2013 nmhc partner guide

Building Connections

2013 NMHC Partner Guide

BRAND SPONSOR

EXHIBIT

2 • 2013 NMHC Partner Guide

Thank You to Our 2012 Chairman’s Circle and Friends of the Council Sponsors

Living Excellence

2012 Chairman’s CirCle sponsors

2012 Friends oF the CounCil sponsors

new sponsors For 2013

Arbor Commercial Mortgage • Berkeley Point Capital • Greystar Real Estate Partners • Greystone • The Hanover Company Institutional Property Advisors, A Marcus & Millchap Company • NWP Services Corporation • Valet Waste

2013 NMHC Partner Guide 3

Daryl J. Carter

Thomas S. Bozzuto

Peter F. Donovan

Peter F. DonovanNMHC Immediate Past Chairman

Build Goodwill: Become an NMHC Sponsor

Whether you are an owner/developer/manager, broker, lender, supplier or

consultant, your company is a crucial part of the National Multi Housing Council.

Did you know NMHC offers many opportunities for you to build goodwill and

raise your company’s profile in our industry?

While some firms like to sponsor one of our high-profile speakers, others prefer

to have their logo appear in an e-newsletter that’s read by the industry’s key

decision makers; and still others choose to exhibit at one of our trade shows.

To make it easier for you to find the perfect opportunity, we offer you this

NMHC Partner Guide.

With your help, NMHC will continue its three-decades tradition of unparalleled

education, research, strategic Capitol Hill activity, networking and more!

Thomas S. BozzutoNMHC Chairman

Daryl J. CarterNMHC Vice Chairman


BRAND

Brand

NMHC Market Trends . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5NMHC News Watch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 NMHC Update . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5NMHC Student Housing Research Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

sponsor

Chairman’s Circle and Friends of the Council . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62013 NMHC Apartment Strategies Outlook Conference (January) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72013 NMHC Annual Meeting (January) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82013 NMHC Apartment Strategies/Finance Conference (April) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122013 NMHC Human Resources and Research Forums (May) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122013 NMHC Spring Board of Directors Meeting (April) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132013 NMHC Fall Board of Directors & Advisory Committee Meeting (September) . . . . . . . . . . . . . . . 152013 NMHC Student Housing Conference & Exposition (September) . . . . . . . . . . . . . . . . . . . . . . . . . . 172013 NMHC OpTech (Apartment Operations and Technology Conference & Exposition) (November) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182013 NMHC Events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 252013 NMHC Branding and Sponsorship Request Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

eXhiBit

2013 NMHC Student Housing Conference & Exposition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 292013 NMHC Student Housing Conference & Exposition Exhibit Booth Request Form and Exhibit Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 302013 NMHC OpTech (Apartment Operations and Technology Conference & Exposition) . . . . . . . . 322013 NMHC OpTech (Apartment Operations and Technology Conference & Exposition) Exhibit Booth Request Form and Exhibit Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

CONTENTS2013 NMHC PARTNER GUIDE

2013 NMHC Partner Guide • 5

BRANDDon’t miss the opportunity to have your company logo included on one of NMHC’s publications. NMHC has developed three unique electronic publications that are sent via e-mail to over 7,000 apartment executives. Partner with NMHC as a publication sponsor, and your company logo, with a link to your web site, will be prominently displayed in the publication.

nmhC marKet trends

A quarterly summary of the industry’s performance trends, including vacancy rates, rent increases, apartment starts, employment growth and apartment sales prices.Company to provide its 4-color logo as a jpg or eps file. Approximately four (4) issues per calendar year.

ToTal amounT: $60,000Limited to one (1) sponsor per year

nmhC news watCh

A biweekly summary of noteworthy articles in the general media of interest to apartment executives.Company to provide its 4-color logo as a jpg or eps file. Approximately twenty-four (24) issues per calendar year.

ToTal amounT: $48,000Limited to one (1) sponsor per year

nmhC update

A concise summary of the industry’s legislative, regulatory and judicial developments, as well as the latest developments in finance, property management, sustainability, human resources, technology and building codes. Company to provide its 4-color logo as a jpg or eps file. Approximately twenty (20) issues per calendar year.

ToTal amounT: $48,000Limited to one (1) sponsor per calendar year

nmhC student housing researCh report

NMHC launched a student housing initiative in 2004, and one of the key elements was to produce original research that helps apartment firms better understand the dynamics of the student housing sector. Each year, the research survey results are released in conjunction with the NMHC Student Housing Conference & Exposition.Company to provide its b&w logo as a jpg or eps file.

ToTal amounT: $2,000 each

NOTE: All Chairman’s Circle and Friends of the Council sponsors from the previous year have right of first refusal on any items their company sponsored in 2012. Deadline: December 13, 2012.

Chairman’s Circle and Friends of the Council monies only apply to meeting opportunities.

Sponsors’ logo will appear on back cover


In 2013, we are continuing the following categories of sponsorships:• Chairman’s Circle, for firms that commit to sponsor

$50,000 or more in 2013• Friends of the Council, for firms that sponsor

$25,000 to $49,999 in 2013• General Sponsor, for firms that sponsor

$5,000 to $24,999 in 2013

Both Chairman’s Circle and Friends of the Council sponsors will automatically receive additional benefits detailed below.

Chairman’s CirCle

If your firm commits to $50,000 or more in sponsorships in 2013, you will join the Chairman’s Circle and receive the following benefits:• Sponsorship recognition during every 2013 NMHC

membership meeting, forum and conference & exposition, not just the specific meeting(s) you sponsor.

• Chairman’s Circle sponsors may register up to a maximum of four (4) additional attendees, at no cost, for every 2013 NMHC membership meeting, forum and conference & exposition, not just the specific meeting(s) you sponsor.

• Invitations to VIP events such as luncheons with the General Session speakers and the Chairman’s Reception, and VIP photo opportunities with keynote speakers at the membership meetings.

• Opportunity to select sponsor items for your $50,000. For example, if you give $50,000 you can select the Annual Meeting Welcome Reception for $25,000, the Spring Board of Directors Dinner for $15,000 and the Student Housing Conference Overall Sponsorship for $10,000.

NOTE: Sponsors may “go shopping” and combine the items they prefer from the sponsorship choices enclosed to reach the Chairman’s Circle, Friends of the Council or General Sponsor level.


Friends oF the CounCil

If your firm commits to $25,000 to $49,999 in 2013, you will join the Friends of the Council and receive the following benefits:• Sponsorship recognition during every 2013 NMHC

membership meeting, forum and conference & expositions, not just the specific meeting(s) you sponsor.

• Friends of the Council sponsors may register up to a maximum of two (2) additional attendees, at no cost, for every 2013 NMHC membership meeting, forum and conference & exposition, not just the specific meeting(s) you sponsor.

• Invitations to VIP events such as luncheons with General Session speakers and VIP photo opportunities with keynote speakers during the membership meetings.

• Opportunity to select sponsor items for your $25,000. For example, if you give $25,000 you can select the Apartment Strategies Conference Overall Sponsorship for $15,000 and the Spring Board of Directors Continental Breakfast for $10,000.

additional sponsorships

Companies that help sponsor a specific meeting – “meeting sponsor” – receive the following benefits:• They are listed in the meeting notices to all invited mem-

bers and non-members and are included in the meeting information posted on our web site (www.nmhc.org).

• They are prominently listed in meeting programs.• They are displayed in PowerPoint presentations before

the start of each meeting.• They are listed on signage prominently displayed

at the meeting.• They are listed in the NMHC Annual Report.• General Sponsors ($10,000 to $24,999) may register

two (2) additional attendees at no cost. (Sponsors $5,000 to $9,999 may register one (1) additional attendee at no cost.)

A critical contributing factor to NMHC’s success over the past few years has been the tremendous generosity of our members who have sponsored various events and speakers at our membership meetings and strategic information forums and conferences & expositions. The sponsors have afforded us the luxury of present-ing high-level content in first-class settings that are generally considered to be the premier gatherings for senior executives of the apartment industry.

SPONSOR


SPONSOR

overall sponsor

Being an Overall Sponsor of the Apartment Strategies Out-look Conference affords your company the greatest exposure to meeting attendees. This sponsorship includes the spon-sor’s logo on direct mail and printed materials, on signage during the Conference at the entrance to the meeting rooms and acknowledgment from the podium.

Each sponsorship includes two (2) complimentary conference registrations for members of the sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.

SponSorShip Fee: $15,000 each

2013 Meeting Sponsorship OpportunitiesLess tangible, but ultimately more important to your business, is the fact that when you sponsor an event or speaker at an NMHC meeting, you generate an extraordinary amount of goodwill with the senior executives of the most prominent firms in the apartment industry. The sponsorship opportunities for each 2013 NMHC meeting listed below are outlined in the pages that follow.

2013 NMHC Apartment Strategies Outlook Conference

2013 NMHC Annual Meeting

2013 NMHC Human Resources and Research Forums

2013 NMHC Apartment Strategies/ Finance Conference

2013 NMHC Spring Board of Directors Meeting

2013 NMHC Fall Board of Directors & Advisory Committee Meeting

2013 NMHC Student Housing Conference & Exposition

2013 NMHC (OpTech) Apartment Operations and Technology Conference & Exposition

The NMHC Apartment Strategies Outlook Conference precedes the NMHC Annual Meeting with an entire day of trends, statistics and powerful business insight into what lies ahead in 2013 for the economy and our industry. This meeting is open to both NMHC members and non-members – approximately 1,200 executives attend.

Call ToDay! 202.974.2363 or [email protected]


SPONSOR

annual dinner (wednesday)

The highlight of the meeting’s social events, this is the largest gathering of NMHC Annual Meeting attendees in one relaxing location. This professionally planned and catered dinner includes an outstanding salad, entrée and dessert. Wine is served with dinner.

Sponsorship includes special signage at the dinner facility, a special listing in meeting materials and two (2) complimentary meeting registrations for members of a sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.


Keynote speaKers

TBD (Wednesday) and Alan Simpson and Erskine Bowles (Thursday)A TBD speaker will provide the keynote during the gen-eral session on Wednesday.

Alan Simpson, former Co-Chair, National Commission on Fiscal Responsibility and Reform & Republican leader, and Erskine Bowles, former Co-Chair, National Commission on Fiscal Responsibility and Reform; President Emeritus, University of North Carolina; former White House Chief of Staff and former Administrator, Small Business Administration, will speak at Thursday’s general session.

Sponsorship includes two (2) complimentary meeting registrations for members of the sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.

