13/10/20151 camtion ltd. 1. getting the best out of people and projects 2. top 10 of time management
TRANSCRIPT
19/04/2319/04/23 11
Camtion Ltd. Camtion Ltd. 1. Getting The Best Out of 1. Getting The Best Out of
People and ProjectsPeople and Projects 2. Top 10 of Time 2. Top 10 of Time
ManagementManagement
Dr Alan Crooks
www.camtion.co.uk
19/04/2319/04/23 22
Camtion Works in 3 Areas – Project Camtion Works in 3 Areas – Project Management, Creativity and Personal Management, Creativity and Personal DevelopmentDevelopment
Project management
Personal development
Creativity
Overspend
Delays
Poor quality
Lack of control
Demotivated
Underperforming
Underachieving
Lack of innovation
Missed opportunity
RIP
Procrastination
BarriersFrustration Boredom
Mediocrity
There are Dire Consequences If These Three There are Dire Consequences If These Three Areas Go Wrong !!!!Areas Go Wrong !!!!
Dr Alan Crooks
www.camtion.co.uk
19/04/2319/04/23 33
There are Fabulous Rewards if The Three Areas Go There are Fabulous Rewards if The Three Areas Go Right !!!Right !!!
Project management
Personal development
Creativity
Profits
On-time
Consistency
Controllable
High morale
Progression
Achievers
Renewal
Sustainable
Clarity of purpose
Challenges☺£
Camtion Aim is to Help People Get All Camtion Aim is to Help People Get All Three RightThree Right
Dr Alan Crooks
www.camtion.co.uk
19/04/2319/04/23 44
Camtion Provides Appropriate Services Camtion Provides Appropriate Services in Each Key Areain Each Key Area
Project management
Personal development
Creativity
Interim / Temp
Training
Coaching
Troubleshooting
Time management
Personal effectiveness
Team building
☺£ Creative thinking
Critical thinking
Problem Solving
Consortium approach
Project manager skills
Dr Alan Crooks
www.camtion.co.uk
19/04/2319/04/23 55
A Convenient Truth (?)A Convenient Truth (?)
Source: Stress, health and the social environment: a sociobiologic approach to medicine. J.P Henry and P.M Stephens
AdrenalineFreeze, Flight, Fight
DHEACortisol
Relaxation
Exhilara
tion
Resentment
Anger, Fear
Contentment
Unhappy Motivated
Pre
ssu
re
Dr Alan Crooks
www.camtion.co.uk
19/04/2319/04/23 66
In practical terms this is serious stuff !In practical terms this is serious stuff !
Adrenalin + Adrenalin + Cortisol =Cortisol = Anxiety, Anxiety,
sleeplessnesssleeplessness Blood pressure, Blood pressure,
circulatory circulatory disordersdisorders
UlcersUlcers Addiction, Addiction,
depression etc.depression etc.
Bad for people, Bad for people, bad for business !!bad for business !!
Adrenalin + Adrenalin + DHEA =DHEA = Exhilaration, buzzExhilaration, buzz Blood flow and Blood flow and
energyenergy Better healthBetter health
Good for people, Good for people, good for good for business !!!business !!!
19/04/2319/04/23 77
Time Management For Time Management For Busy People – Top 10Busy People – Top 10
Aka The Tardis CourseAka The Tardis CourseAka More and more with less and Aka More and more with less and
less…less…
Dr Alan Crooks
www.camtion.co.uk
19/04/2319/04/23 88
Aim – Change Your BehaviourAim – Change Your Behaviour
The aim of this session is to introduce you to the The aim of this session is to introduce you to the possibility of changing your behaviours via the “top ten possibility of changing your behaviours via the “top ten tips”:tips”:
1.1. Wear a WatchWear a Watch2.2. Email EtiquetteEmail Etiquette3.3. Ready to GoReady to Go4.4. 5 year Plan5 year Plan5.5. Round TuitRound Tuit6.6. Ugly JobsUgly Jobs7.7. Enjoying It ?Enjoying It ?8.8. No Agenda No MeetingNo Agenda No Meeting9.9. Steve Davies MotivationSteve Davies Motivation10.10. Desk StressDesk Stress
Dr Alan Crooks
www.camtion.co.uk
19/04/2319/04/23 99
Some Words of Caution !Some Words of Caution !
Time can't be really be managed – your energy Time can't be really be managed – your energy levels can !levels can !
There is not really an easy answer or quick fix to There is not really an easy answer or quick fix to halve your workload, but the top ten tips will helphalve your workload, but the top ten tips will help
If you are not prepared to change the way you work, If you are not prepared to change the way you work, do not look to any improvement from time do not look to any improvement from time managementmanagement
Dr Alan Crooks
www.camtion.co.uk
19/04/2319/04/23 1010
An Inspiring Vision !An Inspiring Vision !
