2014 – 2015MEMBERSHIP PROJECTIONS

PresentersPam BowkerJesse Kain

If you haven’t done so, join the audio portion of this webinar by dialing

1-888-850-4523

enter pass code322244

Some Ground Rules

1. Your phones are muted.

Some Ground Rules2. To view the GoToMeeting Toolbar click

on the orange arrow.

Clicking on the orange arrow will minimize and maximize the toolbar

Some Ground Rules3. Enter a question or comment in the chat

box in the tool bar to the right of the screen.

Some Ground Rules4. Phones will be unmuted for Q & A before the live demo and at the end of the presentation.

Objectives

1.What is changing2.Why it is changing3.How this affects you4.Provide a brief training5.Dates to remember

Beginning in 2013 – 2014 PED will not be collecting data using the MS

Access Membership Projections and Training and Experience programs.

These collections will now be performed over the internet.

What is changing

Why PED is Changing Platforms

We had problems 1. Districts using differing Operating Systems2. Districts had multiple Access versions3. Districts had to buy MS Access4. Needed to know a bit about PC folders5. Email transfer of data6. Difficult process steps7. Difficult to upgrade

Why PED is Changing Platforms

Internet - Solutions1. Runs on any OS (Apple / Windows)2. Does not require MS Access3. Easily accessed over the internet4. No need to know about PC folders5. No need to transfer data using email6. Automatic Email notification upon approval7. Easier process steps8. Easily upgraded

What Browsers Can Be Used

Browsers• Internet Explorer (Absolutely supported)• Safari (Seems to work ok) • Firefox (May not work)• Chrome (May not work)

Membership Projections

Membership Projections

Step 1 – Using a web browser go to the Projected Membership website. https://eui.ped.state.nm.us/sites/SchBudProjMem/SitePages/default.aspx

The Website address will also be on PED’s School Budget and Finance Analysis Bureau Web Page.http://ped.state.nm.us/div/fin/school.budget/index.html

Membership Projections

Step 2 – Sign inThe user id is your email address.

Membership Projections

District

School

Grades

Mem

Select

Select

Select

Enter

Membership Projections

Step 3 – Click on the Edit Icon

You will only see the districts to which you are authorized.

Membership Projections

Step 4 – Click on the Edit Icon to select a school to enter Membership

Membership Projections

If a school has a grade not listed in the school list, or a school is

missing, emailJesse Kain

(douglas.kain@state.nm.us).Please review all schools before

calling.

Membership Projections

Step 5 – Select Grade

Membership Projections

Step 6 – Enter Grade Membership

Click save after entering the data.

Membership Projections

Step 7 – Repeat steps 5 and 6 until all grades have been entered.

Membership Projections

Step 8 - Click on Save to return to the list of schools

Membership Projections

Step 9 – Repeat steps 4 thru 8 until all Schools have been entered.

Membership Projections

Step 10 – Enter your A/B MEM and Ancillary FTE

Membership ProjectionsStep 11 – Approve Projected Membership. (Optional, you may want to print the report first)

Approving the report will automatically send an email to PED (and copy you) telling PED to review your submission.

Membership Projections

Step 12 – Save the Membership

Membership Projections

Step 13 – Go to the report menu

Membership Projections

Step 14 – Run and print Certification Report

Click on the report name to run the report

Membership Projections

Step 15 – Select Year (2014-2015) and District

Membership Projections

Step 16 – Run the report

Membership Projections

Step 17 – Click on Actions then Print to print the report

Membership Projections

Step 18 – Click the back button on your browser to return to the site.

Membership Projections

Step 19 – Sign (superintendent or designee) and scan and email or fax the report. (505-827-9931)

Questions and Comments

Demonstration

Important Dates9/30 Membership Projection Webinar10/1 Membership Projection Webinar10/2 Membership Projection System opens 10/7 Training and Experience Webinar10/8 Training and Experience Webinar10/15 Membership Closes10/15 Training and Experience System opens11/8 Training and Experience System closes

Having Problems

Call Jesse Kain – 505-827-7825 (douglas.kain@state.nm.us)

for IT technical questions.Call your PED Budget Analyst

for questions about the collection.

Thank you for your patience while sitting through this

Webinar.

Good Luck and Have a Great Day