SponSorShip Fee: $100,000 (TBD)Wednesday limited to one (1) sponsor

SponSorShip Fee: $150,000 (SimpSon & BowleS)Thursday limited to one (1) sponsor

The NMHC Annual Meeting is the largest gathering of the year where NMHC members come together to network with their colleagues. The 2013 meeting will feature Alan Simpson and Erskine Bowles and will include informative sessions by industry leaders, insight into what is happening on Capitol Hill, strategies for success in changing times, and fun-filled social events.

Open to members only – over 1,800 executives attend.



SPONSOR

welCome reCeption (tuesday)

Tuesday evening’s Welcome Reception is heavily attended and is conducive to settling into the meeting, discussing the sessions ahead, arranging for dinner meetings with colleagues and discussing industry issues in a social atmosphere. The reception is hosted with an open bar serving premium brand liquors, wines and imported and domestic beers. The white-glove-passed hors d’oeuvre trays are heavily dressed with food carefully selected to please most any palate. To add an extra sparkle to the evening’s event, a signature cocktail will be named after your company and served during the reception.

Sponsorship includes special signage at the reception facility, cocktail napkins with your company logo imprinted, a small note creatively positioned on the butlers’ hors d’oeuvre trays, a special listing in the meeting materials and two (2) complimentary meeting registrations for members of a sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.


annual dinner reCeption (wednesday)

“The” Event – the Annual Dinner Reception has high attendance and affords the casual atmosphere conducive to networking and discussing the various apartment industry-related subjects addressed during the day, as well as having extended conversations with industry colleagues. This reception is hosted with an open bar serving premium brand liquors, wines and imported and domestic beers. The white-glove-passed hors d’oeuvre trays are heavily dressed with food carefully selected to please most any palate. To add an extra sparkle to the evening’s event, a signature cocktail will be named after your company and served during the reception.

Sponsorship includes special signage at the reception facility, cocktail napkins with your company logo imprinted, a small note creatively positioned on the butlers’ hors d’oeuvre trays, a special listing in the meeting materials and two (2) complimentary meeting registrations for members of a sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.


lunCheon with Keynote speaKer, tBd (wednesday)

This exclusive event will include Steven Bollenbach, invited Executive Committee members and Chairman’s Circle and Friends of the Council sponsors. The luncheon sponsorship includes special mention in meeting materials and signage at the entrance to the luncheon location.

Sponsorship includes two (2) complimentary meeting regis-trations for members of the sponsor’s company. Only Chair-man’s Circle or Friends of the Council may sponsor this event.Company to provide its 4-color logo as a jpg or eps file.

SponSorShip Fee: packageD wiTh weDneSDay keynoTeLimited to the sponsor of Wednesday Keynote

lunCheon with Keynote speaKers, alan simpson and ersKine Bowles (thursday)

This exclusive event will include Alan Simpson and Erskine Bowles, invited Executive Committee members and Chair-man’s Circle and Friends of the Council sponsors. The luncheon sponsorship includes special mention in meeting materials and signage at the entrance to the luncheon location.

Sponsorship includes two (2) complimentary meeting regis-trations for members of the sponsor’s company. Only Chair-man’s Circle or Friends of the Council may sponsor this event.Company to provide its 4-color logo as a jpg or eps file.

SponSorShip Fee: packageD wiTh ThurSDay keynoTeLimited to the sponsor of Thursday Keynote

networKing BreaKFast (wednesday)

This sponsorship guarantees your presence at the continental breakfast on Wednesday morning. The sponsorship includes signage on the buffet tables for breakfast and at the entrance to the room during the breakfast, as well as a listing in the meeting materials.

Each sponsorship includes one (1) complimentary meeting registration and a special listing in the meeting materials.Company to provide its 4-color logo as a jpg or eps file.



SPONSOR

CyBer CaFé

Free, unlimited Internet access is a must-have for any meet-ing attended by senior executives, and they will find it at the Cyber Café. The Café includes a PDA charging station. As such, this is one of the most visible sponsorships available. The Café sponsor is identified by special signage at the en-trance to the Café, as well as on customized screen savers at each terminal.

Sponsorship includes two (2) complimentary meeting registrations and a special listing in the meeting materials. Company to provide its 4-color logo as a jpg or eps file.

SponSorShip Fee: $25,000Limited to one (1) sponsor

paC aFter-dinner Bash (wednesday)

Attendees rev up the night at the After-Dinner Bash. This re-ception is hosted with an open bar stocked with after-dinner cordials and cognacs. Attendees may also select from an array of specialty cigars. To add an extra sparkle to the evening’s event, a signature cocktail will be named after your company and served during the reception.

Sponsorship of this event includes special signage at the reception facility, cocktail napkins with your company logo imprinted, a special listing in the meeting materials and two (2) complimentary meeting registrations for members of a sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.

SponSorShip Fee: $25,000 (entertainment)Limited to one (1) sponsor

SponSorShip Fee: $25,000 each (Food, Beverages and cigars)Limited to two (2) sponsors

Board oF direCtors BreaKFast (wednesday)

Open to NMHC Board members only, your presence is guaranteed at the Board of Directors breakfast on Wednesday morning.

Sponsorship includes signage on the buffet tables for break-fast and at the entrance to the room during the breakfast, as well as a listing in the meeting materials and one (1) compli-mentary meeting registration. (Must be a Board of Directors member to sponsor.)Company to provide its 4-color logo as a jpg or eps file.

SponSorShip Fee: $15,000 eachLimited to two (2) sponsors

networKing BreaKFast (thursday)

Your presence is guaranteed at the continental breakfast on Thursday morning.

Sponsorship includes signage on the buffet tables for breakfast and at the entrance to the room during the breakfast, as well as a listing in the meeting materials and two (2) complimentary meeting registrations for members of a sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.


reFreshment BreaK (tuesday)

This sponsorship guarantees your presence at Tuesday’s refreshment break. It includes signage on the buffet tables for breaks and at the entrance to the room, as well as a listing in the meeting materials.

Sponsorship includes two (2) complimentary meeting registrations for members of a sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.


reFreshment BreaK (wednesday)

This sponsorship guarantees your presence at Wednesday’s food and beverage refreshment breaks. It includes signage on the buffet tables for breaks and at the entrance to the room, as well as a listing in the meeting materials.



2013 nmhc annual meeTing (Continued)January 22-24, 2013 | la Quinta resort & club | palm Springs, ca


SPONSOR

reFreshment BreaK (thursday)

This sponsorship guarantees your presence at Thursday’s refreshment break. It includes signage on the buffet tables for breaks and at the entrance to the room, as well as a listing in the meeting materials.



turndown serviCe/in-room drop

Your company’s kind gesture will leave a lasting impression on the minds of meeting attendees as they get into bed after a busy day on Tuesday and Wednesday. An amenity and message will be placed in each guest’s room. The cost of the amenity, delivery and message are not included in the spon-sor fee and are to be provided by the sponsor and approved by NMHC.

Sponsorship includes two (2) complimentary registrations for members of a sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.

SponSorShip Fee: $10,000 per nighTLimited to one (1) sponsor each night (Tuesday and Wednesday)

wi-Fi serviCe

Attendees want to be connected at all times. Your company can give attendees Wi-Fi access in the general session and meeting rooms throughout the meeting.

Sponsorship includes special signage in the registration area and one (1) complimentary meeting registration.Company to provide its 4-color logo as a jpg or eps file.


agenda at-a-glanCe

This pocket-sized, lightweight meeting agenda is the perfect quick reference item that attendees carry around to stay on top of the meeting schedule.

Sponsorship includes one (1) complimentary meeting registration for a member of the sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.


Computer sleeve

Attendees can carry their laptop in this durable, TSA-ap-proved sleeve wherever they go.

Sponsorship includes signage and two (2) complimentary meeting registrations for members of the sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.


meeting portFolios

The meeting portfolio is a professionally produced document that serves as a permanent desk reference throughout the year. It contains pertinent information related to the meeting, including the meeting’s attendee list.



noteBooK Folios

The notebook folio is carefully selected for its quality, durability and utility. Used by all attendees during the meeting for taking notes, the notebook folio prominently displays the sponsor’s logo.

Sponsorship includes two (2) complimentary registrations for members of the sponsor’s company.Company to provide its 4-color logo as an eps file.


portFolio with organizer

Given exclusively to NMHC Executive Committee members, this portfolio is perfect for carrying to meetings and on a daily basis. The portfolio includes a Tech Trap elastic interior organizer, which can hold a variety of items, including an iPad, USB drive, ink pens and business cards. Your company’s logo will be prominently displayed on the outside cover.

Sponsorship includes two (2) complimentary registrations for members of the sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.




SPONSOR

dinner

The highlight of the meeting’s social events, this dinner includes a three-course meal with wine. An intellectually fascinating speaker amy wrap up the evening.

Sponsorship includes special signage at the dinner facility, a special listing in the meeting materials and two (2) complimentary meeting registrations for members of a sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.


dinner speaKer

An enlightening speaker (to be determined) will address the meeting attendees during the dinner.



The NMHC Apartment Strategies/Finance Conference brings the apartment industry’s lenders, investors, CEOs, CFOs and senior-level executives together for one-and-a half days of high-level exchange and frank conversations. This conference will address what is really going on in the current mar-ketplace. Attendance will be limited to en-courage high-level, peer-to-peer exchange.Open to NMHC members and non-members.

overall sponsor

Being an Overall Sponsor of the Apartment Strategies/Finance Conference affords your company the greatest exposure to meeting attendees. This sponsorship includes the sponsor’s logo on direct mail and printed materials, on signage during the conference at the entrance to the meeting rooms, acknowledgment from the podium, as well as a listing in the meeting materials.

Each sponsorship includes two (2) complimentary conference registrations for members of a sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.




SPONSOR

Keynote speaKer

A keynote speaker (to be determined) will address meeting attendees in a general session.

Sponsorship includes special signage at the entrance to the meeting room, a special listing in the meeting materials and two (2) complimentary meeting registrations for members of the sponsor’s company.


reCeption

The reception is heavily attended and is conducive to network-ing with colleagues and settling into the meeting in a social atmosphere. The professionally planned and catered reception is hosted with an open bar serving premium brand liquors, wines and imported and domestic beers. The white-glove-passed hors d’oeuvre trays are heavily dressed with food carefully selected to please most any palate.

Sponsorship includes special signage at the reception facility, a special listing in the meeting materials and two (2) complimentary meeting registrations for members of a sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.


NMHC Board MeetingsTwo of the most exclusive NMHC meetings of the year, our Spring Board of Directors Meeting and Fall Board of Directors and Advisory Committee Meeting bring senior apartment executives from the industry’s leading firms together for an intimate gathering that offers attendees an invaluable opportunity to candidly share information and insights, debate issues of common interest and hear from key policy makers.