““You are at your most efficient the day You are at your most efficient the day before you start your annual leave.before you start your annual leave.
Your efficiency on this day is Your efficiency on this day is awesomeawesome..
If you really want you can be this well If you really want you can be this well organised every day!”organised every day!”
Dr Alan Crooks
www.camtion.co.uk
19/04/2319/04/23 1111
What’s the Time Mr. Wolf ?What’s the Time Mr. Wolf ?
1.1. Wear a WatchWear a Watch2.2. Email EtiquetteEmail Etiquette
3.3. Ready to GoReady to Go
4.4. 5 year Plan5 year Plan
5.5. Round TuitRound Tuit
6.6. Ugly JobsUgly Jobs
7.7. Enjoying it ?Enjoying it ?
8.8. No Agenda No No Agenda No MeetingMeeting
9.9. Steve Davies Steve Davies MotivationMotivation
10.10. Desk StressDesk Stress
Dr Alan Crooks
www.camtion.co.uk
19/04/2319/04/23 1212
DON’T EVER REPLY IN ANGER !DON’T EVER REPLY IN ANGER !
1.1. Wear a WatchWear a Watch
2.2. Email EtiquetteEmail Etiquette3.3. Ready to GoReady to Go
4.4. 5 year Plan5 year Plan
5.5. Round TuitRound Tuit
6.6. Ugly JobsUgly Jobs
7.7. Enjoying it ?Enjoying it ?
8.8. No Agenda No No Agenda No MeetingMeeting
9.9. Steve Davies Steve Davies MotivationMotivation
10.10. Desk StressDesk Stress
Correct Escalation = Email > Telephone > Face-to-face
Dr Alan Crooks
www.camtion.co.uk
19/04/2319/04/23 1313
Oh no I’ve Forgotten My…..Oh no I’ve Forgotten My…..
1.1. Wear a WatchWear a Watch
2.2. Email EtiquetteEmail Etiquette
3.3. Ready to GoReady to Go4.4. 5 year Plan5 year Plan
5.5. Round TuitRound Tuit
6.6. Ugly JobsUgly Jobs
7.7. Enjoying it ?Enjoying it ?
8.8. No Agenda No No Agenda No MeetingMeeting
9.9. Steve Davies Steve Davies MotivationMotivation
10.10. Desk StressDesk Stress
Get ready the night before !
Dr Alan Crooks
www.camtion.co.uk
19/04/2319/04/23 1414
When I Grow up I Want to be...When I Grow up I Want to be...
1.1. Wear a WatchWear a Watch
2.2. Email EtiquetteEmail Etiquette
3.3. Ready to GoReady to Go
4.4. 5 year Plan5 year Plan5.5. Round TuitRound Tuit
6.6. Ugly JobsUgly Jobs
7.7. Enjoying it ?Enjoying it ?
8.8. No Agenda No No Agenda No MeetingMeeting
9.9. Steve Davies Steve Davies MotivationMotivation
10.10. Desk StressDesk Stress
6-months 1 year 2 years 5 years
At Work
At Home
Wind turbine Wood burner Move Brewery
Proposals Web-based 50% green 90% green
Time-out US Trip Office Shop
Kit-car
Dr Alan Crooks
www.camtion.co.uk
19/04/2319/04/23 1515
When I Get a…….When I Get a…….
1.1. Wear a WatchWear a Watch
2.2. Email EtiquetteEmail Etiquette
3.3. Ready to GoReady to Go
4.4. 5 year Plan5 year Plan
5.5. Round TuitRound Tuit6.6. Ugly JobsUgly Jobs
7.7. Enjoying it ?Enjoying it ?
8.8. No Agenda No No Agenda No MeetingMeeting
9.9. Steve Davies Steve Davies MotivationMotivation
10.10. Desk StressDesk Stress
ProcrastinationProcrastination can be spotted in can be spotted in phrases such as: phrases such as:
"One more day won't make "One more day won't make a difference" a difference"
"I'm waiting for ………. to "I'm waiting for ………. to call me back“call me back“
"I'll just put this off until "I'll just put this off until tomorrow" tomorrow"
"I can't get on with this "I can't get on with this because..........." because..........."
You are your own worse enemy !You are your own worse enemy !
Dr Alan Crooks
www.camtion.co.uk
19/04/2319/04/23 1616
Put the Wood on the Fire !!!!Put the Wood on the Fire !!!!
1.1. Wear a WatchWear a Watch
2.2. Email EtiquetteEmail Etiquette
3.3. Ready to GoReady to Go
4.4. 5 year Plan5 year Plan
5.5. Round TuitRound Tuit
6.6. Ugly JobsUgly Jobs7.7. Enjoying it ?Enjoying it ?
8.8. No Agenda No No Agenda No MeetingMeeting
9.9. Steve Davies Steve Davies MotivationMotivation
10.10. Desk StressDesk Stress
A Priority Chart to help
High
Low
Low High
Urge
ncy
Importance
Proactivity
Planning
“Fires”
Trivia
Email (!)
