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Pregnancy Assistance Fund – Support for

Pregnant and Parenting Teens and Women

U.S. Department of Health and Human Services

Office of Public Health and ScienceOffice of Adolescent Health

July 7, 20102:00 p.m. ET

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Purpose of Today’s Call Review the Pregnancy Assistance Fund:

Support for Pregnant and Parenting Teens and Women Funding Opportunity Announcement, including: the purpose, eligibility requirements, and how to apply for funds

Will not be answering questions specific to individual applications

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IntroductionsOffice of Adolescent Health Evelyn Kappeler, Acting Director Alice Bettencourt, Acting Deputy Director

Allison Roper Amy Margolis Deborah Rose Jennifer Gannon Lillian Sowah

Office of Grants Management Karen Campbell, Director

Megan Landry Melodye Watson Miryam Gerdine Tara Rice Tanya Sanders

Overview of the Office of Adolescent

Health & The Pregnancy Assistance Fund

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Office of Adolescent Health (OAH)

Consolidated Appropriations Act, 2010 directed that the new OAH be established

Implements and administers new grant program to support evidence-based teen pregnancy prevention approaches

Implements the Pregnancy Assistance Fund from the Patient Protection and Affordable Care Act, 2010

Coordinates adolescent health programs and initiatives across the U.S. Department of Health and Human Services

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Office of Grants Management

Official signatory for obligating federal grant funds

Official signatory for all grant business

Monitors all business/financial transactions on grants for compliance with Federal Grants Regulations and HHS Policies

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Pregnancy Assistance Fund Patient Protection and Affordable Care Act

(Public Law 111-148) sections 10211- 10214

Authorizes $25 million for each of fiscal years 2010 through 2019

Authorizes the Secretary of HHS, in collaboration and coordination with the Secretary of Education, to establish and administer a Pregnancy Assistance Fund to award competitive grants to States to assist pregnant and parenting teens and women

Purpose: To develop and implement programs to assist pregnant and parenting teens and women

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Award Information

Type of Award: State Competitive Grant

Number of awards: Up to 25

Project Period: 3 years

Funding Range: $500,000 - $2,000,000

Start Date: September 1, 2010

States (including Tribes, Reservations and Territories ) may only submit one application for consideration

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Who is eligible to apply? Any State which includes the District of Columbia,

any commonwealth possession, or other territory of the United States, and any Indian tribe or reservation.

A signed letter from the authorized State representative must accompany the application; should include documentation establishing the authorized representative’s authority to apply for and administer the grant funds on behalf of the State.

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Pregnancy Assistance Fund: Use of Funds

States may propose to use grant funds to carry out any or all of the following activities:

1. Support for Pregnant and Parenting Student Services at Institutions of Higher Education

2. Support for Pregnant and Parenting Teens at High Schools and Community Service Centers

3. Improving Services for Pregnant Women Who Are Victims of Domestic Violence, Sexual Violence, Sexual Assault, and Stalking

4. Increasing Public Awareness and Education

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Cost-Sharing or Matching Institutions of Higher Education receiving

funds from a State must provide 25 percent match (cash or in kind)

High schools, community service centers and State Attorneys General receiving funds from a State, and entities that provide public awareness and education activities, are not required to provide matching or cost sharing

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Support for Pregnant and Parenting Student Services at

Institutions of Higher Education Establish, maintain, or operate pregnant and parenting

student services at eligible institutions of higher education May conduct program on the campus and/or sub-grant with

service providers in the local community Must supplement, not supplant, existing funding for such

services Propose strong linkages and referrals with existing service

providers 25 percent cash or in-kind match required All educational programs and activities must be in

compliance with the requirements of Title IX of the Education Amendments of 1972, 20 U.S.C. §1681 et seq.

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Support for Pregnant and Parenting Teens at High Schools and Community Service Centers

Establish, maintain or operate pregnant and parenting services to eligible high schools and community service centers that serve eligible youth

High Schools and Community Service Centers may operate in the same general manner and in accordance with all conditions and requirements described for Institutions of Higher Education, except that the 25 percent matching requirement does not apply Community service centers funded under this FOA may serve

out of school youth All education programs and activities must be in

compliance with the requirements of Title IX of the Education Amendments of 1972, 20 U.S.C. §1681 et seq.

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Support for Pregnant and Parenting Teens (IHEs, High Schools, and Community Service Centers) Program Activities

Conduct a needs assessment and set goals Conduct an annual assessment of performance Identify public and private service providers to

meet the needs of students enrolled who are pregnant or are parents

Assist participants in locating and obtaining services that meet the needs of enrolled students who are pregnant or are parents.

Provide referrals for prenatal care and delivery, postnatal care, enrollment assistance for health coverage under Medicaid and CHIP, infant or foster care, or adoption, to a student who requests such information

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Improving Services for Pregnant Women Who Are Victims of Domestic Violence, Sexual Violence, Sexual Assault, and

Stalking Make funding available to the State Attorney

General to assist statewide offices in providing one or more of the following: Intervention services, accompaniment, and supportive

social services for eligible pregnant women who are victims of domestic violence, sexual violence, sexual assault, or stalking.

