2013 candidate form

7/30/2019 2013 Candidate Form

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Carolinas District of Circle K International

2013-2014 Candidate Form

How do you want to serve Circle K? The Carolinas District is looking for

members to share their time, skills, and passion with Circle K by running for

office at the 2013 District Convention! The attached pages outline the

responsibilities of the different District board members. If you have any

questions about a position please contact the current person holding that

office (contact information can be found at carolinascki.org). If you

choose to run for office, please send this form and a letter of intent to the

following people by January 31:

Governor Keiko Gomez-Gurley: [email protected] Secretary David Song: [email protected] and Regulations Chair Megan Turner: [email protected] Administrator Bill Yarborough: [email protected] hope you consider becoming a bigger and better leader in this

wonderful organization!

Part I: Personal Information. Click on the blanks to fill them in.

NAME:____________________ YEAR:__________________

DATE OF BIRTH:_______________

SCHOOL:_____________________ DIVISION:_______________________

ADDRESS:___________________________________________________

ADDRESS #2:_________________________________________________

CITY:_____________________________ STATE:_______ ZIP:__________

TELEPHONE:______________________

EMAIL:________________________________
http://c/Users/Megan/Downloads/carolinascki.orghttp://c/Users/Megan/Downloads/carolinascki.orghttp://c/Users/Megan/Downloads/carolinascki.org


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EXPECTED GRADUATION:_________________________

DESIRED OFFICE:

Part II: Qualifications

What are your qualifications for the office you are seeking? Please give

details, i.e. offices held, awards received, and any other pertinentinformation.

GOVERNOR

DISTRICT SECRETARY

DISTRICT TREASURER

DISTRICT BULLETIN EDITOR

LIEUTENANT GOVERNOR

INTERNATIONAL ENDORSEMENT


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Part III: Letter of Intent

Please type a letter of intent (750 words or less) outlining your

qualifications, why you wish to hold your desired office and what you

intend to do in this position if elected in the space below. This letter will be

e-mailed out to all clubs in the candidates packet prior to DCON.


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Part IV: Contracts

Please sign the following two (2) contracts. Please read the responsibilities

of your desired position and sign the first (1st) contract below, filling in the

necessary blanks. Then, read rules of candidacy and sign the second (2nd)

contract, filling in the necessary blanks.

I,_______________, as a candidate for the office of ____________________

of the Carolinas District of Circle K, have read the service agreement,

understand it, agree with it, and pledge to perform the duties of

_________________ if elected.

Signature:___________________________________________________________

Date:_________________________

I,_______________, as a candidate for the office of ____________________

of the Carolinas District of Circle K, have read the rules of candidacy

and understand if I fail to follow the rules given in Section XI of the

District Policy Codes, my candidacy is subject to disqualification.

Signature:___________________________________________________________

Date:_________________________


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I, ____________________, a candidate for the office of the Carolinas Circle K District Governor, agree to

faithfully perform the following duties as District Governor, should I be elected:

1. Attend the following training conferences:a. Governor and Administrator Training Conference (GATC) April 11-14b. District Officer Training Conference (DOTC)c. Club Officer Training Conference (COTC)d. District Officer Training Conference 2014e. Club Officer Training Conference 2014

2. Attend the following Circle K events:a. Circle K International Convention June 26-29b. Fall Call Conferencec. Fall and Spring District Large Scale Service Project (DLSSP)d. District Convention 2014

3. Attend the following Kiwanis Family events:a. Kiwanis District Conventionb. Fall Rallyc. Kiwanis Family Conferenced. Kiwanis Mid-Wintere. Key Club District Convention 2013

4. Perform the roles and duties of Governor, as outlined in Policy Codes- Section 3-Aa. The Carolinas District Governor (henceforth referred to as the Governor) shall serve as the Chief

Executive Officer of the District.

b. The Governor shall preside over all District functions including all meetings of the District Board, FallRally, and District Convention.

