2015 rotary international convention - highroad solutions...2015 rotary international convention...

2015 Rotary International Convention AVENIDA OLAVO FONTOURA

JUNE 6-9, 2015

SHIPPING INSTRUCTIONS

Danny Mekhuri International Events Operations ManagerMendelssohn Commerce 1600 Courtneypark Drive E. Mississauga, ON L5T 2W8

Tel: Fax: E-mail:

905-673-5445 905-673-2574 [email protected]

Mendelssohn Event Logistics dba MENDELSSOHN COMMERCE, Division of ICECORP Logistics Inc.

INTRODUCTION Dear Exhibitor, Mendelssohn Commerce has been appointed the official Customs & Freight Forwarding Agent for the 2015 Rotary International Convention in Sao Paulo, Brazil. We would like to ensure that your materials arrive “on time”, in the most cost efficient manner. We suggest that you read these instructions in conjunction with the exhibitor’s manual provided by the Show Organizer. Our helpful instructions will assist you in preparing for the correct, and timely, dispatch of your exhibits to Brazil for the 2015 Rotary International Convention. We highly recommend that you use the services of Mendelssohn Commerce for a complete logistics package. Our complete package will move your exhibit(s) door-to-door, from your country to your exhibition booth. PLEASE NOTE: Failure to comply with the deadlines, consignee, and document

instructions, will cause unnecessary delays in customs clearance and may lead to additional charges. For this reason, if you will be using a freight forwarder, other than Mendelssohn Commerce, please be sure to pass these instructions on to them.

Brazil has many import restrictions and import permit requirements, especially for exhibitions. Invoices & Packing Lists must be faxed, or e-mailed, to us for approval PRIOR TO shipping. Mendelssohn Commerce will not accept responsibility for late arrivals, or non-deliveries, to the venue if these guidelines and/or recommendations are not followed.


CONSIGNEE INSTRUCTIONS

Consignee Instructions (AIR)/(SEA) Master AWB Consignee: Fulstandig Shows E Eventos MC Ltda. Rua Eli, 164-Vila Maria Sao Paulo-Brazil CEP 02114-010 c/o Exhibitor Name / Booth # Tel: (5511)2207-7650 Fax : (5511)2207-7654 CNPJ : 05.231.625/0001-88 DESTINATION AIRPORT : GRU, VCP DESTINATION PORT: Santos Port ONLY!

Consignee Instructions (SEA)/(AIR) Master Bill of Lading Consignee: Fulstandig Shows E Eventos MC Ltda. Est.Dos Bandeirantes, 10.875 Galpao 3-Despositos 12 a 15-Camorim, Rio de Janeiro-Brazil CEP 22775-001 c/o Exhibitor Name / Booth# Tel/Fax: (5521)3388-0764 CNPJ:05.231.625/0002-69 DESTINATION PORT: Rio de Janeiro DESTINATION AIRPORT: GIG Airport ONLY!

PRE ALERTS

Brazil has many import prohibitions and import permit requirements, especially for exhibitions. Mendelssohn Commerce, along with our Brazilian agent, will accept no responsibility for late or non-delivery to the venue(s) if these guidelines and/or document requirements are not followed. Please note that your documents must be approved, by Mendelssohn Commerce, prior to shipping, to ensure that we can clear the goods accordingly with no delays or extra charges incurred. Please refer to the “DOCUMENTATION” section in the manual.


FREIGHT CONDITIONS

All freight coming down to Brazil for a tradeshow/convention must be shipped on a PRE-

PAID basis, with the amount of freight clearly shown on the body of the AWB / Bill of Lading. Freight “AS AGREED” is not acceptable by Brazilian Customs Authorities. Returning freight, in the case of a temporary admission, must be re-exported on a collect

basis.

FREIGHT DEADLINES

FCL Ocean Freight shipments: Arrival at Port of Santos, or Port of Rio, no later than 25 days prior to delivery.

LCL Ocean Freight shipments: Arrival at Port of Santos, or Port of Rio, no later than 30 days prior to delivery.

Ocean Freight documents / Pre-Alerts: Pre-alert is required 48 hours prior to shipment departure from Port of Origin and original documents must arrive 7 working days prior to vessel arrival into Brazil.

