129p. - eric · marti a. cox research analyst (303) 866-6877 [email protected]. library...

72
DOCUMENT RESUME ED 413 915 IR 056 745 AUTHOR Cox, Marti A. TITLE Statistics & Input-Output Measures for Colorado Academic Libraries, 1996. INSTITUTION Colorado State Dept. of Education, Denver. State Library and Adult Education Office. PUB DATE 1997-08-00 NOTE 129p. PUB TYPE Numerical/Quantitative Data (110) Reports - Research (143) EDRS PRICE MF01/PC06 Plus Postage. DESCRIPTORS *Academic Libraries; Computer Networks; Educational Technology; Enrollment; Higher Education; Library Collections; Library Expenditures; Library Funding; Library Personnel; Library Research; Library Services; *Library Statistics; Library Surveys; Online Systems; Students; Tables (Data) IDENTIFIERS *Colorado; Electronic Resources ABSTRACT Survey data for the 1996 Integrated Postsecondary Education Data System (IPEDS) Academic Libraries report are organized in tables according to sector (public or private) and by governing board. In addition to statistics for each library, summary figures for boards and sectors are included. FTE (full-time equivalency) Student Enrollment and Educational and General Expenditures were obtained for each institution from the Colorado Commission on Higher Education. New this year are tables comparing electronic services offered, both in the library and elsewhere on campus, as well as off-campus access by primary clientele and other users. The report covers: branch libraries; library staff in fall 1996; library operating expenditures--salaries and wages expenditures, information resources expenditures, and miscellaneous operating expenditures; library collections; library services for fiscal year 1996; library services for a typical week in fall 1996; and a survey of electronic services. Appendices include the 1996 IPEDS Academic Libraries Survey and general instructions for the survey. (SWC) ******************************************************************************** Reproductions supplied by EDRS are the best that can be made from the original document. ********************************************************************************

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DOCUMENT RESUME

ED 413 915 IR 056 745

AUTHOR Cox, Marti A.TITLE Statistics & Input-Output Measures for Colorado Academic

Libraries, 1996.INSTITUTION Colorado State Dept. of Education, Denver. State Library and

Adult Education Office.PUB DATE 1997-08-00NOTE 129p.

PUB TYPE Numerical/Quantitative Data (110) Reports - Research(143)

EDRS PRICE MF01/PC06 Plus Postage.DESCRIPTORS *Academic Libraries; Computer Networks; Educational

Technology; Enrollment; Higher Education; LibraryCollections; Library Expenditures; Library Funding; LibraryPersonnel; Library Research; Library Services; *LibraryStatistics; Library Surveys; Online Systems; Students;Tables (Data)

IDENTIFIERS *Colorado; Electronic Resources

ABSTRACTSurvey data for the 1996 Integrated Postsecondary Education

Data System (IPEDS) Academic Libraries report are organized in tablesaccording to sector (public or private) and by governing board. In additionto statistics for each library, summary figures for boards and sectors areincluded. FTE (full-time equivalency) Student Enrollment and Educational andGeneral Expenditures were obtained for each institution from the ColoradoCommission on Higher Education. New this year are tables comparing electronicservices offered, both in the library and elsewhere on campus, as well asoff-campus access by primary clientele and other users. The report covers:branch libraries; library staff in fall 1996; library operatingexpenditures--salaries and wages expenditures, information resourcesexpenditures, and miscellaneous operating expenditures; library collections;library services for fiscal year 1996; library services for a typical week infall 1996; and a survey of electronic services. Appendices include the 1996IPEDS Academic Libraries Survey and general instructions for the survey.(SWC)

********************************************************************************

Reproductions supplied by EDRS are the best that can be madefrom the original document.

********************************************************************************

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catio

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1996

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TR

UC

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NS

- L

56

INT

RO

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Sur

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data

for

the

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rt a

re o

rgan

ized

in ta

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(i.e.

, pub

licor

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ate)

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ard

(e.g

., U

nive

rsity

of C

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of A

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d O

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duca

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add

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to s

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for

each

libr

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sum

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for

boar

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ecto

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Stu

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Enr

ollm

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nd E

duca

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Gen

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s w

ere

obta

ined

for

each

inst

itutio

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omth

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olor

ado

Com

mis

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on

Hig

her

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is y

ear

are

tabl

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ompa

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elec

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ervi

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offe

red,

bot

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the

libra

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on

cam

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as

wel

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off-

cam

pus

acce

ss b

y pr

imar

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ient

ele

and

othe

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In p

revi

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repo

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we

have

incl

uded

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nal s

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owin

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arts

that

com

pare

uni

vers

ity, c

olle

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mm

unity

col

lege

libr

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s us

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sele

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sta

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s. T

his

year

, the

cha

rt s

ectio

n is

not

incl

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in th

is r

epor

t, bu

t will

be

issu

ed a

s a

sepa

rate

pub

licat

ion.

