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2015 Facilities Management | Service Quality Indicators AUDITING SYSTEMS FOR COMMERCIAL BUILDINGS IN INDIA JIGAR CHAVDA GUIDED BY: PROF. NIMITT KARIA Master of Habitat Management CEPT University, Ahmedabad

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  • 2015

    Facilities Management | Service Quality Indicators

    AUDITING SYSTEMS FOR COMMERCIAL BUILDINGS IN INDIA

    JIGAR CHAVDA

    GUIDED BY: PROF. NIMITT KARIA

    Master of Habitat Management

    CEPT University, Ahmedabad

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    1 Contents

    1. INTRODUCTION ............................................................................................................... 3

    1.1 What is the thesis about? ............................................................................................ 3

    1.2 What is Facilities Management (FM)? ........................................................................ 3

    1.3 What are FM Service Quality Indicators? ................................................................... 3

    1.4 Why an Office Buildings / Commercial Buildings? .................................................... 3

    1.5 How will the thesis help in improving the current state of facilities? ........................ 4

    1.6 How will FM service quality indicators help? ............................................................. 4

    1.7 What is the future scope and benefit of the thesis? .................................................... 4

    1.8 Current Setting ............................................................................................................ 4

    2 Thesis question: .................................................................................................................. 5

    3 Objectives: .......................................................................................................................... 5

    4 Scope: ................................................................................................................................. 5

    5 Research methodology: ...................................................................................................... 6

    5.1 Literature review: ........................................................................................................ 6

    5.2 Data collection: ........................................................................................................... 6

    5.3 Data analysis: .............................................................................................................. 6

    6 Literature Review: .............................................................................................................. 7

    6.1 What is Facilities Management? ................................................................................. 7

    6.1.1 Need for facilities management ............................................................................... 8

    6.1.2 Key components of facilities management .......................................................... 9

    6.2 Benchmarking and KPIs in facilities management .................................................... 11

    6.2.1 Benchmarking: .................................................................................................... 11

    6.2.2 Types of benchmarking ...................................................................................... 12

    6.2.3 KPIs .................................................................................................................... 12

    6.2.4 What is a Balanced Scorecard? .......................................................................... 14

    6.3 What is a building rating system? How is it useful? What does it do? ..................... 15

    6.3.1 Building Research Establishment Environmental Assessment Method

    (BREEAM) ........................................................................................................................ 15

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    6.3.2 Leadership in Energy and Environmental Design (LEED) ............................... 16

    6.3.3 DQI- Design Quality Indicators ......................................................................... 16

    7 Understanding the current Communication Channel to buy an office space .................. 21

    8 Draft Methodology ........................................................................................................... 22

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    1. INTRODUCTION

    If one has to understand the thesis one must know what the basic aims and objectives are. One

    must also know what the thought that lead to the thesis was and how the research will

    help/improve the existing case of the thesis. In order to do so the following answers to the

    questions will give a brief overview to the document.

    1.1 What is the thesis about?

    The thesis focuses on making the process of

    buying an office space effortless for the consumer,

    by developing a rating system based on the service

    quality indicators for these buildings. It focuses

    on Facilities Management and the quality of

    facilities in the commercial buildings.

    1.2 What is Facilities Management (FM)?

    Facilities management is a support system to all the activities related to the process of

    designing, managing and operationalizing of buildings. It looks to integrate all the activities

    and processes to achieve optimum results in terms of building design and building

    functionality. FM deals with the management of services in buildings and enhances the life of

    the buildings.

    1.3 What are FM Service Quality Indicators?

    FM service quality indicators can are the parameters that define the services and the quality

    of services in a building. The indicators also act as metrics for benchmarking facilities in

    buildings. FM Service quality indicators are a tool to measure the performance and design of

    buildings in terms of service delivery.

    1.4 Why an Office Buildings / Commercial Buildings?

    A commercial building can be defined as a building that houses the commercial activity in

    terms of offices, retail and warehouses. These are the spaces that house the commercial sector.

