2012 state preparedness report (spr) national homeland security conference 23 may 2012

2012 State Preparedness Report (SPR)

National Homeland Security Conference23 May 2012

2

Topics

SPR introduction, history, and evolution

Greater context: THIRA, SPR, and NPS

SPR assessment methodology

SPR web-based application

Return on investment: uses of SPR data

SPR Introduction, History, and Evolution

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SPR History: How We Got Here

Version 1Strategy/Priorities

Grants Focus

Version 2Capability AssessmentStandardized Metrics

Version 3Capability Assessment

Customized Targets

2008Long narrative document

Anecdotal accomplishmentsTarget statements and status

Budgetary Detail

2009Provided update to 2008

Pre-loaded into Excel

2010Target Capabilities (TCL)

Assessed activitiesWeb-based

2011Core Capabilities (PPD-8)

Assessed POETEExcel-based

2012+Identical to 2010

Incorporates THIRAAutomates collaboration

Web-based

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Assessment Improvement Initiative

Partnership with SPR respondents

– Design an SPR survey that makes sense

– Provides a useful way to manage activities and track progress

Outreach

– (17) site visits: states, UASI members, counties, local municipalities, private-sector representatives

– National design workshop

– (11) follow-up vetting visits

Findings led directly to the 2011/2012 design

6

SPR Philosophy

One size does not fit all

– Different threats/hazards and risk mitigation strategies

– Survey must be flexible and accommodate this reality

Capability targets must be explicit

– Detailed statement of desired capacity

– Once developed, these are “threat/hazard agnostic”

– Now provided by THIRA

– Assessment will document the ability to meet the target

Capabilities can generally be applied to all hazards

– Gauge preparedness against most demanding target

– Other targets are lesser included cases

Greater Context: THIRA, SPR, and NPS

8

Context of the SPR

SPR Assessment Methodology

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SPR Process

Pre-assessment Questions

CapabilityAssessment(x31)

Priority Tag

Current Capability Level Mutual Aid Enhancement

Planning PlanningGap Description Mutual Aid Detail

Organization OrganizationGap Description Mutual Aid Detail

Equipment EquipmentGap Description Mutual Aid Detail

Training TrainingGap Description Mutual Aid Detail

Exercises ExercisesGap Description Mutual Aid Detail

Executive Summary

Approve and Submit

Recent Advances Journal Notes

THIRA Documentation

Capability Gap – Future Outlook

11

SPR Process



Current Capability Level

Priority Tag

Mutual Aid Enhancement






Executive Summary

Approve and Submit


THIRA Documentation


12

SPR Pre-assessment Questions

Limited in number

Focus may vary annually

For the 2012 SPR

1. Short executive summary (optional)

– Limited to 4000 characters

– Longer document may be uploaded

2. THIRA documentation

– Stakeholders engaged

– Resources and models used

13

SPR Process



Priority Tag







Executive Summary

Approve and Submit


THIRA Documentation


14

SPR Pre-assessment Questions

Building/sustainment of some capabilities may take precedence over others

Assign each capability a priority: high, medium, or low

Use THIRA to consider

– Likelihood

– Consequence

– Number of T&H that stress a given capability

Low Med HighStressed by few T&HT&H of low likelihood

Marginal impact

Stressed by many T&HT&H of high likelihood

Significant impact

15

SPR Process



Priority Tag







Executive Summary

Approve and Submit


THIRA Documentation


16

Assess Current Capability Level

Evaluate sufficiency to meet the THIRA capability target

– Planning

– Organization

– Equipment

Option to opt-out if a POETE element is

– Not required for the capability

– Not the responsibility of the assessing jurisdiction

Using a 5-point scale

– Any rating lower than (5) indicates a gap

– Narrative explanation required

– Training

– Exercises

17

Definition of Current Capability

Capability that a jurisdiction possesses through its own government assets and all whole community partners.

Does not include assistance from higher-level jurisdictions or mutual aid.

