2016 eps training event€¦ · ryan haldeman, chief ems, sioux falls vahcs arqile jani (archie),...
TRANSCRIPT
Emory Frazier, EPS Program Manager, VACO Ryan Haldeman, Chief EMS, Sioux Falls VAHCS Arqile Jani (Archie), Program Analyst, Cleveland VAMC
SOARD Maximo for Environmental Programs Management
2016 EPS Training Event
VETERANS HEALTH ADMINISTRATION
Presentation Agenda
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MAXIMO EXPERIENCE AT THE DEPLOYED SITES
MAXIMO WORK MANAGEMENT DEMONSTRATION
WORKING GROUPS
RESOURCES
QUESTIONS AND ANSWERS
VETERANS HEALTH ADMINISTRATION
What is the Service Oriented Architecture Research and Development (SOARD) Project?
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A multi-year effort to replace the VA’s existing asset and service management system.
A single web-based, integrated, enterprise-level system.
An industry-leading asset and service management solution.
Maximo is updated in a series of deployment cycles, referred to as “Sprints.”
Each Sprint includes new requirements.
VETERANS HEALTH ADMINISTRATION
Background – Maximo for EPS
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WHAT IS WORK MANAGEMENT?
This is the process by which work is identified, evaluated, assigned, executed, and documented.
Work currently managed in Maximo include: Clean ups, Set ups, Linen distribution, Pest control, etc.
VETERANS HEALTH ADMINISTRATION
Background – Maximo for EPS (continued)
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WHY IS EMS EMPLOYING A WORK MANAGEMENT SYSTEM?
Give EMS Chiefs a standard way of assigning work and tracking exceptions.
Give EMS staff a central location for referencing standard operating procedures.
Give EMS staff full credit for all work performed.
VETERANS HEALTH ADMINISTRATION
Where is Maximo Today? – Live Sites
Iowa City VAMC
Northern California HCS
Cleveland VAMC
Black Hills HCS
Central Iowa HCS
Fargo HCS
Minneapolis HCS
Nebraska Western Iowa HCS
New Orleans VA Clinic
Sioux Falls HCS
St. Cloud HCS
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In Progress Sites – Sprint 11
Ann Arbor HCS
Northern Indiana HCS
Cincinnati VAMC
Columbus ACC
Orlando
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0
1000
2000
3000
4000
5000
6000
7000
8000
3851
6070
3542
7784.83
MAXIMO USAGEJANUARY 2013 - MAY 2016
VETERANS HEALTH ADMINISTRATION
Maximo Applications at the Deployed Sites
Administrative
Housekeeping
Laundry/Textiles
Painting
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10Sioux Falls Cleveland Central Iowa Minneapolis
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10
20
30
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50
60
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90
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MAXIMO USAGE - SERVICE REQUESTS
APR-16 MAY-16
11Cleveland Sioux Falls Black Hills Central Iowa
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50
100
150
200
250
MAXIMO USAGE - WORK ORDERS
APR - 16 MAY - 17
12Sioux Falls Cleveland Northern California Central Iowa
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20
40
60
80
100
120
140
MAXIMO USAGE - WORK ORDERS FROM SERVICE REQUESTS
APR - 16 MAY - 17
13Sioux Falls Cleveland St. Cloud
0.00
100.00
200.00
300.00
400.00
500.00
600.00
MAXIMO USAGE - LABOR HOURS REPORTED
APR - 16 MAY - 17
VETERANS HEALTH ADMINISTRATION
Maximo Work Management
Request Work
Assign Work
Execute Work
Review Work
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VETERANS HEALTH ADMINISTRATION
Requesting Work
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Service Requests are used by anyone at the medical center to request support from EMS.
Maximo fills out the name of the requester
Requester selects the Location where support is needed, the Responsible Department of ‘EPS’, and a priority
Requester then adds a brief description of support needed (i.e., pest sighting, event set up, etc) and clicks the submit button.
VETERANS HEALTH ADMINISTRATION
Manage Work
The dashboard (called a Start Center) shows the EMS supervisor and work leads
Service Requests managed by them
Service Requests that need to be assigned to staff
Work that is approved or in progress
Work that has been recently completed
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VETERANS HEALTH ADMINISTRATION
Record and Complete Work
Once the work is completed; work leads capture details to give credit to the staff performing the work
Who performed the work
What type of work (i.e., Housekeeping, Interior Design, Grounds)
What date the work was done
How long the work took to perform
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VETERANS HEALTH ADMINISTRATION
EPS SOARD Working Groups
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Bi- Weekly SOARD EPS Integrated Working Group
Bi-Weekly Facility Level Subgroup
Solicited interest in re-establishing the Interior Design Subgroup of the EPS IWG.
VETERANS HEALTH ADMINISTRATION
Coming Soon – Interior Design
Interior Design to be included as a responsible shop in existing EPS and FM functional communities!
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VETERANS HEALTH ADMINISTRATION
Resources
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SOARD Intranet:http://vaww.va.gov/plo/soard/index.asp
SOARD Training and Reference Materials:http://vaww.infoshare.va.gov/sites/vhaspt/projectresource/Pages/OnePage.aspx
SOARD Overview:https://vaww.media.eo.va.gov/plo/MP4/MaximoWhiteboard.mp4
EPS SharePoint:http://vaww.infoshare.va.gov/sites/vhaspt/projectresource/fcs/Pages/EMS.aspx
VA Pulse:https://vapulse.net/welcome
VETERANS HEALTH ADMINISTRATION
SOARD EPS Points of Contact
Ken KorbaDirector, VHA [email protected]
Emory FrazierProgram Manager, [email protected]
Ryan HaldemanChief, EMS, Sioux Falls [email protected] x6125/x3404
Arqile Jani (Archie)Program Analyst, Cleveland [email protected] x4647
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VETERANS HEALTH ADMINISTRATION
Questions/Feedback/Input
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Supplemental Slides
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VETERANS HEALTH ADMINISTRATION
Requesting Work
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Maximo Start Center
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Record and Complete Work
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VETERANS HEALTH ADMINISTRATION