IMPORTANT NOTES

Permanent items must be imported into Brazil separately from the Temporary items. Food, Beverage, Medical, and Dental items all require import licenses. Such licenses can

take more than 30 days to obtain. We strongly recommend that these items not be shipped. Invoices must be issued in English. 2 original sets of invoices must be submitted together with AWB / BL – Photocopies are

NOT accepted, even if it bears original signatures. It is very important that actual/true values are declared. Brazilian Customs Authorities have

the right to question the value declared on the invoice, and can request proof accuracy. Brazilian Customs Authorities inspect every shipment, according to each invoice. In case of

any discrepancies, the complete shipment is potentially subject to delays, fines, and/or seizure.

Shipments that are sent via Parcel Post Couriers (i.e. Fed-ex, UPS, DHL, etc.); for any tradeshows or conventions, WILL NOT be Customs cleared into Brazil, and will be held by Brazilian Customs Authorities.

Display items, or items to be used at the tradeshow CANNOT be brought with you on the airline. Brazilian Customs Authorities WILL NOT allow them into the country. Please contact a Mendelssohn Commerce representative to handle your shipment.

PLEASE DO NOT SHIP ANY CARGO WITHOUT OUR PREVIOUS AUTHORIZATION FROM MENDELSSOHN COMMERCE.


CUSTOMS FORMALITIES/EXAMINATION

There are two (2) means of importing goods into Brazil. They are as follows: TEMPORARY IMPORT BOND (TIB)

Mendelssohn / Commerce, along with our Brazilian agent, are able to arrange for temporary entry of your goods against our security bond (TIB). Goods under Temporary Import must be under Mendelssohn/Brazilian Agent Control until they have been exported out of Brazil, or finalized as a permanent entry.

PERMANENT IMPORT This is for goods which enter Brazil for consumption, give away items, or goods that will remain in Brazil, where import duty and Tax will apply. Please contact a Mendelssohn representative for Duty & TAX% rates.

PLEASE NOTE: Give-away items, such as brochures, and leaflets, for exhibitions purposes

aren’t exempt from GST and Duty. GST and Duty is payable on all give-away items. An actual/true value MUST be presented on your invoices for all give-away items.

SWPM (SOLID WOOD PACKING MATERIAL)

Brazilian Customs Authorities have issued requirements for importing Solid Wood Packing Materials (SWPM). All wood packaging must be treated, and marked, certifying the approved treatment on two opposite sides of the SWPM. The Mark should contain the valid symbol approved by IPPC, country code, unique number of the producer / treatment facility designated by the National Plant Protection Organization (NPPO) of exporting countries and treatment methods (HT, MB).


DOCUMENTATION In order to assist you in the preparation of the documents, we have designed a sample Commercial Invoice and Packing List for your reference. Please view the Commercial Invoice, which is located in the forms section of this manual, at your leisure. Explanatory notes on the completion of the Commercial Invoice and Packing List form are as follows:

All information entered in these forms must be in English Indicate separate FOB (Free On Board) and CIF (Cargo, Insurance, and Freight) Values

on commercial invoice: o FOB VALUE: indicates the cost of goods, including all transportation and

insurance costs up to the port of departure; the “Price Paid” o CIF VALUE: indicates the value of the goods, including freight and insurance,

from the port of departure; FOB Value + Insurance + Freight All values must show both a unit value, and a total value; “NO COMMERCIAL VALUE”

declaration is NOT accepted by Brazilian Customs Authorities. A full description of the item must be given. Please do not just indicate the model

name, or model number. Also, vague descriptions such as “Exhibit Materials” or “Display Goods” will not be accepted.

Describe the item-such as “1:3 scale (cutaway) model”, or “souvenirs-lapel pins”, or “wooden display shelves – floor standing”, etc.

Description of goods MUST include part numbers, model numbers, and serial numbers. NOTE: Brazilian Customs Authorities are very strict about having part numbers,

model numbers, and serial numbers shown on the Commercial Invoice. Please ensure that this information is included. Heavy penalties can be charged by Brazilian Customs Authorities for missing or inaccurate information.

Number of Packages Itemized Gross and Net Weight Total Gross Weight Itemized Harmonized Codes (HS #’s), for Customs classification, required for all items.

