1technical audit format

8/10/2019 1Technical Audit Format

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TECHNICAL AUDIT

BUILDINGS / ROADS AND C.D. WORKs

Name of the Work:

Sr.No.

Points noted by Inspecting ofcer Remarks o Ex. Engineer-in-charge

Remarks o Ex.Engineer/V !

I !"a#s$ Est%mate$ &%e"' Books

i" P#ans are the p#ans co$ntersigned by theofce o the %dministrati&e 'epartmentconcerned in taken o acceptance o &ario$spro&isions

ii" 'oes the site p#an indicatesa" North #ineb"

c"(.P. res$#ts )ith strata c#assi*cationand signed by 'y.Engr.

d"'istance o b$i#ding rom centre #ine othe road etc.

iii" +hether the detai#ed p#an/#ine p#an ha&ebeen appro&ed by the org , oca# body iso re erence.

i&" +hether detai#ed R!! design , dra)ingha&e been obtained. 'esigns appro&ed at


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'i&isiona# #e&e#.

&" %re )orking dra)ings prepared )hetherre $ired prior to exec$tion o )ork.

&i" +hether any *nance recei&ed rom'.P.'.!. 0i.e. 1 % 1P etc." i so gi&edetai#s"

II( Est%mates

i" +hether the )ork is administrati&e#yappro&ed and i so gi&e re erence no. anddate. 0 Re-re&ised"

ii" +hether the )ork is technica##y

sanctioned gi&e re erence no. and ate.iii" +hether the technica# sanctions isaccorded or #$mps$m pro&isions in theestimate.

i&" +hether the rates adopted in theestimate are as per sanctioned sched$#e orates.

&" +hether there are any non sched$#editems in the sanctioned items or )hichrates are re $ired to be appro&ed by!ompetent %$thority.

&i" +hether $arry charts sho)ing #eads o


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materia#s are attached to the estimate.

&ii" I so )hether certi*cate is gi&en by theEx. Engineer to the e2ect that he haspersona##y &eri*ed the $arries.

&iii" +hether $nd$#y #ong #eads ha&e beenpro&ided or materia#s in the estimate.

ix" +hether $nd$#y high rates ha&e beenpro&ided or certain items.

x" +hether di2erent rates are adopted orsimi#ar items or di2erent )orks at onep#ace.

xi" +hether technica# sanction is accordedto part )ork i soi#s po)er exceeded bysanctioning a$thority &ide.P.+. man$a#.

xii" I #and ac $isition is re $ired )hether#and ac $isition proceedings ha&e beeninitiated in time and )hat is the presentposition.

xiii" +hether re&ised estimate is re $iredand i so )hether the p#ans and estimates

or re&ision ha&e been proposed.

III( &%e"' Books:

i" +hether the *e#d books ha&e been


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proper#y maintained as per prescribedinstr$ctions gi&en therein.

ii" +hether arithmetica# checking o eachpage ha&e been exercised on the basis orise , a## method or not.

iii" +hether the #e&e#s ha&e been checkedcent percent by 'ep$ty Engineer in casethey are recorded by 3r. Engineer and)hether certi*cate to that e2ect is recordedin *e#d book and )hether the #e&e#s ha&ebeen #inked.

i&" +hether signat$re o contractor is takenas acceptance o the #e&e#s on the c#osingday )ith date.

I) Te#'er

i" 1ention ho) this )ork is exec$ted i.e.contracts %-4 %-5 agreements and rate#ists. %ttach #ist o contracts %-4 %-5agreements and rates #ists dra)n $p to dateo inspection.

ii" +hether the time to be obser&ed inca##ing tenders ha&e been obser&ed , gi&edetai#s 0Para 565 P+%"


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iii" I the tender are in&ited or seconds$bse $ent ca##s )hether reasons are noted

or red$cing the notice period.

i&" +hether dra t tender papers )ereprepared and appro&ed by the !ompetent

%$thority.&" 7a&e a## remarks s$b8ect to )hichtechnica# sanction has been accorded beencomp#eted )ith.

&i" +hether there is reg$#ar b$dgetpro&ision or the )ork.

