March 16-17Holiday Inn

Harrisburg EastHarrisburg, PA

NEW FOR

2011

E E E

The Pennsylvania Community Providers Association (PCPA) invites you to participate in its inaugural 2011 Technology Conference. Building on the success of the PCPA conference held each fall, the association is offering an opportunity to focus on the use of technology in human service organizations. PCPA is the largest behavioral health statewide trade association in the country, with over 220 members that employ ap-proximately 50,000 people and serve over one million Pennsylvanians each year. Your participation allows you to:

E Increase the visibility of your company through sponsorship opportunities,E Inform managers and decision-makers about your product or service through demonstrations,E Renew contacts through displays in Exhibit Hall, andE Reach thousands of professionals by advertising in the program brochure.

P E N N S Y L V A N I A C O M M U N I T Y P R O V I D E R S A S S O C I A T I O N

Exhibitors, Advertisers, and Sponsors

2011 PCPA TECHNOLOGY CONFERENCE

Why Showcase Your Product?A unique opportunity at the technology conference is for vendors to showcase their product. Product Showcases are 75 minutes in length and will be offered throughout the entirety of the conference. Vendors are en-couraged to bring a current customer (in- or out-of-state) to the product demonstration so they can share their experience with the product with the audience. Product showcases will be held outside of the exhibit hall in a classroom style room. An LCD projector and screen will be available for use. Please allow ample time in your presentation for questions and answers. Product showcase allow for a more in-depth demonstration of your product that can be done in a less busy environment than the exhibit hall. There are a limited number of product showcase slots so reserve your space early! PCPA members will be given preference.

A new opportunity to effectively

Why Should You Attend?PCPA members have come to expect the finest from exhibits, sponsor-ships, and advertisements during the fall conference. This technology conference allows you to:

E Reach key decision makers with your product, E Communicate your leadership in the field of technology,E Show your commitment to the human services sector and

its people, and E Have a good time.

Two full registrations, including all conference activities, are included within the exhibit fee.

Reasons to ExhibitE Maximize Visibility — Exhibit Hall is the hub of activities with the

Welcome Reception, breakfast, and lunch all held within the hall.

E Control Your Information — PCPA hosts a Virtual Exhibit Hall online beginning in January 2011. Links from the technology conference web site to your home page or specially-designed section created by you provides you with control over information available to participants before they arrive.

E Planning and Contacts — All exhibitors receive a complete attendee list following the event.

Please review all the materials and opportunities in this prospectus. Agreements must be completed by February 1, 2011 for companies to be included in printed materials. Booth space is available on a first-come, first-served basis. An early reply is suggested to all oppor-tunities. No contract is considered complete unless accompanied by payment.

Additional questions should be directed to Jen Bankard, director of training and resource development at 717-364-3280 or jen@paproviders.org.

LocationThe event is scheduled at the Holiday Inn Harrisburg East, Harrisburg, PA.

Our AttendeesPCPA member managers and decision-makers in mental health, intellectual disability, children’s services, and drug and alcohol fields form the core of attendees at associa-tion events. The organizations they lead affect the lives of more than one million Penn-sylvanian’s each year.

The target audience is:

E CEOs, Executive Direc-tors, Chief Operating Officers;

E Chief Financial Officers;

E Chief Information Officers; and

E Other senior-level management and key technology staff.

Deadline February 1,

2011

Secure your space

NOW! Product Showcase Information

Deadline for inclusion in the printed program: February 1, 2011. Remaining space, if any, will be sold after this time, but inclusion in conference materials will not be available.

Product Showcase Rates

PCPA Member $500

Non-Member $750

Exhibitor Information

Exhibit Rates

PCPA Member Additional Booths

$600$500

Non-Member Additional Booth

$950 $750

Electricity $50/line

Internet Connection $100/line

A new opportunity to effectively

Guidelines and Requirements for ParticipatingIn order to assure that all participants enjoy a successful conference experience, guidelines and requirements are necessary. Please read all items carefully and contact Jen Bankard (717-364-3280 or jen@paproviders.org) with any questions.

Registration and Housing Exhibitors must reserve housing directly with the hotel at 800-637-4817. A room rate of $95+tax is avail-able by indicating that you are registering for the PCPA conference.

Booth Specifications All booth spaces are 10’W x 8’D. One (1) 6-foot skirted table and two (2) chairs are provided. Additional exhibit tables can be reserved PRIOR to the event at the cost of $100/each. Electric and Internet connections are an additional cost and cannot be guaranteed without prior arrangement..

SecurityPCPA provides security for Exhibit Hall from 6:30 p.m. March 16 through 8:00 a.m. on March 17. Exhibitors are solely responsible for their own materials and should insure their exhibits against loss or damage. All property of exhibitors is understood to remain in their care, custody, and control in transit to or from or within the confines of Exhibit Hall.

PCPA is privileged to have many organizations support the association through direct sponsorship of activi-ties. Sponsorship opportunities begin as low as $1,000. Sponsorship opportunities include:

E Welcome ReceptionE Flash DrivesE Keynote SpeakerE Coffee BreakE CIO Networking BreakfastE Tote Bags

Sponsors who also exhibit are given preference by PCPA in booth location in Exhibit Hall, with major sponsors receiving prime spots in the hall.

