BUPERS 3 BriefBUPERS 3 Brief(ERB/PTS/CMS-ID/HYT)(ERB/PTS/CMS-ID/HYT)

NCC(SW) Brian LuckettNCC(SW) Brian LuckettCOMVAQWINGPAC CCCCOMVAQWINGPAC CCC

2012 Navy Region Northwest2012 Navy Region NorthwestFirst Class Petty Officer SymposiumFirst Class Petty Officer Symposium

Guiding instructionsGuiding instructions

• ERBERB– NAVADMIN 129/11 & 16/11NAVADMIN 129/11 & 16/11– NAVADMIN 140/12NAVADMIN 140/12

• PTSPTS– MILPERSMAN 1440-060MILPERSMAN 1440-060– NAVADMIN 352/10NAVADMIN 352/10– PTS Business rules dated 9 Apr 12PTS Business rules dated 9 Apr 12

• HYTHYT– NAVADMIN 030/11 (update E2/E3 HYT limits)NAVADMIN 030/11 (update E2/E3 HYT limits)

Why ERB?Why ERB?

• High retention/ low attritionHigh retention/ low attrition• Changes in force and realignment resulted in Changes in force and realignment resulted in

unexpected over and under manned ratingsunexpected over and under manned ratings• Other force management tools (PTS, ECTP, Other force management tools (PTS, ECTP,

ETP, etc) were not meeting required end ETP, etc) were not meeting required end strengthstrength– PTS was not designed to absorb the pressure that PTS was not designed to absorb the pressure that

was placed on it due to snapshot of force it was placed on it due to snapshot of force it represents.represents.

ERB StandardsERB Standards• The Navy requires first class petty officers to be fully engaged deckplate The Navy requires first class petty officers to be fully engaged deckplate

leaders who drive mission accomplishment daily. They adhere to the leaders who drive mission accomplishment daily. They adhere to the Navy standard through personal example and commitment to teaching Navy standard through personal example and commitment to teaching Sailors. They challenge, mentor and measure their division’s and Sailors. They challenge, mentor and measure their division’s and command’s success through team performance and deckplate results. command’s success through team performance and deckplate results. They learn from their Chief and train their Division. They demand They learn from their Chief and train their Division. They demand consistent procedural compliance and accuracy from themselves and consistent procedural compliance and accuracy from themselves and those they lead. Their commitment is seen through dedicated self those they lead. Their commitment is seen through dedicated self improvement and a passion for excellence in themselves and all Sailors. improvement and a passion for excellence in themselves and all Sailors. They clearly communicate standards to the Sailors they lead, while They clearly communicate standards to the Sailors they lead, while consistently keeping the chain of command informed. They are visibly consistently keeping the chain of command informed. They are visibly loyal to the command, Sailors, peers and themselves. They create loyal to the command, Sailors, peers and themselves. They create circumstances which provide their Sailors the opportunity to succeed. circumstances which provide their Sailors the opportunity to succeed. They ensure heritage is weaved into daily events, so Sailors understand a They ensure heritage is weaved into daily events, so Sailors understand a commitment to excellence is a time-honored tradition that connects our commitment to excellence is a time-honored tradition that connects our past while forging the foundation of our future.past while forging the foundation of our future.

ERB substandard and marginal ERB substandard and marginal indicatorsindicators

• Documented misconduct involving NJP or civilian Documented misconduct involving NJP or civilian offensesoffenses

• Moral or professional dereliction (DFC)Moral or professional dereliction (DFC)• Eval marks, during the reporting period, Eval marks, during the reporting period,

suggesting substandard or marginal performance suggesting substandard or marginal performance to include:to include:– Significant problems or ProgressingSignificant problems or Progressing- - A decline in performance is defined as a decline in A decline in performance is defined as a decline in

two or more trait grades by the same reporting senior two or more trait grades by the same reporting senior on subsequent reports.on subsequent reports.

ERB substandard and marginal ERB substandard and marginal indicators (cont’d)indicators (cont’d)

– A decline in promotion recommendation caused by A decline in promotion recommendation caused by forced distribution is not considered a decline or forced distribution is not considered a decline or adverse. If, however, caused by misconduct, it is then adverse. If, however, caused by misconduct, it is then considered a decline and may be considered adverse.considered a decline and may be considered adverse.

-- Receipt of an eval with any grade below 2.0Receipt of an eval with any grade below 2.0-- Multiple documented Physical Readiness Program Multiple documented Physical Readiness Program

failuresfailures-- Any circumstance related to performance which Any circumstance related to performance which

results in the Sailor’s inability to perform in their results in the Sailor’s inability to perform in their rating/duties such as:rating/duties such as:

ERB substandard and marginal ERB substandard and marginal indicators (cont’d)indicators (cont’d)

– Loss of security clearance when required by ratingLoss of security clearance when required by rating– Disqual from performing primary duties in Disqual from performing primary duties in

accordance with the Lautenberg Amendment of accordance with the Lautenberg Amendment of 19961996

– Other documented substandard or marginal Other documented substandard or marginal performance indicators that the Sailor’s retention performance indicators that the Sailor’s retention may be inconsistent with national security may be inconsistent with national security interests or may otherwise not be in the best interests or may otherwise not be in the best interest of the Navy.interest of the Navy.

