. We will be replacing 3 of them due to this *




Main Event Area q Banner Roll q Podium sign

•  You will receive 1 roll of banner roll. •  You will receive 1 podium sign. •  To be mounted on the podium on the

stage.

•  4 – Large arrows •  To be held by parking volunteers to direct traffic.

Parking q Large arrows

Non – custom Items you will be geOng new ones


Course q  Pa.ent yard signs

•  There are 6 of these and the versions can be mixed up along the course. •  These yard signs are oversized – 36”x24”. •  Grommet opEon for 4 indoor markets only.

No longer use this one No longer

use this one No longer use this one

*Note -‐ no sign with LiUle Warrior. Big Fight can be used any longer along with pa.ent Aubrey*


Non – custom Items you not be geOng more of


Course q  Mission yard signs

•  The mission signs are to be displayed in a series of 8 signs, as pictured above. •  These yard signs are oversized – 36”x24”. •  Grommet opEon for 4 indoor markets only.



Course cont. q  Arrow yard signs q  Mile marker yard signs q  Tear drop flag banners

•  You will receive 10 of these. •  These yard signs are NOT oversized – 24”x18”. •  Give these to your Race director to place

along the course. •  Theses can be displayed 3 ways –

leX, right, and facing up for straight.

•  These yard signs are NOT oversized -‐ 24”x18”. •  Give these to your Race director to place as mile markers.

•  4 – Double sided, tear drop banners to be used at the start or finish line to corral parEcipants.


Non – custom Items


Photo Booth q Prop signs q Social media yard signs

•  6 -‐ prop signs •  White only are dry erase. Markers not included.

•  2 -‐ social media signs

*Note -‐ Replace #hashtags signs and any prop signs with “fight” on them

Replacement signs

This is the new sign!

NaEonal Partners – will we send you automaEcally; hardware and bases you must re-‐use from last year


NaEonal Sponsor and NaEonal Team RecogniEon q  Partner paddle signs q  Coroplast sign and black base

•  You will receive a set quanEty of hand-‐held partner paddle signs based on the number of parEcipants expected for each partner.

•  You will only receive paddle signs if the partner has commiDed to having a team in your market.

•  Assign a volunteer to pass out to Team Captains in the NaEonal Team Zone.

•  Team Captains can pass out to their team members. •  Paddle signs and sEckers are to be used by partners

only. •  1 roll of 100 sEckers for each partner.

•  2 signs total -‐ 1 NaEonal Teams sign and 1 NaEonal Series Sponsor Sign •  4’x6’ Double sided, Cororplast •  Display right outside of the NaEonal Teams Zone. •  2 Black bases included, 1 for each sign •  Bases can be weighted using 1 of 3 opEons

1.  Fill with water 2.  Fill with sand 3.  Place sand bag on front and back of base


Target Meet Up Tent 10x10 Only requirement for signature markets to have tent / space for Target


Thrivent Meet Up Tent 10x10

Albany, NY Albuquerque, NM Asbury Park, NJ Baton Rouge, LA Central PA Cleveland, OH Hampton Roads, VA LafayeUe, LA Las Vegas, NV New York, NY Northern New Jersey Orlando, FL Palm Beach County, FL Raleigh, NC Stamford, CT Tallahassee, FL U.ca, NY Washington, DC Normal, IL

Thrivent #livegenerously Tent 10x10 Ann Arbor, MI Atlanta, GA Aus.n, TX Bal.more, MD Birmingham, AL Charleston, SC CharloUe, NC Chicago, IL Cincinna., OH Columbus, OH Dallas, TX Denver, CO Detroit, MI Greater Richmond, VA Houston, TX Huntsville, AL Indianapolis, IN Kansas City, MO Miami, FL

Knoxville, TN LiUle Rock, AR Long Island, NY Los Angeles, CA Louisville, KY Memphis, TN Minneapolis/St. Paul, MN Mobile & Baldwin County, AL Nashville, TN Oklahoma City, OK Peoria, IL Philadelphia, PA Phoenix, AZ PiUsburgh, PA San Diego, CA San Francisco, CA SeaUle, WA Springfield, MO St. Louis, MO Tampa, FL Tri-‐Ci.es, TN Tulsa, OK Greater Boston, MA

Cheer / Spirit Swag – will come with Primary Colors order


Cheer items q Cowbells q Pompoms

Spirit items q Shoelaces q Eye black q Small flags q Mission pa.ent family bibs q Mission par.cipant bibs q Pa.ent wristbands

NaEonal Sponsor and NaEonal Team RecogniEon q  Partner s.ckers

Cheer / Spirit Swag – will come with Primary Color order


Cheer items q Cowbells q Pompoms

•  At least 1 box of 150 cowbells. •  To be used by Cheer Spot volunteers along the course. •  Extras as be passed out in the Spirit StaEon.

•  At least 1 box of 500 PomPoms. •  To be used by Cheer Spot volunteers along the course. •  Extras as be passed out in the Spirit StaEon.



Spirit items q Shoelaces q Eye black q Small flags on a s.ck

•  At least 5 bags of 500 shoelaces •  To be passed out to parEcipants at the Spirit StaEon.

•  At lest 500 pairs Gold-‐ Eye black •  To be passed out to parEcipants at the Spirit StaEon.

•  At least 500 small flags on a sEck •  To be passed out to parEcipants at the Spirit StaEon.



Mission items q  Pa.ent wristbands q  Mission par.cipant bibs q  Mission pa.ent family bibs

•  At least 500 paEent wristbands to be passed out to parEcipants at the Spirit StaEon.

•  50 St. Jude Family mission bibs to be passed out to parEcipants at the Spirit StaEon.

Model Tees


ParEcipant q White t-‐shirts

ParEcipant q Gold t-‐shirts

Volunteer q  Gray t-‐shirts

Staff/ Commi]ee q  Black t-‐shirts


emediagroup Numbered ParEcipant Bibs

q  Walk bibs

q  Run bibs

•  You will receive your parEcipant goal in parEcipant walk bibs. •  You will receive 10% of your parEcipant goal in parEcipant run bibs. •  You will receive no less than 100 if 10% of your goal is less than 100.


BE NICE TO YOUR SIGNAGE!

Most signage provided in 2016 will NOT be reprinted in 2017 so plan for the future! (The only signs that will be reprinted are signs with sponsor logos.)

•  Assign a staff person or volunteer to be in charge of signage during set-‐up and on event day.

•  Save the boxes that items come in so the signs can be repacked nicely.

•  In the event of rain, on the Monday following the event, dry out and air out signage that got wet/damp. Do not leave town with wet banners in the storage unit! Ask a volunteer to take them home and air them out.

•  Be careful and thoughlul when pumng together and taking a part hardware. Be nice to hardware!

•  DO NOT fold vinyl banners in half… EVER! ALWAYS roll vinyl banners to avoid creasing. Folded vinyl banners can’t be reused aper a year of storage.

•  We understand that accidents do happen. Reorders on signs without sponsor logos will be on a case by case basis and will be at cost of regional budget.

2016eventday signage%and%materials%overview%primaryconnect.com/stjude/forms/event day materials...

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