IMPORTANT: Brazilian Customs Authorities assess import duty and tax rates for each individual item; including give-away items, and brochures. The import duties are calculated on the FOB Value. Import tax (GST) is calculated on the CIF Value + Import Duties. These values (FOB & CIF) are calculated as follows: Value of the Goods (price paid) = FOB Value FOB Value + Insurance Value + Freight Value = CIF Value Mendelssohn Commerce representatives are available to walk you through these forms. Just give Danny a call at 905-673-5445, or send him an e-mail at [email protected] .


ARRIVAL DEADLINES

DOCUMENT SUBMISSION DEADLINE: Mendelssohn Commerce must receive all completed Customs & Shipping documents by March 20, 2015. CARGO ARRIVAL DEADLINE VIA AIRFREIGHT: Your cargo Freight needs to arrive at GIG, GRU, VCP Airport: 7 working days before goods are due to be delivered to your stand. DOCUMENT DEADLINE VIA AIRFREIGHT: 5 days prior to the arrival of the flight. Please ensure you send us a full pre alert containing the following documents:

flight number, weights and dimensions A copy of the commercial invoice/packing list AWB Copies Hold Harmless Letter

Original documents need to mail to: Fulstandig Shows E Eventos MC Ltda. Est.Dos Bandeirantes, 10.875 Galpao 3-Despositos 12 a 15-Camorim, Rio de Janeiro-Brazil CEP 22775-001

DOCUMENT SUBMISSION DEADLINE: Mendelssohn Commerce must receive all completed Customs & Shipping documents by February 27, 2015. CARGO ARRIVAL DEADLINE VIA SEA FREIGHT: Your cargo Freight needs to arrive at Rio/Santos Port: FCL CARGO: 25 working days prior to requested delivery to your stand. LCL CARGO: 30 working days prior to requested delivery to your stand DOCUMENT DEADLINE VIA SEA FREIGHT: 7 days prior to the arrival of the vessel into Brazil Port Please ensure you send us a full pre alert containing the following documents:

One original of Bill of Lading Invoice and Packing List Hold Harmless Letter

PLEASE NOTE: These deadlines are for General Cargo ONLY – For restricted items; Dangerous Goods,

and perishable food items, you will need to contact our office for confirmation of arrival deadlines.


INSURANCE COVERAGE While all care is taken by Mendelssohn Commerce, and our Brazilian partners, in handling shipments, no liability is accepted for any internal or non-visible irregularities to the contents of your shipment. We strongly recommend that exhibitors insure their shipments for the conveyance from origin to stand, including the transit storage in our advance warehouse. All transactions are undertaken subject to our Standard Trading Conditions. All exhibitors should arrange a comprehensive coverage for their goods which covers shipments to Brazil, the period of display, and which allows either return to the country of origin, or an appropriate disposal period at the conclusion of the exhibition. PACKING & LABELING Please remember that your goods will be loaded & offloaded several times en-route to Brazil. We suggest that your goods are well packed, preferably in wooden cases, or on pallets. To ensure your goods can be quickly located at site or during transit, please mark each case/carton as follows, on at least 2 sides:

SHOW NAME: C/o FULSTANDIG SHOWS E EVENTOS MC LTDA.

Name of Exhibitor: Stand number:

Case number: e.g. 1 of 5 / 2 of 5 Gross weight / Net weight / Dimensions

TERMS OF PAYMENT

For exhibitors who are utilizing Mendelssohn Commerce services, payment information must be provided prior to shipping.

For exhibitors who are utilizing the services of another freight forwarder, payment must be arranged, by credit card, PRIOR TO DELIVERY TO THE STAND. Please contact Mendelssohn Commerce for the rates that will apply.


