2012-2013 1. introduction peims data standard changes and handbook changes trudy little – ppcd...

1

PEIMS andStudent Attendance

Accounting Handbook Changes

2012-2013

IntroductionPEIMS Data Standard Changes and

Handbook ChangesTrudy Little – PPCD Locator Code Janet Lawler – McKinney-Vento

Homeless Education Assistance Improvements Act

PEIMS/Handbook Changes

Agenda

PEIMS Dates.docx

PEIMS Due Dates

2012-2013 Data Standards

Beginning with the 2012-2013 school year, the PEIMS Data Standards will be published in tandem with the Texas Education Data Standards.

4


The PEIMS Data Standards are now known as the “Legacy” PEIMS Data Standards.

5


Global Changes to the Legacy PEIMS Data Standards

The Legacy PEIMS Data Standards have been reformatted to make them easier to use for finding answers to data reporting questions and training new and existing PEIMS staff to understand and answer PEIMS reporting issues and questions.

6


Global Changes to the Legacy PEIMS Data Standards

The format for each Legacy PEIMS Data record has been standardized across all PEIMS records.

7


Each PEIMS Data record is formatted and presented in the following way:- Name of data record- Description of data record- Business Rules for each data element- Reporting Requirements for data record- Special Reporting Requirements- Examples

8


Code Table Revisions Financial code tables will include

expanded information. Instead of using asterisks to signify budget/payroll versus actual use, columns will be used with flags. See Program Intent (C147) and Function Code (C146) tables.

C146 Code Table Example.docx

9

Deleted: 411 - Technology Allotment (Valid for Payroll and Actual)

Revision: 410 - State Textbook Fund is now State Instructional Materials Fund (Valid for Payroll and Actual)

C145 FUND-CODE (PAYROLL AND ACTUAL)

3415: Non-Spendable - Long-Term loans/notes Receivable 3425: Non-Spendable – Endowment Principal 3445: Non-Spendable – Other 3480: Restricted for Retirement of Long-Term Debt 3525: Committed Fund Balance-Retirement of Loans/Notes Payable 3545: Committed Fund Balance-Other 3550: Assigned Fund Balance-Construction 3560: Assigned Fund Balance-Claims & Judgments 3565: Assigned Fund Balance-Retirement of Loans/Notes

Payable 3570: Assigned Fund Balance-Capital Expenditures for

Equipment 3580: Assigned Fund Balance-Self-Insurance

C159 Object Code (Actual) (Codes added)

3410: Non-Spendable - Inventories 3430: Non-Spendable - Prepaid Items 3450: Restricted for Federal/State Funds Grant Restrictions 3460: Restricted for Fund Balance of Consolidated School Districts 3470: Restricted for Capital Acquisitions and Contractual Obligations 3490: Restricted - Other 3510: Committed Fund Balance-Construction 3520: Committed Fund Balance-Claims & Judgments 3530: Committed Fund Balance-Capital Expenditures for Equipment 3540: Committed Fund Balance-Self-Insurance 3590: Assigned Fund Balance-Other 3600: Unassigned Fund Balance 6321: Instructional Materials

C159 Object Code (Actual) (Codes revised)


C159 Object Code (Actual) (Codes deleted)

3420: Reserve for Retirement of Long-Term Debt

3440: Reserve for Outstanding Encumbrances

13


C160 Fund Code (SSA) Actual Code Table – Added

• Fund Code 309 – SSA Adult Basic Education –Federal is added to the code table.

14


Code Table Revisions

• Appendix H is the Early Notice of changes to Financial code tables for 2013-2014 school year. The tables will include expanded information. Instead of using asterisks to signify budget/payroll versus actual use, columns will be used with flags.

15

MIDDLE-NAME (E0704) identifies a person's legal middle name.

Do not use any other text such as NONE, NA, NMI, etc… for the middle name if the staff person or the student has no middle name.

