2. basic codes october 1, 2008 version : 5.0. ug_0700021_a user manualglovis india tms project 2 1....

2. Basic Codes

October 1, 2008

Version : 5.0

UG_0700021_A User Manual Glovis India TMS Project

2

1. Basic Code Management Overview

This is a work for managing basic codes for a transport including transport vendors, dealers, trucks, and regions.

Most basic codes are received from HMI through I/F(Interface) by GIN, and the transport work starts based on the received basic codes.

2. Basic Code Management Process Flow

Process System Customer / Process

1.TP Vendor

2. Truck Master

3. Export

Distributor

4. Car Line

TP Vendor HMI AS400

I / F (Interface)

Transporter Operator

Create Truck

HMI AS400 I / F (Interface)

Distributor HMI AS400

I / F (Interface)

Car Line HMI AS400

I / F (Interface)


3

2. Basic Code Management Process Flow

Process System Customer / Process

5. Common Codes

6. Location

7. Domestic

Dealer

8. Bank

Code MasterHMI AS400

I / F (Interface)

Location Operator

Create Truck

HMI AS400 I / F (Interface)

Domestic Dealer HMI AS400

I / F (Interface)

Bank

Create Bank Code

OperatorCreate Code

Operator


4

Screen Name TP Vendor Inquiry

Menu Path Codes > Transporter Vendor

1.3 Code Management

Business

Step

Transport Vendor Inquiry

Process

Name

2. Codes Written by Yun Park Date 2008.10.01

※ Business Description

This screen shows a step for managing information regarding transport vendors (carrier company).

The transport vendors receives a freight price by transporting vehicles outputted from HMI factory to a chennai port or dealers of India. The GLOVIS is one of the transport vendors. The GLOVIS is an intermediate manager for transferring a transport order to the transport vendors, receiving the freight charge from HMI, and transferring the received freight charge to the transport vendors instead of HMI.

When a second system is opened, the account management was added and a tax rates TDS item which was classified by transport vendors was added. The tax rate is differently applied to each of the transport vendors when the freight charge is paid to each of the transport vendors.

Moreover, this system improves a business speed by shortening a name of the transport vendors through `Vendor Short Name` and recording the name of the transport vendors over than 50.


5

Screen Name Truck Master

Menu Path Codes > Transporter

1.3 Code Management

Business

Step

Truck Information Inquiry

Process

Name

2. Codes Written

by

Yun Park Date 2008.10.01


Each of transport vendors uses trucks, trailers, or trains. This is a screen for managing a transport means. Each of trucks of the transport vendor has an identifier truck code of 5 places. It is important to manage the identifier truck code because a transport command is performed using the identifier truck code.

The `Plate No` is a number plate of the truck, but this is not appropriate to apply for a business because it is difficult to memorize the number plate of the truck. Accordingly, it is necessary to allocate a simple identifier truck code to induce a fast transport. A necessary information for an I/F(Interface) with HMI should be inputted to each of trucks.

TP CD, TP.Vend.CD, Driver Mobile No, Plate No, TP Mode, Loading Qty, Main Route 1,2,3,4, Effective Date, Maker, Owner Name, Owner Kind are necessary input fields. The truck information generated from GITMS is updated to HMI through I/F. I/F of a loading quantity combination on truck, I/F of a shipping date and an arrival date, POD I/F of transport proof are transferred based on the truck information as a basis.

Two truck codes for export and domestic transports are generated and used with one truck. That is, although `Plate No` is the same with each other, truck codes are different from each other. The truck code which starts with `BY` does not perform the account for the transport. That is, the transport is the end. This was determined by GIN. Moreover, in a transport using a train, the truck code is set to `R`.


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Screen Name Distributor Inquiry

Menu Path Codes > Distributor

1.3 Code Management

Business

Step

Distributor Inquiry

Process

Name

2. Codes Written

by



This screen shows a step for inquiring a distributor.A dealer is a person to purchase a vehicle from HMI and sells the vehicle to a customer.In a distributor which is different from a domestic dealer, the destination of the transport

is nearly same as Chennai port. The vehicle is transferred to a corresponding region to the country information of the distributor.

The information of the distrtibutor is transferred from HMI through I/F, but is not modified.That is, when a certain distributor is positioned at GITMS, the distributor information is

inquired.