Exhibitor Schedule

Wednesday March 16Exhibit Hall Move In 10:00 a.m. – 2:30 p.m.

Exhibit Hall Opening 2:30 – 6:00 p.m.

PCPA Networking Reception 5:00 – 6:30 p.m.

Thursday March 17Exhibits Open 8:00 a.m. – 4:30 p.m.

Breakfast 8:00 – 9:00 a.m.

Lunch 12:00 – 2:00 p.m.

Exhibitor Tear Down 4:30 – 6:30 p.m.

Deadline February 1,

2011 for inclusion in the printed program

Shipping and StorageThe hotel is equipped to receive and store equipment prior to the conference. Equipment and exhibit supplies should arrive no earlier than March 14, 2011. Please identify each package with the following information:

E PCPA: March 16-17, 2011, EXHIBIT MATERIALSE Your Name, Company Name, and Arrival DateE Holiday Inn Harrisburg East, 4751 Lindle Road, Har-

risburg, PA 17111.

Cancellation PolicyAll cancellations must be forwarded in writing to Jen Bankard, Director of Training and Resource Develop-ment, PCPA, Bldg 3, Ste 200, 2101 N Front St, Harrisburg, PA, 17110; 717-364-3287 (Fax); jen@paproviders.org.

PCPA will refund all exhibit monies paid, less a $100 processing fee for cancellations received on or before February 11, 2011. No refunds are made for cancella-tions after February 11, 2011. Exhibitors who cancel after February 11, 2011 will be obligated to make full payment and will forfeit all monies paid.

Failure to occupy booth space does not release the exhibitor from obligation to pay for the full cost of rental. If booth space is not occupied by 2:30 p.m. on Wednesday, March 16, 2011 PCPA reserves the right to use the space as it sees fit to eliminate empty spaces in Exhibit Hall.

Sponsorship Information

Companies interested in sponsorship at the tech-nology conference should contact Jen Bankard (717-364-3280 or jen@paproviders.org) directly to discuss available sponsorship opportunities. No sponsorship contracts are accepted prior to ap-proval by Ms. Bankard. Opportunities are available on a first-come, first-served basis. Sponsors are recognized in print materials directly distributed to professionals statewide and available to many more through the con-ference web site. On site recognition is accomplished through professionally designed and printed displays.

Set Up and Dismantle Exhibits are set up on Wednes-day, March 16 from 10:00 a.m. – 2:30 p.m. All exhibits must be prepared by the Exhibit Hall Opening that begins at 2:30 p.m. Exhibits are dismantled on Thurs-day, March 17 after 4:30 p.m. Tear down must be completed by 8:00 p.m. PCPA requires that exhibitors maintain their displays throughout the hall hours.

reach potential customers!

Deadline February 1,

2011 for inclusion in the printed program

Advertising PolicyPCPA retains the right to exercise control over the content of its publications in order to fulfill its legal obligations and mission. The associa-tion reserves the right to unilaterally reject or cancel advertisements in its publications for any reason at any time. All advertising is subject to association approval. PCPA complies with provisions of federal laws prohibiting discrimi-nation. Placement of ads is at PCPA’s discretion.

Publication of an advertisement does not constitute endorsement or approval of any products or services advertised, any point of view, standard, or opinion presented therein. PCPA is not responsible for any claims made in an advertisement appearing in its publications.

The advertiser assumes liability for all ad content including text preparations and il-lustrations. Advertiser claims for errors will be decided on a case-by-case basis with discounts offered for the advertisement in question if it is determined that PCPA made the error and

that the error seriously affected the advertising results. Advertisers who comply with deadlines are included in the program materials distrib-uted by PCPA during winter 2011 and on site in registration materials.

Discounts are available to companies who choose to participate in more than one activity (product showcase, exhibit or advertising).

The placement of an order for an advertisement constitutes acceptance of rules and conditions. No cancellations of advertisement will be ac-cepted after the deadline of February 1, 2011. Advertising orders received after February 1, 2011 will not be included.

Advertising Rates

PCPA Member Non-Member

Full Page $300 $400

Half Page $175 $250

Advertiser Information

Ad Specifications

SizesFull page 7½” W x 10” HHalf page 7½” W x 4¾” H

RequirementsE All ads are reproduced in

black and white. Do not send 2- or 4-color ads.

E High resolution PDFs are the preferred file format. They must be distilled with “press” job option selected. EPS and TIFF files are accepted as well. Microsoft Word, PowerPoint, or Publisher ads are not accepted.

E Camera-ready art (black and white only) must be sized to the specifications noted above. Inkjet output is not accepted. Send flat.

E Questions related to file preparation should be directed to: Lilo Mueller LiloGrafik 717-558-8837 lilografik@aol.com

E All advertisements must be received by PCPA on or before February 1, 2011 to be included in the conference program brochure.

E For the best possible reproduc-tion of your advertisement, it is recommended that you provide a print-ready electronic file as described above.

E Typesetting and art fees will be charged for ads that require adjustment.