Do not use periods or any other punctuation other than a hyphen or a single apostrophe. (implemented by edits 04049 and 10015)

040 STAFF DATA - IDENTIFICATION/DEMOGRAPHIC



• C022 Service ID Code Table• New columns added to the code

table: Eligible for High School Credit, Course Abbreviation, Available Units/Credits, and CTE Course.

17



• C022 Service ID Code Table• All Magnet Course Service IDs

removed.• See Change Document 4 for other

C022 changes.

18

MIDDLE-NAME identifies a person's legal middle name.

Do not use any other text such as NONE, NA, NMI, etc… for the middle name if the staff person or the student has no middle name.

Do not use periods or any other punctuation other than a hyphen or a single apostrophe. (implemented by edits 04049 and 10015)

100 STUDENT IDENTIFICATION RECORD



• C178 Crisis Code Table• Crisis Code 03 – Wildfire Crisis

Code deleted from the code table.

20

CAREER-AND-TECHNICAL-ED-IND-CD (E0031)

• indicates whether the student is enrolled in a state-approved career and technical education course as an elective Code 1, as a participant in the district's career and technical coherent sequence of courses Code 2, or as a participant in the district's tech prep program Code 3.

101 STUDENT DATA – DEMOGRAPHIC

1. combines at a minimum two years of secondary CTE with a minimum of two years of postsecondary education in a non-duplicative, sequential course of study;

2. integrates academic, and career and technical instruction, and utilizes work-based learning where appropriate and available;

3. provides technical preparation in a career field such as engineering technology, applied science, a mechanical/industrial/practical art or trade, agriculture, health occupations, business, or applied economics;

4. builds student competence in mathematics, science, reading, writing, communications, economics, and technical skills through applied, contextual academics, and integrated instruction, in a coherent sequence of courses;

5. leads to an associate or a baccalaureate degree, a two-year postsecondary certificate in a specific career field; and

6. leads to placement in appropriate employment or to further education.

Additional information regarding Career and Technical Education Tech Prep programs is located at http://www.techpreptexas.org.

A CTE Tech-Prep program: Code 3

State Aid Template –Advanced Career and Technical FTE’s TEA looks at your Career and Technical Code 3’s along with

student’s 415 Course Completion record of Advanced CTE courses.

Very important to code your CTE Service Id’s correctly! Such as Communication Applications if you are using

service id 03241400 in your master schedule you are losing CTE funds!

Could be using 13009900 Professional Communications Graduation Requirements 2012-2013 11.3.2 Type of College Credit Programs

Funding and PEIMS Coding CATE

ADDED! EARLY-READING-INDICATOR-CODE (E1522) indicates whether a student is eligible for accelerated reading instruction as a result of reading difficulties or having dyslexia as indicated by the administered reading instrument.

Previously reported through eGrants The EARLY-READING-INDICATOR-CODEs 1, 2 and

3 only apply to students in grades KG, 01, and 02. Students enrolled in all other grade levels should be reported with a blank.

105 STUDENT DATA-STUDENT

• For Submission 1: report eligibility status based on the Beginning of Year assessment results.

• For Submission 3: report eligibility status based on the latest assessment results available for the student.

• For Submission 4: The EARLY-READING-INDICATOR-CODE must be blank for all students.

1 - Student is eligible for accelerated reading instruction as indicated by the administered reading instrument on the commissioner’s list or approved by district committee under TEC 28.006. (For grades KG, 01, and 02 only)

2 - Student is not eligible for accelerated reading instruction as indicated by the administered reading instrument on the commissioner’s list or approved by district committee under TEC 28.006. (For grades KG, 01, and 02 only)

3 - Student was not assessed. (For grades KG, 01, and 02 only)

C195 EARLY-READING-INDICATOR-CODE

If the TRANSPORTATION-CTE-SUPPORT-SERVICE data element is reported with a code of “1”, then the ECONOMIC-DISADVANTAGE-CODE on the 101 Student Demographic record cannot be reported with a code of “00”.

169 STUDENT DATA – CAREER AND TECHNICAL EDUCATION (CTE) PROGRAM

Summer Submission PEIMS Records

2012-2013

SERVICE-ID (E0724) refers to the services supplied by

staff.