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Screen Name Car line code

Menu Path Codes > Car Line

1.3 Code Management

Business Step Vehicle Model Information Inquiry

Process Name 2. Codes Written by Yun Park Date 2008.10.01


This screen shows a step for inquiring a vehicle mode.Various vehicle models of Hyundai including `Santro` of India are shown in the screen.A code and a name for the vehicle models manufactured by HMI factory of India are

inquired.Because vehicle models increase, and the transport prices of vehicle models are different,

this is a basic code for operating a system. Moreover, this is used in a whole system by calculating statistical data of a transport quantity classified by each of vehicle models.

HMI generates and transfers vehicle model information to GITMS through I/F, and the vehicle model information is not modified.


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Screen Name Codes Master Management

Menu Path Codes > Common Codes

1.3 Code Management

Business

Step

Common Code Inquiry

Process

Name



This screen shows a step for managing a basic code necessary for a system operation.Most code information are received from HMI through I/F, and the code information may

be used by directly registering the code information at GITMS.For example, truck model information including a truck and a trailer is used as a common

code. Moreover, a color code of the vehicle, a deduction information, and a loading time limit may be used.


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Screen Name Dealer Inquiry

Menu Path Codes > Dealer Inquiry

1.3 Code Management

Business

Step

Dealer Information Inquiry

Process

Name

2. Codes Written

by



This screen shows a step for inquiring a dealer.The dealer purchases a vehicle from HMI and people who sells the vehicle are dispersed

on each of regions of India. The India may be divided into six regions. North, East, West, South, Central, M.P & Chattisgarh (Specific region).

HMI generates the dealer information which is transferred through I/F, and the dealer information is not modified by GITMS.

However, because a transport vendor evades a dealer who is included in a region having a transport problem, an additional point is applied to the transport vendor in a valuation management. It is checked whether a specific dealer is included in a region having a transport problem or not.

One truck may transport vehicles to at least two dealers. That is, the transport is performed via a lot of dealers. In this case, the vehicle is transferred to a dealer who is included in a neighboring region.


10

Screen Name Location Inquiry

Menu Path Codes > Location Inquiry

1.3 Code Management

Business

Step

Location Information Inquiry

Process

Name



This screen shows a step for inquiring region information where a transport vendor transports vehicles.

The transport region may be divided into six regions. North, East, West, South, Central, M.P & Chattisgarh (Specific region)

HMI generates region information which is transferred through I/F. The region information is not modified by GITMS.

However, because HMI does not transfer reference information to classify the region information into six regions, GITMS directly classifies the region into six regions.

The classified six region information are used in statistical data of the transport status classified by regions.


11

Screen Name Bank Inquiry

Menu Path Codes > Bank Inquiry

1.3 Code Management

Business

Step

Bank Information Inquiry

Process

Name



This screen shows a step for managing a bank code to be used in a money collection management and a payment management.

Data for a bank account of transport vendors are maintained to inquire a bank account classified by banks or calculate the statistic classified by banks.


12

Screen Name TP Vendor Inquiry


① Inquiry Condition Description Transport Vendor Code ( Code Popup )

1.3 Code Management

② Button Description Clear : Clear an inquiry condition. New : Register a new vendor. Search : Search a vendor matched with an inquiry condition. Delete : Delete a selected vendor.

Business

Step

Transport Vendor Inquiry

Process

Name


1 2

※ Definition Generate and manage transport vendor information.


13

Screen Name TP Vendor Entry


※ Definition If ‘TP.Vend.CD’ of the transport vendor to be modified is clicked, a window for

modifying the transport vendor information is opened.

1.3 Code Management

② Button Description Save : Save the input data Close : Close the window

Business

Step

Transport Vendor Information Modification

Process

Name

2. Codes Written

by


1

2

Click

① Indispensable Input Field TP.Vend.CD, Phone No1, Vend.Name, Vend.short.Name, CST Date, LST Date, Effect

Date are indispensable fields.

③ Newly Added Field description Vend.Short.Name : Abbreviated Vendor Name for a convenient management TDS Rate(%) : Purchase Price Tax Rate applied to vendors


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Screen Name Truck Master


1.3 Code Management

Business

Step

Truck Information Inquiry

Process

Name

2. Codes Written

by


1 2

① Inquiry Field Description TP Vendor ( Code Popup ) : Transport Vendor TP CD : Truck Code Plate No : vehicle Number Plate Status : Current Status of vehicle, e.g., In use, Available Exp / Dom : Export/Domestic, e.g., E(Export), D(Domestic) TP Model : Truck, Trailer, Rail … Load QTY : Loading Quantity

③ Link Description If TP CD is clicked, a window for modifying selected information is opened.