HOLD HARMLESS LETTER

For all shipments coming into Brazil, whether on a temporary or permanent basis, a Customs Power of Attorney / Hold Harmless Letter will be required to perform clearance on your behalf. This document must be issued on the Exhibitor’s Company Letterhead, signed and sent out together with shipping documents. Please have the letter below completed on the Exhibitor’s Company Letterhead: This Letter is to acknowledge our understanding of the shipping instructions issued by FULSTANDIG SHOWS E EVENTOS MC LTDA. _________________________(name), _________________________ (title), understand that all freight shipped on behalf of ______________________________________________ (exhibitor name and address), will be either returned to the origin or sold to a licensed Brazilian importer. We understand that in either case FULSTANDIG HSOWS E EVENTOS MC LTDA, is the representative in Brazil to handle all customs matter. We also hereby accept any bonded storage charges that may incur during the process of re-export or nationalization. As specified in the shipping instructions, we accept as our responsibility to make sure that all our equipment for the above mentioned show will be properly insured against all risk. We also understand that we will gain custody of our products during move-in of ROTARY INTERNATIONAL CONVENTION 2015 show. From the time we receive our goods from FULSTANDING SHOWS E EVENTOS MC LTDA, we ___________________________________ (exhibitor name), will be responsible for the safety and security of our exhibits. We therefore hold harmless FULSTANDIG SHOWS E EVENTOS MC LTDA. from any duties, taxes, fines and/or penalties levied by the Brazilian Government as result of discrepancies between the inbound and the return shipment, regardless of the reason for the discrepancies. We ____________________________________(exhibitor name) hereby confirm that is our understanding that in case goods are lost or stolen, all duties, taxes, fines, and/or penalties levied by the Brazilian government will be applied, and will be paid by our company in full at your first request, and with no delays. We shall be liable for the immediate and irrevocable reimbursement of any and all amounts of duties, taxes, fines, and/or penalties imposed by Brazilian Customs through FULSTANDIG SHOWS E EVENTOS MC LTDA. Signature_____________________________ Date________________________

EXAMPL

E

International Order Form Customs and Transportation Services

Please accept this as authority for ICECORP Logistics Inc. dba Mendelssohn Commerce of 1600 Courtneypark Dr. E., Mississauga, ON L5T 2W8; business number 121767677RM0001, a Customs Broker licensed under the Customs Act, to act as my true and lawful attorney to transact on my behalf all matters relating to the import and export of goods, as outlined in ICECORP Logistics Inc. Standard Trading Conditions, including but not limited to:

1. The release of and accounting for goods, document and data preparation, payment of, and refund, of all government duties, taxes and levies in respect of imported and exported goods released or to be released; and

2. The transportation, warehousing, and distribution of such goods.

In signing this form, I grant ICECORP Logistics Inc. dba Mendelssohn Commerce full power and authority to appoint a sub-agent, where required.

This authority is granted for all shipments in relation to the event and/or shipment(s) detailed below.

Services Required: (please check one) Customs Clearance and Transportation Customs Clearance Only Transportation Only

Shipper Information Delivery InformationCompany Name: Exhibitor/Company Name: Tax #: Event Name: Booth #: Address: Event Dates: Decorator:

Facility Name: Tax #: Address:

City: Province/State: Postal/Zip: Contact Name: Tel: City: Province/State: Postal/Zip E-mail: Fax: On-Site Contact: Cell #:

Return Freight Same as Shipper Billing / Invoicing Information Same as ShipperCompany Name: Company Name: Tax #: Tax #: Address: Address:

City: Province/State: Postal/Zip: City: Province/State: Postal/Zip: Contact Name: Tel: Contact Name: Tel: E-mail: E-mail: Fax:

Shipment InformationCarrier Name (if not using Mendelssohn Commerce): Contact Name: Tel: Pick-Up Date: Hours of Operation: Delivery Date: Time:

Requested Service Level: Air Ocean Truck

Additional Services Required: Lift Gate Inside Pick-Up/Delivery

# of Pieces Box/Crate/Skid etc. Length Width Height Per Piece Total @ Dimensions (Inches) Each: @ Weight (lbs) Each: @ Dimensions (Inches) Each: @ Weight (lbs) Each: @ Dimensions (Inches) Each: @ Weight (lbs) Each: @ Dimensions (Inches) Each: @ Weight (lbs) Each: @ Dimensions (Inches) Each: @ Weight (lbs) Each:

Total Total Weight:

Cargo Insurance / Declared ValueThis shipment is covered under basic carrier liability, direct with the carrier. Maximum liability (declared value for carriage of this shipment) is agreed to and understood to be $0.50 per pound multiplied by the number of pounds for that part of the shipment lost or damaged, but not less than $50.00 per shipment UNLESS additional Cargo Insurance has been arranged with Mendelssohn Commerce. Subject to the terms and conditions of liability for loss/damage, stated below. Please contact Mendelssohn Commerce for more Cargo Insurance information.