Technical assistance and training relating to violence against eligible pregnant women to be made available to the following:

Federal, State, tribal, territorial, and local governments, law enforcement agencies, and courts

Professionals working in legal, social service and health care settings

Nonprofit organizations Faith-based organizations

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Increasing Public Awareness and Education

Increase public awareness and education concerning any services available to pregnant and parenting teens and women

Set guidelines or limits as to how much funding may be utilized for public awareness and education

May include the development of user-friendly websites and new media tools to increase such awareness and access to appropriate services

Supportive of a broader set of activities supporting pregnant and parenting teens and women

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Any Questions?

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Program Expectations Propose program activities that emphasize

health, education, and social services for pregnant and parenting adolescents and women

May also serve fathers or spouses through these funds

Linking to existing services is expected Demonstrate collaboration among relevant State

agencies and leverage other resources or links to existing support services

Utilize evidence-based programs or practices and include data supporting the effectiveness of the proposed evidence-based strategies

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Performance and Reporting Criteria

Eligible institutions and organizations receiving funds from the State must prepare and submit to the State, by the date determined by the State, a report including:

Itemization of the pregnant and parenting student services program’s expenditures for the fiscal year;

Review and evaluate performance of the program using the specific performance criteria or standards established by the State; and

Description of the achievement in meeting the needs of the students who are pregnant or are parents, and the frequency of use of the program by such students.

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Performance and Reporting Criteria

Performance Criteria Performance criteria should be established by the State and

should reflect the specific activities or programs being implemented. Program outcomes may include, but are not limited to: Graduation rates, school retention and reduction in drop out

rates, access to prenatal care, parenting skills, infant mortality rate, subsequent pregnancy rates, and other maternal and child health outcomes.

States shall identify the format of the report. The State will share the performance criteria and the report format with the funded institution of higher education, high school or community service center.

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Medical Accuracy & Age-Appropriateness

States are expected to ensure that materials used in any activities funded under this announcement are medically accurate and complete. “medically accurate and complete” means verified or

supported by the weight of research conducted in compliance with accepted scientific methods; and published in peer-reviewed journals, where applicable or comprising information that leading professional organizations and agencies with relevant expertise in the field recognize as accurate, objective, and complete.

Application Content

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Contents of Application Submission

Table of Contents Letter from the Authorized State Representative Abstract (one-page) Application Narrative (no more than 25 pages)

Description of Problem and Need Project Goals and Objectives Implementation Plan Work plan and Monitoring Stakeholder Participation

Budget Narrative/Justification Appendices

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Project Abstract (1 page) Should include:

Name of State, Territory, Indian Tribe or Reservation

Project Title Applicant Agency/Authorized State

Representative Address Contact Name Contact Phone Numbers (Voice, Fax) E-Mail Address and Web Site Address, if

applicable Clear, concise description of the project that can

be understood without reference to other parts of the application. No more than 500 words

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Application Narrative Formatting

No more than 25 pages Double-spaced 8 ½ x 11 inch (letter-size) pages 1-inch or larger margins on top, bottom, and

both sides At least 12 point font All pages, charts, figures, and tables should

be numbered (do not need to be double-spaced)

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Application Narrative:Description of Problem and

Need Assessment of the needs related to pregnant and

parenting teens and women Include any analysis that was conducted to identify

the target populations and/or geographic areas Brief descriptions of existing programs that address

the issues and gaps Identify those with greatest need that will be served

and how funds will be used to focus on specific populations and/or geographic areas with the greatest need that are underserved 

Describe how project-supported activities are medically accurate and complete, incorporate cultural competency, age appropriateness, and linguistic and literacy appropriateness

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Application Narrative:Project Goals and

Objectives Specific program goal(s), outcome objectives, and logic

model

SMART objectives S – Specific M – Measurable A – Achievable R – Realistic T – Time-framed

Measures of program outcomes may include, but are not limited to, graduation rates, school retention and reduction in drop out rates, access to prenatal care, parenting skills, infant mortality rate, subsequent pregnancy rates, and other maternal and child health outcomes.

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Application Narrative:Implementation Plan

Describe organizational structure of the responsible Agency Include information about key staff and their roles Discuss available resources and organizational capacity to

implement program Develop a plan for each proposed program activity and the

funds to be used Describe the use of evidence-based programs and practices

and include any supporting data Discuss barriers to implementation, procedures, monitoring,

and coordination Describe how linkages to existing health, education, and

social services will occur

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Application Narrative:Work plan and Monitoring

Describe how the State will manage the grant project

Discuss how program integrity and efficiency will be ensured

Identify how criteria will be established to make any sub-awards

Discuss how performance criteria will be monitored and assessed through annual reporting

Describe the monitoring process for sub-awardees

Identify how medical accuracy will be monitored

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Application Narrative:Stakeholder Participation

