THE CONSTITUTION AND BY-LAWS

OF

TEATRO TOMASINO

(2005)

ARTICLE 1 NAME OF THE ORGANIZATION

Section 1 The organization shall be called TEATRO TOMASINO

ARTICLE 2 DESCRIPTION AND LOGO OF THE

ORGANIZATION

Section 1 The organization is a non-stock, non-profit, university-wide

theater guild of the University of Santo Tomas, subject to

the university's rules and regulations.

Section 2 The organization shall have an official logo consisting of a

capital T drawn with three lines inside a circle and colored

black and white.

ARTICLE 3 GENERAL OBJECTIVES

Section 1 Primarily to present slices of life, with its myriad of

intricacies and nuances, realities, and absurdities on stage

through the socio-culturally relevant performing art of

theater;

Section 2 To awaken and develop the Thomasian artistic and cultural

inclination in the field of Theatrical Arts;

Section 3 To encourage the student artist and provide them with a

medium of expression in their intention of clearly defining

Filipino identity;

Section 4 To centralize into one coordinating body the dramatic

efforts and activities of the Thomasians and providing

liaison among different college dramatic groups;

Section 5 To promote and encourage the Thomasian values of

brotherhood and unity.

ARTICLE 4 BY-LAWS

Section 1 There shall be a set of By-Laws which shall serve as the

specific rules and regulations of the Officers and Members

of the organization. These By-Laws shall be effective and

enforced upon ratification of this Constitution

Section 2 Any amendments to the By-Laws shall be subject to the

approval of the Members through majority vote of the

General Assembly called for such a purpose.

ARTICLE 5 MEMBERSHIP

Section 1 Members of this organization should be:

a. Those who are bonafide students of the university;

b. Those who are of good moral character and have

the ability to interact with other members'

c. Those who are willing and able to assume their

function, duties, and responsibilities of the members

of the organization;

d. Those who believe in the Constitution and the By-

Laws of the organization.

Section 2 Honorary Members are those who have graduated from,

have discontinued schooling; or have been honorably

dismissed from the university, who were accredited

members and have contributed significantly to the goals of

the organization. They may participate in any activity of

the organization, give aid to any venture, and give advice to

the officers and members of the organization.

ARTICLE 6 ORGANIZATIONAL STRUCTURE

Section 1 The Officers of the organization shall be composed of

enrolled students of the university. They shall be elected

based on leadership ability, interest, work, aptitude,

conduct, ability to socialize, and commitment. They shall

at least serve one (1) year and may be re-elected depending

on their performance during their term.

Section 2 The Officers shall be composed of the Artistic Director,

Technical Director, Business Director, Secretary, Auditor,

Public Relations Officer Internal, and Public Relations

Officer External.

Section 3 The Artistic Director oversees the whole organization,

defines its pace and growth; and, upon consultation with

the officers, makes the final decision on the production and

other undertakings of the organization.

The Artistic Director shall see to it that the artistic

goals of the organization are achieved.

Section 4 The Technical Director oversees the technical aspects of

the organization including the maintenance of the

organization's office.

The Technical Director shall see to it that the

technical growth of the organization, especially in the

productions, are achieved.

Section 5 The Business Director oversees the business side of the

organization, especially its finances.

The Business Director will be closely working with

the Auditor.

Section 6 The Secretary shall create and maintain the official files

and archives of the organization. He/She shall also perform

other functions inherent to the secretarial position.

Section 7 The Auditor shall handle and audit all the financial and

business records of the organization including productions

and other business undertakings.

Section 8 The Public Relations Officer Internal shall keep the

Members and Advisers informed of meetings and other

activities of the organization. He/She shall represent the

organization in matters of inter-university activities.

Section 9 The Public Relations Officer External shall handle the

organization's interaction with off-campus entities. He/She

shall represent the organization in activities outside the

university.