&ii" I the )ork is non p#an )ork )hether the)ork is inc#$ded in the appro&edprogramme o !hie Engineer orS$perintending Engineer o other!ompetent %$thority.

&iii" +hether sp#itting o estimate isproposed by 'ep$ty Engineer/ Exec$ti&eEngineer and sanctioned by appropriatea$thority.

ix" +hether the pro&ision o tender itemsare as per sanctioned estimate.

x" +hether there are any items in thetender )hich are not in the sanctioned


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estimate.

xi" +hether any items in the sanctionedestimate are #e t to be inc#$ded in thetenders.

xii"

a" +hether the rate and p#ace o de#i&ery o org 9o&ernment materia# to be s$pp#ied$nder sched$#e-% is proper 0I :; rates areincreased or items being in hi##y area s$garcane area etc. rates o sched$#e-% are a#sore $ired to be increased by :;"

b" +hat materia# is proposed to be iss$ed tocontractor in sched$#e


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x&" Is the tender based on o#d sanctionedrates or c$rrent 'SR rates.

x&i" +hether tender is accepted a tercomparing )ith c$rrent 'SR i so )hat is ;)ith re erence to estimated cost !SR etc.)hether di2erence o Sched$#e-% rates ,'SR s$pp#y rates acco$nted or

x&ii" I tender is accepted )ith re erence toc$rrent 'SR is re&ised estimate s$bmitted

)ithin > months )here&er necessary.x&iii" Sec$rity 'eposit?

I the tenders are ca##ed on the basis o o#destimate has sec$rity deposit beenproposed at the #o)est percentage rateprescribed or #ike#y cost o )ork or !SR

xix" I the sec$rity deposit is accepted inthe orm o @ank 9$arantee )hether asseparate orm is attached indication thatthe sec$rity deposit is obtained.

xx" +hether the &a#idity o @ank 9$arantee


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extended rom time to time.

) E*ECUTION:

i" +hether o$ndation p#an is prepared.

ii" +hether act$a# cross sections are

prepared be ore starting the )ork= +hetherconto$r p#an or p#otted de&e#opmentscheme has been prepared and )ho hassigned the p#an=

iii" a" Soi# in&estigation detai#s

b" +hat is the type o o$ndation as perestimate. Is there any de&iation at the time

o exec$tion=i&" +hether the o$ndations are passed bycompetent a$thority=

&" Name o the ofcer passing o$ndation)ith date.

&i" Re erence o *e#d books and pages in

)hich #e&e#s are recorded.&ii" +hether record o$ndation p#an as peract$a# exec$tion has been prepared andsignat$re o the contractor has beenobtained on the same.


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&iii" Name o the ofcer appro&ingormation #e&e# , p#inth #e&e#.

ix" +hether centering orm )ork appro&edby the competent a$thority and )hetherthe centering orm )ork passed in )riting

by competent a$thority be ore act$a#concreting.

x" +hether the hidden meas$rements arerecorded by 'y. Engineer or 466; checkedby 'y. Engineer.

xi" +hether the meas$rements are ;checked by Ex. Engineer and 'y. Engineer

xii" +hether there are any de&iations maded$ring exec$tion in the sanctionedestimate i so are they appro&ed by the!ompetent %$thority=

xiii" +hether there are cases o items )herethe excess rats are $oted by thecontractor in the tender and )hether anyexcess in $antities has been a##o)ed to beexec$ted in respect o these items a terre&ie) o the higher a$thority i.e. a$thorityhigher than one accepting the tender.

xi&" 7as the c#a$se o esca#ation been


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app#ied in this case= I so $rther detai#s and&eri y-

x&" Is there any excess o&er the estimated$antity=

A

a" +hat is the excess= 7o) it is proposedto be met )ith= +hether excess notehas been sent to competent a$thority, )hether got appro&ed.

b" +hat is the 8$sti*cation o excess o&erestimated $antity=

xi&" +hether any changes are made in thesanctioned dra)ings d$ring exec$tion=

$ote a$thority appro&ing the changes.

x&" +hether the in rastr$ct$re p#ans #ikeexterna# )ater s$pp#y drainage roads etcare appro&a# by #oca# a$thority= P#ease

$ote re erence and date.