Open to members only – 200 C-suite executives attend the spring meeting and 300 C-suite executives attend the fall meeting.

Continental BreaKFast

Your presence is guaranteed at the continental breakfast. This sponsorship includes signage on the buffet tables for break-fast and at the entrance to the room during the breakfast, as well as a listing in the meeting materials.



general session

The General Session will take place on Thursday morning.

Sponsorship includes special signage at the entrance to the meeting room, the option of providing a brochure for each session attendee, a special listing in the meeting materials and two (2) complimentary meeting registrations for members of the sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.


leather Journals

This bound journal is a durable keepsake that attendees can use for taking notes during the meeting and in daily sessions. The sponsor’s logo will be nicely debossed on the cover.



agenda at-a-glanCe





SPONSOR

meeting portFolios

The meeting portfolio is a professionally produced document and serves as a permanent desk reference throughout the year. It contains pertinent information related to the meeting, including the meeting’s attendee list.



reFreshment BreaKs

This sponsorship includes signage on the buffet tables for breaks and at the entrance to the room, as well as a listing in the meeting materials.




Your company’s kind gesture will leave a lasting impression on the minds of meeting attendees as they get into bed after a busy day. An amenity and message will be placed in each guest’s room. The cost of the amenity, delivery and message is not included in the sponsor fee and is to be provided by the sponsor and approved by NMHC.



2013 nmhc Spring BoarD oF DirecTorS meeTing (Continued)april 24 & 25, 2013 Four Seasons resort & club ı las colinas, TX

The NMHC Human Resources Forum provides an opportunity for human re-sources professionals to stay up-to-date on employment-related legal develop-ments and human resources best practices as the apartment industry confronts new challenges in today’s economic environment. The NMHC Research Forum is targeted to the nation’s leading apartment researchers—in house and third-party—and is designed to address the critical issues facing the apartment industry.

Open to members only – approximately 125 executives attend each forum.

overall sponsor

Being an Overall Sponsor of either the Human Resources or Research Forum affords your company the greatest exposure to meeting attendees. This sponsorship includes the sponsor’s logo on direct mail and printed materials, on signage during the forums at the entrance to the meeting rooms and acknowledgment from the podium.

Sponsorship includes one (1) complimentary forum registration for a member of a sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.

SponSorShip Fee: $2,500 eachLimited to six (6) sponsors per forum

2013 NMHC Human Resources and Research ForumsMay 14 – 15, 2013 ı Marriott Long Wharf, Boston, MA


SPONSOR

dinner

The highlight of the meeting’s social events, this dinner includes a three-course meal with wine. An intellectually fascinating speaker may wrap up the evening.

Sponsorship includes special signage at the dinner facility, a special listing in the meeting materials and two (2) complimentary meeting registrations for members of a sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.


dinner speaKer

An enlightening speaker (to be determined) will address the meeting attendees during the dinner.



Buses to Capitol hill

Sponsor the buses that will take the meeting attendees between the hotel and event(s) on Capitol Hill.

Sponsorship includes signage at the hotel departure/drop-off location, a listing in meeting materials and two (2) complimen-tary registrations for members of the sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.


opening Keynote speaKer

A keynote speaker (to be determined) will address meeting attendees in a general session on Tuesday.

Sponsorship includes special signage at the entrance to the meeting room, a special listing in the meeting materials and two (2) complimentary meeting registrations for members of the sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.


general session

The General Session will take place on Thursday morning.

Sponsorship includes special signage at the entrance to the meeting room, the option of providing a brochure for each session attendee, a special listing in the meeting materials and two (2) complimentary meeting registrations for members of the sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.


reCeption

The reception is heavily attended and affords the casual atmosphere conducive to networking with colleagues and settling into the meeting in a social atmosphere. The re-ception is hosted with an open bar serving premium brand liquors, wines and imported and domestic beers. The white-glove-passed hors d’oeuvre trays are heavily dressed with food carefully selected to please most any palate.

Sponsorship includes special signage at the reception facility, a special listing in the meeting materials and two (2) complimentary meeting registrations for members of a sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.




SPONSOR

networKing BreaKFast

Your presence is guaranteed at the continental breakfast. This sponsorship includes signage on the buffet tables for breakfast and at the entrance to the room during the breakfast, as well as a listing in the meeting materials.



lunCh on the hill

Your company can sponsor the luncheon to be held on Capitol Hill, which will include legislative representatives addressing the meeting attendees.

Sponsorship includes company logo on signage at the event and two (2) complimentary meeting registrations for members of the sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.


leather Journal

This bound journal is a durable keepsake that attendees can use for taking notes during the meeting. The sponsor’s logo will be nicely debossed on the cover.



agenda at-a-glanCe


Sponsorship includes one (1) complimentary meeting registration for a member of the sponsor’s company. Company to provide its 4-color logo as a jpg or eps file.


meeting portFolios

The meeting portfolio is a professionally produced, bound document and serves as a permanent desk reference throughout the year. It contains pertinent information related to the meeting, including the meeting’s attendee list.



reFreshment BreaKs

This sponsorship guarantees your presence at the food and beverage refreshment breaks. It includes signage on the buffet tables for breaks and at the entrance to the room, as well as a listing in the meeting materials.




Your company’s kind gesture will leave a lasting impression on the minds of meeting attendees as they get into bed after a busy day. An amenity and message will be placed in each guest’s room. The cost of the amenity, delivery and message is not included in the sponsor fee and is to be provided by the sponsor and approved by NMHC.

Sponsorship includes two (2) complimentary registrations for members of a sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.

SponSorShip Fee: $10,000 per nighTLimited to one (1) sponsor each night (Tuesday and Wednesday)

2013 nmhc Fall BoarD oF DirecTorS & aDviSory commiTTee meeTing (Continued)September 17–19, 2013 ı The Fairmont hotel ı washington, Dc


SPONSOR

overall sponsor

Being an Overall Sponsor of the Student Housing Conference & Exposition affords your company the greatest exposure to meeting attendees.

Sponsorship includes a sponsor’s logo on direct mail and printed materials, on signage during the conference at the entrance to the meeting rooms and acknowledgment from the podium. Each sponsorship includes two (2) complimentary conference registrations for members of a sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.


meeting BooK advertisements

A professionally bound publication, the meeting book is a hand-held pocket directory with tabs, given to over 400 conference participants at registration. It contains valuable information, including brief descriptions of exhibitors and sponsors, as well as the conference schedule, special notices and other related items of interest. This publication also serves as a handy reference throughout the year. A sponsor’s full-page logo and/or advertisement is prominently displayed on one of the main pages of the book (Back Cover, Inside Front Cover, Inside Back Cover or Tabbed Pages).

Sponsorship includes one (1) complimentary conference registration for a member of a sponsor’s company.

Back cover SponSorShip Fee: $5,000Limited to one (1) sponsor

inSiDe FronT cover SponSorShip Fee: $5,000Limited to one (1) sponsor

inSiDe Back cover SponSorShip Fee: $3,500Limited to one (1) sponsor

TaBBeD pageS SponSorShip Fee: $2,500 eachLimited to one (1) sponsor per tab

Meeting Book Cover Ad Specifications: Trim size: 4.5’’ x 9’’ – Live area: 3.75’’ x 8.625’’ – Bleed size: 4.75’’ x 9.25’’. Please submit high-resolution, 4-color art in one of the following formats: eps (outline all type), tif, pdf (embed all fonts) or jpg. All ad art must be received no later than September 3, 2013, to be included in the meet-ing book. Please contact NMHC for more detailed specifications. Logo and 4-color ad to be provided by sponsor.

Tabbed Page Specifications:Trim size: 4’’ x 9’’ – Live area: 3.25’’ x 8.5’’ – Bleed size: 4.25’’ x 9.25’’. Please submit high-resolution, 4-color art in one of the following formats: eps (out-line all type), tif, pdf (embed all fonts) or jpg. All ad art must be received no later than September 3, 2013, to be included in the meeting book. Please contact NMHC for more detailed specifications. Logo and 4-color ad to be provided by sponsor.

The NMHC Student Housing Conference & Exposition brings together experts in student housing design, development, technology, operations and management for programming addressing the leading issues in the sector. This unique event is open to anyone interested in student housing, specifically owners, developers, lenders, brokers and university partners. Open to members and non-members – over 500 executives attend.



SPONSOR

memory/storage stiCKs

These 4 gigabyte, USB port memory/storage sticks have the sponsor’s name/logo imprinted on it. Easily portable, these on-the-go universal memory devices are extremely popular and versatile for storage of presentations, documents, games or other materials.

Sponsorship includes two (2) complimentary conference registrations for members of the sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.

SponSorShip Fee: $25,000 Limited to one (1) sponsor

wireless Computer mouse

Used with a computer to navigate the page, a wireless mouse (a pointing device) is easily portable and allows the user to work without a cord connected to the computer. The sponsor’s name/logo will be imprinted on it.



noteBooK Folios

More than a simple notepad, the notebook folio is carefully selected for its quality, durability and utility. Used by all attendees during the conference for taking notes, the notebook folio prominently displays the sponsor’s logo.



This conference offers opportunities for firms to present their company’s operations and tech-nology products and services to the apartment industry’s most select group of decision-making executives. Each of these executives attends with the specific goal of receiving high-quality educa-tion, researching products and services, and net-working with strategic partners and suppliers. For many, this is the only time during the year they will focus specifically on evaluating operations and technology-related products and services for their companies.

Open to members and non-members – over 900 executives attend.



SPONSOR

monday networKing reCeption

Monday evening’s Welcome Reception is held in the Exhibit Hall. This event is heavily attended and affords the casual atmosphere conducive to settling into the conference, discussing the sessions ahead, arranging for dinner meetings with colleagues and technology service providers, as well as discussing technology issues in a social atmosphere. The reception is hosted with an open bar serving premium brand liquors, wines and imported and domestic beers. The white-glove-passed hors d’oeuvre trays are heavily dressed with food carefully selected to please most any palate. To add an extra sparkle to the evening’s event, a signature cocktail will be named after your company and served during the reception.

Sponsorship includes special signage at the reception facility, cocktail napkins with your company logo imprinted, a small note creatively positioned on the butlers’ hors d’oeuvre trays, a special listing in the conference meeting book and two (2) complimentary conference registrations for members of a sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.


tuesday networKing reCeption

“The” Event – Tuesday evening’s reception is held in the Exhibit Hall. This event has high attendance and affords the casual atmosphere conducive to networking and discussing the various technology-related subjects addressed during the day, as well as having extended conversations with industry colleagues and technology service providers. The reception is hosted with an open bar serving premium brand liquors, wines and imported and domestic beers. The white-glove-passed hors d’oeuvre trays are heavily dressed with food carefully selected to please most any palate. To add an extra sparkle to the evening’s event, a signature cocktail will be named after your company and served during the reception.