ARTICLE 7 THE ADVISERS

Section 1 The organization shall have a set of Advisers to be chosen

by the Officers, except those recommended and appointed

by the university. They shall serve for a term of one (1)

year and may be chosen or recommended again by the

Officers.

Section 2 There will be the following set of Advisers: the

Ecclesiastical Adviser; the Faculty Advisers; and the

Professional Adviser.

Section 3 The Ecclesiastical Adviser shall look after the moral and

spiritual well-being of the Members. He shall be

recommended and appointed by the university.

Section 4 The Faculty Advisers shall provide liaison between the

organization and the university. He/She shall advise the

Officers on matters regarding the organization.

The Faculty Adviser must be a faculty member of

the university and to be recommended by the Officers,

duly-approved and appointed by the Office of Student

Affairs

Section 5 The Professional Adviser shall be an Honorary Member or

a professional in the Theater profession chosen by the

Officers. He/She shall advise the Officers in matters

pertaining to the artistic goals and the day-to-day

operations of the organization.

ARTICLE 8 MEETINGS AND GENERAL ASSEMBLY

Section 1 There shall be an Officers' Meeting to be held once a week

to be called by the Artistic Director;

Section 2 There shall be a meeting of all the Members every Friday

of the month. It shall be called the General Assembly.

The Secretary shall preside over the General

Assembly.

Section 3 Special Meetings may be called by the Officers upon the

approval of the Artistic Director if deemed necessary.

ARTICLE 9 ORGANIZATION FUNDS

Section 1 There shall be a fund to be used solely for productions and

other activities, including the purchase of materials for the

organization.

Section 2 A bank account shall be maintained by the organization for

the funds under the care of the Business Director, and

managed by the latter with the Artistic Director and the

Faculty Advisers.

Section 3 The fund shall be audited at the end of the schoolyear prior

to the turnover of the account to the newly-elected Officers.

The Auditor with the Business Director shall audit the

funds under the guidance and supervision of the Faculty

Adviser and the Professional Adviser.

ARTICLE 10 PRODUCTIONS

Section 1 There will be at least two (2) theater productions to be

staged every schoolyear.

Section 2 The productions shall reflect the organization's goals and

objectives in the service of the Thomasian population.

Section 3 The organization can have a joint production with any

university-wide organization or college-wide groups

through a cooperative effort or be lending its material

sources and members.

ARTICLE 11 DISCIPLINARY ACTION

Section 1 Disciplinary action covers all members of the organization

as defined in Article 5 of this Constitution.

Section 2 Any Officer or Member may be suspended, or dismissed

from the organization after due process on offenses defined

in the organization's By-Laws and the university student

handbook.

Section 3 The Artistic Director shall appoint a Disciplinary Action

Board (DAB) to investigate complaints lodged against

Officers and Members. They shall decide on and

recommend the disciplinary action to the Artistic Director.

ARTICLE 12 RESIGNATIONS

Section 1 Any Officer or Member intending to resign must submit

his/her letter of resignation to the Officers at least three (3)

days before its effectivity. The resignation will be subject

to approval by the Officers in consultation with the Faculty

Advisers.

Section 2 Resignation by an officer or member automatically forfeits

any rights and privileges accorded by the organization.

Section 3 In case of a resignation by an Officer, the Artistic Director

will immediately appoint a replacement from the Officers

or the Members. The appointed Officer will serve the

remainder of the term of the resigned Officer.

If the Artistic Director resigns, the Technical

Director shall immediately assume the vacant position to

serve the remainder of the term.

The Officer appointed by the Artistic Director is

considered co-terminus with the resignation of the Artistic

Director

Section 4 If, for one reason or another, the Officers resign from their

positions, the Faculty Advisers and Professional Adviser

will appoint an Ad Hoc Committee to run the organization

until the holding of elections for Officers. The Committee

will consist of five (5) members of which they will choose

among themselves a director of the committee.