※ Definition Truck information as a main body of the transport is generated and managed. New truck information is transferred to HMI system through I/F

4 3

④ Check Box Description When a truck to be deleted is selected, this check box is used.


15

Screen Name Truck Entry


1.3 Code Management

Business

Step

Truck Information Modification

Process

Name

2. Codes Written

by


12

① Input Field Description TP CD : Truck Code (It needs five places) A code of a transport truck for an export vehicle is inputted to start as `E`. ex)EQ001 A domestic vehicle is inputted to start with `D`. ex) DA001 A train transport is inputted to start with `RD`. ex) RD001 A ship transport is inputted to start with `SP`. ex) SP001 TP Vend CD : TP Vendor( Code Popup) 5 places, input using an enter key code popup Plate No : vehicle Number Plate, 15 places TP Mode : Turck / Trailer / Train Main Route1,2,3,4 : Main transport 및 transportable Location Effect Date : Apply Date Loading Qty : Loading Quantity Export / Domestic : Export/Domestic division Fixed : Export/Domestic fixing state Status : In Use, Available Owner Name : When vendor code popup is inputted, an owner name is automatically

set, A Vend.Short.Name and Phone No1 are brought, and places over than 30 are cut off.

(Because of HMI)

Click


16

Screen Name Truck Entry


1.3 Code Management

Business

Step

Truck Information Modification

Process

Name

2. Codes Written

by


② Button Description Save : Save the input data Modify : Modify the input data Close : Close the window without save

Click

Manufacture Year : Manufacture Year Remark : etc. Poll Date : Pollution Check Date Driver Mobile No : TP Driver Mobile Phone number (Newly Added)

①_1 Indispensable Input Field TP CD, TP.Vend.CD, Driver Mobile No, Plate No, TP Mode, Loading Qty , Main Route 1,2,3,4 , Effective Date, Maker, Owener Name, Owener KindInput fields described above are indispensable fields for I/F with HMI

12


17

Screen Name Distributor Inquiry


1.3 Code Management

Business

Step

Distributor Inquiry

Process

Name

2. Codes Written

by


12

※ Definition HMI system generates Distributor Information. Distributor Information is received from HMI through I/F. (Once a day) Distributor Information is used in an export transport information. Inquiry of Distributor Information is only performed.

Link Description If Distributor CD is clicked, Distributor detail information inquiry window is opened.Continue….

Inquiry Field Description Distributor CD,Name : Foreign Dealer Code and Name Nation CD,Name : Export Nation Code and Name of Dealer

3

Inquiry Condition Description Nation ( Code Popup ) : Export Nation Distributor ( Code Popup ) : Foreign Dealer


18

Screen Name Distributor Detail


1.3 Code Management

Business

Step

Distributor Detail Information Inquiry

Process

Name

2. Codes Written

by


1

It is possible to view information

Distributor CD, Name : Foreign Dealer Code and NameNation CD, Name : Export Nation Code and NameEffect Date : Apply DateTerminate YN : Terminate Status, `default` is vacant and ‘Y’ is a terminateTerminate User CD : Operator of HMI which allows to terminateTerminate Date : Terminate Date


19

Screen Name Car line code

Menu Path Codes > Car Line

1.3 Code Management

Business

Step

Vehicle Model Information Inquiry

Process

Name


1 2

Inquiry Condition Description Car line (Code Popup) : vehicle model

Button Description Clear : Clear an inquiry condition. Search : Search information matched with an inquiry condition.

※ Definition vehicle model information is inquired. HMI generates vehicle model information. vehicle model information is received from HMI system through I/F. (Once a day) Inquiry of vehicle model information is only performed.

Inquiry Field Description Car line : vehicle model code and description for the same


20

Screen Name Codes Master Management

Menu Path Codes > Common Codes

1.3 Code Management

Business

Step

Common Code Inquiry

Process

Name


12

① Inquiry Condition Description Code Type : Type of the codes Code ID : Code ID Code Name : Name of the codes View All : View all codes ( with terminated codes )

② Button Description Clear : Clear an inquiry condition. New : new entry Delete : Delete from common codes Search : Search information matched with the inquiry condition.

③ Link Description If Code ID is clicked, selected information may be modified. Continue….

3

※ Definition A code master of code type sub information is configured with main information

including vehicle, Loading Information which are interfaced with HMI system. The code master information is configured by interfacing with HMI system. (Once a

day) A partial information is self-configured.