Sponsorship includes special signage at the reception facility, cocktail napkins with your company logo imprinted, a small note creatively positioned on the butlers’ hors d’oeuvre trays, a special listing in the conference meeting book and two (2) complimentary conference registrations for members of a sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.


ConFerenCe Bags

If you have attended OpTech in the past, you already know how useful each year’s bags are and how often they are used by attendees throughout the year. Selected for quality, durability and utility, this year’s conference bags are designed for extended use, which greatly lengthens a sponsor’s exposure to the market. The sponsor’s logo is prominently displayed on the bag.

Sponsorship includes two (2) complimentary conference registrations for members of a sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.



SPONSOR

general sessions

Five (5) General Sessions will take place during the conference. Each General Session is available to one (1) sponsor per session.

Sponsorship includes special signage at the entrance to the session, the option of providing a limited-page brochure for each session attendee (cost of the brochure is not included in sponsor fee and is to be provided by sponsor and approved by NMHC), a special listing in the conference meeting book and two (2) complimentary conference registrations for members of a sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.

opening general SeSSion SponSorShip Fee: $25,000 Limited to one (1) sponsor

aDDiTional general SeSSionS SponSorShip Fee: $15,000 eachLimited to one (1) sponsor per session

hotel room Key Cards

Used by all attendees lodging at the conference hotel, this opportunity places the sponsor’s name and logo, web site, telephone number and e-mail address on the cards used by attendees to access their rooms. This is a creative way to ensure attendees are aware of your company.



lanyards

Each attendee receives a name badge attached to a lanyard displaying the sponsor’s logo and tagline.

Sponsorship includes two (2) complimentary conference registrations for members of the sponsor’s company.Logo and tagline to be provided by sponsor.


“Corporate logo” Bottled water

For conference attendees seeking refreshment, bottles of water with the sponsoring firm’s name and logo prominently displayed on the bottle’s label will be the essential beverage for attendees and seen in attendees’ hands throughout the conference.



luggage tags

Help conference attendees avoid the risk of picking up someone else’s luggage, with tags featuring your logo.



2013 nmhc opTech (aparTmenT operaTionS anD Technology conFerence & eXpoSiTion) (Continued)november 11–13, 2013 ı hilton anatole ı Dallas, TX


SPONSOR

meeting BooK advertisements

A professionally bound, 4-color publication, the meeting book is a hand-held pocket directory, with tabs, given to over 900 conference participants at registration. It contains valuable information, including brief descriptions of exhibitors and sponsors, as well as the conference schedule, special notices and other related items of interest. This publication serves as a handy reference throughout the year. A sponsor’s full-page logo and/or advertisement is prominently displayed on one of the main pages of the meeting book (Back Cover, Inside Front Cover, Inside Back Cover, Page 1 or Tabbed Pages).

Sponsorship includes two (2) complimentary conference registrations for members of a sponsor’s company. For tabbed pages, each advertising sponsorship includes one (1) complimentary conference registration.Logo and 4-color ad to be provided by sponsor.

See final format specs on the next page.

Back cover SponSorShip Fee: $20,000Limited to one (1) sponsor

inSiDe FronT cover SponSorShip Fee: $15,000Limited to one (1) sponsor

inSiDe Back cover SponSorShip Fee: $10,000Limited to one (1) sponsor

page 1 SponSorShip Fee: $15,000Limited to one (1) sponsor

TaBBeD pageS SponSorShip Fee: $2,500 eachLimit of available tabbed pages/ad space pending final layout

Meeting Book Cover Ad SpecificationsTrim size: 4.5’’ x 9’’ – Live area: 3.75’’ x 8.625’’ – Bleed size: 4.75’’ x 9.25’’. Please submit high-resolution, 4-color art in one of the following formats: eps (outline all type), tif, pdf (embed all fonts) or jpg. All ad art must be received no later than September 30, 2013, to be included in the meeting book. Please call NMHC for more detailed specifications.

Page 1 Ad SpecificationsTrim size: 4’’ x 9’’ – Live area: 3.25’’ x 8.625’’ – Bleed size: 4.25’’ x 9.25’’. Please submit high-resolution, 4-color art in one of the following formats: eps (outline all type), tif, pdf (embed all fonts) or jpg. All ad art must be received no later than September 30, 2013, to be included in the meeting book. Please call NMHC for more detailed specifications.

Tabbed Page Ad SpecificationsTrim size: 4’’ x 9’’ – Live area: 3.25’’ x 8.625’’ – Bleed size: 4.25’’ x 9.25’’. Please submit high-resolution, 4-color art in one of the following formats: eps (outline all type), tif, pdf (embed all fonts) or jpg. All ad art must be received no later than September 30, 2013, to be included in the meeting book. Please call NMHC for more detailed specifications.

CyBer CaFé

Free, unlimited Internet access is a must-have for any conference attended by senior executives and upper-level management and they will find it at the Cyber Café. The Café includes a PDA charging station. As such, this is one of the most visible sponsorships available. Café sponsors are identified by special signage at the entrance to the Café, as well as on customized screen savers at each terminal.



tuesday walK-around networKing lunCheon in the eXhiBit hall

This event is attended by all conference participants. The networking luncheon sponsorship includes special mention in the conference meeting book, signage at the entrance to the dining facility/exhibit hall and the option of providing a gift with the sponsor’s logo (cost of item not included in sponsor fee and is to be provided by the sponsor and approved by NMHC) to attendees.





SPONSOR

wednesday walK-around networKing lunCheon in the eXhiBit hall

This event enjoys full participation from all attendees. The networking luncheon sponsorship includes special mention in the conference meeting book, signage at the entrance to the dining facility/exhibit hall and the option of providing a gift with the sponsor’s logo (cost of item not included in sponsor fee and is to be provided by the sponsor and approved by NMHC) to attendees.



sports Bottles

A durable stainless steel bottle for carrying a favorite bever-age while exercising, this sponsorship item will be perma-nently embossed with the sponsoring firm’s name and logo.



travel mugs

Your company’s logo will be placed on a durable mug that attendees can carry with them.



moBileapp

Through MobileApp, attendees will be able to access on their mobile device the conference agenda, exhibitor and sponsor information, and local eateries and places to see before and throughout the conference.

Sponsor’s logo will appear on the MobileApp pages.Company to provide its 4-color logo as a jpg or eps file.



Your company’s kind gesture will leave a lasting impression on the minds of conference attendees as they get into bed after a busy day on Monday and Tuesday. An amenity and mes-sage will be placed on the guest’s bed each night. The cost of the amenity, delivery and message is not included in the sponsor fee and is to be provided by the sponsor and approved by NMHC.


SponSorShip Fee: $10,000 per nighTLimited to one (1) sponsor each night (Monday and Tuesday only)




SPONSOR

universal Charger set

This charger set is a must-have for everyone with electronics. In one bag, there is a car, wall and computer USB charger set that works on a variety of cell phones, PDAs, MP3 players and many other USB-enabled devices. Sponsors logo will appear on the bag.



stylus For touCh-sCreen deviCes

Your company’s logo will be placed on a 3-in-1 stylus pen that works on any touch-screen device. It also serves as an ink pen and LED flashlight!



Computer sleeve

Attendees can carry their laptop in this durable, TSA-approved sleeve wherever they go.

Sponsorship includes signage and two (2) complimentary conference registrations for members of the sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.


organizer

Place your company’s logo on this multi-purpose organizer. The Tech Trap can be used to hold a variety of items, including iPad, ink pens, highlighters and cell phone. Easy to carry to a meeting or on the go.



wi-Fi serviCe

Attendees want to be connected at all times. Your company can give attendees Wi-Fi access in the general session and meeting rooms throughout the conference.

Sponsorship includes special signage in the registration area and two (2) complimentary conference registrations.Company to provide its 4-color logo as a jpg or eps file.


in-room tv Channel advertising

Show conference attendees what your company is all about! The hotel’s in-room, dedicated TV channel will run your company’s standard DVD, with audio, in rooms throughout the hotel. The advertisement you provide will loop continu-ously, 24/7. The length of the ad is only restricted by the length/capacity of the DVD. The content of the advertisement must be clearly directed at the NMHC Apartment Operations and Technology Conference & Exposition attendees and note that your company is a sponsor of the conference. The DVD must be approved by NMHC in advance of the conference. DVD production cost is the responsibility of the sponsor.

NOTE: The hotel and NMHC do not endorse any company’s products or services. This sponsorship includes two (2) complimentary conference registrations for members of the sponsor’s company.

Company to provide its 4-color logo as a jpg or eps file.



SPONSOR

ConFerenCe daily puBliCation

(Tuesday and Wednesday mornings)Be the title sponsor for the NMHC OpTech Daily. Your com-pany logo will appear in the Tuesday or Wednesday issues, which are delivered inside the rooms of over 600 attendees.

Sponsorship includes one (1) complimentary conference registration for a member of a sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.

SponSorShip Fee: $5,000 eachLimited to one (1) sponsor per day

Continental BreaKFast and reFreshment BreaKs

This sponsorship guarantees your presence at every continental breakfast and food and beverage break (Tuesday and Wednesday). This sponsorship includes signage on the buffet tables for breakfast and breaks and at the entrance to the room during breakfast, as well as a listing in the confer-ence schedule.

Sponsorship includes one (1) complimentary conference registration for a member of a sponsor’s company.

SponSorShip Fee: $5,000 eachLimited to four (4) sponsors (2 sponsors per day)

newspaper delivery

On Tuesday and Wednesday mornings, get the first message of the day to conference attendees with the headlines when the newspaper with your printed logo is delivered to the front door of the room of each attendee staying at the conference hotel.


SponSorShip Fee: $5,000 eachLimited to one (1) sponsor per day

prize giveaways

NMHC will be giving away a total of eight (8) prizes during the conference in the exhibit hall. During lunch on Tuesday and Wednesday, and the reception on Monday and Tuesday, NMHC will hold a prize drawing to give away one (1) gift card for $1,000 and one (1) Apple® iPad® during each event. The sponsor(s) will host the drawing and, in addition to material and sign recognition, NMHC will acknowledge the sponsor(s) as part of the gift announcement.


SponSorShip Fee: $5,000 For each $1,000 Gift Card (total four (4) sponsors)

SponSorShip Fee: $5,000 For each Apple® iPad® (total four (4) sponsors)Limited to eight (8) sponsors

post-it® notes

Your company’s logo will go on the front of this handy booklet of sticky notes/flags.