c. The Governor shall ensure that plans for District Convention are prepared and executed.d. The Governor shall work closely with the Kiwanis Governor, the Kiwanis Governors appointed

representatives, the Key Club Governor and the District Administrator, as well as the Kiwanis

Committee on Circle K.

e. The Governor shall work closely with the District Treasurer and the District Administrator to develop anoperating budget for the administrative year.

f. The Governor shall work closely with the Lieutenant Governors on new club building, re-buildingclubs, and strengthening of current clubs.

g. The Governor shall appoint committee chairs and committee members with the approval of theDistrict Board.h. The Governor shall be responsible for the leadership training of the District Officers and shall overseethe leadership training of all club officers of the District.

i. The Governor shall visit each division of the District at least once and shall strive to visit each club inthe District.

j. The Governor shall ensure that all District Officers perform their assigned duties.k. The Governor shall distribute a form of contact to all members of the District at least quarterly

throughout the administrative year by means of a newsletter, reflector, or blog.

l. The Governor shall communicate with the District Board, District Administrator, and InternationalSubregion Representative and shall inform the listed parties of District activities. The Governor shall

also share appropriate information with the District.

m. The Governor shall maintain communication with all club presidents.n. The Governor shall represent the District and maintain a professional image of his/her self and the

District.

o. The Governor shall remain active in his/her home club.p. The Governor shall brief his/her successor on the duties and responsibilities of the office and shall passon pertinent files and information collected throughout the administrative year.

q. The Governor shall notify, in writing, the Kiwanis Governor, Kiwanis Committee on Circle K, Key ClubGovernor, Key Club Administrator, District Board, and all club presidents in the District of all meetings,

including date, time and location, fourteen (14) days in advance.

r. The Governor shall prepare a tentative agenda for all regular meetings of the District Board and shalldistribute it no later than fourteen (14) days before the meeting to the District Board, District

Administrator, Kiwanis District Governor, Kiwanis District Secretary, Kiwanis Committee on Circle K, Key

Club District Governor, Key Club District Administrator, and all club presidents in the District.

District Governor Contract


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I, ____________________, a candidate for the office of the Carolinas Circle K District Secretary,

agree to faithfully perform the following duties as District Secretary-Treasurer, should I be

elected:

1. Attend the following training conferences:a. District Officer Training Conference (DOTC)b. Club Officer Training Conference (COTC)


3. Attend the following Kiwanis Family events:a. Fall Rallyb. Kiwanis Family Conference

4. Perform the roles and duties of Secretary, as outlined in Policy Codes- Section 3 Ba. If the Governor is absent from a meeting, the Carolinas District Secretary (henceforth

referred to as the Secretary) shall assume the responsibility of the Governor.b. The Secretary shall keep all records of District Board meetings, the House of Delegates,

District Convention, and reports of proceedings and actions. He/She shall distribute a copy

within fourteen (14) days to each member of the District Board, the District Administrator,

International Subregion Representative, Kiwanis Governor, Kiwanis District Secretary, Key

Club Governor, Key Club Administrator, and all club presidents of the District.

c. The Secretary shall receive and keep record of all club monthly reports.d. The Secretary shall cooperate with the Governor in forwarding all official reports required

by Circle K International.

e. The Secretary shall maintain a directory with contact information of each District Boardmember, the District Administrator, club officers in the District, and any other contacts for

the District.

f. The Secretary shall submit a monthly report form in a specified format to the Governor andDistrict Administrator by the tenth (10th) of every month.

g. The Secretary shall brief his/her successor on the duties and responsibilities of the office andshall pass on a pertinent set of files.

h. The Secretary shall perform any duties as assigned by the Governor or the District Board.i. The Secretary shall remain an active member in his/her home club.