For the 305 Teacher Class Assignment record, do not include courses with SERVICE-IDs that begin with SA, SE, SR, SS, 01, 8, or 9. Additionally the SERVICE-IDs for Prekindergarten and Kindergarten that begin with “02” cannot be reported on the 305 Teacher Class Assignment record. This rule is enforced by a fatal edit.

Same on the 305 Teacher Class Assignment Record.

300 Course Section Data - Campus Record

01 - College Campus Based Course - College course (usually a dual credit course) is taught either on a college campus or a high school campus by an instructor not employed by the LEA. College courses taught on a high school campus by a LEA teacher with college credentials cannot be coded with NON-CAMPUS-BASED-INSTRUCTION-CODE 01.

02 - Electronic/Internet/Correspondence Based Course – Any

course that is taught not using an actual teacher (ROLE-ID 087 or 047) in the classroom where the student(s) meet for the class. Examples include internet delivered curriculum, academic instructional software programs, video instruction (live or recorded), online courses, etc…

NON-CAMPUS-BASED-INSTRUCTION-CODE Reporting Guidelines,

(E1072) , (C182)

03 - Non-District Teacher Providing Classroom Instruction Services – This course is taught by a teacher that is employed by another school district/charter. The “classroom” could be at any suitable location. Do not use this code for reporting college instructors.

04 – Texas Virtual School Network (TxVSN) Online Schools program (OLS) (Formerly Electronic Course Program (eCP)) – This is a full-time virtual program available only to eligible students in grade levels 3 - 12 who are enrolled in an eligible LEA participating in the program. Only 3 campuses

More Information in Handbook Section 11.9 Texas Virtual School Network (TxVSN)

The following three local education agencies (LEAs) meet this requirement:

1) Houston Independent School District (ISD): Texas Connections Academy at Houston,

2) Texas College Preparatory Academies: Texas Virtual Academy, and

3) Texarkana ISD: Texarkana ISD Virtual Academy. These LEAs will offer a full-time virtual program rather than instruction in individual content areas. For the 2012–2013 school year, these LEAs will not offer their virtual programs through the TxVSN course catalog.

05 - Texas Virtual School Network (TxVSN) Statewide Online Course Catalog – This program provides a supplemental statewide online course catalog of high school, advanced placement, and dual credit courses to eligible students in grade levels 9 - 12 who are enrolled in the LEA. Refer to the Student Attendance Handbook.

In order for a school to receive state funding for students enrolled in courses offered through the TxVSN statewide course catalog, all TxVSN Statewide course catalog course sections offered to students must be reported with this code.

http://www.txvsn.org/portal/Receivers/ReceiverDistricts/ViewbyESCRegion.aspx#TOP

http://www.txvsn.org/portal/Receivers/ReceiverDistricts/ViewbyESCRegion.aspx



06 - Non-Campus Teacher Providing Instruction at Another District Facility – These courses are taught in the district at a location that does not have its own campus number.

An example of this would be when the CTE program courses are all taught at a central CTE location that is not eligible for its own campus number. These teachers are not associated with any other campus in the LEA.

07 - Juvenile Justice Alternative Education Program (JJAEP) - TEC 37.011 – These courses are always taught at a JJAEP that has been established in accordance with TEC 37.011, and are taught by teachers that are hired or are paid for by the JJAEP.

08 - Credit by Exam – This code reflects those courses for which a student earned credit through the official “credit by exam” process.

09 - Out of District DAEP Program – This code reflects those courses that a student is assigned to while placed in a DAEP that is physically located in another school district or charter school. While this code is similar to the “Non District Teacher “code 03, it is limited to those instances of a student attending a DAEP that is physically under the control of another school district or charter school.