In a

rel

ated

pro

ject

, we

aske

d lib

rary

dire

ctor

s to

sel

ect p

eer

libra

ries

natio

nwid

e to

whi

ch th

ey w

ante

d to

be

com

pare

d. U

sing

dat

a fr

om th

e 19

96 IP

ED

S L

ibra

ry S

urve

ys p

rovi

ded

to u

s by

the

sele

cted

libr

arie

s, w

e th

en p

rodu

ced

the

1996

Pee

r A

cade

mic

Lib

rary

Sta

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s R

epor

t (P

ALS

Rep

ort)

, als

o av

aila

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from

the

Libr

ary

Res

earc

h S

ervi

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In a

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on to

Sta

tistic

s &

Inpu

t-O

utpu

t Mea

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s an

d th

e P

ALS

Rep

orts

, we

are

alw

ays

inte

rest

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nd w

illin

gto

ass

ist l

ibra

ries

in c

ondu

ctin

g re

sear

ch. T

he s

ervi

ces

of th

e Li

brar

y R

esea

rch

Ser

vice

are

ava

ilabl

e to

all

Col

orad

olib

rarie

s at

no

char

ge, o

n a

first

-com

e, fi

rst-

serv

ed b

asis

. Ple

ase

let u

s kn

ow h

ow w

e m

ay a

ssis

t you

in m

eetin

g yo

urch

angi

ng m

anag

emen

t inf

orm

atio

n ne

eds.

Kei

th C

urry

Lan

ceD

irect

or(3

03)

866-

6737

klan

ce@

csn.

net

16

Ann

M. S

eidl

Ass

ocia

te D

irect

or(3

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407

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Sta

tistic

s an

d In

put/O

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t Mea

sure

s fo

rC

olor

ado

Aca

dem

ic L

ibra

ries

1996

IPE

DS

199

6In

form

atio

n R

esou

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Aca

dem

ic L

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I

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358

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790

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284,

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131

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76

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292,

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647,

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216

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615,

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tistic

s an

d In

put/O

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t Mea

sure

s fo

rC

olor

ado

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dem

ic L

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ries

1996

IPE

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199

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cade

mic

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vey

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$55

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258

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$13

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350

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8,85

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385

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$8,

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$58

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5

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224

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2

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43

Sta

tistic

s an

dIn

pflit

utpu

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sure

s fo

rC

olor

ado

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dem

ic L

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ries

1996

IPE

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199

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cade

mic

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rary

Sur

vey

INS

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cella

neou

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lder

195,

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447,

780

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at C

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ter

26,6

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3,56

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113

OMB No. 1850-0582: Approval Expires 04/30/98FORM IPEDS-L(B-1-96)

NOTE - The completion of this survey, in a timely and accurate manner, isMANDATORY for all institutions which participate or are applicants forparticipation in any Federal financial assistance program authorized by Title IV ofthe Higher Education Act of 1965, as amended. The completion of this survey ismandated by 20 U.S.C. 1094(a)(17).

U.S. DEPARTMENT OF COMMERCEBUREAU OF THE CENSUSII For those institutions not required to complete this survey on the basis of the above

ACTING AS COLLECTING AGENT FOR THE requirements, the completion of this survey is voluntary and authorized by P.L.U.S. DEPARTMENT OF EDUCATIONNATIONAL CENTER FOR EDUCATION STATISTICS 103-382, National Education Statistics Act of 1994, Sec. 404(a).

INTEGRATED POSTSECONDARYEDUCATION DATA SYSTEM

.

ACADEMIC LIBRARIES SURVEY1996

Please read the accompanying instructionsbefore completing this survey form. Reportdata ONLY for the institution in the address

..label. If data for any,other institutions or .

branch campuses are included in'this reportbecause they CANNOT be reportedseparately, please provide a list of theseschools.

Please correct any errors in the name, address, and ZIP Code.

If there are any questions about this form, contact RETURN TOa Bureau of the Census IPEDS representative at(800) 451-6236 or FAX number (301) 457-1542,

7:30 a.m.-4:30 p.m. EST.

Date due: November 15, 1996...__

1. Name of respondent 2. Title of respondent 3. TelephoneArea code, number, extension

4. E-Mail address FAX number

Does your institution have its own library, report with another institution orare you financiallysupporting a shared library with another institution?

1 Has own library as defined in Part A of the instructions. Please complete this survey.

2 Has own library but reports with another library Go to Combined Data sheet, page 4

Does not have own library but contributes financial support to a shared library with the following postsecondary3

institution(s). A shared library is a facility housing an organized collection of printed, microform, and audiovisualmaterials, and (a) is jointly administered by more than one educational institution, or (b) whose funds oroperating expenditures have been received from more than one educational institution. The location of thefacility is not a determining factor. Please complete the item below and return blank survey form to theaddress shown above.