    The place of work to be more specific. The service sector in India contributes to around 57%

    of the GDP (Gross Domestic Product) with an annual growth rate of 9%. CITE. An average

    Indian spends approximately 8.1 hours a day in the office which sums up to 2080 hours a year.

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    This shows the importance of the office space and the need to manage it. The quality of space

    also affects the performance of an individual, better quality of space will lead to an efficient

    and productive environment.

    1.5 How will the thesis help in improving the current state of

    facilities?

    The ratings will give the facilities managers and builders insights on how the building is

    currently performing in terms of service delivery. It will also give clues on where the services

    need to be improved.

    1.6 How will FM service quality indicators help?

    The indicators will help in analysing the quality of the facilities provided in buildings and will

    also help in mappings areas for improvement in these buildings. Better service delivery means

    better quality of space when it comes to buildings.

    1.7 What is the future scope and benefit of the thesis?

    The scope of the thesis is to further develop a data base holding all the data of the buildings

    based on the ratings that are developed. It will also help the builders and facilities managers

    in revisiting the buildings for services and conduct reviews of their facilities to maintain the

    quality standards. It will provide a single platform where one can review properties and also

    see where ones current facility stands in the market.

    1.8 Current Setting

    As the urban areas grow, the complexity and scale of the buildings that house people in these

    areas also grows. To keep these complex habitats running sustainably the management of the

    facilities is necessary. Facilities management has over the years become an important field as

    it involves guiding and managing the operations and maintenance of buildings, precincts and

    community infrastructure on behalf of the property owners.

    India is one of the fastest growing economies in the world, and with growing economy comes

    urbanization. Urban areas are driven by the commercial activity vis-a-vis the rural where

    agriculture is dominant.

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    The growth in the office space and the creation of more integrated facilities and campuses has

    created growth opportunities for more organized players. The market for facilities

    management has grown with the IT revolutions. International players have also entered the

    Indian market to tap in on the growing opportunities. As per the latest industry estimate the

    market size for the facilities management services is close to 80 billion and has an

    employment potential of 5 million people.

    Commercial buildings are complex in nature when it comes to services, these are managed by

    facilities managers. The quality of facilities management services must be measured and the

    end user must be involved in order to improve the service quality.

    Facilities management service quality indicators facilitate the manager in understanding the

    level of service efficiency and the satisfaction level of the end user.

    2 Thesis question:

    What are the facilities management service quality indicators in commercial

    buildings?

    3 Objectives:

    To understand the core concepts and benchmarks of service quality for facilities

    management.

    To understand and analyse the evaluating criteria for commercial buildings by the end

    user.

    To develop a rating system which will enable the facility managers to understand and

    satisfy the needs of the end user.

    4 Scope:

    The thesis will present a brief description of what facilities management is and how ne

    can define it.

    It will also give a brief of what are the basic components of FM and how they are

    benchmarked by making use of the service quality indicators.

    It will also look at the current setting of the FM in India and how the service in India

    qualify taking into consideration the global benchmarks.

    It will develop benchmarks for a rating system for commercial buildings based on the

    study of global benchmarks and research based in the local setting.

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    5 Research methodology:

    5.1 Literature review:

    Qualitative study involving fundamental investigation of objective will be carried out in a

    systematic manner from primary data, published research papers, international journals, and

    standard books.

    5.2 Data collection:

    The primary data will be collected in the form of questionnaires and interviews from the users

    of the commercial buildings in the context of Ahmedabad.

    The interviews will focus on understanding the evaluating criteria of the end user for these

    commercial buildings.

    The questionnaires will be designed in order to focus on understanding the facilities

    management service quality in commercial buildings and satisfaction level of the end users.

    5.3 Data analysis:

    Primary data collected will be analysed in line with the literature review outcome, both

    quantitatively and qualitatively so as to reach the research objective.