Barriers
Excuses40%
0%
20%
40%
“UGLY” jobs first.
Elephant Effects ?
Dr Alan Crooks
www.camtion.co.uk
19/04/2319/04/23 1717
Why Am I Enjoying Myself ?Why Am I Enjoying Myself ?
1.1. Wear a WatchWear a Watch
2.2. Email EtiquetteEmail Etiquette
3.3. Ready to GoReady to Go
4.4. 5 year Plan5 year Plan
5.5. Round TuitRound Tuit
6.6. Ugly JobsUgly Jobs
7.7. Enjoying it ?Enjoying it ?8.8. No Agenda No No Agenda No
MeetingMeeting
9.9. Steve Davies Steve Davies MotivationMotivation
10.10. Desk StressDesk Stress
•Ask yourself this question whenever you feel low, or slow.
•Think of 3 reasons.
•Write them down.
•Think past, current and future.
•Own your morale and be aware of its effect on others !
Dr Alan Crooks
www.camtion.co.uk
19/04/2319/04/23 1818
Meetings, Bloody Meetings….Meetings, Bloody Meetings….
1.1. Wear a WatchWear a Watch
2.2. Email EtiquetteEmail Etiquette
3.3. Ready to GoReady to Go
4.4. 5 year Plan5 year Plan
5.5. Round TuitRound Tuit
6.6. Ugly JobsUgly Jobs
7.7. Enjoying it ?Enjoying it ?
8.8. No Agenda No No Agenda No MeetingMeeting
9.9. Steve Davies Steve Davies MotivationMotivation
10.10. Desk StressDesk Stress
•No Agenda No Meeting !
•Introduce urgency, take control.
•Do not re-start for latecomers.
•The meeting is not finished until the minutes are issued.
•Hold meetings on Friday afternoons or before lunch.
•Don’t go to the whole thing unless you really haven’t got anything better to do !!
Dr Alan Crooks
www.camtion.co.uk
19/04/2319/04/23 1919
Really Interesting (?)Really Interesting (?)
1.1. Wear a WatchWear a Watch
2.2. Email EtiquetteEmail Etiquette
3.3. Ready to GoReady to Go
4.4. 5 year Plan5 year Plan
5.5. Round TuitRound Tuit
6.6. Ugly JobsUgly Jobs
7.7. Enjoying it ?Enjoying it ?
8.8. No Agenda No No Agenda No MeetingMeeting
9.9. Steve Davies Steve Davies MotivationMotivation
10.10. Desk StressDesk Stress
+
=
Dr Alan Crooks
www.camtion.co.uk
19/04/2319/04/23 2020
Can’t See the Wood for the….Can’t See the Wood for the….
1.1. Wear a WatchWear a Watch
2.2. Email EtiquetteEmail Etiquette
3.3. Ready to GoReady to Go
4.4. 5 year Plan5 year Plan
5.5. Round TuitRound Tuit
6.6. Ugly JobsUgly Jobs
7.7. Enjoying it ?Enjoying it ?
8.8. No Agenda No No Agenda No MeetingMeeting
9.9. Steve Davies Steve Davies MotivationMotivation
10.10. Desk StressDesk Stress
•The most effective people work from The most effective people work from clear desks.clear desks.
•If you can’t see 80% of your desk then If you can’t see 80% of your desk then you are probably suffering from you are probably suffering from 'desk 'desk stress'. stress'.
•Shred itShred it•Scan itScan it•File it File it •Get rid of clutterGet rid of clutter•Purge regularly Purge regularly (Outlook appointment, 30 mins Friday 4pm ?)(Outlook appointment, 30 mins Friday 4pm ?)
Dr Alan Crooks
www.camtion.co.uk
19/04/2319/04/23 2222
Pick 3, any 3…..Pick 3, any 3…..
What are What are youyou going to going to actually do to improveactually do to improve youryour time management? time management?