UNITID Name of Institution

Does not have own library Please return this blank survey to the address shown above4

114

Changes from the 1994 form for

1996 ACADEMIC LIBRARIES SURVEY

Cover sheet Own library question

The question has been expanded to allow for combined or shared library systems.

Part E Library Services, Fiscal Year 1996

Data requests for document delivery/interlibrary loans provided to other libraries, aswell as those received from other libraries or commercial services, have beenexpanded to request separate reporting for returnables and non-returnables, as well asthe total.

Part G Electronic Services

This part was added to identify the availability of electronic services within the librarysystem. The questions require a "yes" or "no" response to the availability of the variousservices listed. ,

115

IPEDS-L (6 -1 -96) Page 2

PURPOSE OF THE SURVEYThe National Center for Education Statistics (NOES) collects these data periodically to obtain andreport a comprehensive picture on the status of collections, transactions, staff, service per typicalweek, and library operating expenditures in postsecondary institutions. The survey is beingconducted in compliance with the Center's mission "to collect, and analyze, and disseminatestatistics and other data related to education in the United States ...", (P.L. 103-382, NationalEducation Statistics Act of 1994, Sec. 404(a)).

USES OF DATACollection of these data over time will enable the nation to plan effectively for the developmentand use of postsecondary education library resources. Congress uses the data to assess the needfor revisions of existing legislation concerning libraries and the allocation of Federal funds.Federal agencies need the data to evaluate and administer library programs. State educationagencies and college librarians and administrators use the data for regional and nationalcomparisons of library resources to plan for the effective use of funds. Finally, library associationsand researchers use the survey results to determine the status of library operations and theprofession.

According to the Paperwork Reduction Act of 1995, no persons are required to respond to acollection of information unless it displays a valid OMB control number. The valid OMB controlnumber for this information collection is 1850-0582. The time required to complete thisinformation collection is estimated to vary from 30 minutes to 6.0 hours per response, with anaverage of 2.5 hours, including the time to review instructions, search existing data resources,gather and maintain the data needed, and complete and review the information collection. If youhave any comments concerning the accuracy of the time estimate(s) or suggestions forimproving this form, please write to: U.S. Department of Education, Information ManagementTeam, Washington, DC 20202-4652. If you have any comments or concerns regarding thestatus of your individual submission of this form, write directly to:

National Center for Education Statistics/IPEDSU.S. Department of Education555 New Jersey Avenue, NWWashington, DC 20208-5652

The definitions and instructions for compiling IPEDS data have been designedto minimize comparability problems. However, postsecondary educationinstitutions differ widely among themselves. As a result of these differences;comparisons of data provided by individual institutions may be misleading.

DO NOT RETURN INSTRUCTIONS

REMARKS SECTION Please enter any remarks you may have in this section. By entering anyexplanations here, you may eliminate the need for telephone contact at a later date.

116FORM IPEDS-L (6-1-961 Page 3

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Part A NUMBER OF PUBLIC SERVICE OUTLETS, FISCAL YEAR 1996

item

Branch and, independent libraries = Exclude main or, central library.

Number

Number of full-timeequivalents

02

03

05

06

Librarians and other professional 'staff

All other paid staff (eiccept student aisiStantS)..

Contributed services staff

Student assistants from all fundinioui-ces

Total full-time equivalent etaff (Sum of lines 2 through 5) .

I 19FORM IPEDS-L 16-1-90

Page 5

Part C LIBRARY OPERATING EXPENDITURES, FISCAL YEAR 1996 L

NOTE: Do not report the same expenditures more than once.1

LineNo. Category Amount

(Whole dollars only)

07

Salaries and wages Exclude employee fringe benefits.

Librarians and other professional staff $

08 All other paid staff (except student assistants)

09 Student assistants

10Information resources

Books, serial backfiles, and other print materials Exclude currentserials and all microforms.

11 Current serials Exclude microforms, audiovisual materials, andmachine-readable materials.

12 Microforins -- Include current serials.

13 'Audiovisual materiali ' Include current serials.

14 Computer files and search services Include current serials.

15 Document delivery/Interlibrary loan

16 Other

17 Preservation

18 Furniture and equipment Exclude computer equipment.

19 Computer hardware and software Include maintenance.

20 Bibliographic utilities, networks, and consortia

21, , . .All other operating expenditures

..

22 Total operating expenditures (Sum of lines 7 through 21) $ I

23 Employee fringe benefits (if paid from the library budget)FORM IPEDS-L. (6-1-96)

11 o,

Page 6

Part D LIBRARY COLLECTIONS, FISCAL YEAR 1996

Category

Books, serial back-files, and governmentdocuments that are accessible through thelibrary's catalog Include bound periodicals andnewspapers and exclude microforms.