ARTICLE 13 IMPEACHMENT

Section 1 An officer can be impeached from his/her position after due

process by a committee to be elected by the General

Assembly for the offenses as defined in the organization’s

By-Laws and University’s Student Handbook.

Section 2 An officer is considered suspended from his/her position

until a decision will be rendered by the committee.

Section 3 The Committee’s decision shall be given to the Faculty

Advisers for action after which the Office of the Students

Affairs shall be notified.

ARTICLE 14 GABI NG PARANGAL

Section 1 There shall be an annual Gabi ng Parangal after every

schoolyear as an appreciation of the artistic talents and

efforts of the members during a production.

It will be done after the last day of the final examination of

the schoolyear in the university.

ARTICLE 15 ELECTION OF OFFICERS

Section 1 There will be an election of Officers at the end of every

schoolyear within fourteen (14) days before the last day of

the final examination period of the schoolyear in the

university.

Section 2 There will be a Committee on Elections composed of the

Officers to conduct and supervise the elections.

Section 3 An Officer is considered elected if he/she has garnered a

majority of the votes of the Members present at the General

Assembly called for the elections.

Section 4 The elected Officers shall take their oaths of office during

the Gabi ng Parangal. They shall sworn in by the Faculty

Advisers/ Professional Adviser.

The Officers shall be sworn in according with the

following formula:

"I (name of Officer) do hereby solemnly swear that I will

faithfully fulfill my duties as (Officer's position) of Teatro

Tomasino, to uphold and abide by the Constitution of the

organization and execute its By-Laws to the best of my

ability. So help me God."

ARTICLE 16 TRANSITORY PROVISIONS

Section 1 This Constitution and its By-Laws shall immediately take

effect upon the assumption of office of the Officers of

Schoolyear 2005-2006 on its ratification upon the majority

vote of the Members called in General Assembly for such a

purpose.

ARTICLE 17 AMENDMENTS

Section 1 Any amendment/s to this Constitution may be proposed to

the Officers and approved by a majority vote of the

members called in General Assembly for such a purpose.

Section 2 The Officers will create an Ad Hoc Committee should the

need arise with regards to the proposed amendments to this

Constitution.

Section 3 Ratification of any amendment/s is valid on a majority of

Members called in General Assembly for such a purpose.

Ratified by the Officers and Members of Teatro Tomasino convened in General

Assembly this ___ of _______________, 2006 at the Teatro Tomasino Office,

University of Santo Tomas, España, Manila.

Cindy Chua Joy Jordanne Lopez Apprelle Dyogi

Artistic Director Technical Director Business Director

Gervin Paulo Macion Raymond Beltran Zoelle Cate Damag

Secretary Auditor PRO (Internal)

Niña Belle Gavan

PRO (External)

Noted by:

Jose Victor Z. Torres Ph. D Marc Eric C. Reyes

Faculty Adviser Faculty Adviser

BY-LAWS

ARTICLE 1 APPLICATION AND SUCCESSFUL APPLICANTS

Section 1 Individuals seeking admission to the organization must:

a) Properly fill out an Application Form and pay for

the Application Fee

b) Be oriented, screened, and recommended for

Admission by a Screening Committee

c) Pass all requirements set by the Officers and/or the

Screening Body

d) Individuals who passed the auditions by the

screening committee shall be called a successful

applicant

Section 2 Duties of the Successful Applicants

a) It is the duty of the successful applicant to fulfill the

requirements below to become a member;

1. Signatory

2. Attendance in General Assemblies as well as

Special Meetings

3. Participation in workshops offered by the

organization

4. Perform or be involved in productions of the

organization

5. Perform or be involved in Showcase of Talents

Section 3 Suspension of the granting of membership status

a) Failure to complete any of the requirements would

mean suspension of the granting of membership

status.

