2012 navy region nw fcpo symposium (ethics)

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LT Louis Butler

COMSUBGRU NINE JAG

JUNE 2012

Ethics

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TOPICS

Gifts from Outside Sources Use of Government Resources Fundraising Political Activities Off-Duty Employment

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GOVERNING AUTHORITIES

Executive Order – 14 Principles of the Standards of Conduct

Ethics in Government Act, as amended.

18 U.S.C. §§ 201-209 5 C.F.R., Part 2635 DoD 5500.7-R, Joint Ethics Regulation

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TAKE AWAYS

When in doubt about the rules, consult the appropriate ethics official, before taking any action.

Avoid even raising the appearance of a conflict of interest or ethical failure.

Follow advice of ethics officials—don’t assume other employees received appropriate guidance.

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14 Principles

1) Public service is a public trust, requiring employees to place loyalty to the Constitution, the laws and ethical principles above private gain.

2) Employees shall not hold financial interests that conflict with the conscientious performance of duty.

3) Employees shall not engage in financial transactions using nonpublic government information or allow the improper use of such information to further any private interest.

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4) An employee shall not solicit or accept any gift or other item of monetary value from any person or entity seeking official action from, doing business with, or conducting activities regulated by the employee's agency, or whose interests may be substantially affected by the performance or nonperformance of the employee's duties (except as specifically permitted).

5) Employees shall put forth honest effort in the performance of their duties.

14 Principles

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14 Principles

6) Employees shall not knowingly make unauthorized commitments or promises of any kind purporting to bind the government.

7) Employees shall not use public office for private gain.

8) Employees shall act impartially and not give preferential treatment to any private organization or individual.

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14 14 Principles

9) Employees shall protect and conserve federal property and shall not use it for other than authorized activities.

10) Employees shall not engage in outside employment or activities, including seeking or negotiating for employment, that conflict with their official government duties and responsibilities.

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14 14 Principles

11) Employees shall disclose waste, fraud, abuse, and corruption to appropriate authorities.

12) Employees shall satisfy in good faith their obligations as citizens, including all just financial obligations, especially those that are imposed by law (such as paying their federal, state, or local taxes).

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14 14 Principles

13) Employees shall adhere to all laws and regulations that provide equal opportunity for all Americans regardless of race, color, religion, sex, national origin, age, or handicap.

14) Employees shall endeavor to avoid any actions creating the appearance that they are violating the law or the Standards of Ethical Conduct for Employees of the Executive Branch.

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Gifts From Outside Sources

RULE: You may not directly or indirectly solicit or accept a gift given:

by a prohibited source; or because of your official position.

5 C.F.R. § 2635.202(a)

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Who is a Prohibited SourceWho is a Prohibited Source?? Any person or entity seeking official action

by the Agency; Any person or entity who does business

or wants to do business with the Agency; Any person or entity who conducts

activities regulated by the Agency;

(cont’d)

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Who is a Prohibited SourceWho is a Prohibited Source?? Any person or entity who has interests which

may be affected by your official duties; OR An organization a majority of whose members

are described above.

E.g., DoD contractors Charitable OrganizationsSpousal Clubs Business Entities

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“Gift” is defined as an item of monetary value, including any gratuity, favor, service, discount, entertainment, or hospitality. It includes meals, lodging, transportation and training.

Not a gift:o loans or discounts available to the general publico greeting cards and plaques of little intrinsic valueo modest food or refreshments (coffee and donuts,

not a meal)

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Gift From Outside Sources (Exceptions)

Common Examples of Acceptable Gifts: Unsolicited gifts from a prohibited source worth

$20 or less/source/occasion ($50 max per year)—never cash.

Gifts based on personal relationship (family/friend)

Based solely on yourspouse’s employment

Note: Appearance issuesmay still mitigate against acceptance

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Examples of Acceptable Gifts: (cont’d) Social invitations from other than prohibited

sources Gifts from Foreign Governments ($335) “Widely Attended Gatherings”

Note: Appearance issuesmay still mitigate against acceptance

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Widely Attended Gathering (WAGs): is defined as a gathering expected to have a large number of persons in attendance, representing diverse views or interests.