Describe how State will involve others including: Service recipients Existing health, education, and social service providers Institutions of higher education High schools Community service centers State Attorneys General offices

Describe how others will be involved in the design and implementation of the proposed project as appropriate

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Budget Narrative/Justification

Outline proposed costs that support all project activities

Thoroughly describe how the proposed costs are derived Breakdown each line item and provide an

explanation of the costs Personnel should include salary per person and

percent of time each person will spend on grant

Detailed information for the first year and a brief summary of the budget for years 2-3

In-kind contributions should be included (source of contribution and how value was determined)

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Appendices Appendices are for supportive information only All critical information for the proposed project should be

included in the body of the application Label all items in the appendices clearly

Examples of Appendices: Curriculum Vitae or Resumes for key personnel Organizational structure Examples of organizational capabilities Other supplemental information which supports the

application

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Budget Information Applicants must complete the Standard

Form 424a with a proposed budget Budget proposals should be for one year

only Annual Conference Technical Assistance trainings Contact OGM with specific budget form

questions

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Funding Restrictions Funds may not be used:

For building alterations or renovations, construction, fundraising activities, political education or lobbying

To supplant or replace current public or private funding

To supplant on-going or usual activities of any organization involved in the project

To purchase or improve land, or to purchase, construct, or make permanent improvements to any building

To reimburse pre-award costs34

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Any Questions?

Application Submission Instructions

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Receipt Deadlines August 2, 2010

No later than:8:00 p.m. Eastern Time for electronic

applications5:00 p.m. Eastern Time for hard copy

applications sent by mail or hand delivered

Late applications will not be accepted for review

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Electronic Submissions Grants.gov- http://www.grants.gov/

GrantSolutions- https://www.grantsolutions.gov/

Register well in advance- at least one week

Must be submitted no later than 8:00pm Eastern Time on August 2,2010

All required hardcopy original signatures and mail-in items must be received by the Office of Grants Management Grant Application Center no later than 5:00pm Eastern Time on August 3, 2010

Applications are not considered valid until all electronic components, hardcopy original signatures, and mail-in items are received

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Paper Submissions Must be received no later than 5:00pm Eastern Time

on August 2,2010 Address all materials to:

Office of Grants ManagementOffice of Public Health and Science (OPHS)Department of Health and Human Services (DHHS) c/o Grant Application Center1515 Wilson Blvd., Suite 100Arlington, VA 22209

Include the following on the lower left corner of your mailing envelope: “ATTENTION: OFFICE OF ADOLESCENT HEALTH – PAF (NEW GRANT APPLICATION)”

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Application Tips If submitting a hardcopy by mail or hand

delivering… Do NOT staple or otherwise bind your application Do NOT send any extraneous materials such as videos,

books, etc. Do NOT send double-sided information/ pamphlets Do NOT submit any proposed curriculum or educational

materials

DO double space on 8 ½ X 11 paper DO submit an original and two copies

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Application Tips Read the entire FOA and application kit BEFORE

writing Write the One Page Abstract - AFTER the entire

narrative is complete Read the review criteria Read the application instructions Do NOT exceed the 25 double-spaced page limit

for the application narrative Turn in application no later than 5pm ET (hard

copies) or 8pm (electronic copies) on August 2, 2010

Allow time for any unforeseen difficulties with the on-line application process, etc.

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Application Tips FOA is the primary guide to programmatic

requirements

Follow what the FOA says

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Application Tracking Form Applicants are encouraged to complete and

submit this form directly to OAH at the time of application submission Fax to (240) 453-2801, or Email to oah.gov@hhs.gov

Used by the OAH to track grant applications

Form available in Appendix A of FOA

Review & Selection Criteria

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The Application Review Process: Review Criteria

Eligible competing grant applications will be reviewed by a multi-disciplinary panel comprised of independent reviewers and federal staff, and subsequently reviewed by OAH staff

Applications will be assessed and scored by the panel of independent reviewers according to the following criteria:   Description of Problem and Need (20 points) Project Goals and Objectives (20 points) Implementation Plan (20 points) Work plan and Monitoring (20 points) Budget (15 points) Stakeholder Participation (5 points)

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Final Award Decision Criteria

Scores, recommendations, and comments from the Objective Review Committee panels;

Geographic distribution of projects; Geographic area to be served, particularly

services to underserved areas and populations; Extent to which there are a broad range of

programs both in size and scope; and Reasonableness of the estimated cost of the

proposed project

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Eligibility and Screen Out Late registration for the online grant

submission process may result in a late application

Late applications will be deemed ineligible Applications must be submitted by an

authorized representative Application narrative is limited to 25 pages

double spaced

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Notification of Funding Notice of Grant Award (NGA) notifies

successful applicant of selection

The State's authorized representative will be notified of the outcome of their application by postal mail

The NGA includes any conditions on the award

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Any Questions?

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Thank you! Office of Adolescent Health

Website - www.hhs.gov/ophs/oah Email – oah.gov@hhs.gov Phone – (240) 453-8128

Office of Grants Management Phone – (240) 453-8822