2013

QUARTERLY BOND REPORT

October, 2014

SHERWOOD 

GLENDALE 

FREMONT 

HICKORY HILLS 

KICKAPOO 

 

 

 

 

 

 

2013 BOND PROJECTS 

FREMONT ELEMENTARY Bond Language: Expand and renovate existing K-5 campus to accommodate the growing needs in north Springfield. PROJECT DESIGN TEAM Architect: Esterly Schneider & Associates & Hollis+Miller, Architects Engineers: MFEC/MEP Engineers: Toth & Associates

PROJECT SCHEDULE Award Contract: Winter 2015 Projected Start Date: Spring 2015 Completion Date: Winter 2016

SUMMARY OF CONTRACT LOG Project Const. Budget: $11,400,000 Original Const. Contract: Change Orders to Date: Total Change Order %: Total Current Contract:

Project’s Status: The District has selected a new architectural firm to start the project over. The consultants will guide the Design Team consisting of teachers and administrators through programming and conceptual design phase in an effort to establish essential functions, size, relationship of spaces and budget. The consultants were instructed to look at the existing facility to determine what areas could be made flexible by identifying existing walls that can be removed to create open collaborative classroom spaces. Consultants are exploring the possibility of reinventing the traditional corridor into useable square footage that is flexible and fluid for teaching spaces in lieu of just circulation. The corridors could be large/mini collaborative spaces that are infused with technology, reading areas, art and music alcoves and group studies. The team has establish that the facility should be expanded to accommodate 450 students for approximate 25 students per classrooms but instead of

thinking traditional classes determine how many learning spaces/classrooms can be built for the budget. Project Challenges:

The design team is challenged with several options that could define what the school should be; a project base and technology, school of choice or technology base learning.

Designing in several collaborative or activity areas within the corridors. Termed as the school without corridors.

Making the Building Addition connection to the existing without steps or ramps will be difficult due to the slope of the site.

The building design to redefine the delivery of educational programs and student teacher ratios.

Redefining the library space so the function and resources are spread throughout the facility for easier access and students utilize technology throughout the day.

Maintaining budget due to new construction vs. renovation. Orientation of the building’s front, vehicle access, vehicle stacking off of Fremont

Ave. and security.

Fremont Elementary front elevation facing due west with several mature trees protecting the west facing classroom windows from the late afternoon sun. The existing facility was constructed in 1954 with a classroom wing added in 1967 and the present library added in 1985.

The facility’s existing library faces north overlooking parent pick up parking lot.

Viewing the cafeteria and kitchen rear entrance and the Kindergarten classroom wing extended out to the east.

The Fremont plan shows the amount tile abatement was performed this past summer. The asbestos floor tile abatement has proceeded as planned and custodial cleaned and sealed the concrete floor.

Appearance of the concrete corridor surface after the tile abatement was completed. Custodial will clean and seal the concrete surface.

Before tile abatement: Above is the appearance of the facility’s main entrance looking north toward the secretary/principal’s offices on the left and MPR room on the right of the corridor.

The above shows the floor appearance of a typical classroom before the tile abatement.

A typical classroom exposed concrete floor after the tile abatement was completed. Custodial will clean and seal the concrete surfaces before start of school.

Glendale High School Renovations to Cafeteria & Commons/New Commons Area Bond Language: Renovate the cafeteria serving area to improve the serving line layout and improve its efficiency; provide enhancements to the existing library, and add a Commons Area addition. PROJECT TEAM Architect: Gaskin Hill Norcross Engineers: Gaskin Hill Norcross General Contractor: Bales

PROJECT SCHEDULE Award Contract: February 18, 2014 Start Date: March 2014 Completion Date: Fall 2014

SUMMARY OF CONTRACT LOG Project Const. Budget: $2,956,639 Original Const. Contract $2,909,325 Change Orders to Date: $ 51,891 Total Change Order %: 1.78 Total Current Contract: $2,961,216

Existing Glendale Entry

Architect’s Rendering – New Commons Project’s Status: The Glendale Renovation and New Commons space are in the final phases, and the completion of the project is planned for completion in early November. We may need another week or two for re-setting the books in new Library.

Kitchen/Servery Area The renovations to the Kitchen and New Servery were completed to allow the new space to be utilized for the first day of the Fall Semester. We were only able to provide tables and seating for a certain number of students pending completion of the balance of the Commons space. We ordered new cafeteria tables with attached seating for the project. With the condensed partial space, the site asked for the new tables to be shipped earlier than planned, so they could better accommodate five lunch periods. We were able to accomplish this for them. Library Area/Hallway & Computer Labs The north hallway adjacent to the kitchen, and the two renovated classrooms for the relocated computer labs were completed prior to the start of the Fall Semester. Project Challenges:

Scheduling is still a constant focal point. There are multiple subcontractors working simultaneously, in the two major areas left to complete this project to stay on schedule.