Volumes

Titles,

GOVerrirneht bOCuments 7t. Include government.

documents that are not reported elsewhere:

Units

les (number of unique'titles

ManuscriPtS and archives Linear feet

Graphic materials Units

Sound reCordings

Units:

Titles

Film 'and Video materiaIS

Units

Titles

Computer files

Units

Titles

Other library materials Units

Total number

L

Added during fiscal year(1)

Held at end of fiscal year

(2)

FORM IPEDS-L I6-1-96)

121 Page 7

L

Part E LIBRARY SERVICES, FISCAL YEAR 1996

LineNo. Category Number

42

Circulation transactions

General collection

Reserve collection

Document delivery/Interlibrary loans provided to other libraries

Returnable

Non-returnable .

Total

50

Document delivery/Interlibrary loans received from other libraries or commercial

Returnable

.Non-returnable

Total

Information service to groups

Number of presentations

51 Number of persons served in presentations

Part F LIBRARY SERVICES, 'TYPICAL WEEK, FALL 1996

LineNo. Category Number

... .

52 Public service hours in a typical week

53 Gate count in a typical week1

54 Reference transactions in a typical week 122FORM IPEDS-L (6-1-96) Page 8

Part G ELECTRONIC SERVICES L

This section requests information about the availability of electronic services in the library andelsewhere on campus and off campus access by your primary clientele, and other users. Pleaserespond to each item by marking an (X) in the appropriate column.

LineNo.

Does the library or parent institution offerthe following services?

n' electrOnic catalog that includes tlibrary's holdings:. -"

lectrOnidindexee and iefeience tools

lectronic fulltext periodicals-

Electronic files other than the catalog.,.(e.g., finding aids, indices, manuscripts) ".

`.created by libraiy staff ; .:

61

Mark (X) appropriate column.

Access from Access off campus by

Within library

(1)

Elsewhere oncampus

(2)

Primaryclientele

(3)

Others

(4)Yes No Yes 1 No Yes Yes No

62 Capacity to place interlibrary loan/documentdelivery requests electronically

Electronic document delivery by thelibrary to patron's account/address

64 Computers not dedicated to library functionsfor patron use inside the library

65 Computer software for patron use inside thelibrary (e.g., word processing, spreadsheet,custom applications, etc.)

66 Technology in the library to assist patronswith disabilities (e.g., TDD, specially equippedwork stations)

67 Instruction by library staff on use ofInternet resources 23

FORM IPEDS-1.. (6-1-96) Page 9

12,4

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1996

55

125

GENERAL INSTRUCTIONS L

Please respond to each item on this form in the space provided. If the appropriate answer is zero or none,use "0." If you do not collect data for an item, provide your best estimate. PLEASE DO NOT LEAVE ANYLINES BLANK. If a line is left blank, NCES will impute a figure using the average for institutions with similarcharacteristics. Include data for the main or central library and all branch and independent libraries that wereopen all or part of fiscal year 1996.

INSTITUTIONAL IDENTIFICATION

In the space provided on the front page of this report, makeany necessary corrections to the preprinted addressinformation. Also, please enter the name, title, area code andtelephone number of the person responsible for completingthe report.

PERIOD OF REPORT

Report information for the following time periods as specifiedin each section:

1. Fiscal year 1996 Any 12-month period between June1, 1995 and September 30, 1996 which corresponds toyour institution's fiscal year. (For Sections A, C, D, E)

2. Typical week, Fall 1996 A typical week is one that isneither unusually busy nor unusually slow. Avoid vacationperiods for key staff or days when unusual events aretaking place on the campus or in the library. Choose aweek in which the library is open its regular hours. Includeany seven consecutive calendar days. (Section F)

3. Fall 1996 The period during the fall of 1996 when thesurvey form is being completed. (Section B - Library Staff)

Part A NUMBER OF PUBLIC SERVICE OUTLETS,FISCAL YEAR 1996

Library An entity that provides all of the following:

An organized collection of printed or other materials, or acombination thereof;

2. A staff trained to provide and interpret such materials asrequired to meet the informational, cultural, recreational,or educational needs of clientele;

3. An established schedule in which services of the staff areavailable to clientele;

4. The physical facilities necessary to support such acollection, staff, and schedule.

This includes libraries that are part of, learning resourcecenters.

Shared library - A facility housing an organized collection ofprinted, microform, and audiovisual materials, and (a) isjointly administered by more than one education institution,or (b) whose funds or operating expenditures have beenreceived from more than one educational institution. Thelocation of the facility is not a determining factor.