ARTICLE 2 DUTIES OF THE MEMBERS

a) To attend all General Assemblies as well as Special

Meetings called;

b) To actively participate in the organization's

activities;

c) To abide by the organization's Constitution and By-

Laws;

d) To exercise his right to vote with care and

deliberation;

e) To be an accredited member by having an index file

on record, an ID card provided by the organization

and pay an annual membership fee;

f) To guide and advise the organization for its well

being and maintaining its artistic goals.

ARTICLE 3 ORGANIZATIONAL STRUCTURE AND DUTIES

Section 1 The Officers general duties are:

a) They shall manage the organization in matters

regarding its day-to-day operations as a university-

wide entity.

b) They shall serve as the evaluating body that shall

review each activity according to the general

objectives of the organization.

c) They shall accept or reject any project depending on

its effect on the objectives as well as the existence

of the organization.

d) They shall formulate, create, and enact programs as

well as rules and regulations in its duty for the

development of the Members' artistic talent and

Thomasian values.

e) To protect the Constitution and By-Laws from any

form of violations.

Section 2 The Artistic Director shall head the organization in its day

to day operation and makes sure that its artistic goals are

achieved. He/She shall:

a) make final decisions on matters upon consultation

with his/her officers;

b) shall convene and preside over the Officers'

meetings as well as special meetings

c) shall be a co-signee in the organization's bank

account;

d) shall help in the improvement of the production in

consultation with the director;

e) to sign or note correspondences pertaining to

internal and external matters of the organization.

Section 3 The Technical Director shall manage/supervise the

technical aspects of a production and makes sure that the

organization's technical goals are achieved. He/She shall:

a) maintain and supervise the upkeep of the

organization's technical equipment;

b) supervise the maintenance, cleanliness, and upkeep

of the organization's office;

c) shall help in the improvement of the technical

aspect of a play in consultation with the director and

production heads;

d) shall take over the position of Artistic Director upon

the latter's resignation, leave of absence or

dismissal.

Section 4 The Business Director shall handle the financial and

business matters of the organization. He/She shall:

a) maintain and keep the financial records of the

organization;

b) maintain a bank account for the funds of the

organization;

c) assist in the auditing of the financial records and

funds of the organization;

d) represent the organization in business matters;

e) supervise the Production Manager in the accounting

of the expenses and earnings of the production;

f) present a financial report to the Officers and

Members.

Section 5 The Secretary shall handle the records and other secretarial

matters regarding the day-to-day operations of the

organization. He./She shall:

a) maintain documents regarding the operation of the

organization; the archives; the production books;

correspondences; minutes of the meeting' and other

records pertaining to the organization'

b) preside over the General Assembly;

c) maintain minutes of the Officers' meeting; General

Assembly, and other special meetings.

Section 6 The Auditor shall audit all accounts, financial records, and

other documents pertaining to the financial and business

aspects of the organization. He/She shall:

a) audit the accounts of the organization as well as the

financial and business records of the productions

staged during the year;

b) maintain financial records separate from the

Business Director;

c) audit the financial reports of the organization with

the Business Director.

Section 7 The Public Relations Officer Internal shall ensure an

efficient relations and communication between and among

the Officers and the Members, as well as the organization

and the university officials. He/She shall:

a) represent the organization in meetings with

university officials;

b) handle the dissemination of announcements of

meetings to the members;

c) check with the Secretary a record of the status of

each member of the organization;

d) maintain a directory of all the members of the

organization;

e) maintain communication with the other college-

wide theater groups inside the university.

Section 8 The Public Relations Officer External shall ensure efficient

relations and communication between the organization and

other individuals, organizations, and other entities outside

the university. He/She shall:

a) maintain with the Artistic Director and Secretary

communication with professional and other

university and community theater groups;

b) handle communications with the Business Director

on business matters with professional entities

outside the university;

c) disseminate announcements regarding productions,

workshops, and other theatrical activities from

outside the university to the Officers and Members;

d) handle press releases regarding the organization's

productions and other theatrical activities to media;

e) maintain a media list and contacts.

