2014 consolidated task force final report

2014 Consolidated Task Force - Final Report -

Submitted: 10/13/2014

Stevens Point Area School District Stevens Point, WI 54481

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TableofContents

ConsolidatedTaskForceCharge……….………………………………….………………………… 4

AnalyticalApproachandConductofTaskForceWork………………...…...…………… 5

ConsolidatedTaskForceMembers………….…………………………………………..…………. 6

Identi icationoftheProblem…..……………………………………………….……………….…… 7

De initionoftheProblem………..……………………………………………….…………………..… 8

ConsolidatedTaskForceRecommendation…..………………….……….……..………….… 9

GradeLevelCon igurationStudyRecommendations…...…..…….………………… 10

FacilityStudyRecommendations…………..………………………….....….………………. 12

DailyandAnnualScheduleStudyRecommendations…………………..…..……… 20

GraduationRequirementsTaskForceRecommendations……………..………… 24

ConsolidatedTaskForcePositionStatements………………...…………...…..…..………. 27

ConsolidatedTaskForceGroundRules……………...…………………….……………..……. 29

Agendas…………………………………………………………………………………………….……..……. 31

Minutes…………………………………………………………………...……………………………………..46

ArchitecturalEstimates………...………………………………………………...……….....……….. 75

SectionA1GradeRealignmentK‐5,6‐8,and9‐12………………………………….…….. 76

SummaryofCost(GeneralEstimateOnly)…….……….…..…………………...…...….. 77

Option1Estimates—Bannach,BenFranklin,P.J.Jacobs……………………...…. 78

Option1Estimates—SPASH…………………………………………………………….…...…. 79

Option1Estimates—JeffersonandJackson…………………………………………...... 80

Option1Estimates—Plover‐WhitingandCharlesF.Fernandez…………….… 81

Option1Estimates—Kennedy,Roosevelt,Washington..……………...…..……... 82

Option1Estimates—Madison,McDill,McKinley..…………………...….…………... 83

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TableofContents

SectionA2GrossEstimates‐AllConsiderationsPriortoReviewbyCTF…….......84

SummaryofCost(GeneralGrossEstimateOnly)……….…….……...……...……...….85

GeneralEstimates—Bannach,BenFranklinandP.J.Jacobs....……..……………. 86

GeneralEstimates—SPASH………………………………………………………………..……... 87

GeneralEstimates—Jefferson……………………………………...………………….….…..….88

GeneralEstimates—Jackson…………………………………….…………………………......….89

GeneralEstimates—Plover‐Whiting……………………………………………........……….90

GeneralEstimates—CharlesF.Fernandez……………………………………......……….91

GeneralEstimates—Kennedy,Roosevelt,Washington..……………...…..……...…92

GeneralEstimates—Madison,McDill,McKinley..…………………...….….…….……..93

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Analytical Approach

The Consolidated Task Force (CTF) reviewed four recent local studies involving facilities, grade level configuration, daily and annual scheduling, and graduation requirements. The CTF then reviewed its Charge, and formulated a clear Identification of the Problem and Definition of the Problem. In weekly meetings dur-ing 2014, from March into June, and in meetings held in July and September, the CTF synthesized the recommendations found in each of the four aforementioned studies through a nominal group process and subsequent full CTF consensus.

Conduct of Task Force Work

The CTF had full 24/7 access to data and information exchange through Dropbox and email. This allowed them to consider and review previous studies, data contained in this document, agen-das, minutes, and more. The CTF presents its recommendations to the Board and points out that the recommendations of the pre-vious study groups are no less important. It should be pointed out, however, that some recommendation made by previous study groups were made on the basis of the existing grade level configuration at the time of their respective study, not on the ba-sis of the grade level configuration recommended by the CTF.