Branch and independent libraries (line 1) Report thenumber of branch and independent libraries at yourinstitution that were open all or part of FY 1996. EXCLUDETHE MAIN OR CENTRAL LIBRARY. Branch and independentlibraries are defined as auxiliary library service outlets withquarters separate from the central library of an institutionwhich have a basic collection of books and other materials, aregular staffing level, and an established schedule. Branchand independent libraries are administered either by thecentral library or, as in the case of some libraries (such aslaw, medical, etc.), through the administrative structure of

er units within the university. Departmental study/readingms are not included. Include data for all branch and

FORM IPEDS-L (6-1-961

independent libraries on the campus. Include libraries onbranch campuses (i.e., located in another community) ifthose campuses are registered under the same NCES UNITIDnumber as the main campus.

Part B LIBRARY STAFF, FALL 1996

Full-time equivalent (FTE) employees Report thenumber of filled or temporarily vacant full-time equivalent(FTE) positions during Fall 1996 paid from funds under librarycontrol. To compute full-time equivalents of part-timeemployees and student assistants, take the TOTAL number ofhours worked per week by part-time employees IN EACHCATEGORY and divide it by the number of hoursCONSIDERED BY THE REPORTING LIBRARY TO BE AFULL-TIME WORK WEEK (e.g., 60 hours per week of part-timework divided by 40 hours per full-time week equals 1.5 FTE).Data should be reported to two decimal places.

Librarians and other professional staff (line 2) Reportthe total FTE of librarians and other professional staff,including administrators. Report staff members doing workthat requires professional education (the master's degree orits equivalent) in the theoretical and scientific aspects oflibrarianship; also, in some libraries, staff performingprofessional level tasks who, though not librariaa, haveequivalent education and training in related fields (e.g.,archives, computer sciences, business administration,education).

All other paid staff (except student assistants)(line 3) Report the total FTE of all other library staff whoare paid annual salaries or hourly wages except students,who are reported on line 5. Include technical and clerical staff,but exclude maintenance and custodial staff.

Contributed services staff (line 4) Report the total FTEfor contributed services staff. Contributed services staff arethose, such as members of religious orders, whose servicesare valued by bookkeeping entries rather than by full cashtransactions. Do not include volunteers.

Student assistants from all funding sources (line 5)Report the total FTE of student assistants, employed on anhourly basis whose wages are paid from funds under librarycontrol or from a budget other than the library budget,including College Work Study Program. Exclude maintenanceand custodial staff.

Total FTE staff (line 6) -- Report the sum of lines 2through 5.

Part C LIBRARY OPERATING EXPENDITURES, FISCALYEAR 1996

Expenditures (lines 7-23) Report funds expended by thelibrary in fiscal year 1996 (regardless of when received) fromits regular budget and from all other sources, e.g., researchgrants, special projects, gifts and endowments, and fees forservices. If items in this section are not paid from the librarybudget but can be easily identified in other parts of theinstitution's budget, report them here. Expenditures should bereported for the 12-month period which corresponds to yourlibrary's fiscal year between the calendar period June 1, 1995,to September 30, 1996. All expenditures should be reported inwhole dollars in the most appropriate category to provide anunduplicated count of expenditures. Exclude expenditures fornew buildings and building renovation. DO NOT REPORT ANYEXPENDITURES MORE THAN ONCE.

REMOVE INSTRUCTIONS BEFORE MAILING AND RETAIN FOR YOUR FILES.

126Instructions page 1

GENERAL INSTRUCTIONS - L Continued

Part C LIBRARY OPERATING EXPENDITURES, FISCALYEAR 1996 Continued

Salaries and wages (lines 7-9) Report expenditures forfull-time and part-time salaries and wages before deductions.Exclude employee fringe benefits provided by your institutionfor all regular library staff which may be reported on line 23.Include salaries and wages from all sources paid to studentsserving on an hourly basis. Federal funds paid to students inthe College Work Study Program should be reported here.Exclude contributed services and maintenance and custodialstaff.

Books, serial backfiles, and other print materials(line 10) Report expenditures for all materials consistingprimarily of words and usually produced by making animpression with ink on paper. Included in this category arematerials that do not require magnification: books,government documents, braille materials, ephemeral printmaterials, and the like. Exclude current serial subscriptionsand microforms.

Current serials (line 11) Report expenditures for currentsubscriptions to serials. These are publications issued insuccessive parts, usually at regular intervals, and, as a rule,intended to be continued indefinitely. Serials includeperiodicals, newspapers, annuals (reports, yearbooks, etc.),memoirs, proceedings, and transactions of societies. Excludeexpenditures for microforms, audiovisual materials, andmachine-readable materials.

Microforms (line 12) Report expenditures for allphotographic reproductions of textual, tabular, or graphicmaterials reduced in size so that they can be used only withmagnification. Examples of microforms are roll microfilm,microcard, microfiche, and ultrafiche. Include current serials.

Audiovisual materials (line 13) -- Report expenditures forall library materials that are displayed by visual projection ormagnification or through sound reproduction, or both,including graphic materials, audio materials, motion pictures,video materials, and special visual materials such asthree-dimensional materials. Include current serials.