District Secretary Contract


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I, ____________________, a candidate for the office of the Carolinas Circle K District Treasurer,

agree to faithfully perform the following duties as District Treasurer, should I be elected:


6. Attend the following Circle K events:e. Circle K International Convention June 26-29f. Fall Call Conferenceg. Fall and Spring District Large Scale Service Project (DLSSP)h. District Convention 2014


8. Perform the roles and duties of Treasurer, as outlined in Policy Codes- Section 3 Ca. If the Governor and the Secretary are absent from a meeting, the District Treasurer

(henceforth referred to as the Treasurer) shall assume the responsibility of the Governor at

meeting.

b. The Treasurer shall work with the Governor and the District Administrator to develop anoperating budget at the beginning of the administrative year.

c. The Treasurer shall make a financial report at all meetings of the Board or by request of theGovernor or the District Administrator.

d. The Treasurer shall assist in the collection and the disbursement of District dues, conventionregistration fees, and other District income under the supervision of the District

Administrator.

e. The Treasurer shall work with the District Administrator to implement proper accountingprocedures and to ensure all disbursements of funds within in the District are within the

budget and made with proper authorization and vouchers.

f. The Treasurer shall submit a monthly report form in a specified format to the Governor,Secretary, and District Administrator by the tenth (10th) of every month.

g. The Treasurer shall brief his/her successor on the duties and responsibilities of the office andshall pass on a pertinent set of files.

h. The Treasurer shall perform any duties as assigned by the Governor or the District Board.i. The Treasurer shall remain an active member in his/her home club.

District Treasurer Contract


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I, ____________________, a candidate for the office of the Carolinas Circle K District Bulletin Editor

agree to faithfully perform the following duties as District Bulletin Editor, should I be elected:

9. Attend the following training conferences:a. District Officer Training Conference (DOTC)b. Club Officer Training Conference (COTC)10.Attend the following Circle K events:

i. Circle K International Convention June 26-29j. Fall Call Conferencek. Fall and Spring District Large Scale Service Project (DLSSP)l. District Convention 2014

11.Attend the following Kiwanis Family events:a. Fall Rallyb. Kiwanis Family Conference

12.Perform the roles and duties of Treasurer, as outlined in Policy Codes- Section 3 Ca. The Bulletin Editor shall be responsible for the publication of at least five (5) issues of The

Carolinian, the District bulletin, throughout the administrative year.

b. The Bulletin Editor shall be responsible for the distribution of the official District publication,The Carolinian, to all clubs in good standing with the District, the Kiwanis Governor, District

Administrator, Kiwanis Committee on Circle K, Key Club Governor, and Key Club

Administrator.

c. The Bulletin Editor shall encourage all clubs within the District to submit articles and shall setdeadlines for submission and publication.

d. The Bulletin Editor shall submit a monthly report form in a specified format to the Governor,Secretary, and District Administrator by the tenth (10th) of every month.

e. The Bulletin Editor shall perform all other duties as assigned by the District Governor andDistrict Board.

f. The Bulletin Editor shall remain an active member of his/her home club.

District Bulletin Editor Contract


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I, ____________________, a candidate for the office of the Carolinas Circle K District Lieutenant

Governor, agree to faithfully perform the following duties as District Bulletin Editor, should I be

elected:




4. Perform the roles and duties of Treasurer, as outlined in Policy Codes- Section 3 Ca. The Lieutenant Governor shall work with the Governor, District Administrator, Kiwanis

Lieutenant Governors, and Kiwanis Clubs within the division on new club building,

reactivating clubs, and strengthening current clubs.b. The Lieutenant Governor shall make a minimum of one (1) visit to each club within the

division throughout the administrative year.

c. The Lieutenant Governor shall publish a newsletter at least twice a term to benefit the clubofficers and members of the division.

d. The Lieutenant Governor shall submit a monthly report form in a specified format to theGovernor, Secretary, and District Administrator by the tenth (10th) of every month.

e. The Lieutenant Governor shall assist the Secretary in the collection of club monthly reports.f. The Lieutenant Governor shall assist the club presidents within the division upon request

and shall keep them informed of all District and International activities.

g. The Lieutenant Governor shall promote interclubs with Kiwanis Family members throughoutthe division.

h. The Lieutenant Governor shall copy any official correspondence, newsletter, or any otherofficial paperwork to the Governor, Secretary, and the District Administrator.

i. The Lieutenant Governor shall establish communication with Kiwanis and Key Club DistrictOfficers within the division.

j. The Lieutenant Governor shall attend all meetings of the District Board.k. The Lieutenant Governor shall brief his/her successor on the duties and responsibilities of

the office and shall pass on a pertinent set of files.

l. The Lieutenant Governor shall remain an active member of his/her home club.

