11 sfdrcisd school first report october 20, 2008 joanne ruark-ackermann, ed.d. certified rtsba by...

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SFDRCISDSFDRCISDSchool FIRST ReportSchool FIRST Report

October 20, 2008October 20, 2008

JoAnne Ruark-Ackermann, Ed.D.JoAnne Ruark-Ackermann, Ed.D.Certified RTSBA by TASBOCertified RTSBA by TASBO

CFOCFO

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School FIRSTSchool FIRST

Every District Required to Every District Required to Provide a Management Report to Provide a Management Report to Public:Public: Overview of School FIRSTOverview of School FIRST Present District Rating by TEAPresent District Rating by TEA Allow for Public Comment on Report as Allow for Public Comment on Report as

presentedpresented

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In Compliance with Chapter 109, In Compliance with Chapter 109, Subchapter AA:Subchapter AA:

Date of Meeting Must Be Published once Date of Meeting Must Be Published once a week for two weeks (Sep 28 & Oct 5)a week for two weeks (Sep 28 & Oct 5)

Agenda Must Be Posted to Include Agenda Must Be Posted to Include Overview, Rating, Public Comments (Oct Overview, Rating, Public Comments (Oct 17)17)

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Financial TransparencyFinancial Transparency

Report Disclosures Report Disclosures – Posted on – Posted on WebWeb Reimbursements to Sup’t and Board of Reimbursements to Sup’t and Board of

TrusteesTrustees Gifts to Sup’t and Board of TrusteesGifts to Sup’t and Board of Trustees District Transactions with Board of District Transactions with Board of

TrusteesTrustees Outside Compensation/Fees Rec’d by Outside Compensation/Fees Rec’d by

Sup’tSup’t Superintendent ContractSuperintendent Contract

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Critical IndicatorsCritical Indicators

Indicators 1 through 6 Indicators 1 through 6 If If any one any one Indicator 1, 2, 3, or 4 are Indicator 1, 2, 3, or 4 are

answered “No”, the District becomes answered “No”, the District becomes Sub-standardSub-standard

If If 5 and 6 5 and 6 are answered “No” the are answered “No” the District becomes Sub-standardDistrict becomes Sub-standard

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Determination of Rating

Superior Achievement 75-85, Yes to 7

Above Standard 65-74; 75 & N to 7

Standard Achievement55-64

Substandard 55 orNo to 1

default indicator

77

SanctionsSanctions

For Sub-standard or Suspended For Sub-standard or Suspended due to Data Qualitydue to Data Quality

If a District is Sub-standard or Suspended, If a District is Sub-standard or Suspended, the District must file a corrective action the District must file a corrective action plan with TEAplan with TEA

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1. Was total Fund Balance less Reserved Fund Balance greater than zero in the General Fund? YES ($24,289,753)School districts must legally have a fund balance to ensure adequate funding for operations. This indicator is designed to ensure that your district has a positive amount of fund balance cash (savings) that is not designated or “reserved” for a specific purpose. In other words, “Does your district have funds set aside for a rainy day?”

Calculation: A>0

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School FIRST

2. Was the Total Unrestricted Net Asset Balance in the Governmental Activities Column in the State of Net Assets Greater than Zero? Yes

This indicator simply asks, “Did the district’s total assets exceed the total liabilities (contained in the annual audit report.”

1010


3. Were there NO disclosures in the Annual Report and/or other sources of information concerning default on bonded indebtedness obligations?Yes

This indicator seeks to make certain that your district has paid your bills/obligations on bonds issued to pay for school construction, etc.

1111

School FIRSTSchool FIRST4. Was the Annual Financial Report filed within one

month after the November 27 or January 28 deadline depending upon the district’s Fiscal Year end date (June 30 or August 31)? YES

A simple indicator. Was your Annual Financial Report filed by the deadline?

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5. Was there an Unqualified Opinion in the Annual Financial Report? YESA “qualification” on your financial report means that you need to correct some of your reporting or financial controls. A district’s goal, therefore, is to receive an “unqualified opinion” on its Annual Financial Report. This is a simple “Yes” or “No” indicator.

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6. Did the Annual Financial Report NOT disclose any instance(s) of material weakness in internal controls? YES

A clean audit of your Annual Financial Report would state that your district has no material weaknesses in internal controls. Any internal weaknesses create a risk of your District not being able to properly account for its use of public funds, and should be immediately addressed.

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School FIRST

7. Did the district’s academic rating

exceed academically unaccept- able?