Terms of Payment and Security Deposit (Must be completed)**Due to Payment Card Industry (PCI) compliance rules, we will only be able to obtain your Credit Card Number by phone or fax. A separate Credit Card Authorization form has been provided. Please check off the payment method that has been completed for this order:

Completed Credit Card Authorization or Preliminary Invoice has been faxed. Incomplete Credit Card Authorization or Preliminary Invoice (without Credit Card #) has been e-mailed. I have provided CreditCard # by telephone.

Terms and ConditionsThis order is placed with the specific understanding that we hereby release ICECORP Logistics dba Mendelssohn Commerce (Mendelssohn Commerce) and/or agents from all liability for loss, damage and/or theft to our merchandise and property, no matter how caused, and we have insured all such properties being handled; 1) Mendelssohn Commerce shall not be responsible for damage to uncrated materials, improperly packaged goods or concealed damage. 2) Mendelssohn Commerce will not be responsible for any loss/damage/delay due to fire, acts of god, strikes, lock outs of any kind beyond its control. 3) Mendelssohn Commerce liability is outlined in the above Cargo Insurance / Declared Value section. We are self-insured, or have made other appropriate insurance arrangements and paid applicable charges. 4) Mendelssohn Commerce shall not be liable to any extent whatsoever for the actual, potential or assumed losses or profits or revenues, or for any collateral costs which may result from any loss or damage to materials. 5) All hazardous materials have been declared, and we abide by all Federal, Provincial, State and Local laws.

Client Signature I have read and agree to the Terms and Conditions of this Contract.

Accepted by Mendelssohn Commerce

Signature: Signature: Name: Name: Title: Title: Date: Date:

ABC COMPANY123456789RM0001123 ANY STREETDOCK 6

TORONTO ON M5V 1S1JOE SMITH 555-555-5555

[email protected] 555-555-5551

ABC COMPANY2013 INT'L CONVENTION B124JUNE 23-26, 2013 MC

ATLANTICO APVILION 12-3456789ROSSIO OLIVAIS 2.13.011990 LISBON, PORTUGAL

JOE SMITH 555-555-2345

ABC COMPANY123456789RM0001123 ANY STREETDOCK 6

TORONTO ON M5V 1S1JOE SMITH 555-555-5555

[email protected]

ABC COMPANY123456789RM0001123 ANY STREETSUITE 1002

TORONTO ON M5V 1S1JANE DOE 555-555-5554

[email protected] 555-555-5551

MENDELSSOHN COMMERCE DANNY MEKHURI 905-673-5445MAY 23, 2013 9 AM - 5 PM JUNE 23, 2013 3 PM - 6 PM

5 CRATE 40 40 40 500 25005 CASES 20 24 32 300 1500

10 BOXES 30 24 24 200 20001 PIECE 50 72 50 4000 4000

21 10000

JOE SMITHOWNERMAY 1, 2013

International Order Form Customs and Transportation Services

Please accept this as authority for ICECORP Logistics Inc. dba Mendelssohn Commerce of 1600 Courtneypark Dr. E., Mississauga, ON L5T 2W8; business number 121767677RM0001, a Customs Broker licensed under the Customs Act, to act as my true and lawful attorney to transact on my behalf all matters relating to the import and export of goods, as outlined in ICECORP Logistics Inc. Standard Trading Conditions, including but not limited to:

1. The release of and accounting for goods, document and data preparation, payment of, and refund, of all government duties, taxes and levies in respect of imported and exported goods released or to be released; and

2. The transportation, warehousing, and distribution of such goods. In signing this form, I grant ICECORP Logistics Inc. dba Mendelssohn Commerce full power and authority to appoint a sub-agent, where required. This authority is granted for all shipments in relation to the event and/or shipment(s) detailed below.

Services Required: (please check one) Customs Clearance and Transportation Customs Clearance Only Transportation Only

Shipper Information Delivery Information Company Name: Exhibitor/Company Name: Tax #: Event Name: Booth #: Address: Event Dates: Decorator: Facility Name: Tax #: Address: City: Province/State: Postal/Zip: Contact Name: Tel: City: Province/State: Postal/Zip E-mail: Fax: On-Site Contact: Cell #:

Return Freight Same as Shipper

Billing / Invoicing Information Same as ShipperCompany Name: Company Name: Tax #: Tax #: Address: Address: City: Province/State: Postal/Zip: City: Province/State: Postal/Zip: Contact Name: Tel: Contact Name: Tel: E-mail: E-mail: Fax:

Shipment Information Carrier Name (if not using Mendelssohn Commerce): Contact Name: Tel: Pick-Up Date: Hours of Operation: Delivery Date: Time:

Requested Service Level: Air Ocean Truck

Additional Services Required: Lift Gate Inside Pick-Up/Delivery

# of Pieces Box/Crate/Skid etc. Length Width Height Per Piece Total @ Dimensions (Inches) Each: @ Weight (lbs) Each: @ Dimensions (Inches) Each: @ Weight (lbs) Each: @ Dimensions (Inches) Each: @ Weight (lbs) Each: @ Dimensions (Inches) Each: @ Weight (lbs) Each: @ Dimensions (Inches) Each: @ Weight (lbs) Each: Total Total Weight:

Cargo Insurance / Declared Value This shipment is covered under basic carrier liability, direct with the carrier. Maximum liability (declared value for carriage of this shipment) is agreed to and understood to be $0.50 per pound multiplied by the number of pounds for that part of the shipment lost or damaged, but not less than $50.00 per shipment UNLESS additional Cargo Insurance has been arranged with Mendelssohn Commerce. Subject to the terms and conditions of liability for loss/damage, stated below. Please contact Mendelssohn Commerce for more Cargo Insurance information.

Terms of Payment and Security Deposit (Must be completed) **Due to Payment Card Industry (PCI) compliance rules, we will only be able to obtain your Credit Card Number by phone or fax. A separate Credit Card Authorization form has been provided. Please check off the payment method that has been completed for this order:

Completed Credit Card Authorization or Preliminary Invoice has been faxed.

Incomplete Credit Card Authorization or Preliminary Invoice (without Credit Card #) has been e-mailed. I have provided Credit Card # by telephone.

Terms and Conditions This order is placed with the specific understanding that we hereby release ICECORP Logistics dba Mendelssohn Commerce (Mendelssohn Commerce) and/or agents from all liability for loss, damage and/or theft to our merchandise and property, no matter how caused, and we have insured all such properties being handled; 1) Mendelssohn Commerce shall not be responsible for damage to uncrated materials, improperly packaged goods or concealed damage. 2) Mendelssohn Commerce will not be responsible for any loss/damage/delay due to fire, acts of god, strikes, lock outs of any kind beyond its control. 3) Mendelssohn Commerce liability is outlined in the above Cargo Insurance / Declared Value section. We are self-insured, or have made other appropriate insurance arrangements and paid applicable charges. 4) Mendelssohn Commerce shall not be liable to any extent whatsoever for the actual, potential or assumed losses or profits or revenues, or for any collateral costs which may result from any loss or damage to materials. 5) All hazardous materials have been declared, and we abide by all Federal, Provincial, State and Local laws.

Client Signature I have read and agree to the Terms and Conditions of this Contract.

Accepted by Mendelssohn Commerce

Signature:

Signature: Name: Name: Title: Title: Date: Date:


TORONTO, Head Office 1600 Courtneypark Dr. E Mississauga, ON L5T 2W8 T: 905.673.5445 F: 905.673.2574 Payment Fax (Credit Card Secure): 1.855.762.1145

MTCC, North Building 255 Front St. W. Toronto, ON M5V 2W6 T: 416.863.9339 F: 416.863.5149 Payment Fax (Credit Card Secure): 416.863.0301

MTCC, South Building 222 Bremner Blvd., Room 825B Toronto, ON M5V 3L9 T: 416.863.9339 F: 416.591.8589 Payment Fax (Credit Card Secure): 416.863.0301

MONTREAL 276 Rue St. Jacques, Suite 818, Montreal, QC H2Y 2G4 T: 514.987.2700 F: 514.849.3446 Payment Fax (Credit Card Secure): 514.396.5547

CALGARY 2116 - 27TH Ave. N.E., Suite 325 Calgary, AB T2E 7A6 T: 403.291.1694 F: 403.291.7028 Payment Fax (Credit Card Secure): 1.855.762.1145

VANCOUVER 608 Annance Court, Unit 3 Delta, BC V3M 6Y8 T: 604.687.5535 F: 604.687.1463 Payment Fax (Credit Card Secure): 1.855.762.1145

Credit Card Authorization Form

**Due to Payment Card Industry (PCI) compliance rules, we will only be able to obtain your Credit Card Number by phone or fax. **DO NOT e-mail this form. If you are unable to fax, please contact our office for instructions.