)I +,a"%t- Co#tro"

4" +hether the $a#ity contro# registers are

maintained on site. I so )hether there $isite tests are as per re $enciesre $ired and the register bro$ght $ptodate=

5" +hether cement register is maintained atsite and it is bro$ght $p to date=


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>" +hether stee# register is maintained atsite and )hether it is $p to date=

B" +hether there are any obser&ationmemos iss$ed by the $a#ity contro# !e##i so their present position.

:" +hether 9hani register is maintained.

)II C,sto'- of Te#'er Do ,me#ts

4" 7as one set o certi*ed tr$e copy d$#yattested by the 'ep$ty Engineer/E.E. isa&ai#ab#e )ith the 'i&isiona# %cco$ntant

or day to day re erence.)III Se ,re' A' a# e/Re o er%es

4" +hether there are sec$red ad&ance paidto the contractor i so )hether indent$reorm :6 has been signed by the

contractor=+hether reco&eries are being a2ectedproper#y and reco&ery proper#y )atched, )hether meas$rements are recorded

or sec$red ad&ance materia#s=

5" +hether the reco&ery o org.>" materia#s iss$ed is commens$rance )ith

the cons$mption 0Cor sched$#e D%materia#"

B" %s per r$#e 46-5-F o P.+. acco$nt code)hether any ad&ance payment is made


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to the contractor= I so )hetherappropriate r$#es ha&e been o##o)ed=

I*( D%sma#t"e' 0ater%a"

ii" +hether any o#d )ork has beendismant#ed i so )hether the materia# is

taken in the register o dismant#ed materia#and its proper $ti#iGation has been made.

*( 0ater%a" at s%te A o,#t

i" +hether the 1.S.%. is maintained or the)ork and i so )hether bro$ght $p to date=

ii" +hat is the &a#$e o 1.S.%.

iii" Is there any materia# o permissib#enat$re

4.4" !heck e) items in orm and &eri y theres$#ts.

i&" In case o road )orks )hether roadmeta# ret$rn o the )ork maintained=

&" %re any tests o materia#s necessary to

be carried o$t are materia#s test aresatis actory.

*I( HIRE O& 0ACHINER1

i" +hether 9o&t./Hrg. machinery is gi&en onhire= I so is reco&ery made as per r$#es=


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*II( E2te#s%o# of t%me

i" 7as prior appro&a# o the ofcer acceptingthe tender has been taken be ore extensionis granted by the Exec$ti&e Engineer andbe ore in orming the contractor the decision

o extension o time.ii" 7o) many extensions has been so argranted=

iii" 7as the proced$re o granting extensiono##o)ed as a#ready instr$cted.

i&" +hether there is any de#ay orcomp#etion o )orks on 9o&t. acco$nt=

*III(

!er%o'% a" s r,t%#- of R.A. 3%""s/ &%#a"3%""s $ E.I. Rate "%st$ )er%4 at%o#5,a#t%t%es A t,a""- e2e ,te' W.R.T.0.B. et .

i" +hether the Exec$ti&e Engineer haschecked :; o *na# bi##s and :; o R.%. bi##s

o e&ery payment o Rs. 466666/- %s perr$#es in 1.P.+.'. 1an$a# 0%ppendix 5B"

ii" +hat reco&ery is d$e rom thecontractor= 7o) the reco&ery is e2ected=

iii" +hether e&ery Bth bi## has been ro$ted


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in (echnica# @ranch=

i&" +hether the po)ers o payments o R.%.@i##s/Cina# @i##/E.I.R. . ha&e been exceed=9i&e detai#s.

&" %re there cases in )hich payments aremade in excess o the $antity o )orkdone= I so 0)hat are the reasons" on )hata$thority=

&i" +hether any E.I.R. . are sanctioned bythe Ex. Engineer= Is so scr$tiniGe theE.I.R. . and comments there may be gi&en.