    Literature Review

    Define Question

    Conduct Interviews

    Conduct Surveys

    Data Analysis

    Prepare Rating System

    Case Studies

    Questionnaire based on KPIs

    Collect Data

    Identify Sample Size

    Identify Stakeholders

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    6 Literature Review:

    The following text is a gist of the literature read in order to understand the core concepts of

    facilities management. It will describe benchmarking and the concept of FM service quality

    indicators on the basis of key performance indicators that are listed by the International

    Facilities Management Association (IFMA) for buildings.

    Further it will also describe a commercial space and the meaning of a commercial space in the

    context of the research.

    It will focus on case study of the design quality indicators which was developed to rate

    buildings to help in understanding how a building is rated and what is the benefit of doing so.

    6.1 What is Facilities Management?

    To build an understanding about what facilities management is one must understand the

    evolution of its definition over time as the profession evolves with the technological

    advancement and the complexity in the building services. Following are some definitions given

    by different authors over time about facilities management:

    Author Definition

    Becker (1990) Facilities management is responsible for co-ordinating all

    efforts related to planning, designing and managing buildings

    and their systems, equipment and furniture to enhance the

    organisation's ability to compete successfully in a rapidly

    changing world

    Nourse (1990) Facilities management unit is seldom aware of the overall

    corporate strategic planning, and does not have a bottom-line

    emphasis

    NHS Estates (1996) The practise of co-ordinating the physical workplace with the

    people and work of an organisation; integrates the principles of

    business administration, architecture, and the behavioural and

    engineering science

    Alexander (1999) The scope of the discipline covers all aspects of property, space,

    environmental control, health and safety, and support services

    Then (1999) The practice of facilities management is concerned with the

    delivery of the enabling workplace environment the optimum

    functional space that supports the business processes and

    human resources

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    Hinks And Mcnay

    (1999)

    Common interpretations of the facilities management remit:

    maintenance management; space management and

    accommodation standards; project management for new-build

    and alterations; the general premises management of the

    building stock; and the administration of associated support

    services

    Varcoe (2000) A focus on the management and delivery of the business

    ``outputs'' of both these entities [the real estate and

    construction industry]; namely the productive use of building

    assets as workplaces

    Nutt (2000) The primary function of facilities management is resource

    management, at strategic and operational levels of support.

    Generic types of resource management central to the facilities

    management function are the management of financial

    resources, physical resources, human resources, and the

    management of resources of information and knowledge

    The earlier definitions highlight that facilities management is only concerned with the

    hardware that is the buildings, equipment and furniture but later definitions also give an

    emphasis on the software such as process, people, environment, health and safety as the part

    of facilities management. Further some definitions also mention the life cycle of the building,

    financing, space planning and operations as part of facilities management which further

    broadens the scope of the field, and makes it a major support system for all the activities that

    enhance the working of the built environment.

    A more recent definition of facilities management is given by the international facilities

    management association on its website, the definition is as follows:

    Facilities management is a profession that encompasses multiple disciplines to ensure

    functionality of the built environment by integrating people, place, process and technology

    (international facility management association, 2014).

    For the purpose of the thesis the above definition holds true as it is derived from the current

    setting of facilities management.

    6.1.1 Need for facilities management

    All buildings that are designed have a certain life expectancy. As the building is occupied it

    demands maintenance and management, these aspects of the post occupancy of the buildings

    are often overlooked which ultimately results in shortening the life of the building and often

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    degrading the quality of the space that is meant to serve. Facilities management has its major

    focus on the life cycle of the buildings and has its focus set on the post occupancy services of

    these buildings. The formal practice of facilities management is a new phenomenon and hence,

    subject to misunderstandings and speculations. However facilities management is a discipline

    that has evolved out of practice over time. Facilities management is the integration of 3 key

    activities:

    Property management (real estate) this includes strategic activities like designing,

    planning and refurbishments.

    Property operations and maintenance this consists of operational activities like

    cleaning, maintenance, mowing, etc.

    Office administration - this focuses on tactical activities like catering, M&E, etc.