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Sadie Bender-Shorr Student - SPASH Dawn Brandt Parent - McDill Elementary Brian Casey District - Director of Technology Michael Devine Principal - SPASH Lori Epstein District - Food Service Manager Jill Erdmann-Tepp Teacher - Ben Franklin Jr. High - Co-Chair Valerie Fetting Counselor - SPASH Kari Fink Teacher - SPASH Kenn Firkus Citizen At Large - Parent Rebecca Gaboda Teacher - McKinley Elementary Charles Graham Psychologist - Ben Franklin Jr. High Andrew Halverson Parent - Mayor City of Stevens Point Tabitha Hasenohrl Parent - SPASH Kevin Hopp Teacher - McKinley Elementary Shelly Johnson Teacher - Bannach Elementary Don Keck District - Buildings and Grounds Manager Jeanne Koepke Principal - McDill Elementary Sandra Kowalski Parent - Madison Elementary Karlyn Krautkramer District - Administrative Assistant - Business Services Robert Larson School Board Member Brett Lesniak Teacher - SPASH Nancy LoPatin-Lummis Parent - Ben Franklin Jr. High Marty Loy Citizen At Large - UWSP CPS Dean Dan Mahoney Citizen At Large - Village of Plover

Dave Morgan Citizen At Large - YMCA Connie Negaard Principal - Ben Franklin Jr. High Greg Nyen District - Director of Student Services - Co-Chair Dick Okray Citizen At Large - Okray Family Farms - Co-Chair Tom Owens District - Director of Business Services - Co-Chair Lori Peeters Teacher - SPASH Maggie Pozorski Student - PJ Jacobs Jr. High Jill Quinn Teacher - SPASH Paula Rose Teacher - SPASH Kim Shirek School Board Member Steve Sorenson Teacher - Fernandez Center Liz Steele Technology Integration Specialist - SPASH Jeff Tepp Teacher - Ben Franklin Jr. High Lisa Totten School Board Member Jon Vollendorf Principal - PJ Jacobs Jr. High

Consolidated Task Force Members

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CONSOLIDATED TASK FORCE

IDENTIFICATION OF THE PROBLEM

The Consolidated Task Force shall review the 2011-12 Facility Study Committee Final Report, the 2012-13 Grade Level Configuration Study Committee Final Report, the 2012-13 Daily and Annual Sched-ule Study, and the 2012-13 High School Graduation Requirements Study. The challenge of the Consolidated Task Force is, no later than June 1, 2014, to select, combine, integrate, and synthesize the recommenda-tions found in these studies into a set of new, prioritized, succinct rec-ommendations embedded into a prescribed timeline for implementa-tion.

Adopted: 3/11/2014

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DEFINITION OF THE PROBLEM

The Consolidated Task Force, after reviewing the four studies that serve as its base data source, must select, combine, integrate, and synthesize those recommendations into a set of new, prioritized, succinct recommendations embedded into a prescribed timeline for implementation. That timeline shall conclude with a referendum on amounts that require bond sales and revenue limit increase, thus allowing the public the final say on what is best for their children and their schools. Such synthesis requires that the Consolidated Task Force:

Recommend a District grade level configuration Identify, define and recommend what specific facility needs must be ad-

dressed in each building of the District Identify, define and recommend any significant non-facility needs arising

as a result of the recommended grade level configuration Determine what, if any, recommendations it will make regarding daily

and annual scheduling Determine what, if any, recommendations it will make regarding Gradu-

ation Requirements Task Force recommendations or other issues identified in their study

Identify and plot required tasks to be accomplished along a timeline nec-essary to accomplish the recommendations of the Consolidated Task Force concluding in a referendum

Adopted: 3/11/2014

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Consolidated Task Force Recommendations

The CTF presents its recommendations grouped by the titles of

the previous studies. The fundamental recommendation from which all other recom-

mendations flow is that of grade level configuration. The grade level configuration used when making all other recom-mendations contained in this document is as follows:

K-5 Elementary 6-8 Middle School 9-12 High School

Over the next series of pages, the CTF will make recommenda-tions based on the work of the following;

1) Grade Level Configuration Study Committee; 2) Facility Study Committee; 3) Daily and Annual Schedule Study Committee; and, 4) Graduation Requirements Task Force Report Committee.

Recommendations are consistent with costs identified in Option 1 found in Section A1.

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Consolidated Task Force

Regarding

Grade Level Configuration Study Recommendation

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Consolidated Task Force Grade Level Configuration Study Recommendation

The Consolidated Task Force (CTF) recommends the District operate its elementary schools in a K-5 alignment configuration, converting the two junior high schools, Ben Franklin and P.J. Jacobs, to middle schools hous-ing grades 6 to 8, and moving the 9th grade to SPASH to configure that fa-cility as a four year high school with grades 9-12. The grade level config-uration in brief is as follows:

K-5 Elementary 6-8 Middle School 9-12 High School

The Consolidated Task Force concurs with the findings of the 2012 Final Report of the Facility Study Committee that additions and remodeling at various schools, addressing security issues, and improving technology are needed.