&ii" %re o$ndation in any case co&eredbe ore check meas$rements exercised by!ompetent %$thority=

*I)(

)er%4 at%o# of 6art re', e' rates 6a%'3- the o7 e re8ar'%#8 5,a"%t- of 9ork'o#e o# a#- %tem.

i" +hat are part/red$ced rates paid in the

bi##s= Hbtain detai#s and ana#ysis.*)( )er%4 at%o# of D%s6osa"/D%sma#t"e' a#'

E2 a ate' 0ater%a"s

i" +hat is the $antity o exca&ation and itsc#assi*cation=


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ii" 7o) the exca&ated st$2 is$ti#iGed/disposed o2.

iii" Is there any dismant#ed materia#a&ai#ab#e= C$rnish detai#s ho) it isacco$nted or , &eri y act$a##y at site )ith

doc$ments=i&" Veri y the part/red$ced rates paid ,)hether red$ction is commens$rate )iththe $a#ity o )ork= 0In case dismant#eexca&ated materia# is $sed"

&" Veri*cation o #eads ordisposa#/$ti#iGation o dismant#ed/

exca&ated materia#.

*)I(

)er%4 at%o# or 6ro e',re fo""o9e' %#res6e t of E2tra %tems #e ess%t- a#'

,st%4 at%o# of rates

i" %re there any extra itemssanctioned i so gi&e detai#s 0as perPro orma enc#ose"

4.

ii" +hat is the res$#t o &eri*cation rom therecord=

iii" 7a&e the rates o extra items notinc#$ded in sanctioned tender and estimatesett#ed )ith the contractor and appro&ed by


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the E. E. / S. E. prior to the exec$tion o)ork= +hether the o the extraitem deri&ed rom the items a&ai#ab#e in thesanctioned tender or based on E.S.R.

*)I

I(

i" +hether occ$pation certi*cate has been

iss$ed by the #oca# a$thority p#ease $otere erence and date.

ii" +hether )ater connection is recei&ed= Inot reasons thereo .

iii" +hether sa#e price has been *na#iGed=

i&" +ho has appro&ed the sa#e price=

&" +hether a##ottees ha&e been *xed= 7o)many= +hether the a##ottees ha&e beenin ormed regarding sa#e price i re&ised.

&i" +hether a##otment has been done=

&ii" +hat is the present position oa##otment=

&iii" Is this scheme *nanced bybank=

ix" Is the #oan re $nded= ease gi&e presentposition.

*)III(

!re"%m%#ar%es 6r%or to take ,6 the 9ork ;Roa's a#' C.D. 9orks(


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i" +hether the #and is in possession )ith the

'epartment=

ii" +hether the cr$st thickness is pro&idedon the basis o !.'.R. res$#ts or pro&ision ismade on adhoc basis=

iii" +hether any change in the sanctioneda#ignment is carried o$t d$ring exec$tion=

I so )hether it is appro&ed by !ompetent%$thority=

i&" +hether the dosage o aspha#t ispro&ided as per the norms prescribed or 8obmix orm$#a )ith re erence to the treatmentproposed=

&" +hether earth)ork statement )ith c$tand *## materia# has been prepared=+hether proper $ti#iGation o c$t materia#has been done=

&i" +hether the materia# to be $ti#iGed orembankment tested or proctor density andoptim$m moist$re content or decidingacceptabi#ity.

&ii" +hether *e#d density tests ha&e beencarried o$t as per re $ency= !heck the


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register.

&iii" +hether initia# #e&e# cross sectionsha&e p#otted be ore starting oembankments and )hether the *e#d booksha&e been #inked=

ix" +hether )orking dra)ings ha&e beenprepared in case o !.'. )orks )hich arebased on type p#ans.

x" +hether catchment areas in respect osma## !.'. )orks are physica##y &eri*edbe ore exec$tion=

xi" +hether strata c#assi*cation has beendone by the competent a$thority in case oc$ttings=

*I* INS!ECTIONS

i" 9i&e a #ist o inspection note iss$ed by!.E./'y.!E/E.E. mention detai#s.

ii" 7o)e&er many inspections )ere

conditioned by the Ex. Engineer= 7o) manyinspection notes iss$ed= +hetherinspection notes are iss$ed in prescribedPro orma=

iii" +hether any H.1. s are iss$ed on this


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)ork.

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