Sponsorship includes one (1) complimentary conference registration for a member of the sponsor’s company.


reCyCling KiosKs

Promoting recycling provides an opportunity for your company to show its environmental consciousness and help reduce the carbon footprint of the meeting. Stationed throughout the conference meeting space will be recycling bins upon which the sponsor may place their company logo.

Sponsorship includes one (1) complimentary conference registration for a member of the sponsor’s company.





SPONSOR

NMHC’s Emerging Leaders Program offers emerging leaders an opportunity to meet and interact with their peers through national and regional networking events. It also hosts forums where participants can meet and learn from top industry leaders. Currently, the Emerging Leaders Program hosts two types of events—a Speaker Series that features industry leaders in a fireside chat format followed by a reception and standalone regional networking receptions. These events will be held quarterly at different locations (TBD) around the country.

Participation is restricted to employees of NMHC member firms who are under 40 years of age and have at least five years’ experience in the apartment industry.

event sponsor

Being an Event Sponsor of either the Speaker Series or regional networking receptions affords your company the greatest exposure to meeting attendees. This sponsorship includes the sponsor’s logo on the NMHC web site and marketing e-mails.

Sponsorship includes one (1) complimentary registration for a member of a sponsor’s company.Company to provide its 4-color logo as a jpg or eps file.

SponSorShip Fee: $5,000 each evenT

NMHC Emerging Leaders Event



SPONSOR

Branding opportunites

❏ Market Trends ..................................................$60,000❏ News Watch .....................................................$48,000❏ NMHC Update ..................................................$48,000❏ Student Housing Research Report ............ $2,000 each

2013 nmhC apartment strategies outlooK ConFerenCe

❏ Overall Sponsor ....................................... $15,000 each

2013 nmhC annual meeting

❏ After-Dinner Bash (Wednesday) ❏ Entertainment ...............................................$25,000 ❏ Food, Beverages and Cigars ........................$25,000❏ Agenda At-A-Glance ........................................$15,000❏ Annual Dinner (Wednesday) .................... $25,000 each❏ Annual Dinner Reception (Wednesday) .. $25,000 each❏ Board of Directors Breakfast (Wednesday) ......$15,000❏ Computer Sleeve ..............................................$25,000❏ Cyber Café........................................................$25,000❏ Keynote Speaker (Wednesday) ......................$100,000❏ Keynote Speaker (Thursday) ...........................$150,000❏ Meeting Portfolios ............................................$15,000❏ Networking Breakfast (Wednesday) ........ $10,000 each❏ Networking Breakfast (Thursday) ............ $10,000 each❏ Notebook Folios ...................................... $30,000 each❏ Refreshment Break (Tuesday) .................. $10,000 each❏ Refreshment Break (Wednesday) ............ $10,000 each❏ Refreshment Break (Thursday) ................ $10,000 each❏ Turndown Service/In-Room Drop .....................$10,000 ❏ Tuesday Night ❏ Wednesday Night❏ Welcome Reception (Tuesday) ................ $25,000 each❏ Wi-Fi Service ............................................ $25,000 each ❏ Padfolio with Organizer ....................................$15,000

2013 nmhC human resourCes and researCh Forums

❏ Overall Sponsor ...................... $2,500 each (per forum)

2013 nmhC apartment strategies/FinanCe ConFerenCe

❏ Overall Sponsor ....................................... $15,000 each

2013 nmhC spring Board oF direCtors meeting

❏ Agenda At-A-Glance ........................................$10,000❏ Continental Breakfast .......................................$10,000❏ Dinner ...................................................... $15,000 each❏ Dinner Speaker .................................................$25,000❏ General Session ................................................$25,000❏ Keynote Speaker ..............................................$25,000❏ Leather Journals ...............................................$15,000❏ Meeting Portfolios ............................................$10,000❏ Reception ................................................ $15,000 each❏ Refreshment Breaks ............................................$5,000❏ Turndown Service/In-Room Drop .....................$10,000

2013 nmhC Fall Board oF direCtors & advisory Committee meeting

❏ Buses to Capitol Hill .........................................$10,000❏ Dinner ...................................................... $15,000 each❏ Dinner Speaker .................................................$25,000❏ General Session ................................................$25,000❏ Opening Keynote Speaker ...............................$25,000❏ Leather Journals ...............................................$15,000❏ Lunch on the Hill ...............................................$25,000❏ Meeting At-A-Glance .......................................$10,000❏ Meeting Portfolio .............................................$15,000❏ Networking Breakfast .......................................$15,000❏ Reception ................................................ $15,000 each❏ Refreshment Breaks ..........................................$10,000❏ Turndown Service/In-Room Drop .....................$10,000 ❏ Tuesday Night Delivery ❏ Wednesday Night Delivery

2013 nmhC student housing ConFerenCe & eXposition

❏ Overall Sponsor ....................................... $15,000 each❏ Meeting Book Advertisements ❏ Back Cover ......................................................$5,000 ❏ Inside Front Cover ..........................................$5,000 ❏ Inside Back Cover ...........................................$3,500 ❏ Tabbed Pages ........................................ $2,500 each

2013 nmhC (optech) apartment operations and teChnology ConFerenCe & eXposition

❏ Computer Sleeves ................................... $15,000 each ❏ Conference Bags ..................................... $25,000 each ❏ Conference Daily Publication .................... $5,000 each ❏ Tuesday ❏ Wednesday❏ Continental Breakfast and

Refreshment Breaks .................................. $5,000 each ❏ “Corporate Logo” Bottled Water ....................$15,000❏ Cyber Café........................................................$25,000❏ General Sessions ......$15,000 per sponsor, per session ❏ Opening General Session .............................$25,000❏ Hotel Room Key Cards .....................................$25,000❏ In-Room TV Channel Advertising .....................$10,000❏ Lanyards............................................................$25,000❏ Luggage Tags ...................................................$15,000❏ Memory/Storage Sticks ....................................$25,000❏ Mini Phone Speaker .........................................$20,000❏ MobileApp ........................................................$15,000❏ Networking Reception in the

Exhibit Hall .............................................. $15,000 each ❏ Monday Reception ❏ Tuesday Reception❏ Newspaper Delivery .................................. $5,000 each ❏ Tuesday ❏ Wednesday

2013 nmhc BranDing anD SponSorShip reQueST Form


SPONSOR

❏ Notebook Folios ...............................................$25,000❏ Onsite Program Directory Advertisements ❏ Back Cover ....................................................$20,000 ❏ Inside Front Cover ........................................$15,000 ❏ Inside Back Cover .........................................$10,000 ❏ Page 1 ...........................................................$15,000 ❏ Tabbed Pages ........................................ $2,500 each❏ Organizer ..........................................................$15,000❏ Post-It® Notes .....................................................$5,000❏ Prize Giveaways ......................................... $5,000 each ❏ Monday Reception .....................................Gift Card ❏ Monday Reception ..............................Apple® iPad®

❏ Tuesday Lunch ............................................Gift Card ❏ Tuesday Lunch .....................................Apple® iPad®

❏ Tuesday Reception .....................................Gift Card ❏ Tuesday Reception ..............................Apple® iPad®

❏ Wednesday Lunch ......................................Gift Card ❏ Wednesday Lunch ...............................Apple® iPad®

❏ Recycling Kiosks .................................................$5,000

❏ Sports Bottles ...................................................$15,000❏ Stylus for Touch Screen Devices ......................$15,000❏ Travel Mugs ......................................................$15,000❏ Turndown Service/In-Room Drop ............ $10,000 each ❏ Monday Night ❏ Tuesday Night❏ Universal Charger Set .......................................$25,000❏ Walk-Around Networking Luncheon ....... $15,000 each ❏ Tuesday ❏ Wednesday❏ Wi-Fi Service .....................................................$25,000❏ Wireless Computer Mouse ...............................$25,000

2013 nmhC emerging leaders events

❏ 2013 NMHC Emerging Leaders Event ...... $5,000 each

NOTE: All Chairman’s Circle and Friends of the Council sponsors from the previous year have the right of first refusal on all items their companies sponsored in 2012. Deadline: December 13, 2012.

Company inFormation

Firm Name ____________________________________________________________________________________________________________

(as it will appear in program and on signage)

Name ________________________________________________________________________________________________________________

Title __________________________________________________________________________________________________________________

Address ______________________________________________________________________________________________________________

City ___________________________________________________ State ___________________________ ZIP _________________________

Phone (with Extension) ____________________________________ Fax __________________________________________________________

E-mail Address ________________________________________________________________________________________________________

Signature _______________________________________________________________________________ Date _________________________

payment inFormation

❏ Please bill us immediately at the address above ❏ Check enclosed

❏ Credit card payment (circle one) Visa | MasterCard | American Express

Acct. Number: _________________________________________ Exp. Date: ____________________________________________________

Name _________________________________________________ Signature _____________________________________________________ (as it appears on card) (required)

Return both pages of this completed Sponsorship Request Form with payment to: NMHC Sponsorships, P.O. Box 37091, Baltimore, MD 21297-3091. Please make checks payable to the National Multi Housing Council. Credit card payments will also be accepted. Should your company require an invoice prior to making payment, fax or e-mail BOTH SIDES of this Request Form with your request for an invoice to the attention of Julie Stalknecht at 202-775-0112 (fax) or [email protected].


SPONSOR

• Refer to the individual sponsorship descriptions listed on the prior pages for complete details of each sponsorship.

• Indicate the sponsorship(s) desired by checking the box next to the item.

• Complete the primary contact information of sponsoring firm, select method of payment, sign and return the request form. If returned via fax or e-mail without payment, NMHC will invoice you.

company logo

E-mail a high-resolution color graphic data copy of your company logo to [email protected] for inclusion in our sponsor recognition listing. Logos may be in one of the following formats: eps (please outline all fonts), tif or jpg. NOTE: All sponsor logos will be given the same amount of “real estate” (print space).

TermS oF SponSorShip anD aDverTiSing

By returning the signed form, our firm commits to sponsoring the 2013 NMHC meeting designated or commits to advertis-ing in either the 2013 NMHC Student Housing Conference & Exposition meeting book or NMHC OpTech (Apartment Operations and Technology Conference & Exposition) meeting book as indicated in the materials as set forth. We also understand that sponsorship of a conference, meeting or forum, or advertising in a meeting book does not imply or cre-ate an expectation that our firm will be allowed to be a part of any education sessions. Cancellation of an ad will result in the forfeiture of a 15% retraction/administration fee. Our firm un-derstands that on sponsorship items where space permits, the NMHC logo will be added to the sponsored items in addition to our company logo, if applicable. Companies that request a sponsorship item that takes place in or is affiliated in any way with an exhibit hall are not eligible to sponsor that item unless they are a confirmed and fully paid exhibitor.