NEW Code Added

10 - Non-District PE Substitution Program (Limited to Service IDs PES00008 - PES00011) – The use of this code is limited to those cases where the LEA has authorized a student to earn PE credit by participating in a physical education activity that is not offered by the LEA. These include such things as gymnastic organizations, etc…

99 – Other - The use of this code is limited to those situations where no other Non Campus Based Instruction code listed above applies and the teacher, if applicable, in the classroom is not employed by or under direct contract to the LEA. The use of Non Campus Based Instruction Code 99 should be RARE!!!!

New Code 10

For students that are placed in or are expelled to a DAEP program, or expelled to a JJAEP, the campus that enrolls the student during these disciplinary removals is responsible for creating the 300 Course Section records that reflect the new course sections to which the student has been assigned while attending a DAEP or a JJAEP.

For the 305 Teacher Class Assignment record, the only staff reported are those with ROLE-IDs 087 and 047.

Do not report any staff roles other than 047- Teacher or 047 – Substitute Teacher.

Do not report the substitute teachers as assigned to a particular course section unless the substitute teacher has replaced a teacher who died, resigned, or was terminated.


Data Reporting Changes

• 305 Teacher Class Assignment Data Record CLASS-ROLE A “Teacher of Record” is almost always in the

classroom of a particular course section delivering the class curriculum delivery to students, and determining the final outcome for each student in the class.

40


CLASS-ROLE Each course section must be reported with at least one

“Teacher of Record”. This rule is enforced by a fatal edit.

If the “Teacher of Record” changes during the duration of the course section, then the “Teacher of Record” will be shown with an ending date and the new “Teacher of Record” will be shown in the same course section with a starting date after the former “Teacher of Record” ended their service for the course section.

41



• 305 Teacher Class Assignment Data Record CLASS-ROLE An “Assistant Teacher” is almost always in the

classroom of a particular course section and assist the “Teacher of Record” in the delivery of the class curriculum to the students. This teacher may work with the students as a whole or in part as directed by the “Teacher of Record”.

42



• 305 Teacher Class Assignment Data Record CLASS-ROLE A “Support Teacher” is occasionally in the

classroom assisting the “Teacher of Record” with the delivery of specialized instruction related to that course section for all or part of the class as directed by the “Teacher of Record”.

43



• 305 Teacher Class Assignment Data Record ASSIGNMENT-BEGIN-DATE If more than one teacher is assigned to a

course section during the duration of a course section, then there must be a 305 Teacher Class Assignment record for each teacher that was assigned to the course section.

44



• 305 Teacher Class Assignment Data Record ASSIGNMENT-BEGIN-DATE If after being assigned to a particular course section

a teacher leaves that course section, then there must be a 305 Teacher Class Assignment record reflecting both the ASSIGNMENT-BEGIN-DATE and the Teacher Class Assignment for that particular teacher’s segment of service to that course section.

45



• 305 Teacher Class Assignment Data Record• ASSIGNMENT-END-DATE If after being assigned to a particular course section a

teacher leaves that course section, then there must be a 305 Teacher Class Assignment record reflecting both the ASSIGNMENT-BEGIN-DATE and the Teacher Class Assignment for that particular teacher’s segment of service to that course section.

46



• 305 Teacher Class Assignment Data Record ASSIGNMENT-END-DATE If a particular teacher is assigned to a course

section, leaves that course section assignment more than once, then there must be a 305 Teacher Class Assignment record for each of these teacher ASSIGNMENT-BEGIN-DATE and ASSIGNMENT-BEGIN-DATEs.

47



• 305 Teacher Class Assignment Data Record If a school reports a teacher for a non-campus based setting, all appropriate staff data must be reported. (040, 043, 045, 050, and 305)

48

For teaching staff that are assigned to an in-district DAEP program (not a DAEP campus), the 305 Teacher

Assignment records should identify the teachers serving as either a “teacher of record”, “assistant teacher”, or “support teacher”.

If the teaching staff in charge of the DAEP classrooms are merely serving as a “facilitator” for the home campus “teacher(s) of record” of the students that are assigned to the DAEP, then the DAEP facilitators should not be reported with a 305 Teacher Class Assignment record.