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Regarding

Facility Study Recommendations

The next several pages contain recommendations that were deleted by the CTF in an effort to align their final recommendations with corresponding costs found in Section A1. The strikeouts were left in place for disclosure and historical reference purposes. The full body of recommendations, including strikeouts, correspond with the cost of implementing all recommendations found in Section A2. It must be understood that some costs in Section A2 are overestimated because several assumptions by architects, with the limited information available to them, were too broad. The CTF retained this data in the report to provide the histor-ical data.

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Consolidated Task Force Facility Study Recommendations

The Consolidated Task Force (CTF) recommends the following:

Elementary Schools Bannach Elementary School 1. Special needs bathrooms to be considered. 2. The temporary trailer should be removed from the sight and sold or disposed of. 3. The bus and car pick pickup and drop off areas should include a physical barrier between

them. 4. Security cameras and remote entrance controls are needed to assist in regulating the en-

trance to the school. Specialized glass covering also needed. (Board already initiated.) Jefferson Elementary School 1. Access to parking for staff and parents remains challenging. Efforts should continue to try

to resolve this issue. 2. The cafeteria is too small for the capacity of the building and should be enlarged or relo-

cated. 3. Additional storage space is needed. (Addressed with removal of 6th grade.) 4. Sensory room equipment needed. 5. The schools restrooms are inadequate and should be remodeled. 6. Security cameras and remote entrance controls are needed to assist in regulating the en-

trance to the school. Specialized glass covering also needed. (Board already initiated.) 7. Green space for children to play is needed.

Jackson Elementary School 1. The alternative high school could be moved to Jackson and the downtown professional

building should be sold. 2. Jackson could be used as a multi-program site and house targeted programs approved by

the Board along with the presence of the alternative high school program. An appropriate example includes the charter school for which a grant has been applied for.

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Elementary Schools (Continued) Kennedy Elementary School 1. Security cameras and remote entrance controls are needed to assist in regulating the en-

trance to the school. Specialized glass covering also needed. (Board already initiated.) 2. The food serving area is inadequate and should be relocated. Madison Elementary School 1. Classroom space is need for ELL and special needs students. 2. The cafeteria is too small, it should be remodeled and enlarged or an addition constructed. 3. Storage space is a concern and could be acquired during an addition construction. 4. ADA restrooms are needed in the facility. 5. Security cameras and remote entrance controls are needed to assist in regulating the en-

trance to the school. Or, the entrance needs remodeling to improve security. Specialized glass covering also needed. (Board already initiated.)

McDill Elementary School 1. Office space for the school nurse. This might be accomplished via remodeling or an addi-

tion. Sick room for students is very small, consider relocating to a larger space. 2. Storage space is called for and could be acquired during an addition construction. 3. The bus and car pick pickup and drop off areas should be relocation/remodeling to create

separation of the two traffic flows. 4. Classroom space is need for ELL and special needs students. 5. A new cafeteria, food preparation and serving area is called for. They are undersized for

the capacity of the facility and the existing gym requirements to be preserved and better utilized as a classroom teaching station. The former kitchen space could be remodeled and used for other purposes.

6. Visitor parking and parking in general should be included in the pickup and drop off eval-uation and may include expanding the current parking area.

7. Security cameras and remote entrance controls are needed to assist in regulating the en-trance to the school. Specialized glass covering also needed. (Board already initiated.)

8. Install electric gym partition opener/closer.

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Elementary Schools (Continued) McKinley Elementary School 1. A new cafeteria, food preparation and serving area is needed. They are undersized for the

capacity of the facility. 2. Parking remains an issue. No solution has yet been found to resolve this issue. 3. The removal of 6th grade will help provide need classroom space, but more yet may be

needed. 4. Classroom space is need for ELL and special needs students. 5. The bus and car pick pickup and drop off areas need relocation/remodeling to create sepa-

ration of the two traffic flows. 6. Security cameras and remote entrance controls are needed to assist in regulating the en-

trance to the school. Specialized glass covering also needed. The office layout regarding visibility of visitors is poor. Improved security might also be accomplished by remodel-ing the office and entrance area. (Board already initiated.)

7. Sensory room equipment needed.

Plover-Whiting Elementary School 1. The main office needs to be at front entrance. A remodeling and/or addition project is

needed to resolve this problem. The security concerns identified may also be resolved by this action.