Return the completed Request Form with payment promptly to: NMHC Sponsors, P.o. Box 37091, Baltimore, MD 21297-3091. Please make checks payable to the National Multi HousingCouncil.

Should your company require an invoice prior to making pay-ment, fax or e-mail the Request Form with your request for an invoice to the attention of Julie Stalknecht at 202/775-0112 (fax) or [email protected].

sponsoring with Competitors

Certain sponsorship items are designed to permit more than one company to participate. Each of the sponsors for these items will have equal representation in the size of their logo images and/or company name. The ordering of each spon-sor’s logo image will be on an alphabetical basis. There will be no competitive company or category lockouts on any event. Contact Julie Stalknecht at [email protected] or 202/974-2363 if you have any questions.

2013 nmhc BranDing anD SponSorShip reQueST Form SuBmiSSion inSTrucTionS


preliminary eXhiBit inFormation and sChedule

Exhibit space is limitedThe exhibit area and surrounding foyers and meeting space will be focus locations for networking during meals and the reception. Exhibit hours have not been scheduled during the educational sessions to allow exhibitors the opportunity to participate in the conference and continue networking with attendees.

eXhiBiTor move-inMonday, September 30, 2013 9:00 AM - 3:00 PM

eXhiBiT ScheDuleMonday, September 30, 2013 Reception 5:30 PM - 7:00 PM

Tuesday, October 1, 2013 Lunch Noon - 1:30 PM Reception 5:30 PM - 7:30 PM

eXhiBiTor move-ouTTuesday, October 1, 2013 7:30 PM - 9:30 PM Wednesday, October 2, 2013 8:00 AM - 10:00 AM

Booth assignments

Fully paid booths will be assigned starting April 16, 2013, based on the following: (1) number of years the company/ division has exhibited; (2) NMHC sponsorship; (3) company membership in NMHC; and (4) date the Booth Request Form is received. NOTE: Please check your booth location assign-ment for conflict with competitors. If your booth location needs to be changed, contact NMHC immediately. Booth as-signments are dependent upon receipt of the Booth Request Form, receipt of payment and booth availability. Additionally, if a member, an exhibitor’s NMHC membership dues must be fully paid prior to booth assignment. If your booth choices are not open at the time of assignment, we will assign the next best space for exposure to attendee traffic and as close to the type of request first made.

BooTh renTal incluDeS:

• Basic booth set-up – pipe and drape forming 3 ft. high side rails and 8 ft. high backdrop

• Booth identification sign with company name and booth number

• Aisle carpeting and aisle carpet cleaning (Exhibit Hall is carpeted)

• Security service• Complimentary badges: one (1) full conference and two (2)

Exhibit Hall-only for company personnel with one (1) paid 10’ x 10’ booth (Exhibit Hall-only badges can be upgraded to a full conference badge for $350 each)

• Exposure to over 400 targeted executive-level, decision-making attendees at the conference

• Exhibitor recognition listing with booth number on NMHC web site

• Exhibitor recognition listing in conference materials • Exhibitor Services Manual e-mailed to confirmed exhibitors

and posted on NMHC web site in early July 2013

eXhiBit Fees, terms and Conditions

The early-bird booth rental fees are $2,600 for members/$3,200 for non-members, per 10’ x 10’ booth when you apply before April 16, 2013. After April 16, the rate becomes $2,900 for members/$3,700 for non-members. A 10’ x 10’ booth includes one (1) complimentary full conference registra-tion and two (2) complimentary Exhibit Hall-only badges. Exhibit Hall-only badges can be upgraded to conference badges for $350 each (limit of three (3) badges per 10’ x 10’ booth). The approximate value of a confer-ence badge is $600. Full booth payment should accompany the completed Booth Request Form and be returned to the address listed on the form. Signing up for a booth early will allow your company to take advantage of the advance promotional opportunities. Credit card payments will be ac-cepted. If your company’s accounting department requires an invoice prior to submitting payment, please contact NMHC. Membership in NMHC is not required to exhibit. Following receipt of the Booth Request Form at the NMHC office, a confirmation of receipt will be e-mailed to your company contact listed on the form.

See the current exhibit hall floor plan at www.nmhc.org/shc13floorplan

NMHC provides the opportu-nity for our partners to network one-on-one with the leaders and decision makers in technology, operations and student housing.

EXHIBIT


EXHIBITEXHIBIT BOOTH REquEST FORM AND EXHIBIT GuIDElINES

This request form is an application and contract for exhibit space at the 2013 NMHC Student Housing Conference & Exposition, between the National Multi Housing Council and your company (Exhibitor). It will become effective upon written acceptance by NMHC.

eXhiBit Booth request

Company Name ______________________________________________________________________________________________________________ (If your company has changed its name since its last participation in an NMHC event, please list the previous name below.)

Previous Company Name ______________________________________________________________________________________________________ (If different than current name)

Important for booth assignment process: Please indicate the type of product/service your company will be exhibiting _______________________________________________________ (e.g., property management software, furniture, etc.)

Contact Name of person handling your booth logistics ____________________________________________________________________________ (This person will receive all communications on behalf of your company.)

Title _______________________________________________________________________ E-mail ___________________________________________

Street Address _______________________________________________________________________________________________________________

City _______________________________________________________________________ State ___________________________ ZIP ____________

Phone _____________________________________________________ Ext. ______ Fax __________________________________________________

Web site _____________________________________________________________________________________________________________________

Check your booth size preference: ❏ 10’ x 20’ (200 sq. ft.) List 2 locations in each slot below ❏ 10’ x 10’ (100 sq. ft.) Other ___________________

List your top 6 (or 12) preferred booth locations:

1. __________________ 2. __________________ 3. _________________ 4. ___________________ 5. __________________ 6. ___________________

Our company prefers not to be located next to the following competitive firms:

1. _____________________________________________________________ 4. ___________________________________________________________

2. _____________________________________________________________ 5. ___________________________________________________________

3. _____________________________________________________________ 6. ___________________________________________________________

payment inFormation

The early-bird booth rental fees are $2,600 for members/$3,200 for non-members, per 10’ x 10’ booth when you apply before april 16, 2013. After April 16, 2013, the rate becomes $2,900 for members/$3,700 for non-members. A 10’ x 10’ booth includes one (1) full conference badge and two (2) Exhibit Hall-only badges for company personnel. Please note, NMHC will in-voice your company after the booth assignments have been finalized.

It is understood that by submitting this application for exhibit space, your company and its representatives agree to abide by the rules and regulations governing the 2013 NMHC Student Housing Conference & Exposition in general and as outlined on the following page, in the Exhibitor & Sponsor Prospectus and in the Exhibitor Services Manual. This application, when ac-cepted by the National Multi Housing Council and payment is made, becomes a contract.

Signature ______________________________________ Printed Name __________________________________ Date ___________

Return both sides of this completed Booth Request Form via fax or e-mail to the attention of Deanita Holland at 202-775-0112 (fax) or [email protected].

2013 nmhc STuDenT houSing conFerence & eXpoSiTionSeptember 30–october 2, 2013 ı Sheraton hotel ı new orleans, la


EXHIBIT

1. Eligible Exhibits: NMHC reserves the right to determine the eligibility of any company or product to exhibit in the Conference and the right to reject or cancel any application and/or limit space assigned to any one company.

2. Limitation of Exhibitors: NMHC reserves the right to stop or remove from the Conference any exhibitor or representative(s) who, in the opinion of NMHC, is objectionable or detracts from the dignity of the Conference.

3. Exhibitor Due Diligence: NMHC makes no representation concerning any sponsor or its products or services, and the admission to the Conference of any sponsor or exhibitor constitutes neither an endorsement, a recommendation, nor a representa-tion by NMHC of any exhibitor or sponsor, or its products or services.

4. Assignment of Space: Fully paid booths will be assigned based on the following, in order of priority: (1) number of years the company/division has exhib-ited; (2) Conference sponsorship; (3) company membership level in NMHC; and (4) date the Booth Request Form is received. NOTE: Please check your booth loca-tion assignment for conflict with competitors. If your booth location needs to be changed, contact NMHC immediately. Proximity to competitors is each supplier’s responsibility. Booth assignments are dependent upon receipt of the Booth Re-quest Form, receipt of payment and booth availability. One exhibit point is assigned to each company that exhibits annually at the NMHC Student Housing Conference & Exposition, regardless of the number of booths purchased. Past exhibit points will be forfeited for any company that does not exhibit consecutively from year to year. Additionally, if a member, an exhibitor’s NMHC membership dues must be fully paid prior to booth assignment. If your booth choices are not open at the time of assignment, we will assign the next best space for exposure to attendee traffic and as close to the type of request first made.

5. Cancellation of Contract/Downsizing:

A. Cancellation/Downsizing by Exhibitor: 1. No refunds for downsizing or cancellation will be made. 2. Your exhibit payment is non-transferable. B. Cancellation by NMHC: Notice of cancellation of exhibit space may be given to an

exhibiting company according to the terms as invoiced. If full payment has not been received at the NMHC office, notice of cancellation shall be in writing and mailed to the exhibiting company. In the event of cancellation by NMHC, the exhibitor’s pay-ment will be non-refundable.

6. Co-Exhibiting or Subletting of Exhibit Space: One company is allowed to exhibit per booth. Exhibitors are prohibited from subletting any part of the space allotted to them or exhibiting in their space any merchandise or advertising materials that are not a part of their product lines, unless authorized by NMHC.

7. Liability: Exhibitor agrees to, at all times, protect and defend, save and hold forever harmless, and fully indemnify the National Multi Housing Council and the Sheraton Hotel, and their leadership and employees, from and against any and all claims, ac-tions, losses, damages, costs (including reasonable attorney’s fees), liability charges, or expenses arising out of or in conjunction with (1) any property or personal injury or other occurrence to any property or person(s), including the exhibitor, its agents, employees, and business invitees, which arises out of or is in conjunction with the exhibitor’s occupancy and use of the exhibition premises or any part thereof, and, further, (2) any alleged violations of any law or ordinance occasioned by the inten-tional or negligent actions of the exhibitor, its agents, employees, and business invitees. NMHC and the Sheraton Hotel expressly disclaim any possible liability for the safety of the exhibitor’s property or exhibit against robbery, fire, water, accidents of any sort, or injury or damage from any other cause. Should any loss by theft occur, the exhibitor agrees to report it to the security person on duty, hired by the exhibit management or the hotel, immediately.