For homebound teachers serving homebound students on a short-term basis (less than a full grading period/semester), the homebound students served should remain assigned to the course section (teacher of record) they were assigned prior to moving into the homebound setting.

For homebound teachers serving homebound students on a long-term basis (full grading periods/semesters/school year), the LEA should determine the “teacher of record” based on the definition of “teacher of record” (CLASS-ROLE “01”) from PEIMS code table C180.


If a LEA school offers a “Non-Campus Based Instruction” career and technical education opportunity for its students, and the LEA is required to report a “Teacher of Record” per requirements documented in the Student Attendance Accounting Handbook, then the LEA must enter into either a contractual relationship or

develop a “memorandum of understanding” with the entity providing the educational instruction to obtain the minimum staff identification and demographic

information required on the 040 Staff Identification, 043 Staff Demographic, and 050 Staff Employment PEIMS records.

Failure to obtain and report this required staff information may result in a loss of state funding.

2012-2013 Data Standard

2. Your district must report a teacher of record for

each CTE course, except for a dual credit course taught in a non-campus-based setting, such as a community or technical college. The teacher of record reported through the Public Education Information Management System (PEIMS) must be the teacher in the classroom responsible for teaching and learning, grades, attendance, etc.

Footnote: Reporting a teacher of record for a dual credit class taught in a non-campus-based setting is optional.

Student Attendance Accounting Handbook Section

5.2 Eligibility and Eligible Days Present

400 BASIC ATTENDANCE DATA – STUDENT Delete E1012 – PEP-INDICATOR-CODE

Delete 407 STUDENT DATA –OPTIONAL FLEXIBLE EXTENDED YEAR PROGRAM (OEYP)

A campus can have up to 10 instructional tracks (0-9). Anytime the NUMBER-DAYS-TAUGHT for a particular sixweek reporting period at a campus are different, then there must be an additional INSTRUCTIONAL-TRACK-INDICATOR-CODE for that sixweek reporting period.

400 BASIC ATTENDANCE DATA-STUDENT

425 DisciplineC165 Disciplinary Action Reason Code

• Deleted!

• 20 – Serious or Persistent Misconduct Violating the Code of Conduct while in DAEP

55

425 Discipline C165 Disciplinary Action Reason Code

• Added!

• 59 – Serious Misbehavior as defined by TEC 37.008 while expelled or placed in a DAEP

56

425 DisciplineC165 Disciplinary Action Reason Code

Other codes deleted!

• 51 – Firearm (Off Campus 300 ft Zone)

• 52 – Illegal Knife, Club, Or Prohibited Weapon (Off Campus 300 ft Zone)

57

C165 Disciplinary Action Reason Code Table (Codes deleted)

• 53 – Serious Offense Conduct (Off Campus 300 ft Zone)

• 54 – Felony Marihuana, Controlled Substance, Dangerous Drug, Or Alcoholic Beverage (Off Campus 300 ft Zone)

58


• C190 - Behavior Location Code 00 - Not Applicable

01 - On Campus

02 - Off Campus, but within 300 feet of campus property line

59

C190 - Behavior Location Code (continued)

03 - Off Campus, but at a school sponsored or school related activity

04 - Off Campus, and further than 300 feet from the campus boundary (Student was not in attendance at a school sponsored or school related activity)

05 - On campus of another school district, or while in attendance at a school sponsored or school related activity of another school district

60


425 Disciplinary Action Data Two Discipline determination questions:

1. What did the student do?2. Where did the student commit

the behavior?

61

435 Student Restraint Data


435 record is converted from a special education only restraint data record to a restraint data record for ALL students.

62

The 435 Student Restraint Data record captures the restraint data for

1) the restraints of all students that are administered by school district police officers and school resource officers working with a LEA under a local MOU, and

2) special education students that are restrained by school district/charter school employees and volunteers.

435 Student Restraint Record


Added!

Restraint Staff Type Code (E1516) is added to Columns 49-50.

Special Ed Indicator Code (E0794) is added to Column 51.