2. A new cafeteria, food preparation and serving area is needed. They are undersized for the capacity of the facility.

3. Special needs space for sensory rooms and therapy rooms are needed. Possibly the old front office space could be remodeled when new front office is relocated to front of build-ing.

4. Security cameras and remote entrance controls are needed to assist in regulating the en-trance to the school. Specialized glass covering also needed. (Board already initiated.)

5. There is potential for future growth space and additional classrooms may still needed.

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Elementary Schools (Continued) Roosevelt Elementary School 1. Classroom space is need for ELL and special needs students. 2. A new cafeteria, food preparation and serving area is needed. They are undersized for the

capacity of the facility. 3. Security cameras and remote entrance controls are needed to assist in regulating the en-

trance to the school. Specialized glass covering also needed. (Board already initiated.) Washington Elementary School 1. Parking remains a challenge and a solution should continue to be searched for. 2. Student pickup and drop off areas need relocation/remodeling to create separation of the

two traffic flows. 3. Playground asphalt. 4. Security cameras and remote entrance controls are needed to assist in regulating the en-

trance to the school. Specialized glass covering also needed. (Board already initiated.)

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Secondary Schools Ben Franklin 1. Main office may need remodeling to allow direct access by visitors. 2. Security cameras and remote entrance controls are needed to assist in regulating the en-

trance to the school. Specialized glass covering also needed. (Board already initiated.) 3. The production kitchen, serving and dining area needs remodeling along with the addition

of more dining area. 4. A new small gym and weight room on NW corner of building to cope with enrollment

and space needs of students should be constructed. 5. Additional classrooms should be added to the 2nd floor on the east side of the building to

address special needs and future enrollment growth. 6. Special Needs space is needed and the addition of classrooms may help in this regard.

P.J. Jacobs 1. The main office visibility/accessibility is a significant problem. It is not possible to see or

control who enters the building. 2. Security cameras and remote entrance controls are needed to assist in regulating the en-

trance to the school. Specialized glass covering also needed. (Board already initiated.) 3. The bus and car pickup and drop off areas need relocation/remodeling to create separa-

tion of the two traffic flows. 4. There is a need for an auditorium if a way can be found to construct one. 5. The 6th grade has specific gym needs that must be met. 6. More multi- purpose athletic space is needed.

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Secondary (Continued) SPASH 1. With the addition of the 9th grade to SPASH, the following is needed: a. Regular lockers and gym lockers for the new students

b. Classrooms and resource areas must be constructed. We also need to determine how students will be grouped in the building.

c. Office and conference space also must be included in the new classroom addition. d. Storage must be included in remodeling and addition plans. e. Sports fields for gym and athletics must be provided for 9th grade students. f. An additional gym is needed to accommodate the added enrollment. 2. Security cameras and remote entrance controls are needed to assist in regulating the en-

trance to the school. Specialized glass covering also needed. The visibility from office of those who enter the building is severely restricted and it is difficult to control access. (Board already initiated.)

3. Restroom facilities are needed in existing field house. This can be accomplished with the addition of a new adjoining gym.

4. A new production kitchen, serving and dining area in the form of a permanent food court must be constructed to correct existing faults and to address additional student popula-tion.

5. Staffing needs to address several areas under the new alignment: a. Which teachers will move to SPASH with the 9th grade? b. To what degree will pupil service needs change? c. What administrative structure changes need to occur with the new alignment?

d. Will any additional Food Service staff be needed? What additional equipment will be needed and if so, how many?

e. Will additional custodial staff be needed and if so, how many? f. Will any additional clerical staff be needed and if so, how many? g. Will any additional EA staff be needed and if so, how many? 6. Classroom, gymnasium, and food service additions are likely going to encroach westward

to some extent into the current parking area. The lot will need to be extend to the west into areas the District owns along North 2nd Street.

7. The bus and car pick pickup and drop off areas need relocation/remodeling to create sepa-ration of the two traffic flows.

8. The Life Skills Center remains a needed facility and work should continue to accomplish its construction.

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Secondary (Continued) Charles F. Fernandez Center 1. The main office visibility/accessibility is a significant problem. It is not possible to see or

control who enters the building. Security cameras and remote entrance controls are needed to assist in regulating the entrance to the school. Specialized glass covering also needed. (Board already initiated.)