Computer files and search services (line 14) Reportexpenditures for materials considered part of the collection,whether purchased or leased, such as CD-ROMs, magnetictapes, and magnetic disks, that are designed to be processedby a computer or similar machine. Examples are U.S. Censusdata tapes, locally-mounted databases, electronic journals,and reference tools on CD-ROM, tape, or disk. Include currentserials. Include expenditures for online searches of remotedatabases. Include expenditures for equipment when the costis inseparably bundled into the price of the informationservice product. Exclude expenses for library system softwareand microcomputer software used only by the library staffwhich are reported on line 19.

Document delivery/Interlibrary loan (line 15) Reportexpenditures for document delivery and interlibrary loanservices. Include fees paid for photocopies, costs oftelefacsimile transmission, royalties and access fees paid toprovide document delivery or interlibrary loan. Include feespaid to bibliographic utilities if the portion paid for interlibraryloan can be separately counted. Do not count expendituresrelated to transactions between the main or central libraryand any libraries reported in Part A, transactions betweenlibraries reported in Part A, or expenditures for on campusdelivery.

Other (line 16) Report any other collection expendituresnot already included on lines 10-15 such as expenditures forcartographic materials and manuscripts.

1FORM IPEDS-L 16-1-961

Preservation (line 17) Report expenditures for theactivities associated with maintaining library and archivalmaterials for use either in their original physical form or insome other usable way. This includes but is not limited tobinding and rebinding, materials conservation, deacidification.lamination, and restoration.

Furniture and equipment (line 18) Report expendituresfor all library furniture and equipment purchased during the1996 fiscal year. Include microform equipment, audiovisualequipment, and related maintenance costs.

Computer hardware and software (line 19) Reportexpenditures from the library budget for computer hardwareand software used to support library operations, whetherpurchased or leased, mainframe or microcomputer. Includeexpenditures for maintenance. Include the expenditure forequipment used to run information service products whenthat expenditure can be separated from the price of theproduct. Exclude expenditures reported on line 14.

Bibliographic utilities, networks, and consortia(line 20) Report expenditures for services provided bynational, regional, and local bibliographic utilities, networks,and consortia. Exclude expenditures already reported on lines14 and 15.

All other operating expenditures (line 21) Report allother expenditures not already reported on lines 7-20 exceptemployee fringe benefits which are reported on line 23.Exclude expenditures for new buildings and buildingrenovations.

Total (line 22) Report the sum of lines 7 through 21.

Employee fringe benefits (line 23) If benefits are paidfrom the library budget, report the amount here.

Part D LIBRARY COLLECTIONS, FISCAL YEAR 1996

NOTE Government documents should be included in thecount for each format (i.e., lines 24,25, and 28-41).

Column (1), Total number added during fiscal yearReport the gross number of each category added. Do notsubtract the number withdrawn.

Column (2), Total number held at end of fiscal yearReport the total number of each category held at end of fiscalyear. To get this figure, take the total number held at the endof the previous fiscal year, add the number added during thefiscal year just ended and subtract the number withdrawnduring that period.

Units (lines 26, 30, 33, 34, 35, 37, 39, 41) An individualphysical item of library material. Examples of units are: avolume (books and serials); a reel, sheet, or card(microforms); a sheet or bound atlas (cartographic materials);a filmstrip, slide, photograph, or print (graphic materials); adisk, cassette, cartridge, or reel (sound recordings, film andvideo materials); a disk, tape, or cartridge (computer files).

Volumes (line 24) Report the number of volumes of anyprinted, mimeographed, or processed work contained in onebinding or portfolio, hardbound or paperbound, which hasbeen cataloged, classified, or otherwise made ready for use.Include any government documents that are accessiblethrough the library's catalog regardless of whether or notare separately shelved. This includes documents for whichrecords are provided by the library or downloaded from othsources into the library catalog.

Instructions page 2

GENERAL INSTRUCTIONS - L Continued

Titles (lines 25, 27, 29, 31, 36, 38, 40) Report thenumber of titles of publications which form a separateibliographic whole, whether issued in one or severaliilumes, reels, disks, slides, or parts. The term "publication°polies to printed materials, such as books, periodicals, and

government documents, as well as to such formats asmicroforms, audiovisual materials, and computer files. Todetermine the number of titles, count each uniquebibliographic record in the library's catalog. NOTE Forlibraries which have card catalogs, a unique bibliographicrecord is represented by a shelf list entry. Libraries withelectronic catalogs should be careful to distinguish betweenthe BIBLIOGRAPHIC record which describes the title and theITEM records which describe the individual volumes, parts,reels, disks, etc. associated with the title. Examples: Six copiesof the same edition of a title count as one title or bibliographicrecord; two editions of the same title which have beencataloged or recorded separately count as two bibliographicrecords; a set of six monographs for which there are sixbibliographic records counts as six titles; and twomulti-volume sets of the same edition for which onebibliographic record has been made count as one title.