YES 5 Points

This indicator simply asks whether the district’s

accreditation status is in good standing

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8. Was the percent of total tax collections (including delinquent) greater than 98 percent? YES (99.35%) 5 Points

This indicator measures your district’s success in collecting the taxes owed to you by your community’s businesses and homeowners, placing a 98 percent minimum collections standard. You must collect 98 percent or more of your taxes, including any delinquent taxes owed from past years.

Calculation Required ((A/B) X 100)

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9. Did the comparison of PEIMS data to like information in the Annual Financial Report result in an aggregate variance of less than 3 percent of expenditures per fund type (Data Quality Measure)? YES 5 Points

This indicator measures the quality of data reported to PEIMS and in your Annual Financial Report to make certain that the data reported in each case “matches up.” If the difference in numbers reported in any fund type is more than 3 percent, your district “fails” this measure. --Last year (0607) Lowers was 4%


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10. Were Debt-Related Expenditures (net of IFA and/or EDA allotment) less than $250 per student? YES 5 Points

SFDR = $157.17

This indicator shows the Legislature’s intent for school districts to spend money on education, rather than fancy buildings, by limiting the amount of money district’s can spend on debt to $250 per student. Fortunately, the Legislature did allow for fast-growth schools to exceed this cap.

Calculation Required If ((B-D)/D) X100<2% Or E/F> $100,000=

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11. Was there NO disclosure in the Annual Audit Report of Material Noncompliance? YES 5 Points

NO disclosure means the Annual Audit Report includes no disclosure indicating that the school district failed to comply with laws, rules and regulations for a government entity.

No disclosures = Yes

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12.Did the district have full accreditation status in relation to financial management practices? (e.g. no master or monitor assigned) YES 5 PointsDid TEA take over control of your district due to financial issues such as fraud or having a negative fund balance?

If not, you pass this indicator of full accreditation. Yes

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13. Was the percentage of Operating Expenditures expended for Classroom Instruction more than 55 percent? YES 60.31% 3 Points

This indicator shows your district’s ability to focus the majority of its funding so that it directly pays for student instruction. This perspective only includes Function 11 and 36. It uses NCES (National Center for Educational Statistics) and Governor Perry’s Definition.

Yes (60.31%)


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School FIRST

14. Was the percent of operating expenditures expended for instruction more than or equal to 65%? Yes 5 Points

66.73% This indicator provides another perspective on your

district’s ability to focus the majority of its funding so that it directly pays for student instruction.

2222


15.Was the aggregate of Budgeted Expenditures and Other Uses LESS THAN the aggregate of Total Revenues, Other Resources and Fund Balance in General Fund? Yes $19,953,395 5 Points

Did you overspend your budget? Your district will receive a negative rating on this measure if your total expenditures and other uses for the fiscal year exceeded your total funds available. Calculation Required (A+B)-(C+D+E)<0

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16. If the District’s Aggregate Fund Balance in the General Fund and Capital Projects Fund was LESS THAN zero, were construction projects adequately financed? (Were construction projects adequately financed or adjusted by change orders or other legal means to avoid creating or adding to the fund balance deficit situation?) YES 5 Points

Did you over-spend on school buildings or other capital projects? This indicator measures your district’s ability to construct facilities without damaging your Fund Balance.

Calculation Required If (C+D)<0 (A-B-(C+D))<0

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School FIRSTSchool FIRST17. Was the ratio of Cash and Investments to

Deferred Revenues (excluding amount equal to net Delinquent Taxes Receivable) in the General Fund greater than or equal to 1:1? (If Deferred Revenues are less than Delinquent Taxes Receivable, then the district receives 5 points. 5 Points

This indicator measures whether or not your district has sufficient cash and investments to balance Fund Balance monies such as TEA overpayments (deferred revenues). In other words, your District should have fund balance monies of its own that are at least equal to those dollars that are there due to overpayments from TEA, and you should not be spending “next year’s” monies this year. A district earns up to 5 points based upon its relative performance

Calculation Required If B>0 (A/B)

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School FIRSTSchool FIRST18. Was the Administrative Cost Ratio less than

the standard in State Law? YESStandard is 12.05% - SFDR = 8.36% 5 points

TEA and state law sets a cap on the percentage of their budget that Texas school districts can spend on administration. The TEA Standard for a District the size of San Felipe Del Rio CISD is 12.5%. We spent 8.36%

Calculation Required (A>B) or (A<B)

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19. Was the Ratio of Students to Teachers within the ranges shown below according to district size? YES

(SFDR = 15.7769) 5 Points

This indicator measures your pupil-teacher ratio to ensure that it is within TEA recommended ranges for district’s of your student population range. For example, districts with a student population between 500 and 1,000 should have no more than 22 students per teacher and no fewer that 10 students per teacher.