64


School staff persons performing student restraints are divided into two categories: 1) LEA employees or volunteers, and 2) LEA police officers or school resource officers (SRO).

65

435 Student Restraint RecordAll restraint events reported must be for a reason listed in code table C173.

01 - Imminent Serious Physical Harm To Themselves 02 - Imminent Serious Physical Harm To Others 03 - Imminent Serious Physical Harm To Themselves

and Others 04 - Imminent Serious Property Destruction 05 - Imminent Serious Physical Harm To Themselves

and Imminent Serious Property Destruction 06 - Imminent Serious Physical Harm To Others and

Imminent Serious Property Destruction 07 - Imminent Serious Physical Harm To Themselves

and Others and Imminent Serious Property Destruction

66


LEA employees are not law enforcement

personnel. Student restraints performed by these staff are only reported if the student was a special education student at the time of the restraint event.

Do not report non-special education student restraints performed by LEA employees or volunteers.

67


LEA police officers are licensed peace officers who are employed by a police department created by a particular LEA school board. School Resource Officers (SRO) are licensed peace officers who are employed by a state, county, or municipal law enforcement agency who through contract with a school district or charter school provide a police presence at a school district or charter school, or at a school campus.

68


Data Reporting Changes 435 Student Restraint Data

Do not report student restraint events that are performed by law enforcement personnel who are not employed by a LEA police department or who are not serving as an SRO under a MOU with a LEA.

69

Delete E1017 – TITLE-I-PART-A-HOMELESS-INDICATOR-CODE.

However, non campus wide Title I schools will still code - Title I Part A Indicator Code – 9

The Student Does Not Attend A School That Is Designated By The District As A Title I, Part A School; However, The student receives Title I, Part A services because the student is homeless as defined by NCLB, Title X, Part C, Section 725(2), the term “homeless children and youths”

461 STUDENT DATA – TITLE I PART A

1.2 Taking and Recording Student Attendance

District personnel must create the original documentation of attendance at the time of attendance. Original documentation may not be created after the fact. Original documentation that is not created at the time of attendance will not be accepted by agency auditors. If auditors determine that original documentation was not created at the time of the attendance it is intended to support, the TEA will retain 100% of your district's FSP allotment for the inappropriately documented attendance for the school year(s) for which records have been requested. The TEA will either assess an adjustment to subsequent allocations of state funds or require your district to refund the total amount of the adjustment when the audit is finalized.

Attendance Accounting Handbook2012-2013

In the electronic Word version of this handbook, the entries in the table of contents and the boldfaced cross-references that appear throughout the handbook (e.g., 3.2.2 Funding Eligibility) are hyperlinked.

If you place your cursor over the entry or cross-reference and then press CTRL and click, you will be taken to the section of the handbook specified in the entry or cross-reference.

To return to the original location, press ALT + the left arrow key.

1.6 How to Use This Handbook

If a student who is under age 11 is enrolling in your school for the first time, please see the Texas Code of Criminal Procedure, Article 63.019, for additional information related to documentation of identity and age.

3.3 Enrollment Procedures and Requirements

http://www.statutes.legis.state.tx.us/Docs/CR/htm/CR.63.htm

Art. 63.019. SCHOOL RECORDS SYSTEM. (a) On enrollment of a child under 11 years of age in a school for the first time at the school, the school shall:

(1) request from the person enrolling the child the name of each previous school attended by the child;

(2) request from each school identified in Subdivision (1), the school records for the child and, if the person enrolling the child provides copies of previous school records, request verification from the school of the child's name, address, birth date, and grades and dates attended; and

(3) notify the person enrolling the student that not later than the 30th day after enrollment, or the 90th day if the child was not born in the United States, the person must provide:

(A) a certified copy of the child's birth certificate; or (B) other reliable proof of the child's identity and age and a signed statement explaining the person's

inability to produce a copy of the child's birth certificate. (b) If a person enrolls a child under 11 years of age in school and does not provide the valid prior

school information or documentation required by this section, the school shall notify the appropriate law enforcement agency before the 31st day after the person fails to comply with this section. On receipt of notification, the law enforcement agency shall immediately check the clearinghouse to determine if the child has been reported missing. If the child has been reported missing, the law enforcement agency shall immediately notify other appropriate law enforcement agencies that the missing child has been located.