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SPR Process



Priority Tag







Executive Summary

Approve and Submit


THIRA Documentation


19

Assess Mutual Aid Enhancement

Jurisdictions reassess their current capability (including mutual aid)

Used only if mutual aid affects the POETE element currently being assessed

Narrative description required

– The name of the jurisdiction(s) involved

– Detailed, yet concise, description of what is provided

– Whether the agreement is formal or informal

20

SPR Process



Priority Tag







Executive Summary

Approve and Submit


THIRA Documentation


21

Optional Narrative Content

1. Recent Advances

– Opportunity to track and document recent success stories or indicators of progress

– Extract achievements without additional data calls

– May be used to describe significant advances that do not change the numerical assessment

2. Journal Notes

– Captures any information the jurisdiction wants to track for internal coordination only

– POCs, contact information, rationale for assessment

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SPR Process



Priority Tag







Executive Summary

Approve and Submit


THIRA Documentation


23

Capability Gap

One question per capability

Forward-looking – prospects for filling any gap

Degree of reliance on assets from higher levels of govt.

Qualitative Dropdown Menu

There is no gap for this capability

This capability target should be entirely attained by the jurisdiction, which will continue to increase this capability until the target is reached

The jurisdiction will continue to increase this capability, but some small portion of capacity will remain reliant upon assets from higher levels of government

While the jurisdiction will potentially increase this capability, a significant portion of required capacity will remain reliant on assets from higher levels of government

Current capability already represents the realistic jurisdiction maximum; the remaining gap represents acceptable residual risk; the jurisdiction will continue to rely on assets from higher levels of government

SPR Web-based Application

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Reduced Burden

Accessed through the Preparedness Comprehensive Assessment System Tool (PrepCAST)

– Portal for consolidated reporting

– Single logon

– NIMSCAST coming soon

Improved usability over form-based approaches

Eliminates version control issues

Automated collection of stakeholder input

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Stakeholder Input

Powerful data collection vehicle for any jurisdiction using the SPR Tool

Greatly enriches decision-making, validity, and defensibility of the final assessment

Sub-jurisdictions

– Smaller geographical entities within a state

– Complete entire assessment

Contributors

– Subject matter experts

– Complete assessment for a select set of capabilities

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Soliciting Maximum Input

FEMA

State/Territory

Tier

1

State/Territory

Tier

2

State/Territory

Tier

3

State/Territory/TribeJurisdiction Coordinator

State/Territory/TribeExecutive

HS Region 1Jurisdiction Coordinator

HS Region 1Executive

HS Region 2Jurisdiction Coordinator

HS Region 2Executive

County AJurisdiction Coordinator

County AExecutive

County BJurisdiction Coordinator

County BExecutive

HS Region 2Contributor a

HS Region 2Contributor b






County BContributors








HS Region 2Contributors








State/Territory/TribeContributors

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Screen Shot

Return on Investment: Uses of SPR Data

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Review: Available Data

THIRA capability targets

Capability priority

Current capability for each POETE element

– 1-5 rating

– Description of remaining requirements

Impact of mutual aid

– 1-5 rating

– Description of mutual aid agreements

Narrative of recent advances

Characterization of remaining gap

31

SPR Output: Current Capability

Heat map gives a single snapshot of assessment

– Can look at an individual capability

– Can look at POETE element across all capabilities

No (0%)capability

Complete (100%) capability

Intermediate capability

Not assessed

32

Status and Progress Tracking

Away from a FEMA “check-the-box”

Useful as a management tool or dashboard

Prerequisites

365-day access

Consistency (2011 baseline)

33

Status and Progress Tracking

Informs a variety of actions

– Crafting priorities

– Drafting a security strategy

– Targeting investments

– Developing the multi-year training and exercise plan

Facilitates Resource Allocation Workshops (RAWs)

Helps operational planning

Provides consistent tracking and progress reporting

2012 state preparedness report (spr) national homeland security conference 23 may 2012

Documents

spr slide

spr history

spr data slide

spr survey

thira assessment

spr respondents

spr philosophy

design slide