Make your objectives: Make your objectives:
SSpecificpecific
MMeasurableeasurable
AAchievablechievable
RRealisticealistic
TTime-boundime-bound
Summary & Action PlanSummary & Action Plan
1.1. Wear a WatchWear a Watch
2.2. Email EtiquetteEmail Etiquette
3.3. Ready to GoReady to Go
4.4. 5 year Plan5 year Plan
5.5. Round TuitRound Tuit
6.6. Ugly JobsUgly Jobs
7.7. Enjoying it ?Enjoying it ?
8.8. No Agenda No No Agenda No MeetingMeeting
9.9. Steve Davies Steve Davies MotivationMotivation
10.10. Desk StressDesk Stress
11.11. Other ideas ?Other ideas ?
Dr Alan Crooks
www.camtion.co.uk
19/04/2319/04/23 2323
Recommended Reading ListRecommended Reading List
The Seven Habits of Highly Effective People: The Seven Habits of Highly Effective People: Restoring the Character Ethic, Stephen R Restoring the Character Ethic, Stephen R Covey, Simon and Schuster, 1989.Covey, Simon and Schuster, 1989. (1. Be (1. Be proactive 2. Begin with the end in mind 3. Put first proactive 2. Begin with the end in mind 3. Put first things first 4. Think win/win 5. Seek first to be things first 4. Think win/win 5. Seek first to be understanding, then to be understood 6. Synergize understanding, then to be understood 6. Synergize 7. Sharpen the saw.)7. Sharpen the saw.)
The One Minute Manager, Kenneth Blanchard The One Minute Manager, Kenneth Blanchard & Spencer Johnson, 1982.& Spencer Johnson, 1982.
The One Minute Manager Meets the Monkey, The One Minute Manager Meets the Monkey, Kenneth Blanchard, Hal Burrows, William Kenneth Blanchard, Hal Burrows, William Oncken, 1990.Oncken, 1990.
Emotional Intelligence at Work, Hendrie Emotional Intelligence at Work, Hendrie Weisinger, Jossey-Bass, 1998Weisinger, Jossey-Bass, 1998
Dr Alan Crooks
www.camtion.co.uk
19/04/2319/04/23 2424
Time Management Assessment Time Management Assessment
1. I find myself taking on various tasks 1. I find myself taking on various tasks because I'm the only one who can do because I'm the only one who can do them.them.
2. Daily crises take up all my time. I have no 2. Daily crises take up all my time. I have no time to do important things because I'm time to do important things because I'm too busy putting out fires.too busy putting out fires.
3. I attempt to do too much at one time, I feel I 3. I attempt to do too much at one time, I feel I can do it all, and I rarely say "no" to can do it all, and I rarely say "no" to additional tasks.additional tasks.
4. I feel as if I'm always behind and have no 4. I feel as if I'm always behind and have no way to catch up. I'm always rushing.way to catch up. I'm always rushing.
5. I feel I'm working long hours.5. I feel I'm working long hours.6. I constantly feel overwhelmed by demands 6. I constantly feel overwhelmed by demands
and details, and feel I have to do what I and details, and feel I have to do what I don't want to do most of the time.don't want to do most of the time.
7. I am late for meetings, and don't prepare for 7. I am late for meetings, and don't prepare for them properly. them properly.
8. I take worries and problems home with me. 8. I take worries and problems home with me. 9. I miss deadlines.9. I miss deadlines.10. I feel listless with many slack hours of 10. I feel listless with many slack hours of
unproductive activity.unproductive activity.11. I put off carrying out unpleasant but 11. I put off carrying out unpleasant but
essential activities.essential activities.
(3) (2) (1)(3) (2) (1) (0) (0)
Often Sometimes Seldom NeverOften Sometimes Seldom Never
Often Sometimes Seldom NeverOften Sometimes Seldom Never
Often Sometimes Seldom NeverOften Sometimes Seldom Never
Often Sometimes Seldom NeverOften Sometimes Seldom Never
Often Sometimes Seldom NeverOften Sometimes Seldom Never
Often Sometimes Seldom NeverOften Sometimes Seldom Never
Often Sometimes Seldom NeverOften Sometimes Seldom Never
Often Sometimes Seldom NeverOften Sometimes Seldom Never
Often Sometimes Seldom NeverOften Sometimes Seldom Never
Often Sometimes Seldom NeverOften Sometimes Seldom Never
Often Sometimes Seldom NeverOften Sometimes Seldom Never
Dr Alan Crooks
www.camtion.co.uk
19/04/2319/04/23 2525
Time Management AssessmentTime Management Assessment
Work out your score:Work out your score: 3 x #Often + 2 x #Sometimes + 1 x #Seldom =3 x #Often + 2 x #Sometimes + 1 x #Seldom =
If you scored 10 or less, you may benefit If you scored 10 or less, you may benefit from learning additional time management from learning additional time management techniques, but your day-to-day stress techniques, but your day-to-day stress level is probably not significantly affected level is probably not significantly affected by time pressure.by time pressure.
If you scored 11 to 24, you could use some If you scored 11 to 24, you could use some time management training to significantly time management training to significantly reduce time pressures.reduce time pressures.
If you scored 25 or over, your life may If you scored 25 or over, your life may feel out of control. People who score feel out of control. People who score over 25 usually "don't have time" for over 25 usually "don't have time" for training in time management!training in time management!