Texas Code of Criminal Procedure, Article 63.019,

http://www.statutes.legis.state.tx.us/Docs/CR/htm/CR.63.htm

◦3.2.2.3: Self-paced courses if: certified teacher present and regularly scheduled (not “drop in”)

◦*3.2.2.4: On-campus online courses not provided through Texas Virtual School Network if: certified teacher present and regularly scheduled (not “drop in”)

75

Additional Situations Eligible for Funding

◦*A student who has a GED certificate or who has been court ordered to obtain one is still eligible to enroll in your district to complete requirements for a high school diploma if the student chooses

◦*Your district may not deny enrollment

76

Enrollment: *Students With GED Certificates3.3.7

Students who are on campus and in classroom at attendance time must have attendance taken by the classroom teacher

“Signing in” not acceptable

Each teacher recording attendance must certify that attendance records are correct *by signing and dating the attendance record within 1 week of the attendance recorded*

*Signing/dating hard copy of attendance record is not necessary if automated attendance system can track ID of those entering information and date/time of data entered (i.e., meets reqs. in 2.2.3)

77

3.6 General Attendance-Taking Rules

Deleted: Medicaid-eligible child participating in the Early and Periodic Screening, Diagnosis, and Treatment (EPSDT) programs.

Added: participating, with local school board

approval, in a short-term (e.g., 5-day) class that is provided by the Texas School for the Blind and Visually Impaired (TSBVI) or the Texas School for the Deaf (TSD) at a location other than the student's campus.

3.6.3 Requirements for a Student's Being Considered Present or Absent for FSP (Funding) Purposes

The student may not be considered in attendance for FSP purposes on any day the student is traveling between the student’s district and the location of the class but is not attending class. (However, travel days may be excused for compulsory attendance purposes.

Your school district is responsible for obtaining documentation of the student's class attendance from the TSBVI or TSD.

3.6.3 Requirements for a Student's Being Considered Present or Absent for FSP (Funding) Purposes

Important: Title 19 TAC §129.21(l) requires that either 1) your local school board adopt a policy addressing parental consent for a student to leave campus or

2) the superintendent establish procedures addressing parental consent for a student to leave campus after having been delegated authority to do so by the board.

It also requires that your school district distribute the policy or procedures to staff and to all parents of district students.

FSP funding is conditional on local adoption of this policy or establishment of these procedures and distribution of the policy or procedures.

3.6.3 section Updated at the end

Exemption from taking finals is not an exemption from 2-through-4-hour rule

A student must either be provided appropriate number of hours of instruction or be counted absent

3.6.6 Attendance Accounting During Testing Days

Only currently funded program is program for providing extended school year services to eligible special education students (ESY)

Optional Flexible School Day Program students cannot earn more than equivalent of 180 days

82

3.8.4 Summer School

The section on special education has been heavily revised and reorganized. Hyperlinked cross-references and links to applicable TEA web pages have been added throughout the section.

Information and coding charts that previously appeared in the subsection on eligibility but were not specifically related to special education eligibility have been moved to more appropriate subsections.

Special Education

A residential care and treatment facility includes a licensed foster group-home but does not include a licensed foster family-home.

as "foster group-home" and "foster family-home" are defined in 40 TAC §700.1321

4.7.19 Code 81, 82, 83, 84, 85, 86, 87, 88, or 89 - Residential Care and Treatment Facility (Not School District Resident)

• *New major subsection◦4.9.1: Eligibility

◦4.9.2: State funding

◦4.9.3: PPCD and prekindergarten programs *Updated chart: PK-eligible and -ineligible side-by-side

◦4.9.4: PPCD and kindergarten programs

◦4.9.5–7: PPCD and Head Start, preschool, and child care programs *Updated chart (4.9.8)