예 ) Loading Time Limit: Code type[L99], Code ID[LT01] description in a next page


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Screen Name Code Master Entry

Menu Path Codes > Common_codes

1.3 Code Management

Business

Step

Loading Time Limit Adjustment in Common Code

Process

Name

2. Codes Written

by


1

※ Definition Loading Time Limit Code Information

1. Code type : L992. Code ID : LT013. Code Name : Loading Time Limit

② Loading Time Limit Adjustment Input a time limit for ‘Other Amount’. Input a time by a minute unit.

2

Click

① Inquiry Condition Description Inquire after inputting one inquiry condition of three inquiry conditions. Inquiry method is to inquire after inputting all inquiry conditions or one of ‘Code

type : L99’, ‘Code ID : L01’ or ‘Code Name : LOADING TIME LIMIT’. After the inquiry, if Code ID is clicked, a correction window is opened.


22

1.3 Code Management

Business

Step

Location Information Inquiry

Process

Name


※ Definition HMI system generates LOCATION information, and synchronizes the generated LOCATION

information with GITMS system through I/F. (Once a day) Only inquiry of LOCATION information which is synchronized with HMI system is possible.

① Inquiry Condition Description Location Code : Perform an inquiry after inputting at least one character of Location Code. Region Office : Perform an inquiry by pushing an `Enter Key` after inputting at least one character

of Region Office Code. If a magnifying glass icon is clicked, similar codes having an input code are searched and the

searched similar codes are displayed on popup windows. Region : Perform an inquiry by pushing an `Enter Key` after inputting at least one character of

`Region Code`.If a magnifying glass icon is clicked, similar codes having an input code are searched and the searched similar codes are displayed on popup windows.

View All : If `View All` is checked, terminated Location information is searched together.

② Link Description If Location Code is clicked, Dealer information included in a corresponding Location

is shown in a list as described below.

1

2


23

Screen Name Location Inquiry

Menu Path Codes > Location Inquiry

1.3 Code Management

Business

Step

Location Region Inquiry

Process

Name


※ Definition A region is divided by using Region information received from HMI, but the region is not perfectly

divided by only Region information. Accordingly, a separately setting function is added. If a check box is selected in an inquiry screen, and Lot.Set button is pushed, a setting screen is

displayed as shown above. A change of region division is performed using a select box of Location. Region is divided into None, East, West, North, South, Central, M.P.Chattisgarh. None denotes a non-selection. Because the region division information which is set in this screen is reflected on a region division

of a screen `Transport > Transportation Mgmt > The State Of Transportation Per Classified Vendor`, a careful setting is necessary to acquire a correct statistic information.


24

Screen Name Dealer Inquiry


1.3 Code Management

Business

Step

Dealer Information Inquiry

Process

Name

2. Codes Written

by


※ Definition HMI system generates DEALER information, and the Dealer information generated from HMI is

synchronized with GITMS system through I/F. (Once a day) Only inquiry of the Dealer information which is synchronized with HMI system is possible.

1

2

① Inquiry Condition Description Dealer Code : Perform an inquiry after inputting at least one character of `Dealer Code`. Region Office : Perform an inquiry by pushing an Ènter Key` after inputting at least one character

of `Region Office Code`.If a magnifying glass icon is clicked, similar codes having an input code are searched and the searched similar codes are displayed on popup windows.

Location : Perform an inquiry by pushing an Ènter Key` after inputting at least one character of `Location Code`.If a magnifying glass icon is clicked, similar codes having an input code are searched and the searched similar codes are displayed on popup windows.

State : Perform an inquiry by pushing an Ènter Key` after inputting at least one character of `State Code`.

If a magnifying glass icon is clicked, similar codes having an input code are searched and the searched similar codes are displayed on popup windows.

View All : If `View All` is checked, terminated Dealer information is inquired together.

Continue ….


25

Screen Name Dealer Detail Information


1.3 Code Management

Business Step Dealer Detail Information Inquiry

Process Name 2. Codes Written

by


2

Click

※ Definition 1. HMI inquires detail dealer information through I/F. 2. A transport problem region to be used in a valuation management is set ( `Avoid Area` is set to `Yes` or `No`, and the `Avoid Area` is modified by pushing a `Modify

button`.)

2. basic codes october 1, 2008 version : 5.0. ug_0700021_a user manualglovis india tms project 2 1....

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