Calculation Required (A/B) A= Stu; B=Teacher FTEs

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District Size – No. of District Size – No. of Students Between:Students Between:

<500<500

500 – 999500 – 999

1,000 – 4,9991,000 – 4,999

5,000 – 9,9995,000 – 9,999

=> 10,000=> 10,000

Ranges for RatiosRanges for Ratios

LowLow High High

77 22 22

1010 22 22

11.511.5 22 22

1313 22 22

13.513.5 22 22

Indicator 16

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20.Was the Ratio of Students to Total Staff within the ranges shown below according to district size? YES 5 Points(SFDR = 7.4716)

This indicator measures your pupil-staff ratio to ensure that it is within TEA-recommended ranges for district’s of your student population range. For example, districts with a student population between 500 and 1,000 should have no more than 14 students per staff member and no fewer that 5.5 students per district employee. Calculation Required (A/B) Where A = Stu; B= Tot Staff FTEs

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District Size – No. of District Size – No. of Students Between:Students Between:

<500<500

500 – 999500 – 999

1,000 – 4,9991,000 – 4,999

5,000 – 9,9995,000 – 9,999

=> 10,000=> 10,000

Ranges for RatiosRanges for Ratios

LowLow High High

55 14 14

5.85.8 14 14

6.36.3 14 14

6.86.8 14 14

7.07.0 14 14

Indicator 17

3030


21. Was the Total Fund Balance in the General Fund more than 50 percent and less than 150 percent of Optimum according to the Fund Balance and Cash Flow Calculation Worksheet in the Annual Financial Report?

YES 5 Points

$21,289,839 Opt $25,297,997 Act

Exhibit A in your district’s audit provides an optimum General Fund “Fund Balance” for your district. Your district should have no less than one-half and no more than one and one-half times this amount in your Fund Balance, counting both reserved and unreserved fund balances.

Calculation Required: B+C+D+E=Opt

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22. Was the decrease in Undesignated Fund Balance less than 20 percent over two Fiscal Years? (If 1.5 times Optimum Fund balance in General Fund or if Total Revenues exceeded Operating Expenditures in the General Fund, then the district receives 5 points) 5 points

Are you “feeding off of your Fund Balance” to pay for salaries or other district operating expenses? This indicator notes rapid decreases in your undesignated Fund Balance (those dollars not designated as a “land fund” or “construction fund”) or emergency fund.

Calculation Required: If (A-B)>0 & Opt FB X 1.5 < FB

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23.Was the Aggregate Total of Cash and Investments in the General Fund more than $0? YES $26,148,842 5 points

Does your district have cash in the bank, and/orinvestments? Yes—received 5 points

Calculation Required A>0 A= Cash & Investments

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School FIRSTSchool FIRST24. Were Investment Earnings in all funds

more than $20 per student? YES(SFDR = $164.6504) 4 points

Are you using your cash or reserve fund (Fund Balance) monies wisely? A district earns up to 4 points under

this indicator based upon relative performance. Yes – 4 Points earned

Calculation Required: (A/B) A=Inv Earnings; B= Stu

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Determination of RatingDetermination of Rating

Superior AchievementSuperior Achievement 75-85, Yes to 775-85, Yes to 7

Above StandardAbove Standard 65-74; 75 & N to 765-74; 75 & N to 7

Standard AchievementStandard Achievement55-6455-64

Substandard AchievementSubstandard Achievement 55 or55 orNo to 7 default No to 7 default

indicatorindicator

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SFDRCISD RatingSFDRCISD Rating

Superior AchievementSuperior Achievement

The highest Fiscal The highest Fiscal Accountability Rating Accountability Rating possible!!!possible!!!

SFDRCISD ScoreSFDRCISD Score 8585

Highest points possible!!!Highest points possible!!!

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Public Comment on ReportPublic Comment on Report

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End of ReportEnd of Report

The Presentation of the District The Presentation of the District FIRST RatingFIRST Rating

Superior AchievementSuperior Achievement

11 sfdrcisd school first report october 20, 2008 joanne ruark-ackermann, ed.d. certified rtsba by...

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