8. Security Guidelines for Exhibitors:

A. Avoid leaving valuable items unattended or articles in the booth during non-exhibit hours.

B. If possible, cover your display with a flameproof drop cloth during non-exhibit hours. C. Run wire or cable through as many items as possible and lock them during

non-exhibit hours. D. Remove pertinent component parts from display or floor models not being used

for demonstration during non-exhibit hours. E. Never leave your booth unattended during exhibit hours. Do not hesitate to report

to NMHC staff any suspicious persons in the exhibit area. F. Pack all of your equipment products as soon as move-out starts and make sure

all labels are made out properly. G. At commencement of move-out, remove small articles of value.

9. Booth Construction/Design/Layout:

A. Standard booth equipment will consist of an 8 ft. back wall of draperies with aluminum uprights and 3 ft. high divisional side rails covered with matching or contrasting draperies.

B. To allow an unobstructed view of booths, exhibitors are not permitted to have their booths and backdrops exceed 8 ft. in height for linear booths. Backdrops/back-grounds 8 ft. in height may extend forward no more than 5 ft. from the back wall. Consult NMHC if you have questions or require a diagram for clarification.

10. Mergers and Buyouts: In the case of exhibiting companies that have either merged with, been purchased by, or have purchased another company and merged their booth space, the new company will receive the points earned by the company that had the higher point total, if requested in writing by the merged company. The pri-ority points will not be combined.

11. Joint Ventures/Co-Marketing: Definition – The definition of a joint venture/ co-marketing agreement is that in which two or more companies are developing, manufacturing, producing, or distributing the same product. In this case, it refers to companies that may have entered into joint ventures or co-marketing agreements and wish to exhibit in a manner best describing their joint agreement. Companies having such a business agreement may choose to:

A. Be aligned on the exhibit floor adjacent to each other in order to jointly promote the specific product; or

B. Be represented by only one of the companies in the agreement utilizing exhibit space, but displaying through signage that the product is a joint venture/ co-marketed product; or

C. Exhibit in one booth under the joint venture name with one exhibit manager contact coordinating all joint venture booth staff and activities (registration badges, show guide listings, etc., which are subject to show management policies). If the companies having the agreement wish to have their space located adjacent to each other, both companies should submit such in writing, with their applications, a cover letter initiating the request. A copy of the letter should also go to each of the companies in the agreement. Space allocation should be based on the present points average of the companies in the agreement. If only one company is exhibit-ing the co-marketed product, show management should deal only with that exhibit-ing company. Subletting of space for the purpose of allowing another company to exhibit within the principal exhibit is not permitted. If the non-exhibiting company needs registration badges, they should work directly with show management and according to show management’s policies. Show management will make every effort to be inclusive of all joint marketing partners. If possible and upon request, the names of both joint partners should be included in separate listings in the printed materials. Show management may charge an administrative fee for the additional listing. If two listings cannot be provided, the exhibiting company should list the non-exhibiting partner within its listing.

12. Exhibitor Intellectual Property: Exhibitor warrants and represents that it owns all intellectual property being used in promotion at the 2013 NMHC Student Housing Conference & Exposition or exhibited at the 2013 NMHC Student Housing Conference & Exposition, and agrees to defend, at exhibitor’s expense, and to indemnify NMHC for any action brought against NMHC arising out of any dispute over intellectual property.

13. General Show Policies: NOISY, OFFENSIVE EXHIBITS ARE PROHIBITED. If you are having demonstrations, do not have them in the aisle where your exhibit is located if you expect people to congregate there. Leave space within your exhibit to absorb the majority of the crowd. Should spectators interfere with the normal traffic flow in the aisle or overflow into the exhibits on the sides or across the aisle, the Show Man-ager will request that you limit or eliminate your presentation.

Police your booth to be sure the noise level from any demonstrations or sound system is kept to a minimum and does not interfere with others. The Show Manager reserves the right to determine what constitutes interference with others.

All business activities, circulars, and advertising matter must be conducted and distributed within the booth(s) assigned to the exhibitor. Materials may not be distributed in other areas of the Conference facility. Exhibitor agrees not to hold any social event to which attendees are invited, or entice attendees off the exhibit floor during official exhibit and Conference hours.

Further, no exhibits or In Conjunction With events are permitted outside the exhibition area, which includes hotel rooms, suites, or public places on September 30–October 2, 2013, unless approved in advance by NMHC. In Conjunction With events held by non-sponsor companies will be charged a $10,000 fee.

14. Restricted Attendance: False certification of individuals or other methods or devices used to assist unauthorized persons to gain admittance to the exhibit floor or the Conference is cause to expel the violator from the exhibition and Conference, and to remove the exhibit from the floor without obligation on the part of NMHC.

15. NMHC follows the International Association of Exhibitions and Events (IAEE) best practices and rules of exhibiting.

EXHIBIT BOOTH REquEST FORM AND EXHIBIT GuIDElINES

2013 nmhc STuDenT houSing conFerence & eXpoSiTionSeptember 30–october 2, 2013 ı Sheraton hotel ı new orleans, la


EXHIBIT

preliminary eXhiBit inFormation and sChedule

Exhibit space is limitedThe exhibit area will be the only location for networking during lunches and receptions. Exhibit hours have not been scheduled during the educational sessions to allow exhibitors the opportunity to participate in the conference and continue networking with attendees.

eXhiBiTor move-inSunday, November 10, 2013 1:00 PM - 5:00 PMMonday, November 11, 2013 8:00 AM - 3:00 PM

eXhiBiT ScheDuleMonday, November 11, 2013Reception 5:30 PM - 7:30 PM

Tuesday, November 12, 2013 Lunch Noon - 1:30 PM Reception 5:30 PM - 7:30 PM

Wednesday, November 13, 2013Lunch Noon - 1:30 PM

eXhiBiTor move-ouTWednesday, November 13, 2013 1:30 PM - 4:00 PM

eXhiBit Fees, terms and Conditions

The booth rental fee per 10’ x 10’ booth is $4,500 for NMHC members and $5,500 for non-members when you apply before April 1, 2013. After April 1, the rates become $5,000 for members and $6,000 for non-members. Each 10’ x 10’ booth includes three (3) full conference badges. The approximate value is $600 per badge. Full booth payment should accompany the completed Booth Request Form and be returned to the address listed on the form.

Signing up for a booth early will allow your company to take advantage of the advance promotional opportunities. Credit card payments will be accepted. If your company’s accounting department requires an invoice prior to submitting payment, please contact NMHC. Membership in NMHC is not required to exhibit. Following receipt of the Booth Request Form at the NMHC office, a confirmation of receipt will be e-mailed to your company contact listed on the form.

Booth assignments

Fully paid booths will be assigned starting February 1, 2013, based on the following, in order of priority: (1) number of years the company/division has exhibited; (2) conference sponsorship; (3) company membership level in NMHC; and (4) date the Booth Request Form is received. NOTE: Please check your booth location assignment for conflict with com-petitors. If your booth location needs to be changed, contact NMHC immediately. Booth assignments are dependent upon receipt of the Booth Request Form, receipt of payment and booth availability. Past exhibit points will be forfeited for any company that does not exhibit consecutively from year to year. If your booth choices are not open at the time of assign-ment, we will assign the next best space for exposure to attendee traffic.

Booth rental inCludes:

• Basic booth set-up – pipe and drape forming 3 ft. high side rails and 8 ft. high backdrop

• Booth identification sign with company name and booth number

• Aisle carpeting and aisle carpet cleaning (Exhibit Hall is carpeted)

• Security service• Complimentary full conference badges for three (3)

company personnel with one (1) paid 10’ x 10’ booth (inside the maximum of 6 attendees). Additional complimentary conference registrations (badges) will be provided based on larger-sized booths (see the conference registration terms when registering for badges online)

• Exposure to over 900 targeted executive-level, decision-making attendees at the conference

• Complimentary high-speed wireless Internet access • Exhibitor recognition listing with booth number on

NMHC web site• Exhibitor recognition listing in conference materials • Exhibitor Services Manual e-mailed to confirmed exhibitors

and posted on NMHC web site in early September 2013

See the current exhibit hall floor plan at www.nmhc.org/optech13floorplan


EXHIBIT

This request form is an application and contract for exhibit space at the 2013 NMHC opTech (apartment operations and Technology Conference & Exposition) between the National Multi Housing Council and your company (Exhibitor). It will become effective upon written acceptance by NMHC.

eXhiBit Booth request

Company Name ______________________________________________________________________________________________________________ (If your company has changed its name since its last participation in an NMHC event, please list the previous name below.)

Previous Company Name ______________________________________________________________________________________________________ (If different than current name)

Important for booth assignment process: Please indicate the type of product/service your company will be exhibiting _______________________________________________________ (e.g., property management software, wireless communications, etc.)

Contact Name of person handling your booth logistics ____________________________________________________________________________ (This person will receive all communications on behalf of your company.)

Title _______________________________________________________________________ E-mail ___________________________________________

Street Address _______________________________________________________________________________________________________________

City _______________________________________________________________________ State ___________________________ ZIP ____________

Phone _____________________________________________________ Ext. ______ Fax __________________________________________________

Web site _____________________________________________________________________________________________________________________

Check your booth size preference: ❏ 20’ x 20’ (400 sq. ft.) ❏ 10’ x 20’ (200 sq. ft.) ❏ 10’ x 10’ (100 sq. ft.) Other ____________________

List your top 6 preferred booth locations:

1. __________________ 2. __________________ 3. _________________ 4. ___________________ 5. __________________ 6. ___________________

Our company prefers not to be located next to the following competitive firms:

1. _____________________________________________________________ 4. ___________________________________________________________

2. _____________________________________________________________ 5. ___________________________________________________________

3. _____________________________________________________________ 6. ___________________________________________________________

payment inFormation

Booth costs per 10’ x 10’ are $4,500 for NMHC members and $5,500 for non-members when you apply before april 1, 2013. After April 1, the rate becomes $5,000 for members and $6,000 for non-members. Each 10’ x 10’ booth includes three (3) Full Conference badges. Please note, NMHC will invoice your company after the booth assignments have been finalized.

It is understood that by submitting this application for exhibit space, your company and its representatives agree to abide by the rules and regulations governing the 2013 NMHC OpTech (Apartment Operations and Technology Conference & Exposi-tion) in general and as outlined on the following page, in the Exhibitor & Sponsor Prospectus and in the Exhibitor Services Manual. This application, when accepted by the National Multi Housing Council and payment is made, becomes a contract.

Signature ______________________________________ Printed Name __________________________________ Date ___________

Return both sides of this completed Booth Request Form via fax or e-mail to the attention of Jennifer Angebranndt at 202-775-0112 (fax) or [email protected].