District Lieutenant Governor Contract


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1. A candidate shall not campaign outside his/her home club until sixty (60) days prior to DistrictConvention. A club shall not limit the number of candidates endorsed for each office of the

Governor, Secretary, Treasurer, Bulletin Editor, Lieutenant Governor, and general endorsement of a

District office. An endorsement for District Office is a general endorsement, on behalf of a club,

providing club approval for the candidate to seek any of the District offices.

2. No candidate for District office shall travel outside of his/her home club for the purpose ofcampaigning. If a candidate does travel to another clubs convention, conference, meeting, orevent for travel purposes only, he/she shall not be introduced as a candidate for office by

him/herself or anyone at the event.

3. A candidates packet will be developed and will be made available upon request from theDistrict Board. This packet shall include, but is not limited to the following: completed

questionnaires, description of and service agreement for each office, Candidates Financial

Report form, mailing list, and any other materials deemed necessary by the District Board.

4. A candidate may only be officially endorsed by his/her home club. A club may only officiallyendorse a candidate from its own club. An official endorsement is defined as an

acknowledgment that the club believes the candidate is qualified to hold the position he/she is

seeking and wants to wish him/her the best of luck. The delegates from said club are not bound

by the endorsement to vote for their candidate.

5. Campaign-related communication may only be from the candidate and not from anotherindividual or group on behalf of the candidate. An initial mailing may not exceed three (3) 8.5 x11 sheets of paper. All costs associated with all forms of campaign-related communication noted

above must be included within the total campaign-spending limit.

a. During pre-convention campaigning, a candidate shall be allowed one letter with a length ofno more than seven hundred fifty (750) words to the District Board and the club presidents to

announce candidacy and a platform. Any reflector, listserv, or electronic mailing list, which

includes individuals other than those whose offices are listed above, is not allowed. Club

presidents and Lieutenant Governors are permitted to forward candidate's e-mails to any

Circle K members, reflectors, listservs, or electronic mailing within the respective areas if they so

choose. Mail may also be used when a candidate is initially announcing his or her candidacy.

b. Any further mailings, e-mails, phone calls, or other communications may be permissible onlywhen requested by the recipient.

c. In addition, a candidate may call and/or write the Governor, Secretary, Treasurer, or his/herLieutenant Governor for the purpose of gathering additional information.6. Convention campaigning is defined as any promotion of a Circle K member at District Convention

for the purpose of being elected to a District office.

a. In order to actively campaign, a candidate shall complete the proper certification and formsnecessary for the office at the Candidates' Meeting or at the time he/she declares his/her

candidacy and submits them to the Governor.

b. Only current District members may campaign for a candidate. No past or current DistrictBoard member may endorse or actively campaign for a candidate.

7. Campaign funding is defined as any funds, materials, gifts, etc. given to a candidate or spent bya candidate for the purpose of promoting him/herself for a District office.

a. A candidate running for District Office shall be required to submit a Candidate's FinancialReport for all campaign costs and contributions used during convention campaigning, with

receipts, to the Governor and Treasurer at District Convention.b. A candidate running for District Office may only accept donations or contributions from his/her

home club, his/her home clubs sponsoring Kiwanis club, and the academic institution at

which he/she is an official Circle K member.

c. All donations shall be included on the Candidate's Financial Report with information includingthe type of donation, the donation amount, the donator, and the use of the donation.

Receipts for all donations will be attached to the Candidate's Financial Report.

8. Any violation of these policies will result in the disqualification of the candidate.

Candidacy Contract

2013 candidate form

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