E.g., if it is open to members from throughout the interested industry or profession or if those in attendance represent a range of persons interested in a given matter.

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Widely Attended Gatherings (WAGs): You may attend a WAG in your personal capacity, even when the invitation is from a prohibited source or given because of your official position, but only if:

The invitation was unsolicited, and Your supervisor determines DoD has a specific

interest in your attendance (because if furthers your office mission)

Use of Government transportation is prohibited.

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Gift From Outside Sources

You are under no obligation to accept a gift. It is never inappropriate to decline a gift—

except from a foreign dignitary. Acceptance of improper gifts can usually be

remedied if returned immediately. Where you not are permitted to accept, you

may be able to pay for the item. For proper procedures and guidance, contact

an ethics official.

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Gifts Between Employees

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Rules: You may not generally accept a gift from: a subordinate a lower-paid employee

Conversely you may not generally give a gift to your superior

Why: To avoid the appearance issues, and so employees do not feel pressure to provide gifts to their supervisor.

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Exceptions: When gifts are traditionally given, items

(never cash) of $10 or less per occasion Office refreshments Personal hospitality Special, infrequent occasions (e.g.,

retirement)

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Remember: For group gifts on special infrequent occasions:

Supervisors should NEVER coerce and should not solicit subordinates for contributions for a group gift.

Contributions to group gifts are STRICTLY VOLUNTARY in all circumstances, and no one should be pressured into giving a gift or contributing to a group gift.

Group gifts of no more than $300for a supervisor.

Contributions should befor a NOMINAL amount (no more than $10).

Contractors should NEVER besolicited.

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Use of Government Resources

Rule: Employees shall protect and conserve Federal property and shall not use it for other than official purposes

5 C.F.R. § 2635.101(b)(9)

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Government Title/Position

Supplies

Equipment

Computer Systems

Government Time

Nonpublic Information


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No

No

Cau

tio

nC

auti

on

Yes

Yes

Types of Use:Prohibited Use: unrelated to mission

Authorized Use: supportive of mission (or limited personal use at no or minimal cost to DoD)

Official Use: directly related to and necessary for accomplishing mission


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Authorized Use: You are permitted limited use of Government office equipment for personal needs if:

It does not interfere with the performance of official duties

It is of reasonable duration or frequency, It serves a legitimate Government interest,

and It does not reflect adversely on DoD


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EMAIL??

Prohibited Use: Where use adversely reflects on DoD Where use interferes with employee or office

productivity Where use is to conduct outside commercial activityCommunication System Prohibitions: Pornography Chain letters Unauthorized fundraising Solicitations or sales Other inappropriate uses (overburdening

DoD’s communication system)


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Misuse of Position: You may not use your DoD position for

personal gain or for the benefit of others (this includes family, friends, neighbors and individuals that you are affiliated with outside the government).

You may not solicit other Federal personnel for a personal activity while on duty.

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Non-Public Information: Protect nonpublic information from unauthorized disclosure. Nonpublic information includes: Classified information Internal DoD information (e.g., deliberative

records) Privacy Act-Protected Records (e.g., personnel

records) Budgetary Confidential Procurement Information (e.g., bid,

proposal, and source selection) Trade Secret

E.g., You may not use non-public information for personal business, teaching, speaking, or writing.


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Government Motor Vehicles

•Official Purposes Only

•Essential to DoD function

•Use consistent with purpose for which vehicle was acquired


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•Official Use

• Meetings, site visits• Conferences, place of duty

•Unofficial Use

• Attending official ceremony in personal capacity

• Buying supplies for unofficial office event


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Official Business - Away from Duty Station

When TDY, May Use Government Motor Vehicle:•Between temporary lodging and Places of official business•Places for health and comfort (Restaurants, drugstores, cleaning establishments, etc.)

