2011 regional leadership conference

2011 Regional Leadership Conference

What to expect at Conclave and the Legislative Process Workshop

Better Men for a Better World

What is the Grand Chapter?Who are its members?

- The Grand Chapter is all TKE members

- Each biennium meeting is a Conclave.

- Members in good standing may attend

- Voting members are limited to:

- All current Grand Council Members

- All operating chapters, who are present and in good standing

- All Alumni Associations, who are present.


Standards- Good Standing – No OGC action

- Chapter MUST send at least one delegate to Conclave.

- Excused absence - due to school session

- Chapter may certify an alumnus to act on their behalf (must send letter)


TKE MATH #101HOW TOTAL # VOTES CALCULATED

Total Votes Total Votes %Chapters (not colonies) 246 2 492 87%Alumni Associations 48 1 48 9%Past Grand Prytani 13 1 13 2%Grand Council Members 11 1 11 2%

564

In you rests the power to make a difference

It is your responsibility to show up and be counted


Procedures versus Rules

- Embedded in law are procedures that requires strict adherence.

- Roberts Rules are like the Pirate Code, “they are more of a guideline.”


Why Robert’s Rule of Order?

• Provides common rules and procedures

• Same footing, Speaking the same language.

• Constructive, Democratic meetings

• Helps, not hinders, the Conclave

• No one should be intimidated

• The fundamental rights - all questions to be thoroughly discussed before taking action!


Tips on Robert’s Rule of Order1. The right to speak – Granted ONLY by the Venerable

Grand Prytanis

- Generally, the floor will be set up with two microphones, on each side for speakers.

2. No member can speak twice to the same issue

3. Remarks must be courteous – avoid all personalities – never elude to others by name or by motives (generally, unless you are complementing them)


Tips on Robert’s Rule of OrderThe Rules of Roberts Rules:

- Point of Privilege: Pertains to noise, other than the speaker, that is interrupting

- Point of Information: Generally applies to questions you may have about process, “Point of Information VGP, I should like to ask a question”

- Divide the Question: Divides the motion into two or more separate motions, but each must be able to stand on their own

- Extend Debate: Where prescribed you can move to extend debate until a certain time (until 5 PM) or for a certain period of time (15 additional minutes)

- Limit Debate: Closing debate at a certain time, or limiting it to a certain period in time.


Tips on Robert’s Rule of Order- Reconsider: Can be made only by one on the prevailing side who has

changed position or view

- Postpone Indefinitely: Kills the question/resolution for this session – exception: the motion to reconsider can be made this session

- Previous Question: Closes debate if successful – may also be “move to close debate” if preferred.

- Appeal the Decision of the [VGP]: Appeal for the assembly to decide – must be made before other business is resumed; not debatable if it relates to decorum, or a violation of rules or order of business.

- Move for a Roll Call Vote: Generally, the VGP has the discretion, unless prescribed by fraternal law to call a voice vote, if it appears the vote is close, a delegate may ask from the floor for a Roll Call Vote.


Decorum and Etiquette

• Proper decorum is very important. • The power of persuasion. After all, as your

chapter or assoc. delegate you are trying to influence your fellow fraters.

• To do this, be serious to be taken serious.• Behaving as if you belong there is easy and

effective


Decorum and Etiquette

• Under no circumstances will hostile, sarcastic, profane, rude comments be tolerated. Keep cool; strong emotions can embarrass some, and they forget.

• Reason for formality, it allows people to work together while holding opposite views.

• Remember, “Hey, It ain’t personal… It’s just business.” [Michael Corleone]

• Be prepared

• Mute your cell phone.


Other Key Responsibilities

• Nominations Committee

• Who are the Cmtee Members?• How Formed?• Duties of a Member• The Interview Process• Outcome

• Resolutions Committee


TKE MATH #201Committee Members Total #Mbrs %Chapters (not colonies) 246 25 76%Alumni Associations 48 5 15%Past Grand Prytani 3 3 9%

33

Actual - 2009 Conclave #Mbrs %

Chapters (not colonies) 17 74%Alumni Associations 3 13%Past Grand Prytani 3 13%


How Nominating Committee is formed:- Names of all chapters and alumni associations are placed in separate “hats”- The Venerable Grand Prytanis pulls from the hat one name for every 10 chapter and 1 for every 10 alumni associations.- In early Spring/Summer the Venerable Grand Prytanis will appoint three Past Grand Prytani to serve as the Cmtee’s Chairman, Vice Chairman and Secretary.

Duties of Each Cmtee Member:- Interview each candidate- Active listeners, decision makers on the selection of a slate of officers- Attend all meetings of the Cmtee

The Interview Process:- Each candidate is presented to the Cmtee. He receives 10 minutes to deliver his message uninterrupted.- The Cmtee is given 10 minutes to ask any questions it may have.- The Candidate provides, in advance, his personal and TKE resume along with a formal application, statement of Policy Governance, sign a conflict of interest release form, and background check


The Outcome:- The Committee will place into nomination a slate of Nominees for each office. - That slate is read in its entirety into the record during the next day’s legislative session.- Each officer is voted on individually.

THANK YOU

2011 regional leadership conference

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