140908 final cath community council minutes docx

Fort Detrick Holy Family Catholic Community Council 1776 Ditto Ave

Fort Detrick, MD 21702x

Meeting starts at 1800 EST Monday, 8 September 2014Location: Fort Detrick Chapel Activity Room #1

Meeting Minutes

Attendees

Major Bonilla-Vazquez - Council President Robert MatovichElizabeth Dubbs - Council Secretary Jude CorpuzEdna Torres-Melendez Mary StubbsBen Rubio Marion KellyMary Gusman Juana Anderson

Opening prayer – offered by Edna Torres-Melendez

A. RECURRING ITEMS:

1. Review and approval of previous regular council meeting notes – Ben Rubio made a motion to approve the minutes as written with Mary Stubbs as the second. Meeting notes were reviewed and and approved by all present.

2. Review of master community event and liturgical calendars – Mary Gusman and Elizabeth Dubbs

a. 12-13 Sep 2014 - Youth Group Lock-Inb. 13-14 Sep 2014 - Council Elections

1. No candidates are presenting themselves on Saturday2. Major Bonilla-Vazquez recommends to postpone elections for one more

week moving elections to 20-21 Sep 2014 to give more time to find candidates

3. The October Parish Council Meeting will be held Monday, 6 Oct 2014. All members present are in favor.

c. Oct 2014 (TBD) - Harvest Festd. Oct 2014 (TBD) - Youth Group Meeting

3. Financial report:a. Tithes and Offering Fund – See Attachment #1 – Ben Rubio

1. Budget for 2015 (Projection)a. Ben Rubio would like input by 15 Sept 2014.

2. Watchcare taken into consideration. Does the Catholic Congregation have a need for it. Juana Anderson recommends to send a questionnaire to the congregation to see who needs it.

a. There is $6,000 in Protestant, $6,000 in Catholic, and $15,000 in Community Account. Mary Gusman recommends having only $3,000 in the Catholic Watchcare.

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4. Designated offerings – Major Bonilla-Vazquez a. 18-19 Oct 2014

5. Purchase Order (P.O.) – Mary Gusman a. Recurrent Events:

1. CCD Snacks: 5, 12, 19, 26 Oct 2014 - NTE $90.00 each day2. Pizza Saturday for 11 October 2014 – NTE $160.003. Donut Sunday for 12 October 2014 – NTE $90.00

b. Special Events:c. Ben Rubio makes a motion for the PO’s to be approved as stated with Mary

Stubbs as the second. All in favor of approving PO’s as written.

6. Ministries status and schedule – Marion Kelly a. Update on Eucharistic Ministers and Altar Servers

1. Made the request to have only 2 altar servers at each mass due to the low number of altar servers available.

7. Confirmation and CCD status reports – Mary Gusmana. CCD started yesterday at Nallin Pond.b. Less than 30 students registered but registration is ongoing

1. Mary Stubbs recommends Major Bonilla-Vazquez to say something at the Prayer Breakfast and bring registration forms to distribute

c. Most of last year’s Confirmandi have volunteered to teach1. 3rd and 4th grade classes are together2. 5th and 6th grade classes are together3. All 10 Catechists are certified

8. Community Activities Report for the Archdiocese of the Military- Elizabeth Dubbs and Mary Gusman

9. Monthly contract evaluations for Priests, CCD and Music support – Major Bonilla-Vazquez

a. Major Bonilla-Vazquez received a call from Morris and he was going to contact SGT Webb or Chaplain To for further information.

10. Religious Groups Reports:a. CWOC report – New POC neededb. Youth Group – Juana Anderson and Javier Fuentes

1. Archdiocese of Baltimore 225th Anniversary & O’Dwyer Retreat House 50th Anniversary Concert - 21 Sep 2014

a. This is cancelled2. Youth Group Lock-In 12-13 Sept 2014

a. Adoration of the Eucharist - need approval from Father Dani. Friday, 12 Sept 2014 at 2300 to Saturday, 13 Sept 2014

at 600 hours1. Parish is invited

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ii. Major Bonilla-Vazquez states a Eucharistic Minister needs to be there - Juana will send an email to the congregation

c. Other/New Religious Groups1. Knights of Columbus - Robert Matovich

a. Robert would like to start a Knights of Columbus here at Fort Detrick. Robert has a friend who is Grand Marshall of the state who can give him all of the prerequisites to get a charter started.

b. Major Bonilla-Vazquez states a concern from Father Dan that we do not just offer to the chapel. We offer this to the community of Fort Detrick.

i. Juana Anderson recommends polling the congregation about interest

c. Robert Matovich made a motion to gather interest to start a charter of Knights of Columbus with Jude Corpuz as the second.

11. Prayers of the Faithful and Hope Ministry report – Mary Stubbsa. No cards to send

12. Special Events updatesa. “Growing in Faith” events and subcommittee activity updates – Major Bonilla-

Vazquez1. Growing in Faith is 13 Sep 2014 - Major Bonilla-Vazquez will not

be present due to a prior commitment. Ricky has a DVD with the presentation.

B. OPEN ITEMS BEFORE THE COUNCIL

1. Fisher House – Rosemary Debes (absent) and Jude Corpuza. Jude Corpuz says we need to start educating the community by October. Our

target group is children. b. 25-26 Oct 2014 - hand out the bags created by Mary Stubbs with a list of

requested items to place in the bags. c. 15-16 Nov 2014 bags are due. d. Jude recommends doing Fisher House around the holidays - Thanksgiving,

Christmas2. Pew Refurbishment/Replacement – Isaac Gusman (absent)

a. Majore Bonilla-Vazquez states that Chaplain Ahn says the pews are going to be replaced.

C. NEW BUSINESS ITEMS FOR DISCUSSION

1. 4 Oct 2014 - Bishop Coyle visita. Take Bishop Coyle to dinner

2. Children’s Liturgy - Regina recommends having an art contest per season to come up with the artwork for the bulletin.

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3. Pope Francis is visiting the United States 25-27 Sept 2015 for the World Meeting of Families in Philadelphia, PA. Major Bonilla-Vazquez recommends replacing Sight and Sound with a visit to see Pope Francis.

a. Jude Corpuz will do some research and get back to Ben Rubio by 12 Sept 2014 to update the 2015 Budget.

D. NEXT COUNCIL MEETING

1. The date and time of the next Community Council Meeting will be 6 October 2014 at 1800 hours - Major Bonilla-Vazquez

Closing prayer - Offered by All

Attachment #1 - Fort Detrick Tithes and Offerings, Catholic Sub-Account Balance, updated through 31 August 2014

//Signed//

Elizabeth DubbsSecretary Fort Detrick Holy Family Catholic Community Council Fort Detrick, MD

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140908 final cath community council minutes docx

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