    (kincaid, 1994)

    Facilities management involves strategic planning that optimizes the value and costs of the

    facilities. The environment that the facilities provide to the employees, processes and systems

    has a large impact on productivity. Facilities management provides strategic direction and

    development or guidance to achieve the desired results. Facilities management navigates the

    requirements and mitigates the risks. Facilities management also reduces the load on the

    resources used to manage a facility.

    6.1.2 Key components of facilities management

    Property Management (Design Briefing Stage) MIND MAP SPACE

    Strategic Property Management

    Real Estate acquisition, Disposal and control

    Lease Management

    Risk Management

    Governmental relations

    Financial Data Management

    Facilities Planning (Design and Construction Stage)

    Strategic Facilities Planning

    Building Design and Construction

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    Space Planning, Utilization, Allocation and construction

    Interior Design

    Energy Management Planning

    Telecommunications and networking coordination

    Cost Controls and Data Management

    Facilities Operations and Maintenance (Occupancy Stage)

    Maintenance Management

    Utility Operations

    Facility Maintenance

    Condition Assessment

    Major Maintenance and Renovation

    Grounds Maintenance

    Life Safety Systems

    Energy management operations

    Material control

    Transportation and vehicle maintenance

    General Services

    Facilities Support Systems

    Security

    Telecommunications

    Transportation and parking

    Mail Services

    The areas of work of a Facilities Manager, include the following core competencies-

    CommunicationCommunication plans and processes for both internal and

    external stakeholders

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    Emergency Preparedness and Business ContinuityEmergency and risk

    management plans and procedures

    Environmental Stewardship and SustainabilitySustainable management of built

    and natural environments

    Finance & BusinessStrategic plans, budgets, financial analyses, procurement

    Human FactorsHealthful and save environment, security, FM employee

    development

    Leadership and StrategyStrategic planning, organize, staff and lead organization

    Operations and MaintenanceBuilding operations and maintenance, occupant

    services

    Project ManagementOversight and management of all projects and related

    contracts

    QualityBest practices, process improvements, audits and measurements

    Real Estate and Property ManagementReal estate planning, acquisition and

    disposition

    TechnologyFacility management technology, workplace management systems

    Professional FM is needed to plan, maintain and manage these facilities. It is part of the drive

    to meet the higher demands of organizations and individuals. Whether as employees,

    customers, students or patients, people have higher expectations of their living, working and

    leisure environments. As, good facilities management can deliver flexibility, adaptability and

    sustainability. It can help organizations respond to cost pressures or the need for greater

    security.

    6.2 Benchmarking and KPIs in facilities management

    6.2.1 Benchmarking:

    "A standard by which a metric can be measured or judged." Thus, benchmarking is the

    determination of benchmarks that are appropriate to a given situation in order to generate

    knowledge and information to evaluate to the original metrics.

    Benchmarks are goals to aim for. Other names for benchmarks include best practices and

    exemplary practices. Businesses choose benchmarks based on standards within their industry.

    For instance, you might look to peak performers in your industry and set their performance

    levels in areas such as manufacturing or marketing as your benchmarks -- the levels you will

    strive to reach.

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    6.2.2 Types of benchmarking

    Generally, three different types of the benchmarking, which influence its contents and course,

    are distinguished:

    Strategic benchmarking looks for the best strategies and their prerequisites. It is a tool

    to the determination and orientation of future key competences by describing and

    assessing different interdependent tendencies and processes of finances, customers,

    competitively or capacity for learning and developing,

    Process benchmarking compares similar processes with the aim of process

    optimization, performance characteristics benchmarking compares services or

    products with the aim of recognizing performance gaps.

    Another distinction is made on the basis of the investigation area:

    Internal benchmarking - comparison between similar areas within an organization,

    External benchmarking - comparison of benchmarking partners belonging to the same

    trade/industry but also the external ones.