2. More staff are needed to reduce or eliminate the existing waiting list. Should more stu-dents and staff also be added to allow inclusion of sophomores or even freshmen?

3. A part time physical education teacher is needed on staff. 4. Storage space remains a significant problem and could be addressed via remodeling. 5. Kitchen facilities are needed and could be provided via remodeling. 6. The furnace needs updating. 7. Lighting within the building needs improvement. 8. The 3rd floor of the building could be used for classroom space. 9. Should we develop a transition program for 9th graders who show signs of trouble? 10. Should money be put into improving the downtown facility or should the alternative high

school be located elsewhere?

Subsequent to the identification of these facility needs, the CTF identified that the Fer-nandez Center operation could be relocated to Jackson and the downtown professional building be sold. Since then, program opportunities for Fernandez students to simulta-neously attend the new downtown vocational school calls into question the advisability of moving the center from its current location. Access to public transportation, employ-ment, and other facilities in the downtown area must be considered.

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Regarding

Daily and Annual Schedule Study Recommendations

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Consolidated Task Force Daily and Annual Schedule Study Recommendations

The Consolidated Task Force (CTF) recommends the following: Elementary Schools

1. Delay the start of summer school to allow everyone a break immediately

after school is out in June. This may help students get ready for the new school year in the fall. Research shows that elementary students are “ready to learn” early in the day, yet we start elementary schools at 9 am. It should be noted that many elementary students are already at the schools by 8 am to attend before-school programs. The CTF sug-gests start times for elementary schools begin earlier.

2. Return the elementary class schedule to a 5-day cycle once the sixth

grade is removed from elementary schools. 3. Increase the number of institute days to allow teachers more time for

Response to Intervention (RtI) scoring and data assessment. Further, make institute days full-days instead of the current half-day approach. This would be more productive and more “family friendly.”

4. Any changes made to daily and annual scheduling should be made in

the student’s best interest.

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The Consolidated Task Force (CTF) recommends the following: Secondary Schools

A. Middle School Scheduling Issues (Grades 6-8)

1. Collaboration time for teachers, teams, and departments must be provided to allow for the proper planning and organizing of staff and curriculum to accommodate the new grade alignment.

2. Flexible schedule will be needed. Middle school building leader-ship needs to address and resolve scheduling issues.

3. Middle school staffs need to customize electives for students in each grade level.

4. Intervention methodologies must be established for a middle school environment.

5. Reasonable and practical teacher loads and caseloads need to be defined and established.

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The Consolidated Task Force (CTF) recommends the following: Secondary Schools (Continued)

B. High School Scheduling Issues (Grades 9-12)

1. Must involve staff and student in solving scheduling issues.

2. Graduation requirements must be addressed and clarified.

3. Intervention and Enrichment (IE) curriculum

4. Time for teacher preparation and collaboration must be provided.

5. Flexible scheduling will be needed. If block scheduling is used, professional development is needed for teachers to learn how to teach 90-minute block classes.

a. Eight (8) period days vs. seven (7) period days are examples of flexible scheduling issues that must be resolved.

b. How the lunch period fits within the daily schedule is anoth-er key component.

c. What impact will the schedule have on students, particular-ly with workload, choices and opportunities.

6. Will daily scheduling involve block scheduling, traditional sched-uling, or a hybrid of the two?

7. Whether to offer open campus or closed campus, for what grade levels, and how will lunch periods be impacted are issues that likewise must be resolved before implementation of a new align-ment.

8. The question of should a 9th grade academy be established is an-other item that must be resolved before implementation of a new alignment.

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Regarding

Graduation Requirements Task Force Recommendations

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Consolidated Task Force Graduation Requirements Task Force Recommendations


1. A uniform grading scale must be established for grades 9-12.

2. Academic grades must reflect the student’s achievement with respect to the rigor and pedagogy of the subject matter.

3. A Citizenship grade, which may be referred to as a 21st century or PBIS grade, should accompany the academic grade and should be based upon the Point Toward Citizenship rubric applicable to all K-12 students.

4. Retakes of tests are endorsed by the CTF provided there is created a universal policy addressing procedures.

5. A minimum common assessment of 80-20 summative and formative evaluation for all 9-12 teachers should be established.

6. Determination of the minimum common assessment level for summative and formative evaluations for grades 6-8 should be considered by a sep-arate ad hoc committee of staff.