Government documents (lines 26 and 27) Report thenumber of units and titles of materials in all formats notaccessible through the library catalog and not reportedelsewhere.

Current serials (lines 28 and 29) Report the totalnumber of current serials received including those that arepaid for and those received without payment. Includegovernment documents issued serially. Exclude microforms,audiovisual materials, and machine- readable materials.Microforms (lines 30 and 31) Report the number of unitsof microforms and the number of different titles of materialsthat have been photographically reduced in size for storage,

rotection and inexpensive publication purposes, and whichioust be read with the help of enlarging instruments.amples of microforms are: roll microfilm, microcard,icrofiche, and ultrafiche. Include government documents.

Manuscripts and archives (line 32) Report the linearfeet of shelf space occupied by these materials. Manuscriptsare handwritten or typed documents, including carbon copies.Archives are non-current records of an organizatioh orinstitution preserved because of their continuing value.Include government documents.

Cartographic materials (line 33) Report the number ofunits of materials representing in whole or in part the earth orany celestial body at any scale. These materials include two-and three-dimensional maps and globes. Include government

-

documents.

Graphic materials (line 34) Report the number of units ofmaterials for viewing without sound. The materials may ormay not be projected or magnified. They include art originals,art prints, art reproductions, slides, transparencies, filmstrips,photographs, pictures, postcards, posters, study prints, andthe like. Filmstrips that also include sound should be includedon this line. Include government documents.

Sound recordings (lines 35 and 36) Report the numberof units and titles of materials on which sounds (only) arestored (recorded) and that can, be reproduced (played back)mechanically, electronically, or both. These materials includeaudio cassettes, audio cartridges, audio discs, audio reels,talking books, and other sound recordings. Includegovernment documents.

Film and video materials (lines 37 and 38) Report thenumber of units and titles of materials on film or video media.Films are produced in a variety of sizes (8, super 8, 16, 35, 55,

d 70 mm) and a variety of formats (cartridge, cassette, loop,I). Video materials include videotapes and laser disks onich pictures and sound are recorded. Include government

documents.

FORM IPEDS-L (6-1-96)

Computer files (lines 39 and 40) Report the number ofunits and titles of materials such as CD-ROMs, magnetic tapesand magnetic disks, that are designed to be processed by acomputer or similar machine. Examples are U.S. Census datatapes, locally-mounted databases, electronic journals, andreference tools on CD-ROM, tape, or floppy disk. Excludebibliographic records used to manage the collection, librarysystem software, and microcomputer software used only bythe library staff. Include current serials. Include governmentdocuments. If a CD-ROM subscription for a title is containedon one disc that is updated (i.e., replaced) once a month,count as one unit, not twelve.

Other library materials (line 41) Report here the numberof units of any materials not already included on lines 24-40.Include government documents.

Part E LIBRARY SERVICES, FISCAL YEAR 1996

Circulation transactions (lines 42 and 43) Report thenumber of items lent from the general collection on line 42and from the reserve collection on line 43 for use usually(although not always) outside the library. These activitiesinclude initial charges, either manual or electronic, and alsorenewals, each of which is reported as a circulationtransaction.

Reserve collection (line 43) Those materials that havebeen removed from the general library collection and setaside in a library so they will be on hand for a certain courseof study or activity in process. Usually, the circulation andlength of loan of items in a reserve collection are restricted sothat these items will be available to many users who haveneed of them within a limited time period.

DoCument delivery/Interlibrary loansilines 44-49) Onlines 44, 45, and 46, report the number of filled requests formaterial provided to other libraries. On lines 47, 48, and 49,report the number of filled requests for material received fromother libraries or document delivery services. Do not includetransactions between the main or central library and anylibraries reported in Part A or transactions between librariesreported in Part A.

Returnables (lines 44 and 47) Report materials that the'supplier/lending library expects to have returned. Examples ofreturnables include books, dissertations and theses, microfilmreels, sound recordings, and audiovisual material.

Non-returnables (lines 45 and 48) Report materials thatthe supplier/lending library does not expect to have returned.Examples of non-returnables include photocopies orfacsimiles, fiche-to-fiche copies, print copies from microfilm,electronic full-text documents, and gratis print copies ofunpublished reports and/or departmental working papers.

Information services to groups (lines 50 and 51)Report the total number of presentations (line 50) and thetotal number of persons attending or served by thosepresentations (line 51). Information services to groups arepresentations at which a staff member or person invited by astaff member provides information intended for a number ofpersons and planned in advance. These services may beeither bibliographic instruction or library use presentations, orcultural, recreational, or educational presentations.Presentations both on and off the library premises should beincluded, as long as they are sponsored by the library. Do notinclude meetings sponsored by other groups using librarymeeting rooms.