    6.2.3 KPIs

    Key performance indicators are specific measurements used to gauge performance. They're a

    way to precisely measure performance. Like benchmarks, performance indicators can be

    goals, but they're more like steps on the way to the larger goal. You also can think of key

    performance indicators as a way to measure your progress toward the benchmark goal and to

    gauge how close you are to reaching that goal.

    The table below lists the 9 areas defined by the IFMA for KPIs.

    1. Description of

    Facilities

    Industries

    represented

    Facility use,

    Ownership

    Hours of operation

    No. of occupants

    Location of facility

    2. Sizes and uses of

    facilities

    Gross area, Rentable

    area, Usable area

    Square footage per

    occupant

    Building efficiency

    rates

    Workstation

    utilization rates

    3. Office space planning

    Vacancy rates

    Space allocation

    policies

    Office type and size

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    Office space per

    worker

    Support area

    4. Relocation and

    Churn

    Organizational

    moves

    Cost of moves

    Churn rate

    5. Maintenance,

    Janitorial and Indirect

    Costs

    Maintenance costs

    By age of facility

    Percentage of

    replacement cost

    Repair vs. preventive

    maintenance

    Outsourcing of

    maintenance function

    Janitorial costs,

    Indirect costs

    6. Utility costs

    Utility costs

    Utility usage

    7. Environmental and

    life safety costs

    Environmental costs

    Life-safety costs

    8. Support and Project

    costs

    Security costs

    Project costs

    Space planning costs

    Employee amenities

    costs

    9. Financial Indicators

    Replacement value of

    facility

    Lease type and cost

    Cost of operations

    Cost of providing the

    fixed asset

    Occupancy cost

    Financial ratios

    Total annual facility

    costs

    As KPIs are used as metrics to measure performance they can be used to both enhance the

    internal performance of the building management and also as a tool to benchmark externally

    with the best practises around.

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    The difference though is as follows:

    KPIs for collective benchmarking KPIs for individual organisations

    No limit to the number used Shouldnt have too many

    Individual KPIs dont need to be relevant to

    all participants

    All KPIs need to be relevant

    Need absolutely specific definition Not quite so critical

    Reasonable approximations are acceptable Reasonable approximations may be

    acceptable

    Must be structured to accommodate size

    differences in participating organisations

    Not needed for internal comparisons

    Mentioning targets is inappropriate Setting targets can be beneficial

    Based on the KPIs one can develop a balanced scorecard to access the performance of the

    facility.

    6.2.4 What is a Balanced Scorecard?

    In the early 1990s, Robert Kaplan and David Norton developed a new approach to strategic

    management. Based on the premise that intangible, or knowledge-based, assets employees,

    volunteers, information technology, image are increasingly important to organizational

    success, the balanced scorecard not only measures financial outcomes, but also balances the

    fiscal element with employee, business process and customer perspectives.

    The balanced scorecard provides a method for aligning business activities to organizational

    strategy. An organization's vision and mission statement are translated into specific and

    calculable goals, and a set of performance measures is established to monitor the

    organization's success in achieving those goals.

    The vision is translated into operational goals and linked to departmental and

    individual performance

    A plan for business processes is outlined

    The strategy is modified based on feedback

    The balanced scorecard process involves viewing the organization from four perspectives,

    developing measurements to gauge performance and analysing data relative to each

    perspective:

    The stakeholder perspective measures directly impacting customers and customer

    satisfaction

    The internal perspective measures reflecting performance of key business processes

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    The learning and growth perspective measures reflecting the organization's

    learning curve

    The financial perspective measures reflecting financial performance

    The four perspectives of the scorecard allow for a balance between:

    Short- and long-term objectives

    Outcomes desired and the drivers of those outcomes

    Objective and subjective measures

    In a perfect planning cycle, the balanced scorecard is derived from the organization's strategic

    plan, the strategy map is derived from the balanced scorecard and the operating budget stems

    from all three.

    For the purpose of the thesis the balanced scorecard can be used for gauging the internal

    performance of the facility and stakeholder perspectives. Further the card can be designed in

    order to rate the building for user satisfaction and service quality.