Tracing the systems services wiring and cabling through the work areas and maintaining the services (i.e. intercom, fire alarm, telephone, cameras, etc.) have continued to be a point of awareness. We have a technical team scheduled to trace the problems within the systems and insure that they are working properly by mid-October.

The working space in the old courtyard area is tight and only has one point of access from the west. This requires tight coordination of several trades to keep the construction progress moving.

Assuring that the contractor stays focused and continues to drive the subcontractors through the completion of the project.

School in August 8th.

Existing Glendale Floor Plan with Highlighted Area of New Commons and Renovation of Cafeteria and Library

Southwest View of Commons Glazed Block Columns

East View of Commons Ductwork & Fire Sprinkler Installation

Commons Area Curved Soffit Framing

Northeast View Commons Area Library Space in Back Round

Commons Area Painting Exposed Steel & Ductwork

Masonry at New West Entry

New West Entry Brick Installation

New Serving Area & Cafeteria Area

Hickory Hills K8 Bond Language: Expand the existing K-5 classroom wing with four additional classrooms to accommodate the school’s growing population. PROJECT DESIGN TEAM Architect: Paragon Architecture Engineers: MFEC/MEP Engineers: Toth & Associates

PROJECT SCHEDULE Award Contract: November 2014 Projected Start Date: January 2015 Completion Date: August 2015

SUMMARY OF CONTRACT LOG Project Const. Budget: $1,448,500 Original Const. Contract: Change Orders to Date: Total Change Order %:

Project’s Status: Paragon Architects and consultants are 75% complete with construction documents. It is our goal to release the bids documents to contractors on October 27th and will allow three weeks for the bidding process. The proposed bid date is scheduled for November 12th and bid opening on November 13th. The addition exterior structure will be Prestress concrete wall panels and roof Tee panels to provide the harden storm structure. Interior finishes will consist of lay-in acoustical ceiling tile; polish concrete flooring, painted perimeter concrete walls and interior drywall stud partitions. The collaborative classroom concept will feature movable partitions to combine two or more classrooms together. The collaborative concept allowed the designers to reduce the building footprint square footage and overall construction cost.

Project Challenges:

To complete the construction documents before the end of October to get the project out into a more favorable bidding market than last spring.

Maintain construction estimate budget by controlling the construction document detailing.

For the project to generate enough interest within the construction market to capture four or more General Contractors bids.

Bidding the project early fall will allow the contractor sufficient time to obtain a production time slot with the Prestress Concrete fabricators to meet SPS completion date.

Aerial view of the overall site with the four classroom addition indicated in red. The building addition layout or relation to the existing was controlled by the property building setback line.

Above is the overall view of Hickory Hills K8 facility. The new addition will block two of the existing classrooms exterior windows.

The new 4880 square foot four classroom open concept floor plan. The classrooms can be separate by movable wall panels or leave open for a collaborative class lesson.

The northwest building addition perspective viewed from the intersection of Division Ave and Farm Rd 98.

The Prestress wall panels to match existing gym’s exterior wall panels in color and joint pattern.

KICKAPOO HIGH SCHOOL Bond Language: To improve/expand the current kitchen, servery, and cafeteria, renovate the auditorium, and to complete the mechanical systems upgrading.

PROJECT TEAM Architect: BKD, Creative Polk Stanley Wilcox Engineers: MFEC/MEP General Contractor, P1A-P1B: DeWitt & Associates, Inc. PROJECT SCHEDULE

Award Contract/Phase 1A/1B: Spring 2014 Projected Start Date: Spring 2014 Completion Date: P1A Winter, 2015 Completion Date: P1B Winter 2014 Award Contract/Phase 2: Fall/Winter 2014 Projected Start Date: Fall/Winter 2014 Projected Comp. Date: Winter 2015

SUMMARY OF CONTRACT LOG Total Project Const. Budget: $17,171,167 P1A/P1B Const. Contract: $8,484,950 Change Orders to Date: $105,143 Total Change Order %: 1.24% PII Const. Contract N/A Total Current Contract/s: $8,590,093

Project’s Status: Construction completion of the Kitchen & Servery and AC in the north wing and the administration area was tight as we approached the first day of school, but we made it. The areas and level of construction to be completed and also pass Building & Health inspections were only accomplished by the General Contractor working almost daily with school staff and the architectural team. Temporary construction partitions were again placed at the West and East boundaries of the new Commons area, still under construction. Phase 1A/ Mechanical Upgrades: The new AC system in the North wing is working. A coordination meeting was held in October to bring the general contractor and staff together to discuss what will it take to provide 63 spaces of next summer’s work: furniture removal/storage, replacement all AC equipment, then clean and ready all spaces for the start of school.