128 Instructions page 3

GENERAL INSTRUCTIONS - L Continued

Part F LIBRARY SERVICES - TYPICAL WEEK FALL1996

Collect data during a typical week in the fall. A typical week isone that is neither unusually busy nor unusually slow. Avoidvacation periods for key staff or days when unusual eventsare taking place on the campus or in the library. Choose aweek in which the library is open its regular hours. Includeany seven consecutive calendar days. If waiting for a typicalweek in Fall 1996 will delay this form, please use typical weekdata from the preceding fiscal year. If you have data for theentire year, divide by the number of weeks that the librarywas open.

Public service hours in a typical week (line 52) Reportan unduplicated count of public service hours in a typical weekfor both main library and branches reported in Part A using thefollowing method. If a library is open from 9:00 a.m. to 5:00p.m. Monday through Friday, it should report 40 hours perweek. If several of its branches are also open during thosehours, the figure remains 40 hours per week. Should Branch Aalso be open one evening from 7:00 to 9:00, the total hoursduring which users can find service becomes 42. If Branch B isopen the same hours on the same evening, the total remains42, but if it is open 2 hours on another evening, or from 5:00 to7:00 on the evening when Branch A is open later, the totalbecomes 44 hours during which users can find service.

Gate count in a typical week (line 53) Report thenumber of persons who physically enter library facilities in atypical week. It is understood that a single person may becounted more than once.

Reference transactions in a typical week (line 54)Report the total number of reference transactions in a typicalweek. A reference transaction is an information contact thatinvolves the knowledge, use, recommendation, interpretation,

or instruction in the use of one or more information sourcesby a member of the library staff. Information sources includeprinted and non-printed materials, machine-readabledatabases (including assistance with computer searching)catalogs and other holdings records, and, throughcommunication or referral, other libraries and institutions, andpersons both inside and outside the library. Includeinformation and referral services. If a contact includes bothreference and directional services, it should be reported asone reference transaction. When a staff member utilizesinformation gained from a previous use of informationsources to answer a question, report as a referencetransaction, even if the source is not consulted again duringthis transaction. Duration should not be an element indetermining whether a transaction is a reference transaction.

Do not report directional transactions here. A directionaltransaction is an information contact which facilitates the useof the library in which the contact occurs and which does NOTinvolve the knowledge, use, recommendation, interpretation,or instruction in the use of any information sources other thanthose which describe the library, such as schedules, floorplans, handbooks, and policy statements. Examples ofdirectional transactions include giving instruction in locating,within the library, staff, library users, physical features, etc.,and giving assistance of a nonbibliographic nature withmachines.

Part G ELECTRONIC SERVICES

This section requests information about the availability ofelectronic services in the library and elsewhere on campusand off campus access by your primary clientele, and otherusers. The questions require a "yes" or "no" response to theavailability of the various services listed.

GLOSSARY

ACADEMIC LIBRARIES SURVEY - L

BRANCH INSTITUTION A campus or site of aneducational institution that is not temporary, is located in acommunity beyond a reasonable commuting distance from itsparent institution, and offers organized PROGRAMS of study,not just courses.

COLLEGE WORK-STUDY PROGRAM (CWS) (HigherEducation Act of 1965, as amended, Title IV, Part C; PublicLaws 89-329, 92-318, 94-482, et al; 42 USC 2751-2756b.)

Provides part-time employment to eligible postsecondarystudents to help meet educational expenses. This program

FORM IPEDS-L 16-1-961

provides grants to institutions for partial reimbursement ofwages paid to students.

SHARED LIBRARY A facility housing an organizedcollection of printed, microform, and audiovisual materials,and (a) is jointly administered by more than one educationalinstitution, or (b) whose funds or operating expenditures havebeen received from more than one education institution. Thelocation of the facility is not a determining factor.

UNITID CODE Unique identification number assigned topostsecondary institutions surveyed through the IntegratedPostsecondary Education Data System (IPEDS).

129

*U.S. GOVERMENT PRINTING OFFICE: 1996 - 410-549 Instructions page 4

(9/92)

U.S. DEPARTMENT OF EDUCATIONOffice of Educational Research and Improvement (OERI)

Educational Resources Information Center (ERIC)

NOTICE

REPRODUCTION BASIS

This document is covered by a signed "Reproduction Release(Blanket)" form (on file within the ERIC system), encompassing allor classes of documents from its source organization and, therefore,does not require a "Specific Document" Release form.

This document is Federally-funded, or carries its own permission toreproduce, or is otherwise in the public domain and, therefore, maybe reproduced by ERIC without a signed Reproduction Releaseform (either "Specific Document" or "Blanket")..