ARTICLE 4 THE ADVISERS

Section 1 The Advisers shall perform the following functions:

a) to enlighten and aid the officers in the discharge of

their functions;

b) to guide the members of the organization in the

pursuit of their objectives;

c) to render moral support to the members;

d) to protect the Constitution and By-Laws from any

form of violation.

ARTICLE 5 MEETINGS AND GENERAL ASSEMBLY

Section 1 Officers' Meetings shall be held once a week to be followed

by a General Assembly every Friday during school days;

Section 2 Special Meetings will be held on any day except Sundays

as called by the Officers.

Section 3 Absences are considered violations of these By-Laws.

Disciplinary action will be done based on the following:

a) Four (4) absences from the Officers' Meeting

without valid reason/s constitutes gross neglect of

duty and subject to disciplinary action

b) Four (4) absences by a Member from the General

Assembly without valid reason/s constitutes gross

neglect of duty and subject to disciplinary action.

ARTICLE 6 DISCIPLINARY ACTION

Section 1 The following offences warrant disciplinary action:

a) gross neglect of duty;

b) gross discourtesy to an Officer, Adviser, or

Member;

c) malversation of organization funds;

d) all other offenses cited in the university student

handbook.

Section 2 Disciplinary actions constitute the following:

a) First Offense - Warning

b) Second Offense - Suspension of rights

and privileges of the Officer/Member.

These includes workshop scholarships,

production work, and attendance to meetings and

conferences within a period of one (1) week to one

(1) semester.

c) Third Offense - Dismissal and

Forfeiture of Rights and Privileges as a Member

Section 3 Malversation of organization funds is considered a third

offense and merits dismissal from the organization

Section 4 Procedure in addressing an offence and meting of

disciplinary action are as follows:

a) The Artistic Director will appoint a Disciplinary

Action Board (DAB) to investigate complaints

regarding offences . It will be composed of five (5)

members from the Officers and Members.

b) The DAB has one (1) month to investigate the

complaint and present its result to the Artistic

Director with a recommendation for action.

c) The Artistic Director shall act on the

recommendation within five (5) days upon receipt

d) The offender is given three (3) days upon receipt of

the decision to file or state a reconsideration to the

Artistic Director. Failure to do so within the

prescribed period renders the decision final.

e) The DAB is given three (3) days to act on the

reconsideration after which a decision will be given

to the Artistic Director. All decisions after the

reconsideration are final.

Section 5 The DAB shall in no way impede or supersede any

investigation and decision of any university disciplinary

board.

ARTICLE 7 IMPEACHMENT

Section 1 Offenses warranting impeachment for officers are

contained in Article 6 Sec.1 of this By-Laws.

Section 2 Procedures in Addressing an Impeachable Offense and

Impeachment are as follows:

a) The officers shall convene a general assembly to

vote an Impeachment Committee. It will be

composed of five (5) members from the officers and

members from which five (5) shall appoint a

chairman among themselves. The Impeachment

Committee (IC) has fifteen (15) days to investigate

the impeachment complain and present its result to

the Faculty Adviser for recommended action.

b) The Faculty Adviser upon receipt shall act within

three (3) days. The impeached officer is given 24

hours to file a reconsideration with the committee.

c) The committee is given three (3) days to act on the

reconsideration after which the decision will be

given o the Faculty Advisers, the Faculty Advisers

will then act on the recommendation and notify

Office of the Students Affairs.

Section 3 The Impeachment Committee shall in no way impede in

any university disciplinary board.

Section 4 An impeached officer automatically forfeits any rights and

privileges given to him/her as an officer of the

organization.

ARTICLE 8 PRODUCTION

Section 1 The organization's production shall be staged inside the

university campus to prioritize the Thomasian audience.

Outside venues will only be considered if there are no

available venues inside the university.

Section 2 The Officers and Advisers shall give final decisions

regarding production aspects in consultation with the

director.