    6.3 What is a building rating system? How is it useful? What does it

    do?

    Over the years several ratings have been developed by different organisations for buildings

    and their performance. Following are a few rating systems that are followed around the world:

    6.3.1 Building Research Establishment Environmental Assessment

    Method (BREEAM)

    BREEAM is by far the oldest building assessment system. Developed in 1988 by the Building

    Research Establishment (BRE), the national building research organization of the UK, it was

    initially created to help transform the construction of office buildings to high performance

    standards.

    BREEAM has been adopted in Canada, and several European and Asian countries (Kibert,

    2003). BREEAM assesses the performance of buildings in the following areas:

    management: overall management policy, commissioning site management and

    procedural issues

    energy use: operational energy and carbon dioxide (CO2) issues

    health and well-being: indoor and external issues affecting health and well-being

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    pollution: air and water pollution issues

    transport: transport-related CO2 and location-related factors

    land use: greenfield and brownfield sites

    ecology: ecological value, conservation and enhancement of the site

    materials: environmental implication of building materials, including life-cycle

    impacts

    water: consumption and water efficiency

    BREEAM has two categories; for design & procurement assessment at the beginning of the

    design process and management & operation assessment after it is in use.

    6.3.2 Leadership in Energy and Environmental Design (LEED)

    In North America, the U.S. Green Building Council (USGBC) developed the LEED rating

    system with a market driven strategy to accelerate the adoption of green building practices.

    The LEED rating system has gained a lot of momentum since Version 2.0 was released in

    March 2000. As of August 2004, about 1,450 projects have been registered for LEED

    certification.

    LEED is structured with seven prerequisites and a maximum of 69 points divided into six

    major categories which are listed below.

    Sustainable Sites

    Water Efficiency

    Energy and Atmosphere

    Materials and Resources

    Indoor Environmental Quality

    Innovation and Design Process.

    LEED is still only used at the end of the construction process or design process for

    rehabilitation projects.

    Apart from the above 2 rating systems a building assessment system was designed to

    document, rate and improve the quality of the buildings. The following is a Case Study of the

    same.

    6.3.3 DQI- Design Quality Indicators

    The Design Quality Indicator (DQI) is a toolkit to measure, evaluate and improve the

    design quality of buildings.

    Development of DQI was started by the Construction Industry Council in 1999 and the toolkit

    was launched as an online resource for the UK construction industry on 1 October 2003. In

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    2004 the DQI received recognition from the British Institute of Facilities Management for the

    role of involving users in the design process. The DQI tool was made available to users in the

    United States in 2006, and an online American version was launched on 20 October 2008.

    6.3.3.1 Framework for DQI

    DQI applies a structured approach to assess design quality based on the model by the architect

    Vitruvius, the Roman author of the earliest surviving theoretical treatise on building in

    Western culture, who described design in terms of utilitas, firmitas and venustas, often

    translated as commodity, firmness and delight. DQI uses a modern day interpretation of these

    terms as:

    Functionality (utilitas) the arrangement, quality and interrelationship of spaces and

    how the building is designed to be useful to all.

    Build Quality (firmitas) the engineering performance of the building, which includes

    structural stability and the integration, safety and robustness of the systems, finishes

    and fittings.

    Impact (venustas) the buildings ability to create a sense of place and have a positive

    effect on the local community and environment.

    What is it for?

    It has been developed to help all built environment stakeholders gain more value from the

    design of buildings, and to assist in improving the quality of buildings.

    Who is it for?

    A non-technical device, the DQI can be used by all stakeholders involved in the production

    and use of buildings, including public and private clients, developers, financiers, design firms,

    contractors, building managers and occupants.

    When can it be used?