Phase 1B/Kitchen, Servery, Cafeteria/Courtyard Renovations: The kitchen, servery and cafeteria was substantially complete for the first day of school. Miscellaneous construction tasks continued into the evenings and weekends to complete the final details. On the first day of school, we quickly recognized the significant improvement in the newer large space and how the new servery area equipment allowed the students to flow more quickly within this redeveloped space. Phase II/New Auditorium: The new east entrance and the new auditorium and New East Entrance design are in the final steps of the Construction Document Phase. These drawings and the projects specifications are in the owner/architect review process as well as being reviewed by FEMA toward the Safe Room Grant Application. The new 900+ seat auditorium, will also be a FEMA Safe Room for the school and community. It will be flanked by support and classroom spaces to the north and the new concourse and the notable new east entrance to its south. This new East Entrance and New Auditorium will be bid and scheduled for construction once we receive approval to commence from FEMA. Project Challenges:

In addition to the areas within the kitchen, servery, and administration to be completed by the start of school we recognized during construction that our original sewer line routing/design would not work. New requirements of grease interceptors within the city and a final review of flow requirements required a revised route to the east and around the proposed placement of the New Auditorium. The city required this also be installed and ready to go before the start of school. A change order and quick response by the school board allowed this to be accomplished.

Construction continuing within the New Commons area required replacement of the temporary walled partitions. This restricted further the available usable space in the cafeteria. Problem: not enough room for the students to sit and eat; Solution: offer the West student Union area as an optional spill over dining area. So far, the 2 separate dining areas idea is working.

The VCT (Vinyl Composition Tile) on the floor of the cafeteria became a challenge to provide laser cut tile at the radius detail. This detail will be re-worked over the Christmas break.

Last summer’s AC work within the North wing was a challenge but also a very successful process; compliments to all involved. This past work had 23 spaces receiving new equipment. This next summer we have 63 spaces of work which will include: devices written and photo documentation, ceiling demolition, HVAC equipment demolition, introduction of the new HVAC equipment, installation of a new ceiling grid and tile, reinstallation of all surface devices, testing of systems, and replacement of ALL furnishings.

New kitchen equipment inspections

Students first day in Servery Cafeteria w/partitions, first day of school

Dining hall Option-West “temp” location Polished concrete floor design/Commons

Phase II; New East Entrance and Auditorium/FEMA Safe Room Floor Plan

Interior rendered section of the New Auditorium

Phase II: New Auditorium/Evening; looking from the northeast

North wall elevation; New Commons New large stairway; New Commons

North wall brick work; firewall & column

Glass panels arrive for large East window

Making final decisions on finishes, Phase II

NEW SHERWOOD ELEMENTARY Bond Language: Construct a new elementary school with a capacity of 450 students to give Sherwood Elementary School Students a new school and relieve overcrowding in several neighboring schools. PROJECT TEAM Architect: Sapp Design Associates Engineers: MFEC/Mechanical/Electrical Structural Engineer: Toth & Associates General Contractor: DeWitt & Associates

PROJECT SCHEDULE Award Contract: May 7, 2014 Start Date: May 19, 2014 Completion Date: August 2015

SUMMARY OF CONTRACT LOG Project Const. Budget: $14,301,841 Original Const. Contract:$15,109,000 Change Orders to Date: NA

Total Current Contract: NA Total Change Order %: NA Project’s Status: DeWitt & Associates mobilized on site on May 19, 2014. Site clearing and grading work began the same week. Since that time, a notable amount of construction work has taken place. All of the site grading work, underground storm water and sanitary utility work is completed. The Safe Room precast enclosure has been completed. Fifty percent of the concrete slab on grade has been poured and finished. The two-story classroom wing steel is being erected and the skeleton frame will be finished in this area by mid-October. Bar joists, decking and the exterior metal stud framing in this wing should be in place by the last part of October.

Existing Sherwood Elementary

The geothermal well drilling will be complete the first week in October, with the underground piping for the grid system to follow. We have registered the project to be compliant with the requirements of the Green Globes program, and have had several meetings to start the documentation required for the certification. Project Challenges:

The staff will incur some personal adjustments with the new feel of a “Net Zero capable” facility, including the limited amount of personal appliances/devices allowed in the individual classrooms.