ARTICLE 9 GABI NG PARANGAL

Section 1 The annual Gabi ng Parangal will have the following

categories in recognition of the plays presented for the

schoolyear:

a) Best Play

b) Best Director

c) Best in Production Management

d) Best in Stage Management

e) Best Actor

f) Best Actress

g) Best Supporting Actor

h) Best Supporting Actress

i) Best in Cameo Role

j) Best in Technical Direction

k) Best Original Theme Song (if any)

l) Best in Production Design

m) Best in Set Design

n) Best Set Head

o) Best Props Head

p) Best in Costume Design

q) Best Costume Head

r) Best in Lighting Design

s) Best Lights Head

t) Best in Sounds Design

u) Best Sounds Head

v) Best in Makeup Design

w) Best Makeup Head

x) Best in Promotions

y) Best in Marketing

z) Best Poster Design

aa) Best Souvenir Program Design

Section 2 The Officers shall convene a Board of Judges to decide on

the winners of the different categories of the Gabi ng

Parangal.

The Judges shall be composed of fifteen (15)

members (or less any odd number) who have watched all

the productions nominated with necessarily considering

alternates in the acting category.

All decisions by the Board of Judges are final.

ARTICLE 9 ELECTION OF OFFICERS

Section 1 Candidates for officers should have the following

qualifications:

a) a bonafide student of the university;

b) has been a member for at least two (2) years for the

positions of Artistic Director, Technical Director,

Business Director and Secretary; and, at least one

(1) year for the rest of the positions.

c) should have no record of offenses with the

organization and the university.

Incase no member is qualified as stated above the officers will

present the situation though the General Assembly for votation to suspend

the qualification rulings. Members interested to be elected as Officers

should file their candidacies at least seven (7) schooldays before the start

of the elections.

Section 2 The Committee on Elections (COMELEC) will be

composed of the Officers.

Section 3 Voting members should be present at the time of the

elections. No absentee voting nor voting by any means of

communication is allowed.

Section 4 Ballots to be used for the elections should be signed by the

COMELEC head or stamped with the organization's logo.

Unmarked ballots will not be valid for voting.

Section 5 Voting Procedures

a) The Officers shall convene the Members in a

General Assembly as a voting body.

b) The COMELEC shall take over the GA and call the

roll then read the rules of the election;

c) After voting, the COMELEC would then proceed

with the counting and tallying of the votes. The

following ballots shall be read as follows:

1) Ballots written with the names of the

candidates or with the word

"ABSTAIN" are valid;

2) Ballots with other markings or name

other than the name of the candidate

is considered invalid;

3) Blank ballots are considered invalid.

d) After the tallying, the candidate with a majority of

votes will be declared the winner by the COMELEC

e) In case of a tie, the COMELEC will declare the tie

and proceed with another round of voting after

destroying the previous ballots;

f) The COMELEC shall entertain objections to the

elections only after the election proper. It shall

render a decision three (3) days after the receipt of

the complaint.

Section 6 The COMELEC shall declare a failure of elections if the

Members in attendance to the General Assembly is not

enough to constitute a voting body. The minimum

Members in attendance should be twenty five (25)

members.

Section 7 The COMELEC shall submit a report on the election

returns to the incumbent Secretary for the organization's

archives.

These By-Laws are hereby ratified and accepted in accordance with the

Constitution of the organization this _____ of ______________, 2005 at the

Teatro Tomasino Office, University of Santo Tomas, España, Manila.

Cindy Chua Joy Jordanne Lopez Apprelle Dyogi

Artistic Director Technical Director Business Director

Gervin Paulo Macion Raymond Beltran Zoelle Cate Damag

Secretary Auditor PRO (Internal)

Niña Belle Gavan

PRO (External)

Noted by:

Jose Victor Z. Torres Ph. D Marc Eric C. Reyes

Faculty Adviser Faculty Adviser