Beware

•Not to distant restaurants if adequate restaurants are closer•Not for entertainment or recreational purposes


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Government Travel Cards

Must be used for Official Expenses

Exceptions: Vendors do not accept card Laundry, parking and local transportation

Travel Approval Authority has complete list of exceptions


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Fundraising

Logistical Support (Not Personnel) JER 3-211b, DoDD 5410.18 Command may provide support when No interference with official duties; no detraction from

readiness Serves DoD relations with immediate community, DoD

public affairs interests, or military training interests Appropriate to associate DoD with event Event is of interest and benefit to local community or

DoD Command is able and willing to provide same support to

comparable events sponsored by similar NFEs Not restricted by other statutes DoD support is incidental to fundraiser

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Fundraising

Logistical Support (Personnel) 5 C.F.R. § 2635.808 Mere Attendance Official Speech

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Fundraising

Mere Attendance 5 C.F.R. § 2635.808(a)(2): DoD personnel may

merely attend a fundraiser in their official capacity if the sponsor does not use their attendance to promote the event

JER 3-200: DoD personnel may attend NFE meetings or similar events in their official capacity if there is a legitimate Federal Government purpose

No active or visible participation

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Fundraising

Personal Fundraising DoD personnel may fundraise in their personal

capacities provided that they: Act exclusively outside scope of official duties Do not use or permit others to use their official

titles, positions, organization names, or any authority associated with their office to assist the fundraising

Do not solicit in the Federal workplace Do not personally solicit from subordinates or

prohibited sources Person-to-person versus group Behind-the-scenes participation

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Political Activities

Members on Active Duty should not engage in partisan political activity, and members not on active duty should avoid inferences that their political activities imply or appear to imply official sponsorship. DoDD 1344.10, para 4.

Members of the Armed Force may not wear the uniform during or in connection with furthering political activity or when an inference of official sponsorship for the activity maybe drawn. DoDI 1334.01, para 3.1.2.

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Permitted political activities. Limited “private citizen” standard. Permitted activities include:

Register, vote and express personal opinions; Encourage other military members to exercise voting

rights; Join a political club, and attend political meetings and

rallies as a spectator when not in uniform; Make monetary contributions to a political organization; Sign petitions for specific legislative action or place

candidate’s name on the ballot; Write letters to the editor expressing personal views (so

long as not part of organized letter writing campaign); Bumper stickers on private vehicles.

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Does not preclude personal participation in local nonpartisan political activities, so long as: Not in uniform. No use of Government property or resources. No interference with duty. No implied Government position or involvement.

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Prohibited political activities. A military member may not: Use official authority to influence or interfere; Be a candidate for, hold, or exercise functions of a civil

office, Participate in partisan political campaigns, speeches,

articles, TV/radio discussions; Serve in official capacity/sponsor a partisan political club; Conduct political opinion survey; Use contemptuous words (10 U.S.C. § 888); March or ride in partisan parades; Participate in organized effort to transport voters to polls; Promote political dinners or fundraising events; Attend partisan events as official representative of Armed

Forces; Display large signs/banners/posters on private vehicles.

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Off-Duty Employment

Basic Rule Basic Rule-5 C.F.R. §2635.802

Employees shall not engage in outside activities that conflict with official duties

Activity conflicts exist when: prohibited by statute or regulation or would require disqualification from matters so

central to official duties that ability to perform duties of position is materially impaired

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Off-Duty Employment

Commands may require prior reporting of outside employment

May prohibit if detracts from readiness or poses a security risk

“Agency Designee” must approve employment of SF-278/OGE 450 filer by prohibited source

Applies on terminal leave

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Off-Duty Employment

Teaching, Speaking & Writing Rule DoD employees may not receive compensation for teaching, speaking or writing if: It’s part of their official duties, They’re invited because of their official position or invitation is from a prohibited source, Activity draws on non-public information, Subject deals with matter they’re assigned to now or during previous 1-year period, OR Subject deals with any announced or ongoing DoD

policy, program or operation (5 CFR 2635.807(a))

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References Specific guidance for DoD personnel may be

found on the DoD Standards of Conduct Office (SOCO) website at http://www.dod.mil/dodgc/defense_ethics/

See in particular: In DoD 5500.7-R, Joint Ethics Regulation “Employees’ Guide to the Standards of

Conduct,” located on the “SOCO Publications & Handouts” page, under the “Ethics Resource Library” on SOCO’s website.

2012 navy region nw fcpo symposium (ethics)

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principles1 employees

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outside sourceswho

outside employment

unsolicited gifts

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