Other ERB changesOther ERB changes

• TERATERA– NAVADMIN 025/12NAVADMIN 025/12

SELRES QuotasSELRES QuotasNAVADMIN 179/12NAVADMIN 179/12

Perform to Serve (PTS)Perform to Serve (PTS)

Why PTS?Why PTS?

• Force shaping tool Force shaping tool – 328,700 FY11 - 320,000 FY14 (estimated)328,700 FY11 - 320,000 FY14 (estimated)

• Streamlined opportunity to convert from Streamlined opportunity to convert from overmanned rating to undermanned ratingovermanned rating to undermanned rating

Who is required to be in PTS?Who is required to be in PTS?

• E3-E6 SailorsE3-E6 Sailors• < 14 years of service< 14 years of service• Only eligible if last TWO evals were Only eligible if last TWO evals were

recommended for advancement/retentionrecommended for advancement/retention• Required to be in Fleetride not later than 12 Required to be in Fleetride not later than 12

months prior to SEAOS or PRDmonths prior to SEAOS or PRD– PRD required if less than 24 months between PRD PRD required if less than 24 months between PRD

and SEAOSand SEAOS

PTS TimelinePTS Timeline

• Reporting CDBReporting CDB• 24-15 months prior to SEAOS - Determine 24-15 months prior to SEAOS - Determine

career intentions (know your YG)career intentions (know your YG)• 15-12 months prior to SEAOS – Ensure you are 15-12 months prior to SEAOS – Ensure you are

in Fleetridein Fleetride• 12-6 months prior to SEAOS – PTS negotiation 12-6 months prior to SEAOS – PTS negotiation

windowwindow• 6 months prior to SEAOS – Final PTS 6 months prior to SEAOS – Final PTS

determinationdetermination

PTS TimelinePTS Timeline

• 5-3 months prior to SEAOS – Apply for SELRES 5-3 months prior to SEAOS – Apply for SELRES quota if desiredquota if desired– Affiliation guaranteed with quota but can still Affiliation guaranteed with quota but can still

enlist in SELRES without PTS quotaenlist in SELRES without PTS quota– Quota not needed for IRRQuota not needed for IRR

Who gets PTS quotas?Who gets PTS quotas?

• PaygradePaygrade• EvalsEvals• Critical NECsCritical NECs• PFA resultsPFA results• Proximity to SEAOSProximity to SEAOS• Results released mid month following Results released mid month following

applicationapplication• Quota expirationQuota expiration

How to succeed in PTSHow to succeed in PTS

• Know your YGKnow your YG• StudyStudy• evalsevals• PFAPFA• Get involved in your careerGet involved in your career

• Year Group (YG) is based on the Fiscal Year (FY) that a Sailor Year Group (YG) is based on the Fiscal Year (FY) that a Sailor attended Recruit Training (i.e., entered boot camp December attended Recruit Training (i.e., entered boot camp December 2009 = YG 2010). Sailors will only be compared against their 2009 = YG 2010). Sailors will only be compared against their peers within the same Year Group (YG) vice being compared peers within the same Year Group (YG) vice being compared to Sailors in a whole zone (i.e., E5 with 6.5 years in the Navy to Sailors in a whole zone (i.e., E5 with 6.5 years in the Navy to an E6 with 9.5 years). to an E6 with 9.5 years).

Potentially Undermanned

Overmanned YGs

By rank Inventory manning vs EPA

Important notes from

ECM

Career Management System – Career Management System – Interactive Detailing (CMSID)Interactive Detailing (CMSID)

CMSID Negotiation WindowCMSID Negotiation WindowIF PRD MONTH IS*:IF PRD MONTH IS*:

NEGOTIATION BEGINS WITH NEGOTIATION BEGINS WITH FIRST DAY OF CMS/ID CYCLE FIRST DAY OF CMS/ID CYCLE

IN:IN:

NEGOTIATION ENDS ON NEGOTIATION ENDS ON LAST DAY OF CMS/ID CYCLE LAST DAY OF CMS/ID CYCLE

IN:IN:

JANUARY APRIL JUNE

FEBRUARY MAY JULY

MARCH JUNE AUGUST

APRIL JULY SEPTEMBER

MAY AUGUST OCTOBER

JUNE SEPTEMBER NOVEMBER

JULY OCTOBER DECEMBER

AUGUST NOVEMBER JANUARY

SEPTEMBER DECEMBER FEBRUARY

OCTOBER JANUARY MARCH

NOVEMBER FEBRUARY APRIL

DECEMBER MARCH MAY

CMSID GatesCMSID Gates

• Accounting Category Code (ACC) GateAccounting Category Code (ACC) Gate• AC/FTS Restriction GateAC/FTS Restriction Gate• Consecutive Overseas Tour (COT) GateConsecutive Overseas Tour (COT) Gate• Exceptional Family Member (EFM) GateExceptional Family Member (EFM) Gate• Gender Restriction GateGender Restriction Gate• Naval Nuclear Propulsion Information GateNaval Nuclear Propulsion Information Gate• Orders Negotiations Window GateOrders Negotiations Window Gate