7. Students in grades 9-12 should participate in nontraditional learning experience as well, such as internships, service learning, and job shad-owing. The number of hours of such nontraditional learning experience should be determined by a separate ad hoc committee of staff.

8. The number of credits required for graduation should remain at the current minimum of 23.5.

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Consolidated Task Force Graduation Requirements Task Force Recommendations


9. Online learning and assessment opportunities for students in grades 9-12 should be supported.

10. Exploratory language in grades below 7th grade should be supported.

11. The District should review its World Language program, require-ments, offerings and global competencies requirements, and explore World Languages in the elementary schools.

12. Encourage each student to complete one AP, accelerated, advanced or transcripted course during high school.

13. SPASH should continue the current practice of offering 11th and 12th graders the Earned Privilege Program, allowing them to leave campus during non-class hours with parental permission. The closed campus model would be used for 9th and 10th graders. During lunch periods, only 11th and 12th graders could leave campus with paren-tal permission.

14. Scheduling needs to be left to the staff to determine. Allowing time for weekly teacher collaboration time is recommended.

15. Contrary to the recommendation of the GRTF, the Personal Finance class should remain available to 11th and 12th grade students.

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Position Statements

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Position Statements

1. The Consolidated Task Force (CTF) has put forth those items and issues it believes by consensus are paramount. Each of the four previous studies from which CTF recommendations were advanced, stand on their own merit and the CTF does not intend to minimize any portion of those stud-ies.

2. The CTF recognizes that the Graduation Requirements Task Force

(GRTF) made its recommendations prior to the CTFs grade alignment recommendation of K-5, 6-8, and 9-12. Therefore, the CTF is modifying its understanding of GRTF recommendations to conform to the new alignment.

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Ground Rules, and

Agendas

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GROUND RULES I. Attendance/Promptness

A. Members agree to be prompt and make every attempt to attend meetings. B. Minutes, agendas and information will be emailed to members prior to each meeting.

Those absent will receive information as well. C. Anyone who will be absent should call, or email, Sylvia Masters at 345-5456, or sy-

[email protected]. D. Breaks will be taken independently as needed during the course of the meeting. E. Meetings are scheduled for two hours and committee members agree to stay on task

and work to accomplish business within that time frame. II. Conversational Courtesies

A. Members agree to respect the opinions of others and not take anything personally. B. Members agree that at times they may disagree with others, but will remain consid-

erate. C. Members agree to talk openly and be creative in their thinking.

III. Participation and Commitment (within and without)

A. These meetings are an open discourse and members are free to talk to others outside the meeting about discussions. Some ideas considered by the group that are explora-tory or come from brainstorming sessions may cause confusion or concern in the community when taken out of context, so discretion should be used when sharing or trying to explain such ideas.

B. Members agree to support other group members in accomplishing the goal of the committee and agree to be respectful of others opinions.

C. Members agree to support decisions arrived at as a group. IV. Decision Process

A. Members agree to strive for consensus, but agree to accept and support a 2/3rds-majority vote on matters of impasse.

B. Members agree that minority comments on issues will be provided if requested by dissenting members.

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Bliss Educational Services Center (ESC) Professional Development Center (PDC)

March 6, 2014 7:00 p.m.

AGENDA Call to Order

Roll Call

Introductions

Explain Goal of the Consolidated Task Force

Explain Ground Rules

Explain Facilitator’s Role Discuss Co-Chair’s/Facilitator’s Role Appoint Recorder Explain Adherence to Decision-Making Model Agree on meeting dates and times

Begin Review of Data Review 2011-12 Facility Study Committee Final Report Review 2012-13 Grade Level Configuration Study Final Report Review 2012-13 Daily and Annual Schedule Committee Final Report Review High School Graduation Requirements Task Force Discuss initial draft of Identification of the Problem Break Into Work Groups

Discuss and Revise ID of Problem draft as needed – Flip Charts

Committee of the Whole - Share Work Groups Thoughts Show Group Ideas on Flip Charts Agree on Identification of the Problem Draft Ideas

Your Concerns

Next Meeting Date: March 12, 2014 (Tentative)

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Board Room Bliss Educational Services Center (ESC)

March 11, 2014 5:00 p.m.