2013 nmhc opTech (aparTmenT operaTionS anD Technology conFerence & eXpoSiTion)november 11–13, 2013 ı hilton anatole ı Dallas, TX


1. Eligible Exhibits: NMHC reserves the right to determine the eligibility of any company or product to exhibit in the Conference and the right to reject or cancel any application and/or limit space assigned to any one company.

2. Limitation of Exhibitors: NMHC reserves the right to stop or remove from the Conference any exhibitor or representative(s) who, in the opinion of NMHC, is objectionable or detracts from the dignity of the Conference.

3. Exhibitor Due Diligence: NMHC makes no representation concerning any sponsor or its products or services, and the admission to the Conference of any sponsor or exhibitor constitutes neither an endorsement, a recommendation, nor a representation by NMHC of any exhibitor or sponsor, or its products or services.

4. Assignment of Space: Fully paid booths will be assigned based on the following, in order of priority: (1) number of years company/division has exhibited; (2) Confer-ence sponsorship; (3) company membership level in NMHC; and (4) date the Booth Request Form is received. NOTE: Please check your booth location assignment for conflict with competitors. If your booth location needs to be changed, contact NMHC immediately. Proximity to competitors is each supplier’s responsibility. Booth assignments are dependent upon receipt of the Booth Request Form, receipt of payment and booth availability. One exhibit point is assigned to each company that exhibits annually at the Apartment Operations and Technology Conference & Exposition, regardless of the number of booths purchased. Past exhibit points will be forfeited for any company that does not exhibit consecutively from year to year. Additionally, if a member, an exhibitor’s NMHC membership dues must be fully paid prior to booth assignment. If your booth choices are not open at the time of as-signment, we will assign the next best space for exposure to attendee traffic and as close to the type of request first made.

5. Cancellation of Contract/Downsizing:

A. Cancellation/Downsizing by Exhibitor:

1. No refunds for downsizing or cancellation will be made.

2. Your exhibit payment is non-transferable.

B. Cancellation by NMHC: Notice of cancellation of exhibit space may be given to an exhibiting company according to the terms as invoiced. If full payment has not been received at the NMHC office, notice of cancellation shall be in writing and mailed to the exhibiting company. In the event of cancellation by NMHC, the exhibitor’s payment will be non-refundable.

6. Co-Exhibiting or Subletting of Exhibit Space: One company is allowed to exhibit per booth. Exhibitors are prohibited from subletting any part of the space allotted to them or exhibiting in their space any merchandise or advertising materials that are not a part of their product lines, unless authorized by NMHC.

7. Liability: Exhibitor agrees to, at all times, protect and defend, save and hold forever harmless, and fully indemnify the National Multi Housing Council and the Hilton Anatole, and their leadership and employees, from and against any and all claims, actions, losses, damages, costs (including reasonable attorney’s fees), liability charges, or expenses arising out of or in conjunction with (1) any property or personal injury or other occurrence to any property or person(s), including the exhibitor, its agents, employees, and business invitees, which arises out of or is in conjunction with the exhibitor’s occupancy and use of the exhibition premises or any part thereof, and, further, (2) any alleged violations of any law or ordinance occasioned by the intentional or negligent actions of the exhibitor, its agents, employees, and business invitees. NMHC and the Hilton Anatole expressly disclaim any possible liability for the safety of the exhibitor’s property or exhibit against robbery, fire, water, accidents of any sort, or injury or damage from any other cause. Should any loss by theft occur, the exhibitor agrees to report it to the security per-son on duty, hired by the exhibit management or the resort, immediately.

8. Security Guidelines for Exhibitors:

A. Avoid leaving valuable items unattended or articles in the booth during non-exhibit hours.

B. If possible, cover your display with a flameproof drop cloth during non-exhibit hours.

C. Run wire or cable through as many items as possible and lock them during non-exhibit hours.

D. Remove pertinent component parts from display or floor models not being used for demonstration during non-exhibit hours.

E. Never leave your booth unattended during exhibit hours. Do not hesitate to report to NMHC staff any suspicious persons in the exhibit area.

F. Pack all of your equipment products as soon as move-out starts and make sure all labels are made out properly.

G. At commencement of move-out, remove small articles of value.

9. Booth Construction/Design/Layout:

A. Standard booth equipment will consist of an 8 ft. back wall of draperies with aluminum uprights and 3 ft. high divisional side rails covered with matching or contrasting draperies.

B. To allow an unobstructed view of booths, exhibitors are not permitted to have their booths and backdrops exceed 8 ft. in height for linear booths. Island booth height maximum is 15 ft. Backdrops/backgrounds 8 ft. in height may extend forward no more than 5 ft. from the back wall. Consult NMHC if you have questions or require a diagram for clarification.

C. Company banners over island booths are allowed.

10. Mergers and Buyouts: In the case of exhibiting companies that have either merged with, been purchased by, or have purchased another company and merged their booth space, the new company will receive the points earned by the company that had the higher point total, if requested in writing by the merged company. The priority points will not be combined.

11. Joint Ventures/Co-Marketing: Definition – The definition of a joint venture/ co-marketing agreement is that in which two or more companies are developing, manufacturing, producing, or distributing the same product. In this case, it refers to companies that may have entered into joint ventures or co-marketing agreements and wish to exhibit in a manner best describing their joint agreement. Companies having such a business agreement may choose to:

A. Be aligned on the exhibit floor adjacent to each other in order to jointly promote the specific product; or

B. Be represented by only one of the companies in the agreement utilizing exhibit space, but displaying through signage that the product is a joint venture/ co-marketed product; or

C. Exhibit in one booth under the joint venture name with one exhibit manager contact coordinating all joint venture booth staff and activities (registration badges, show guide listings, etc., which are subject to show management policies). If the companies having the agreement wish to have their space located adjacent to each other, both companies should submit such in writing, with their applications, a cover letter initiating the request. A copy of the letter should also go to each of the companies in the agreement. Space allocation should be based on the present points average of the companies in the agreement. If only one company is exhibit-ing the co-marketed product, show management should deal only with that exhibit-ing company. Subletting of space for the purpose of allowing another company to exhibit within the principal exhibit is not permitted. If the non-exhibiting company needs registration badges, they should work directly with show management and according to show management’s policies. Show management will make every effort to be inclusive of all joint marketing partners. If possible and upon request, the names of both joint partners should be included in separate listings in the printed materials. Show management may charge an administrative fee for the additional listing. If two listings cannot be provided, the exhibiting company should list the non-exhibiting partner within its listing.

12. Exhibitor Intellectual Property: Exhibitor warrants and represents that it owns all intellectual property being used in promotion at the 2013 NMHC Apartment Operations and Technology Conference & Exposition or exhibited at the 2013 NMHC Apartment Operations and Technology Conference & Exposition, and agrees to defend, at exhibitor’s expense, and to indemnify NMHC for any action brought against NMHC arising out of any dispute over intellectual property.

13. General Show Policies: NOISY, OFFENSIVE EXHIBITS ARE PROHIBITED. If you are having demonstrations, do not have them in the aisle where your exhibit is located if you expect people to congregate there. Leave space within your exhibit to absorb the majority of the crowd. Should spectators interfere with the normal traffic flow in the aisle or overflow into the exhibits on the sides or across the aisle, the Show Manager will request that you limit or eliminate your presentation.

Police your booth to be sure the noise level from any demonstrations or sound system is kept to a minimum and does not interfere with others. The Show Manager reserves the right to determine what constitutes interference with others.

All business activities, circulars, and advertising matter must be conducted and distributed within the booth(s) assigned to the exhibitor. Materials may not be distributed in other areas of the Conference facility. Exhibitor agrees not to hold any social event to which attendees are invited, or entice attendees off the exhibit floor during official exhibit and Conference hours.

Further, no exhibits or In Conjunction With events are permitted outside the exhibition area, which includes hotel rooms, suites, or public places on November 11-13, 2013, unless approved in advance by NMHC. In Conjunction With events held by non-sponsor companies will be charged a $10,000 fee.

14. Restricted Attendance: False certification of individuals or other methods or devices used to assist unauthorized persons to gain admittance to the exhibit floor or the Conference is cause to expel the violator from the exhibition and Conference, and to remove the exhibit from the floor without obligation on the part of NMHC.

15. NMHC follows the International Association of Exhibitions and Events (IAEE) best practices and rules of exhibiting.


2013 nmhc opTech (aparTmenT operaTionS anD Technology conFerence & eXpoSiTion)november 11–13, 2013 ı hilton anatole ı Dallas, TX

2013 NMHC Partner Guide 35

nmhC mission statement

The National Multi Housing Council provides leadership for the apartment industry on legislative and regulatory matters, advances research and the exchange of strategic business information, and promotes the desirability of apartment living.

2012 Chairman’s CirCle

The Apartment GuideAT&T Connected CommunitiesBerkadiaComcast Cable CommunicationsDIRECTVKeyBank Real Estate CapitalKroll Factual Data, Inc.PinnacleRealPage, Inc.Time Warner CableVerizon Enhanced CommunitiesYardi Systems, Inc.

2012 Friends oF the CounCil

AIMCOApartment FinderARAArchstoneAvalonBay Communities, Inc.Bader CompanyBeech Street CapitalBRE Properties, Inc.Camden Property TrustCBRECoreLogic SafeRentEquity ResidentialHendricks & PartnersHFFJones Lang LaSalleLexis NexisMAAMoran & CompanyMRI SoftwarePierce-EislenPNC Real EstateProperty SolutionsProtection OnePrudential Mortgage Capital CompanyRainmaker LRORed Mortgage Capital, LLCRent.comRiverstone Residential GroupUDR, Inc.Walker & DunlopWells Fargo

Based in Washington, DC, NMHC is a national association representing the interests of the larger and most prominent apartment firms in the U.S. NMHC’s members are the principal officers of firms engaged in all aspects of the apartment industry, including ownership, development, management, and financing. NMHC advocates on behalf of rental housing, conducts apartment-related research, encourages the exchange of strategic business information, and promotes the desirability of apartment living. One-third of American households rent, and over 14 percent of households live in a rental apartment (buildings with five or more units). For more information, contact NMHC at 202/974-2300 or visit NMHC’s web site at www.nmhc.org.

About The National Multi Housing Council

1850 M Street, NW Suite 540Washington, DC 20036 202/974-2300www.nmhc.org

Contact us today! 202/974.2363 or [email protected]

2013 NMHC Partner Guide

BRAND SPONSOR EXHIBIT

Building Connections

2013 nmhc partner guide

Documents

nmhc branding

nmhc sponsorwhether

nmhc partner guidethank

nmhc human resources

nmhc news watch

company logo

apartment executives

exhibit guidelines