    The DQI questionnaire encompasses questions which are relevant at any stage in the

    development of a building and the tool can be revisited and re-used throughout the life of the

    project. Ideally the DQI is used at every key stage of the development; it can also be used

    repeatedly at a particular stage. There are four versions of the tool and DQI Online

    automatically adjusts the questions displayed so they are relevant to the particular phase of

    the project that is being assessed.

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    6.3.3.2 The stages in which DQI is used:

    Stage 1:

    The brief version allows the project aspirations to be clearly set, addressing the

    opinions of the stakeholders, and can be used through strategic briefing stages to

    detailed brief to set priorities and answer questions such as: What do we want? Where

    do we want to spend the money?

    Stage 2:

    Mid-design version allows the client and design teams to check whether early

    aspirations have been met and allows adjustments in focus and quality to be made

    accordingly. It can be used throughout the design phase when the project can still

    respond to change.

    Stage 3:

    Ready for occupation version is used immediately before occupation to check

    whether the brief/original intent has been achieved.

    Stage 4:

    In-use version is used in order to receive feedback from the project team and the

    building users to help make improvements for the next project, and can lead on to more

    thorough post-occupancy studies.

    DQI enables one to approach a project as a prototype as the

    building is unique and all its facilities/elements will be used

    for the first time. It also caters to the end user as a part of the

    design process and not just as a guinea pig. It uses KPIs,

    Design Quality Indicators and Sustainability tools to rate the

    building.

    The questionnaire is based on the following parameters Functionality, Build Quality and

    Impact.

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    Functionality Build Quality Impact

    It is concerned with the way in

    which the building is designed

    to be useful and is split into use,

    access and space

    It relates to the performance of

    a building fabric and is split into

    performance, engineering and

    construction

    It refers to the buildings ability

    to create a sense of place, and to

    have a positive effect on the

    local community and

    environment. It is split into

    character and innovation,

    form and materials, internal

    environment and urban and

    social integration

    6.3.3.3 Format of the rating:

    The DQI has two types of weighting, the first allow results to be distorted depending how the

    respondents judge the success of various aspects of the building. A separate type of weighting

    can be applied indicating whether aspects are:

    Fundamental relating to factors which the building

    must achieve in order to fulfil its purpose

    Added value relating to factors that will enhance the

    buildings usefulness and pleasure value

    Excellence relating to factors that make the design

    sparkle as a whole and help create a building of

    distinction

    The DQI is graphically presented in a number of ways,

    which help by highlighting comparisons between:

    Groups of respondents, comparing the views of

    the buildings eventual users with those of the delivery

    team.

    Stages of a project, from the opinions established

    at the inception stages of a project, and how these are

    being achieved by the design.

    Schemes within a portfolio of projects.

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    6.3.3.4 Insights from the case study:

    The projected value of a building is different from the actual use value of the building.

    The DQI helps in closing the gap between the two values by involving the user in the

    whole design process.

    It develops three key metrics on which the building can be rated, these are based on

    the insights gained from the through research done over the years.

    The ratings also help in actually understanding how the perceived space functions as a

    singular system, which helps the project developers in tweaking/improving the quality

    of the same.

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    7 Understanding the current Communication Channel

    to buy an office space

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    8 Draft Methodology

    From the literature one can understand the importance of stakeholder consultation and the

    various components and metrics in FM.

    1. To understand the need of buying/renting an office space a scenario building exercise

    was done. In this separate scenarios were created, a map was created to understand

    the gaps and issues a person faces, which lead to understanding how the gaps and

    issues transform into the evaluation criteria for the next office space.

    2. To carry the research further expert interviews were done in order to get insights for

    defining the key metrics that would help in understanding the parameters set

    informally by the stakeholder in order to judge/classify buildings.

    3. After defining the key metrics from the insights and the literature review a draft

    questionnaire was prepared and based on this a survey was done to understand the

    outcome of the same in the form of a rating.

    Step 1

    Scenario Building Analysis of the outcome.

    Step 2

    Expert Interview Insights and Learnings Questionnaire Preparation

    Stage 3

    Pilot Based on the questionnaire Rating System Analysis.