©2006 academic computing services, njit 1 outlook 2003

1©2006 Academic Computing Services, NJIT

Outlook 2003Outlook 2003


Important Note!!!Important Note!!!

Please note that these screen shots were taken by a computer that had Microsoft Windows XP installed on it. The colors used in your version of Outlook 2003 may appear muted (with more grays and blues) if you are using a different operating system.


TopicsTopics

OverviewDefault ViewChanging View OptionsUsing the Personal and Global Address BooksComposing and Sending E-MailUsing the Calendar ViewScheduling an AppointmentScheduling a MeetingScheduling an EventAdding ContactsUsing the Contact List


Default ViewDefault ViewNavigation Pane

Navigation Buttons


Changing View OptionsChanging View Options

1. Click the Navigation Options Button

2. Select Navigation Pane Options


Changing View OptionsChanging View Options

The Navigation Pane Options dialog box will open


Folders in Navigation PaneFolders in Navigation Pane

Inbox and Sent Items are both displayed in Favorites folder


New Features on Menubar & New Features on Menubar & Toolbar Toolbar **

New Button Create Rule Button

Click on Inbox Folder in the Navigation Pane to see this toolbar


The New ButtonThe New Button

Click black arrow on New Button to see list of options


Creating E-Mail RulesCreating E-Mail Rules

Click Create Rule button


Creating E-Mail RulesCreating E-Mail Rules

Create Rule dialogue box Opens


Outlook TodayOutlook Today

Click Customize Outlook Today


Outlook Today, ContinuedOutlook Today, Continued

1. Select Your Desired Options

2. Click Save Changes


Various Methods for Opening Various Methods for Opening Address BookAddress Book

Click Address Book button on toolbar

Click Tools menu, then select Address Book option

Hold down the Control, Shift, and B key at the same time


Using the Personal Address Using the Personal Address BookBook

Menubar

ToolbarClick on drop-down list to

select an Address Book



2. Click the Properties Button

1. Select Personal Address Book from drop-down list

cschwarz

This is different than Don's version (page 8). Select from "Contacts"



1.The Personal Address Book Properties Dialogue box will open:

2. Select desired display option

3. Click OK

cschwarz

This is different than Don's.


Copying People to Contact Copying People to Contact ListList

You can easily add people from any address book to your Contact List

1. Select appropriate Address List from drop-down menu

3. Select contact’s name from list

2. Type contact’s name in textbox

4. Click Add to Contacts button


Copying People to Contact Copying People to Contact ListList

1. The Contact Information dialogue box will open:

2. Make desired changes to the contact information

3. Click Save and Close button


Adding New Contacts to Adding New Contacts to Address BookAddress Book

Click New Entry button


Adding New Contacts to Adding New Contacts to Address BookAddress Book

1.The New Entry dialogue box will open:

2. Select appropriate address book from drop-down list

3. Select appropriate entry type

4. Click OK


Composing E-MailComposing E-Mail

Click New Mail Message Button



An untitled message will be created:

Enter recipient’s e-mail address in To: textbox

Or, click To: button



2. Type receiver's name in textbox, or select from list

1. Select appropriate address list

3. Click To button

4. Click OK

If you click the To: button, then the address book dialogue box

will be displayed:


E-Mail Message OptionsE-Mail Message Options

Click Options button


E-Mail Message Options E-Mail Message Options

1.The Message Options dialogue box will open:

2. Select desired Options

3. Click Close


Composing and Sending E-Composing and Sending E-MailMail

1. Type message in body

2. Click Send button


Arranging E-Mail MessagesArranging E-Mail Messages1. Click the View Menu

2. Select the Arrange By: menu option

3. Select / deselect arrangement options


Search FoldersSearch Folders

– Filter messages

Search Folders Large Mail search folder– Displays largest

messages in mailbox


Creating Custom Search Creating Custom Search FoldersFolders

1. Right-Click on Search Folders

icon

2. Select New Search Folder option



1. The New Search Folder dialogue box will open:

2. Select Create a custom Search Folder option 3. Click Choose

button



1. The Custom Search Folder dialogue box will open:

2. Type name of new folder

3. Click Criteria button to specify desired filtering options

4. Click OK


Calendar ViewCalendar View

Click Calendar button


Calendar ViewCalendar View

The Calendar will open to today’s date

If not, click the Go To Today button


Methods for Scheduling an Methods for Scheduling an AppointmentAppointment

Or, simply double-click on a row in the calendar

Click New Appointment button


Scheduling an AppointmentScheduling an Appointment

1. The Appointment dialogue box will open:

2. Input relevant information

3. Click Save and Close button


Sharing Your CalendarSharing Your Calendar

Click Share My Calendar


Sharing Your CalendarSharing Your Calendar

The Calendar Properties dialogue box will open:


Changing the Calendar ViewChanging the Calendar View

Click View, Arrange By, Current View, Customize Current View



Click Other Settings button

The Customize View dialogue box will open:



The Format Day/Week/Month dialogue box will open:


Changing the Calendar’s Changing the Calendar’s Default TimesDefault Times

Select Tools, Options



3. Click Calendar Options button

1. The Options dialogue box will open:

2. Click Preferences tab



The Calendar Options dialogue box will open:


Scheduling a MeetingScheduling a MeetingClick Actions, New Meeting Request


Scheduling a MeetingScheduling a MeetingThe Untitled Meeting Request dialogue box will open:

Click the To: button


Scheduling a MeetingScheduling a Meeting1. The Select Attendee and Resources dialogue box will open:

2. Type Attendee name in textbox

3. Select name

4. Click Required button

5. Click OK


Scheduling a MeetingScheduling a Meeting2. Click Scheduling Tab

1. Enter Meeting Information


Scheduling a MeetingScheduling a MeetingDisplays each attendee’s availability

Click Send button


Scheduling EventsScheduling Events

Click Actions, New All Day Event


Scheduling EventsScheduling EventsThe Untitled Event Dialogue box will open:

1.Click Recurrence button


Scheduling EventsScheduling Events

The Appointment Recurrence Dialogue box will open:


Adding ContactsAdding Contacts

1. Click Contacts button

2. Click New Contacts button



Click to add Contact’s Picture

Enter Contact’s Instant Messaging Address



Click Details tab



New features include Title and Suffix drop-down boxes


Flagging ContactsFlagging Contacts

1. Select contact by clicking on name

2. Click Follow Up button


Contacts ViewsContacts Views

Many New view options


Categorizing ContactsCategorizing Contacts

1. Right-Click on

name

2. Select Categories option


Categorizing ContactsCategorizing Contacts

1. Click on appropriate categories

2. Click OK


For More InformationFor More Information

First Look Microsoft Office 2003 by Katherine MurrayMicrosoft Outlook 2003 for Windows (Visual QuickStart Guide) by Michael J. Young and Jim Boyce How to Do Everything with Outlook 2003 by Bill Mann, Katie Conley (Editor), and Anthony Mann http://www.microsoft.com/office/preview/editions/outlook.asp

©2006 academic computing services, njit 1 outlook 2003

Documents