We have an extremely tight timeline for construction to meet the project opening for the 2015 School year. This is somewhat based on the new elements that have been incorporated into the project (geothermal systems, net zero capable, coordination with Boys & Girls Club). Weather will also play a key role on the schedule.

Collaboration with the City of Springfield on bidding and construction of the new turn lane widening of Golden for traffic ingress and egress to the school site.

Sapp Design Associates Architects Architect’s Rendering - Main Entry Elevation (Logos Added for the Construction Site Signage)

New Sherwood Site Ariel Rendering Precast Retaining Wall Precast Storm Water Utility

Geothermal Well Drilling Safe Room & Underground Plumbing

Slab Pours West View Interior of Safe Room Structural Steel Started/Safe Room Behind Slab on Grade Pours Completed Structural Steel Northwest View Structural Steel with Bar Joists Steel Columns with Block Outs

 

 

 

 

2013 BOND INFORMATION 

TECHNOLOGY PROJECTS 

Network Infrastructure Upgrade Bond Report Date: October 21, 2014 Bond Language: Provide increased bandwidth, network services and wireless access for the integration of technology to increase student learning and engagement in the classroom. SUMMARY: Total Project Budget $11,600,000

PROJECT SCHEDULE: Develop Proposal: January - May 2013 Bidding: May – June 2013 Award Vendor Contracts: July 2013 Start Date: August 2013 Projected Est. Completion: Spring 2015

PROJECT VENDORS: Project: JMA Information Technology Equipment: Juniper Networks Cabling: Envision Cabling

Project’s Status: As of October 21st, 2014, network cabling process continues for the network infrastructure upgrades at our SPS sites. Sites completed are: Central, Hillcrest, David Harrison, Delaware, KAC Data Center, Cowden, Holland, Parkview, Glendale, Portland, Sunshine, Kickapoo, Hickory Hills, McGregor, Pittman, Pleasant View, Reed, Pipkin, Security Office, Cherokee, Westport, Wilsons Creek, Carver, Jarrett, Pershing, Mann, Jefferies, Watkins, Bissett, Boyd, Wanda Gray, McBride, Weaver, Disney, Williams, Field, Rountree, Twain, Weller, Sequiota, and Campbell. Sites in process are: Truman, Sherwood, Wilder, Bingham, York, Robberson, Bowerman, Phelps Gifted Center, Study Alternative, Shady Dell, ECSE, SPED Bldg, Tefft Bldg, Doling Bldg, General Service Center, and Kraft Administration. Progress of the Network Infrastructure Upgrade project can monitored via the following webpage link: http://www.springfieldpublicschoolsmo.org/pages/SPSMO/About/Departments/Information_Technology/Technology_Links/Technology_Bond_Status

Computer Replacement Bond Report Date: October 21, 2014 Bond Language: Provide funding for the replacement of aging computers over six years old in an effort to develop an ongoing 5-year replacement cycle of computer technology for the purpose of improving student learning and engagement in the classroom. SUMMARY: Total Project Budget $3,900,000

PROJECT SCHEDULE: Start Date: Fall 2013 Projected Completion: Spring 2015

PROJECT VENDORS: Equipment: Hewlett Packard

Project’s Status: As of October 21, 2014, the replacement equipment orders for Phase I have been completed for; all high schools, all middle, and all elementary schools. The early childhood centers are currently in the process of reviewing their building inventories to help develop their replacement equipment orders. Sites completed for Phase I are: Kickapoo, Glendale, Parkview, Central, Hillcrest, Reed Academy, Pipkin, Cherokee, Pershing, Pleasant View, Hickory Hills, Wilsons Creek, Carver, Jarrett, KAC, Campbell, Harrison, Weaver, Sequiota, Field, Cowden, Fremont, McGregor, Boyd, Portland, York, Holland, Sherwood, Disney, Rountree, Delaware, Westport, Jefferies, Sunshine, Twain, Watkins, Wilder, Williams, Phelps Gifted Center, and Study Alternative. The sites in process are; Shady Dell Early Childhood, and Early Childhood Special Ed. Sites completed for Phase II are: Kickapoo, Glendale, Parkview, Central, and Hillcrest. The sites in process are: TBD. Progress of the Computer Replacement project can monitored via the following webpage link which is updated monthly: http://www.springfieldpublicschoolsmo.org/pages/SPSMO/About/Departments/Information_Technology/Technology_Links/Technology_Bond_Status