**Please complete this form, and fax it to 1-855-762-1145.

NOTE: This fax # is used ONLY for receipt of Payment Information. It is located in a secured area that is NOT accessible for receipt of other documents and shipment information. All non-payment information (Order Forms, Invoices, Bills Of Lading, etc.) should be sent via e-mail, or faxed to 905-673-2574.

Event Name: Event Dates:

Invoicing Information

Exhibitor / Company Name: Address: City: Province/State: Postal/Zip Code: Telephone: E-mail:

Credit Card Information

Charge to: Visa MasterCard American Express

Cardholder Name: Card Account Number: Expiry Date: Security Number: I hereby authorize the use of this credit card for payment of services relative to this event. I understand that a 2% administrative fee (minimum $50.00) will be charged for all credit card declines.

Cardholderôs Signature: Date (mm/dd/yyyy):

EXAMPL

ELength Width Height Unit value Total value A B C

* A = re export after the event

* B = to be disposed or consumed

* C = given away/sold

We certify that the information given above is true and correct, and that prices indicated represent the fair market value for the items described herein.

Date

FOB VALUE

INSURANCE

origin and intended for use at the event only.

Weight inKGS

Name of Signatory in BLOCK LETTERSCompany Name/Stamp Signature

Number

Consignee

The invoiced goods are of

QuantityCase / Box Remarks *

FREIGHT CHARGE

TOTAL CIF VALUE

CBM

Total no. of pieces

COMMERCIAL INVOICE / PACKING LIST

Total weight in kgs

Shipper Information EventCompany Name:

Description of goods

Total cbm

HS CodesDimensions in m's CIF value / AUD

Representitive at Exhibition:

Address:Phone:E mail:

StandContact Number:

Requested Delivery Time to tand:

Exhibition Information

CUSTOMS INVOICE / PACKING LIST

ABC COMPANY123 ANY STREET, TORONTO, ON M5V [email protected]

JOE SMITH

555-555-2345B124

JUNE 23, 2013 BTWN 3 PM & 6 PM

PLEASE PROVIDE "SHIP TO" ADDRESS 2013 INTERNATIONALCONVENTION

B124

21

4545

0.368

Value / USD

1 OF 4 0.5 0.4 0.6 0.12 20 4901.49 BROCHURES 40 $0.60 $24.002 OF 4 0.5 0.4 0.4 0.08 30 6505.90 HATS 50 $5.00 $250.003 OF 4 1.5 0.5 0.2 0.15 20 6307.90 BANNER 1 $100.00 $100.004 OF 4 0.8 0.15 0.15 0.018 15 4911.90 POSTERS 1 $30.00 $30.00

0 $0.000 $0.000 $0.000 $0.000 $0.000 $0.000 $0.000 $0.000 $0.000 $0.000 $0.00

**FOB (Free on Board) VALUE: indicates the cost of goods, including all transportation and insurance costs up to the port ofdeparture; the "Price Paid"

**CIF (Cost, Insurance, and Freight) VALUE: indicates the value of the goods including freight and insurance from the port ofdeparture; FOB Value + Insurance + Freight

$404.00$20.20

$337.50$761.70

CANADIAN

ABC COMPANY JOE SMITH

Length Width Height Unit value Total value A B C

* A = re‐export after the event

* B = to be disposed or consumed

* C = given away/sold

We certify that the information given above is true and correct, and that prices indicated represent the fair market value for the items described herein.

Date

FOB VALUE

INSURANCE

origin and intended for use at the event only.

Weight in KGS

Name of Signatory in BLOCK LETTERSCompany Name/Stamp Signature

Invoice Number

Consignee

The invoiced goods are of

QuantityCase / Box

№Remarks *

FREIGHT CHARGE

TOTAL CIF VALUE

CBM

Total no. of pieces

COMMERCIAL INVOICE / PACKING LIST

Total weight in kgs

Shipper Information EventCompany Name:

Description of goods

Total cbm

HS CodesDimensions in m's CIF value / AUD

Representitive at Exhibition:

Address:Phone:E‐mail:

Booth / Stand #:

Contact Number:

Requested Delivery Date & Time to Stand:

Exhibition Information

2015 rotary international convention - highroad solutions...2015 rotary international convention...

Documents