AGENDA Call to Order

Roll Call

Review Committee Goal, Ground Rules and Adherence to Problem Solving Model as needed

Approve Last Meeting Minutes

Consider, Revise, and Approve Identification of the Problem, and Definition of the Prob-lem

Discuss and Review Data as Needed Continue Discussion of What Elementary Facility Issues Remain if 6th Grade is Removed

Break Into Work Groups – Create Bullet Points Identify Narratives as Possible

Committee of the Whole Reconvene - Share Work Group Thoughts

Show Group Ideas on Flip Charts Reach Consensus on Remaining Elementary Facility Issues

Begin Discussion of What Middle School Facility Issues Exist in a 6-8 Alignment. Repeat

Steps 7 and 8 Above as Time Allows. Your concerns

Next meeting date: March 18, 2014 Bliss ESC, PDC 5:00 p.m.

Adjourn

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Minutes of

Meetings

74

Note: The September 16, 2014 minutes were approved by committee members vote through an electronic survey.

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Architectural Estimates Architect estimates are provided pro-bono by Ellis Stone, Somerville, SDS and the Samuels Group. Dollar estimates were made with only gen-eral information and with limited data. Floor plans, site plans and Consol-idated Task Force facility project items were provided. As a result, initial estimates were too broad and sometimes included greater square footage than anticipated by the CTF. Administration held discussions with the two architects involved in the major sites and the principals of several schools to further refine the in-tent of the CTF recommendations. Revised estimates in Section A1 were done with input from architects, buildings and grounds staff, and admin-istration. Section A1 contains the estimated facility remodeling and construction cost associated with Option 1 recommended by the CTF supporting grade realignment of K-5, 6-8, and 9-12. It does not contain estimates regarding staffing or other operational expenses. Section A2 contains the initial architects facility remodeling and con-struction cost. Again, the costs associated with some locations were high due to lack of information available to the estimators. Costing data should be viewed with extreme caution, but does provide a very general indication of cost outlook.

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SectionA1

Architectural Estimates

Thissectioncontainsestimatedcostsassociatedwiththerecommenda-tionoftheCTFthatisbasedupongraderealignmentofK-5,6-8,and9-12.Itprovidesmoreofalong-termsolutiontoDistrictfacilityspaceneeds.

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Estimated Total Option 1

$ 10,000 Bannach Elementary School

$ 910,018 Jackson Elementary School

$ 263,000 Jefferson Elementary School

$ 300,000 Kennedy Elementary School

$ 571,875 Madison Elementary School

$ 754,375 McDill Elementary School

$ 181,250 McKinley Elementary School

$ 350,000 Plover-Whiting Elementary School

$ 840,000 Roosevelt Elementary School

$ 290,000 Washington Elementary School

$ 7,420,590 Ben Franklin Junior High

$ 50,000 P.J. Jacobs Junior High

$ 23,581,792 SPASH

$ 239,000 Fernandez Center

$ 35,761,900 Estimated Total

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School Building Needs per Committee Consensus

Option 1

Building Requirements

Estimated Cost

Elementary Schools

Bannach Elementary

1 Remove trailer 10,000

Secondary Schools

Ben Franklin

1 Main office visibility/accessibility – Can’t see who enters 50,000

2 Need new/remodeled production kitchen, serving and dining area 3,278,790

3 Need small gym on NW corner of building to cope with en-rollment and space needs 1,547,500

4 Need small weight room on NW corner of building to cope with enrollment and space needs 420,000

5 Extra classrooms can be added to the 2nd floor on the east side of the building 1,824,300

6 Contingency About 4% 300,000

Total 7,420,590

P.J. Jacobs

1 Main office visibility/accessibility – Can’t see who enters 50,000

Total 50,000

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SPASH

1 Need New Production Kitchen, Serving and New Dining Ar-ea, Incorporate South Commons 3,746,925

2 Regular lockers and gym lockers 200,000

3 Classrooms/resource area – 9th Grade grouped one area two stories, and two bathrooms per level in new addition

6,250,000

4 Office space/conference in 9th Gr Wing 250,000

5 Remodel any existing classrooms/shops and possible shop ad-dition. 5,125,000

6 Storage - Make use of old kitchen area - remodel 250,000

7 Additional Non-Competition Gym 4,375,000

8 Locker Room/Restroom facilities between field house & new gym 1,500,000

9 Main office visibility/accessibility – Add vestibule, use exist-ing cameras & buzz in. 112,500

10 Parking – extend lot to cover areas along North 2nd Street, also a few more staff on site 961,104

11 Sports fields – Athletics – Space for 9th grade students 811,263

Total 23,581,792




Estimated Cost

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The costs related to Jackson Elementary depend on the use of the building per Board approval. These estimates shed light on the cost of reopening the facility.