CMSID Gates (cont’d)CMSID Gates (cont’d)

• Paygrade GatePaygrade Gate• Perform to Serve GatePerform to Serve Gate• Performance GatePerformance Gate• Physical Fitness Assessment (PFA) GatePhysical Fitness Assessment (PFA) Gate• Rating Control Number (RCN) GateRating Control Number (RCN) Gate• Women In Ships (WIS) GateWomen In Ships (WIS) Gate• AC2RC GateAC2RC Gate

CMSID FlagsCMSID Flags

• Candidate Application FlagCandidate Application Flag• Dependents FlagDependents Flag• Eval/Fitrep FlagEval/Fitrep Flag• Family Care Plan FlagFamily Care Plan Flag• Fleet Reserve/Retirement FlagFleet Reserve/Retirement Flag• High Year Tenure FlagHigh Year Tenure Flag• PFA Status Flag (1 and 2)PFA Status Flag (1 and 2)• Sea Duty/Overseas Screening FlagSea Duty/Overseas Screening Flag• Security Clearance FlagSecurity Clearance Flag

CMSID AlertsCMSID Alerts

• PTS Alert (15 mos prior to PRD)PTS Alert (15 mos prior to PRD)• Sailor Contact Info Alert (13 mos prior to PRD)Sailor Contact Info Alert (13 mos prior to PRD)• Spouse Colo Alert (13 mos prior to PRD)Spouse Colo Alert (13 mos prior to PRD)• Duty Preference Update Alert (12 mos prior to PRD)Duty Preference Update Alert (12 mos prior to PRD)• Duty Preference Review Alert (10 mos prior to PRD)Duty Preference Review Alert (10 mos prior to PRD)• PTS Not received Alert (10 mos prior to PRD)PTS Not received Alert (10 mos prior to PRD)• PFA Alert (10 mos prior to PRDPFA Alert (10 mos prior to PRD

CMSID Alerts (cont’d)CMSID Alerts (cont’d)

• PRD Window Alert (9 mos prior to PRD)PRD Window Alert (9 mos prior to PRD)• Assignment point warning ( 7 mos prior to PRD)Assignment point warning ( 7 mos prior to PRD)• Assignment point Alert ( 6 mos prior to PRD)Assignment point Alert ( 6 mos prior to PRD)• Confidential and Secret Clearance Alert (1 mo prior Confidential and Secret Clearance Alert (1 mo prior

to expiration)to expiration)• Top Secret Clearance Alert (1 mo prior to expiration)Top Secret Clearance Alert (1 mo prior to expiration)• Security Inv out of date (at exp of clearance)Security Inv out of date (at exp of clearance)• EFM Alert (13 mos prior to EFM expiration)EFM Alert (13 mos prior to EFM expiration)• EFM expired Alert (2 mos prior to EFM expiration)EFM expired Alert (2 mos prior to EFM expiration)

Detailing timelineDetailing timeline

18 mos prior to PRD18 mos prior to PRDReview personal/professional informationReview personal/professional information

15 mos prior to PRD15 mos prior to PRDSubmit PTS if requiredSubmit PTS if required

12 mos prior to PRD12 mos prior to PRDConsider OSA, PTS, Preferences, Special RequestsConsider OSA, PTS, Preferences, Special Requests

CONTACT DETAILERCONTACT DETAILER10 mos prior to PRD10 mos prior to PRD

Prepare to enter detailing windowPrepare to enter detailing window

Detailing timeline (cont’d)Detailing timeline (cont’d)

9 -7 mos prior to PRD9 -7 mos prior to PRD6 mos prior to PRD6 mos prior to PRD

Detailed as “Needs of the Navy”Detailed as “Needs of the Navy”0 mos to PRD0 mos to PRD Transfer to new jobTransfer to new job

High Year Tenure (HYT)High Year Tenure (HYT)

High Year Tenure limitsHigh Year Tenure limits

• Effective 1 Jul 12Effective 1 Jul 12– E2E2 4 years4 years– E3E3 5 years5 years– E4E4 8 years8 years– E5 E5 14/20 years14/20 years– E6E6 20 years20 years– E7E7 24 years24 years– E8E8 26 years26 years– E9E9 30 years * 30 years *

Waivers of HYTWaivers of HYT

• Accomplished on a case by case basis by Accomplished on a case by case basis by communication between member and communication between member and Enlisted Community Manager (ECM).Enlisted Community Manager (ECM).– Only for the most extreme circumstancesOnly for the most extreme circumstances– E2/E3 not authorizedE2/E3 not authorized

Questions??Questions??