◦4.9.9: PPCD and dual enrollment

*4.9 (Preschool Programs for Children With Disabilities PPCDs)

Each CTE course must have qualified/certified teacher◦Exceptions: CTE teachers at charter schools

that do not have this requirement in charter and dual credit postsecondary faculty

*Must report teacher of record for each CTE course (except off-campus dual credit course)

5.2 CTE: *Requirements for Contact-Hr Funding

If a student qualifies for PK on the basis of being eligible to participate in the NSLP, and the student then moves to a new district, the new district should review the previous district’s determination for accuracy.

If the new district finds that the determination was accurate, the student need not requalify for the PK program in the new district.

If the new district finds that an error was made, the

student must requalify for the PK program in the new district.

7.2.2 PK Eligibility Based on a Student's Being Limited English Proficient (LEP)

*11.10 Remote Instruction

Instruction provided through a technology that allows for real-time, 2-way interaction between student and teacher in different locations (e.g., interactive video conferencing)

Includes:◦ remote conferencing

(attendance based on 2-through-4-hour rule)◦ remote homebound instruction

(attendance based on hours of individualizedinstruction and homebound funding chart)

◦distance learning

Waiver required (except for distance learning)

11.10.1 Remote Instruction:

Remote conferencing: Regular education Student at off-campus location able to virtually

participate in classes provided on the student’s campus Must be unable to attend school because of a

temporary medical condition documented by physician

Attendance based on 2-through-4-hour rule and whether student virtually present at attendance time

Remote conferencing is not the same as homebound instruction

11.10.2 Remote Instruction:

Remote conferencing: Special education Situation in which:

student at off-campus location able to virtually participate in classes provided on the student’s campus or

student at on- or off-campus location receives instruction or services from an appropriately credentialed individual who is at a different location (e.g., speech therapy)

ARD committee must determine appropriate Attendance based on 2-through-4-hour rule and whether

student present/virtually present at attendance time Remote conferencing is not the same as homebound

instruction

11.10.3 Remote Homebound Instruction:

Remote homebound instruction: Regular education Student at home or hospital receives individualized

remote instruction through homebound program All program requirements except in-person instruction

must be met Attendance based on number of hours of

individualized homebound instruction student receives and homebound funding chart

Remote conferencing ≠ remote homebound instruction

11.10.4 Remote Homebound Instruction:

Remote homebound instruction: Special education Eligible student at home or hospital receives

individualized remote instruction through special education homebound program

All program requirements except in-person instruction must be met; ARD committee must determine appropriate

Attendance based on number of hours of individualized homebound instruction student receives and homebound funding chart

Remote conferencing ≠ remote homebound instruction

11.10.5 Remote Instruction: Distance Learning

Only form of remote instruction that does not require waiver

Student physically located at his or her home campus participates in a class provided at another campus in same district or another district at which students and a teacher are physically present

The 2012 Leaver Records Data Validation district reports are scheduled to be posted to the secure TEASE Accountability application on Wednesday, November 7, 2012.

2012 Leaver Records Data Validation

Average Daily Attendance (ADA) Eligibility Codes

0 - Enrolled, Not in Membership 1 - Eligible for Full-Day Attendance 2 - Eligible for Half-Day Attendance 3 - Eligible Transfer Student Full-Day

4 - Ineligible Full-Day

5 - Ineligible Half-Day

6 - Eligible Transfer Student Half-Day

7 - Eligible - Alternative Attendance Program

8 - Ineligible - Alternative Attendance Program

95

3.2.1

PRF5D011 Student by ADA Eligibility and Grade PRF5D011 ADA Elig.PDF

TEASE to TEAL.pptx

TEASE to TEAL

2012-2013 1. introduction peims data standard changes and handbook changes trudy little – ppcd...

Documents

fund balanceretirement

fund balanceconstruction

unassigned fund balance

legacy peims data standards

actual slide

legacy peims data record

fund balanceclaims judgments

peims records