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Option 1


Estimated Cost

Elementary Schools

Kennedy Elementary

1 Improve food serving area $300,000

Kennedy Elementary Estimated Total $300,000

Roosevelt I.D.E.A. School

1 Classroom space (ELL, Title I, sensory) $840,000

Roosevelt Elementary Estimated Total $840,000

Washington Elementary 1 Student Drop off / Pick up $200,000 2 Playground Asphalt $90,000

Washington Elementary Estimated Total $290,000

83



Option 1


Estimated Cost

Elementary Schools

Madison Elementary

1 Classroom space (ELL, special needs) 300,000

2 ADA restrooms 157,500

3 Professional fees, contingency, misc Est @ 25% 114,375

Madison Elementary Estimated Total $571,875

McDill Elementary

1 Student Drop off / Pick up 76,000

2 New Classroom space (ELL, special needs) 437,500

3 Install electric gym partition opener/closer 90,000


McDill Elementary Estimated Total $754,375

McKinley Center

1 Sensory Room Equipment 50,000

2 Special Education needs - Remodel existing office 95,000


McKinley Elementary Estimated Total $181,250

84

SectionA2

Architectural Estimates

Initialestimatesthatcontainassumptionsusinggreatersquarefootagethananticipatedandotheritemsthataddedcost.Thisisforreference

purposes.TheCTFisnotrecommendingthisfulllistofactivity.

85

General

Estimated Total

$ 10,000 Bannach Elementary School

$ 2,268,726 Jackson Elementary School

$ 1,613,120 Jefferson Elementary School

$ 426,000 Kennedy Elementary School

$ 2,225,000 Madison Elementary School

$ 2,771,875 McDill Elementary School

$ 3,041,875 McKinley Elementary

$ 2,186,450 Plover-Whiting Elementary School

$ 2,112,000 Roosevelt Elementary

$ 726,000 Washington Elementary School

$ 13,597,957 Ben Franklin Junior High

$ 6,578,228 PJ Jacobs Junior High

$ 59,931,189 SPASH

$ 296,450 Fernandez Center

$ 97,784,870 Estimated Total

86


School Building Needs per Commi ee Consensus

Building Requirements Es mated Cost

Elementary Schools

Bannach Elementary

Special needs restrooms

Remove trailer 10,000

Drop off/Pick up ‐ Bus/Car barrier

Security cameras

Total 10,000

Secondary Schools

Ben Franklin

Main office visibility/accessibility – Can’t see who enters 599,416

Need new/remodeled produc on kitchen, serving and dining area 3,278,790

Need small gym and weight room on NW corner of building to cope with enrollment and space needs

6,588,195

Extra classrooms can be added to the 2nd floor on the east side of the building 1,824,300

Special Needs facili es 300,000

Furniture, Fixtures and Equipment @8% 1,007,256

Total 13,597,957

PJ Jacobs

Main office visibility/accessibility – Can’t see who enters 915,600

Parking, drop off, pick up– student safety – Need to revise traffic flow

453,000

Auditorium 4,106,230

Auditorium‐Furniture, Fixtures & Equipment @8%

328,498

6th grade gym needs N/A

Mul ‐ purpose athle c space 774,900

Total 6,578,228

87

SPASH

Need New Produc on Kitchen, Serving and New Dining Area 11,699,575

Sports fields – Athle cs – Space for 9th grade stu‐dents

811,263

Addi onal:

Regular lockers and gym lockers

200,000

Classrooms/resource area – How should students be grouped in building 25,735,000

Office space/conference

4,000,000

Storage

2,100,000

Addi onal Non‐Compe on Gym needed

6,234,900

Security upgrades – access, visibility from office, break resistant glass, etc. 875,000

Parking – extend lot to cover areas along North 2nd Street, also a few more staff on site

961,104

Bussing – Pick up/Drop off – insure safety – a few more buses and parent vehicles

Restroom facili es needed in field house, various areas and in new facili es 2,875,000

Staffing:

Teachers

Pupil services

Admin

Food Service

Custodial

Clerical

EA’s

SPASH Furniture, Fixtures & Equipment @ 8%

4,439,347

Life Skills Center

Total 59,931,189

94

Notes:

95

Notes:

96

Notes:

2014 consolidated task force final report

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